DNR_-_SNA_Retreat_within_Ely_MN.pdf
PDF 26 KB Posted
- Attached to
- DNR - SNA Retreat within Ely MN
- Solicitation number
- 2000018407
- Issued by
- St. Louis County, Minnesota
About this file
This is a Request for Bid issued by the Minnesota Department of Natural Resources for the procurement of event space with lodging and catering services. The DNR seeks to accommodate up to 50 attendees for a retreat scheduled for September 22-24, 2026, at a venue located within 15 miles of 34 S 2nd Ave E, Ely, Minnesota 55731. The solicitation specifications are detailed in the attached sample contract sections Exhibit C and Exhibit C Supplement 1. Prospective bidders must submit responses through the Supplier Portal no later than June 12, 2026, at 2:00 PM Central Time. Written questions regarding the solicitation must be submitted to sheri.karpenko@state.mn.us by June 10, 2026, at 2:00 PM CT, with responses provided via addendum. Responses submitted through non-electronic or email methods will not be accepted. All bidders must be registered in the system to participate.
Bidders are required to include all applicable taxes, service fees, and gratuity in their pricing submissions using the attached Exhibit D Price Schedule. The solicitation includes provisions for diversity and inclusion, with specific inquiries regarding Minnesota-based small businesses and minority-owned, women-owned, veteran-owned, or disability-owned enterprises. Bidders meeting small business criteria may be eligible for certification in Minnesota's Small Business Procurement Program. Additional contact information is available through the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402. Technical assistance with the Supplier Portal submission process is available through the SWIFT Vendor Helpline at 651.201.8100, Option 1. All required attachments must be uploaded with the response to avoid disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| Price_Schedule_for_2026_SNA_Retreat.xlsx | XLSX spreadsheet | |
| SAMPLE_Contract_18407.pdf | ||
| Solicitation_Attachments_18407.pdf | ||
| Solicitation_Content_18407.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure event space with lodging and catering for up to 50 attendees for September 22-24, 2026, within 15 miles of 34 S 2nd Ave E, Ely, MN 55731 as per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than June 10, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Price Schedule (exhibit D)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 1 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 2 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 3 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 4 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 5 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 06/17/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 6 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018407 Sell RFx 7 Event Round Version 1 1 Event Name DNR - SNA Retreat within Ely MN Start Time Finish Time 06/03/2026 13:41:00 06/12/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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