PRINT AND DATA SOLUTIONS 26IT103119.pdf
PDF 265 KB Posted
- Contract number
- 26-350SOS-ITSOS-P-95069
- Issued by
- Illinois
About this file
This document is a Small Purchase with Sole Source/Immediate Need Conditions form (BFM 67.3) issued by the Office of the Secretary of State, Budget & Fiscal Management Department, State of Illinois. The purchase involves the vendor Print & Data Solutions Kenneth E. Jones, identified with Obligation Number 26IT103119.
The contract covers annual maintenance services for Glink Professional Edition software licenses covering 2,000 PCs, with an estimated value of $16,370.55 for one year. The Office of the Secretary of State justifies this sole-source purchase based on the proprietary nature of the Glink software application, which is created and solely manufactured by Gallagher & Robertson, with Print & Data Solutions serving as the authorized US agent. The agency previously purchased Glink software in 2018 and renewed maintenance services the prior year. The justification emphasizes that procuring alternative solutions would be economically infeasible due to extensive programming changes required and higher associated costs, and that maintaining the current licenses is necessary to ensure uninterrupted software operation.
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Other files
| File | Type | Posted |
|---|---|---|
| 25IT103085 GLink PE Maintenance Signed PO.pdf | ||
| State of IL Glink renewal Quote.pdf |
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Text version
Printed by authority of the State of Illinois by union employees. July 2025 — 1 — BFM 67.3
Part 1 - General Information
Short Description:
Vendor:
Estimated Value: $
Part 2 - Purchase History
Has the agency purchased these supplies or services in the past five years? n Yes n No
If YES, please describe:
Part 3 - Business Rationale
What are the specifications of the goods and/or services that you need?
Why can the goods/services needed only be provided by this vendor, or why are they an immediate need?
What will be the financial or other impact to the agency if this Small Purchase with Sole Source/Immediate Need Conditions purchase is not approved?
Is there any additional information you would like to add to justify this Small Purchase with Sole Source/Immediate Need Conditions?
SMALL PURCHASE WITH SOLE SOURCE OR IMMEDIATE NEED CONDITIONS
Obligation Number: __________________________
Office of the Secretary of State
Budget & Fiscal Management Department
| 1: 26IT103119 |
| 2: PRINT & DATA SOLUTIONS KENNETH E. JONES |
| 3: 16,370.55 |
| yes: Yes |
| 4: The agency purchased the Glink Professional Edition software in 2018. Maintenance for the software has been included and was purchased again last year |
| 5: The agency needs to purchase maintenance for the 2,000 Glink software licenses already owned. This will ensure uninterrupted maintenance on the licenses. |
| 6: Print&Data Solutions is the US agent company used by Gallagher & Robertson. Gallager & Robertson is the creator, owner and sole manufacturer of the Glink software application. There are no other vendors that to provide maintenance on this proprietary software. |
| 7: Since the Glink licenses are already owned, the cost to procure a different solution would be very high and not economically feasible. Finding a different solution would require extensive programming changes, creating higher costs and more resources that available. Without maintenance, Secretary of State runs the risk of the software malfunctioning. |
| 8: SOS owns the current licenses already. This is just maintenance. |
| Text2: Annual Maintenance fee for Glink PE for Windows for 2000 PCs. Service fees G&R/Glink for Windows. Maintenance fee 1 year. |
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