PR15326414_ JOFOC.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post US Consulate Frankfurt

Requiring Activity GSO

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to HL Gebäudetechnik GmbH in Dieburg, Germany for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to replace the refrigeration system on two walk-in coolers in the cafeteria at the U.S.

Consulate in Frankfurt. The estimated value for the entire period of performance is $19,000, including options. These supplies/services require the replacement of the refrigeration system of the two walk-in refrigerators in the cafeteria. This will allow the cafeteria contractor to serve meals daily.

The two walk-in refrigerators in question are critical to the storage of perishable food items that are essential to the consulate's cafeteria operations. Recently, both refrigerators have experienced several significant malfunctions that have compromised their ability to maintain the temperature required for safe food storage.

The refrigeration systems in the walk-in coolers were installed in 2005, are EOL, and continue to lose refrigerant. It is only a matter of time before they fail again. We have spent over $10,000 in repairs in the last year to keep the current refrigeration system running. Each short-term repair costs us an average of $1,500. It is critical that the entire refrigeration system be replaced as soon as possible.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☒ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☒ Other - The perishable items stored in these fridges are at immediate risk of spoilage, which could result in substantial financial loss and waste. Spoiled food poses a serious health risk to individuals who may consume it, potentially leading to foodborne illnesses.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Urgency: The urgency of this repair is underscored by the following factors:

Preventing Food Spoilage: The perishable items stored in these fridges are at immediate risk of spoilage, which could result in substantial financial loss and waste.

Health and Safety: Spoiled food poses a serious health risk to individuals who may consume it, potentially leading to foodborne illnesses.

Operational Continuity: The availability of safe and fresh food is essential for the smooth operation of Consulate’s cafeteria. Any disruption in food supply could negatively impact operations.

Specialized Expertise: The identified vendor, H&L, possesses specialized expertise and experience in repairing the specific make and model of the walk-in fridges. Their familiarity with the equipment ensures a timely and effective repair.

Time Sensitivity: Engaging in a competitive bidding process would introduce delays that could exacerbate the risk of food spoilage. Immediate action is required to mitigate this risk.

Proven Track Record: H&L has a proven track record of providing reliable and high-quality repair services for similar equipment, ensuring confidence in their ability to address the issue promptly.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Joshua Smith 04/29/2025

AGSO

CG Frankfurt - GSO Property

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Tyler Johnston 04/29/2025 Contracting Officer CG Frankfurt