Procurement FY22 - 93054 - Vendor Specifications for FY22-23 Armored Car Svcs - Chgo.docx

ILLINOIS DEPARTMENT OF REVENUE

PROCUREMENT DIVISION

Specifications for Armored Car Service in Chicago

GOAL:

To provide armored car service for the Department at various locations in Chicago, Illinois. This service is needed to meet the requirements set forth by the Illinois State Treasurer’s Office.

SUPPLIES AND/OR SERVICES REQUIRED:

Service shall include daily armored car pickup service at the times and locations listed below, excluding Sundays and State holidays.

The vendor must have at least five years of armored car service experience before bidding on this contract.

The vendor must provide a detailed description of their armored car service security process for picking up the department’s deposits. The vendor must guarantee that their armored car vehicles are marked and that the department is able to easily identify the courier.

The vendor is required to provide armored car service Monday through Friday for the locations listed below. The vendor must guarantee delivery to the designated bank by 3:00 PM the same business day.

· 100 W. Randolph Street, Concourse Level, Chicago, Illinois, Monday through Friday, from 12:00 PM to 2:00 PM;

· 100 W. Randolph Street, 7th Floor, Chicago, Illinois, Monday through Friday, from 12:00 PM to 2:00 PM;

The vendor is required to provide armored car service Tuesday through Saturday for the locations listed below. The vendor must guarantee delivery to the designated bank by 3:00 PM the same business day for Tuesday through Friday pickups and by 9:00 AM the next business day for Saturday pickups.

· 9901 South Dr. Martin Luther King. Jr. Drive, 5401 North Elston Avenue, Chicago, Illinois, Tuesday through Saturday from 12:00 PM to 2:00 PM;

· 5401 North Elston Avenue, Chicago, Illinois, Tuesday through Saturday from 12:00 PM to 2:00 PM;

· 5301 West Lexington Avenue, Chicago, Illinois, Tuesday through Saturday from 12:00 PM to 2:00 PM;

Specifications for Armored Car Service in Chicago

NOTE: All pick-up times and locations listed above are subject to change. The department will notify the vendor in writing should any of the pickup times or locations change.

Should the vendor, despite its best effort and due to unforeseen circumstances, be unable to provide the pickup service within the specified two-hour timeframe, the vendor must contact the department and make arrangements for another pickup time that is mutually agreed upon by both parties.

The vendor must contact the department immediately should the vendor, despite its best effort and due to unforeseen circumstances, be unable to deliver money to bank by 3:00 PM the same business day for Monday through Friday pickups or by 9:00 AM the following business day for Saturday pickups.

A $50 charge will be deducted from the monthly invoice for any missed pickups and deliveries.

The Department shall not pay any special fees, materials, supplies, including but not limited to fuel, and repairs including labor, parts, and materials in association with this contract unless otherwise specified herein.

Designated bank as of start of this contract will be

JPMorgan Chase 10 South Dearborn Chicago, Illinois

Specifications for Armored Car Service in Chicago

NOTE: The bank is subject to change. The department will notify the vendor in writing should the depository bank change.

All transfers to the designated bank are reconstructable. The vendor will be liable for any loss of currency and coin in any shipment up to and including the maximum amount of $100,000. The vendor will also be liable for the loss or destruction of checks in any shipment based on reconstruction and replacement of the remittances in the maximum amount of $100,000 per shipment of the true cost of reconstruction, whichever is less.

Liability: Maximum Cash: - $100,000 Maximum Check Reconstruction Cost - $100,000

The Insurer must maintain the insurance coverage required by the State while this agreement is in force and shall provide documentation of such insurance in a form satisfactory to the States when required.

Subcontractors are not allowed.

MILESTONES AND DELIVERABLES:

The requirements set by the Illinois State Treasurer’s Office stipulate that the money be deposited within 24 hours of receipt.

AWARD:

Award shall be made to the responsible and responsive vendor whose total price is the lowest bid received.