Price_Schedule_for_2026_SNA_Retreat.xlsx

XLSX spreadsheet 21 KB Posted Jun 3, 2026

Attached to: DNR - SNA Retreat within Ely MN
Solicitation number: 2000018407
Issued by: St. Louis County, Minnesota

About this file

Written by GovTribe AI · Jun 10, 2026

This is a Price Schedule for a 2026 State Nonprofit Alliance (SNA) Retreat solicited by the Minnesota Department of Natural Resources, requiring comprehensive event services for up to 50 attendees scheduled for September 22-24, 2026, in Ely, Minnesota. The event facility must be located within 15 miles of 34 S 2nd Ave E, Ely, MN 55731. Respondents must submit bids through the Supplier Portal, with questions due by June 10, 2026, at 2:00 PM Central Time. The solicitation requires facilities and services including lodging with 50 single-occupancy rooms, meeting spaces (registration area, general session room, breakout session rooms, and exhibitor/vendor area), parking, and shuttle services if lodging and conference facilities are not within one-quarter mile of each other. All pricing must be itemized on the provided spreadsheet with no additional costs accepted beyond those listed.

The price schedule requires detailed cost breakdowns for all lodging, meeting room amenities (tables, chairs, audio-visual equipment, Wi-Fi, electrical access), and catering services including breakfast, lunch, dinner, afternoon breaks, and all-day beverage service for 50 attendees across the three-day event. Respondents must also specify cancellation fees in United States currency for various notice periods, with separate fee structures for services other than lodging and for lodging-specific cancellations. The State will not reimburse any charges not itemized on the spreadsheet, and the contractor agrees not to seek additional costs or fees beyond those stated. The State agency assumes responsibility for paying applicable cancellation fees if the conference is cancelled for any reason other than non-appropriation.

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Other files

File	Type	Posted
SAMPLE_Contract_18407.pdf	PDF	Jun 3, 2026
DNR_-_SNA_Retreat_within_Ely_MN.pdf	PDF	Jun 3, 2026
Solicitation_Attachments_18407.pdf	PDF	Jun 3, 2026
Solicitation_Content_18407.pdf	PDF	Jun 3, 2026

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Sheet1

		Name of the Conference:	2026 SNR Retreat
		Date(s) of the Conference:	September 22-24, 2026
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	September 22, 2026
	Check-out Date:	September 24, 2026

Single Occupancy
	Number of Rooms	50	Dates

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)		(preferred)
Tax (per room/night)		(alternate)
Total Cost (per room/night)	$0.00

Double Occupancy
	Number of Rooms	0
			PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)		$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables					$0.00
2	Chairs					$0.00
4	Electrical Access					$0.00
5	Wi-Fi Access					$0.00
6	Room Charge					$0.00
7	Surcharge					$0.00
8	Taxes					$0.00
					TOTAL	$0.00

General Session Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage					$0.00
2	Standing Podium					$0.00
3	Risers for Podium					$0.00
4	Tables and Chairs for Attendees					$0.00
5	Instructor Table					$0.00
6	LCD Projector with Wireless Presenter	1		1		$0.00
7	Large Screen	1		1		$0.00
8	Microphone (with Table Stand)					$0.00
9	Microphone (with Floor Stand)					$0.00
10	Microphone (Handheld)					$0.00
11	Microphone (Lavalier)					$0.00
12	Mixer System					$0.00
13	Sound Equipment					$0.00
14	Flip Chart with Stand	2		1		$0.00
15	Electrical Access	1		1		$0.00
16	Wi-Fi Access	1		1		$0.00
17	Room Charge	1		1		$0.00
18	Surcharge	1		1		$0.00
19	Taxes	1		1		$0.00
					TOTAL	$0.00
	The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed.
	If allowed, the General Session Room will count for:				# of Breakout Session Rooms	1

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium					$0.00
2	Instructor Table					$0.00
3	Rear Table for Handouts					$0.00
4	Tables and Chairs for Attendees					$0.00
5	LCD Projector with Wireless Presenter					$0.00
6	Large Screen					$0.00
7	Easel for Signage					$0.00
8	Microphone (with Table Stand)					$0.00
9	Microphone (with Floor Stand)					$0.00
10	Microphone (Handheld)					$0.00
11	Microphone (Lavalier)					$0.00
12	Mixer System					$0.00
13	Sound Equipment					$0.00
14	Flip Chart with Stand	3		1		$0.00
15	Electrical Access					$0.00
16	Wi-Fi Access					$0.00
17	Room Charge	3		1		$0.00
18	Surcharge	3		1		$0.00
19	Taxes	3		1		$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)					$0.00
2	Chairs (per Table)					$0.00
3	Linens for Tables					$0.00
4	Piping and Draping					$0.00
5	Electrical Access					$0.00
6	Wi-Fi Access					$0.00
7	Room Charge					$0.00
8	Surcharge					$0.00
9	Taxes					$0.00
					TOTAL	$0.00

CATERING
Breakfast		Afternoon Break
Number of Attendees		Number of Attendees
Number of Days		Number of Days
	Per Person		Per Person
Food		Food
Gratuity		Gratuity
Tax		Tax
Total	$0.00	Total	$0.00

Lunch Day 1			Dinner
Number of Attendees	50		Number of Attendees
Number of Days			Number of Days
		Per Person		Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total	$0.00

Lunch Day 2 Boxed Lunch			All-Day Beverage Service
Number of Attendees	50		Number of Attendees
Number of Days			Number of Days
		Per Person		Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total	$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Jun 10, 2026.