Procurement_Exemption_for_Professional_Services_for_Proprietary_Infor_Software.pdf

SOLE SOURCE

2026-PE-200

PROCUREMENT EXEMPTION FOR PROFESSIONAL SERVICES FOR

PROPRIETARY INFOR SOFTWARE

Pierce County

1501 Market St, Suite 420

Tacoma, WA 98402

RELEASE DATE: August 5, 2026

DEADLINE FOR QUESTIONS: August 12, 2026

RESPONSE DEADLINE: August 19, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Sole Source #2026-PE-200 Title: Procurement Exemption for Professional Services for Proprietary Infor Software https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/portal/%7bproject.government.code%7d

Pierce County

SOLE SOURCE

Procurement Exemption for Professional Services for Proprietary Infor

Software

1. Procurement Exemption General Requirements

2. Public Notice and Capability Statement Process

3. Capability Statement Requirements

4. Exemption Information

5. Exemption Type and Intended Vendor

6. Scope of Exemption

7. Cost and Term

8. Justification

9. Minimum Requirements

10. Market Research

11. Capability Statement

1. Procurement Exemption General Requirements

1.1. Public Notice and Capability Statement Process

Pierce County posts public notice of all sole source, special facility, and special market condition procurement exemptions for 10 business days. Interested vendors have 5 business days to submit questions in OpenGov. A public notice is not a competitive bid or solicitation, and any bids or proposals submitted during this process will not be accepted. At minimum, the public notice will explain the following information:

• The scope of the purchase.

• The estimated cost of the purchase.

• The estimated term of the exemption.

• The intended vendor for the purchase.

• The justification for the procurement exemption.

• Any minimum requirements for a vendor to meet the County's need.

Any entity who believes they are qualified to meet the County's need as described in the public notice may submit a capability statement by the submission deadline. The Pierce County Purchasing Agent, or designee, will evaluate the capability statement in consultation with subject matter experts as appropriate to determine whether the submitter has demonstrated that they can meet the County's need.

If the capability statement demonstrates that the submitter can meet the County's need, the County will cancel the public notice and proceed with a competitive procurement. If the County determines that the capability statement has not demonstrated that the submitter can meet the County's need, the County will proceed with the procurement exemption. Entities who submit a capability statement will receive a letter explaining the County's decision.

The County reserves the right to contact entities who submit capability statements to request more information about their capabilities and qualifications.

1.2. Capability Statement Requirements

Capability statements must be submitted in OpenGov and should use the .docx or .pdf file type, or any other standard file type that can be opened in Microsoft Word or Adobe Acrobat. There are no strict formatting requirements for capability statements. To be properly evaluated, a capability statement must include the following information:

• The name of the individual or organization submitting the capability statement.

• The name, email address, and phone number of the primary contact.

• A description of how the entity meets the County's need.

The capability statement must directly address any minimum requirements described in the public notice. Any capability statement offering to provide items or services other than those specifically requested must demonstrate that they are of matching specifications and compatible with any systems with which the items or services will be integrated.

2. Exemption Information

2.1. Exemption Type and Intended Vendor

Based on a sole source exemption, Pierce County intends to purchase professional software enhancement services by direct negotiation. The County has determined that Infor Global Professional

Services (hereinafter "Infor) is the only entity capable of meeting the County's need as described below.

2.2. Scope of Exemption

The services to be purchased via this exemption include software-related professional services for the purpose of enhancing the County's existing Civics Deploy solution developed by Infor. The scope of services includes project management, IT consulting, and IT architecture services.

2.3. Cost and Term

The agreement awarded as a result of this exemption will have a maximum term not to exceed 5 years.

The estimated cost of the purchase is $338,830.

2.4. Justification

To improve the effectiveness of its sewer billing processes, the County requires enhancements to its existing Civics Deploy solution, including system configuration and workflow improvements.

The Civics Deploy solution was implemented by Infor, and it is proprietary software that is owned and licensed exclusively by Infor. As the owner, Infor has not licensed any other vendor to provide the required professional services and software enhancements, nor are there any equivalent alternatives that integrate with Infor's platform.

2.5. Minimum Requirements

The County has identified the following minimum requirements to meet the County's need:

1. The ability to provide a high level of IT professional services, including configuration, deployment, consulting, project management, and architectural services.

2. License from the owner of the proprietary Civic Deploy software solution to provide professional services to enhance the solution and the access required to do so.

2.6. Market Research

To identify qualified vendors, support the justification of this exemption, and determine the minimum requirements to meet the County's need, the County performed the following market research:

• Online research of alternative options that could integrate with the existing solution.

2.7. Capability Statement

Please ensure that your capability statement meets the requirements described in this public notice.

1. Please upload your capability statement here.*

The capability statement must demonstrate how you meet the requirements listed in this public notice and how you are capable of meeting the County's need.

*Response required