Prebid minutes
112 KB Posted
- Attached to
- CMS Roofing Cafeteria/Main Breezeways
- Solicitation number
- 10-2022-004
- Issued by
- Bartow County, Georgia
About this file
This is a prebid meeting minutes document for the Cass Middle School Partial Roof Replacement project conducted by Raymond LLC on behalf of the Bartow County School System in Cartersville, Georgia. The prebid meeting was held on February 1, 2022, from 10:00 AM to 11:30 AM and was conducted by Dylan Johnson and Joe Millsaps. The project involves removal and replacement of roofing at the cafeteria and main breezeways, with work spanning multiple roof areas (A, B, C, and D). Key scope items include replacement of skylights at Roof Area A as a deductive alternate, addition of tapered insulation to Roof Areas B and C, replacement of coping on Roof Area A's parapet, installation of box-style gutters, testing of overflow drains prior to work commencement, and potential steel deck replacement of approximately 90 square feet. The project includes restrictions on work hours: Roof Area D (kitchen roof) cannot begin until approximately 1:30 PM when the kitchen is closed, while Roof Areas A, B, and D may begin after classes commence. Work cannot be performed during school testing periods, and noise complaints may require adjustment of work schedules.
Bidders must include the anticipated material delivery date with their submission, carry contingency in the base bid per specification section 01 22 13, and submit a Material Cost Schedule with manufacturer's letterhead confirming material costs. Material cost changes will be honored within reason, though significant increases may result in project cancellation. All questions and communications must be directed to Albert Zielke as specified in the contract documents. An addendum addressing tapered insulation requirements and the steel deck replacement allowance will be released prior to the bid close date. Fall protection is required for skylight work, and overflow drains must be tested before work begins. Metal color selections must match existing conditions as closely as possible.
Text of this file
1224 Royal Drive Conyers, Georgia 30094
Office: 770-483-9592
Fax: 770-483-8082 www.RaymondLLC.com
Architectural, Interior Design, Engineering, Building Envelope and Consulting Services
Meeting Notes
Cass Middle School
Bartow County School System
192 Fire Tower Rd
Cartersville, Georgia 31805
Meeting Type: Pre Bid Meeting Meeting Date: 2/1/2022
Meeting Conductor: Dylan Johnson/Joe Millsaps Meeting Start: 10:00 PM
Meeting Recorder: Dylan Johnson Meeting End: 11:30 PM
Note: The following are meeting minutes and do not change contract documents. An addendum will be released following the deadline for questions. Any changes listed below will not be official until the addenda is released.
1. Attendees: See attached sign in sheet.
2. Bid
a. Include anticipated material delivery date with bid. This will affect the selected bidder but will not be considered as significant as cost.
b. Contingency is to be carried in the contractor’s base bid. Refer to section 01 22 13 of the specification.
c. Include “Material Cost Schedule” with bid. Manufacturer’s letter head stating cost of material used for bidding is preferred.
d. Material cost changes will be honored within reason. If there is a significant increase in material costs the job may be cancelled.
e. All questions/communication are to go to Albert Zielke. Contact information is located in the specification.
3. General Scope of Work Review
a. Refer to Summary of Work in specifications.
b. Skylight at Roof Area A to be replaced. This work is a deductive alternate.
i. Fall protection is required with skylight.
c. Roof Area B and C currently have no slope. Tapered insulation will be added in a future addendum which will be released prior to bid close.
d. Coping above Roof Area A and to the sides of Area A are not in scope. Coping on Roof Area A’s parapet is to be replaced.
e. Metal color is to match existing as close as possible.
f. New gutters shall be box style.
g. Bartow County Maintenance stated several areas of decking are in poor condition and will likely need to be replaced.
i. An addendum will be released prior to bid close to add an allowance (approximately 90 SF) to
Unit Price No. 4 – Steel Deck Replacement.
h. Overflow drains in Roof Area A are to be tested prior to beginning work.
Cass MS Partial Roof Replacement.
Pre Bid Meeting Notes
Project No. 1210.023
February 1, 2022 Page 2 of 2
Architectural, Interior Design, Engineering, Building Envelope and Consulting Services
4. Work Hours
a. If work must occur during the school year, work hours shall be limited.
i. Roof Area D – Kitchen roof. Work cannot occur while the kitchen is operating. Approximately
1:30 PM start time.
b. Roof Areas A, B, and D – Roof Areas are over normally unoccupied space. Work may begin after class has begun.
i. Noise complaints may require adjustment of work hours.
ii. Work may not be performed during testing.
Other files
| File | Type | Posted |
|---|---|---|
| allowance 01 | — | |
| sign in sheet | — | |
| section 01 | — | |
| addendum no.01 | — | |
| CMS Roofing project | — | |
| Award Information | — |
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