PPM_Sign-in_Sheets_RFP_25-06_24_Hour_Sec.pdf

This is a sign-in sheet document from a pre-proposal meeting for Request for Proposal (RFP) 25-06 conducted by the Tampa Sports Authority for 24-hour security services at Raymond James Stadium in Tampa, Florida. The RFP seeks comprehensive security staffing including site managers, security supervisors, Florida Class D licensed security officers, camera operators, and dispatchers to provide continuous facility coverage 365 days per year, with an estimated annual requirement of 33,512 hours across all positions. The mandatory pre-proposal meeting was held on February 3, 2026, at 10:00 AM at Raymond James Stadium, with proposals due by 10:00 AM on February 17, 2026, submitted either in-person or electronically to bids@tampasportsauthority.com. Shortlisted proposers (up to five) will present orally on February 25-26, 2026, with final Board approval anticipated on March 31, 2026. The contract term extends three years from May 1, 2026, through April 30, 2029, with an optional two-year renewal through April 30, 2031, subject to mutual agreement.

Evaluation criteria allocate 35 points to price proposals, with the remaining 80 points distributed among organizational management (5 points), business history (10 points), site manager experience (10 points), hiring approach (15 points), training programs (15 points), technical plan (5 points), and transition plan (5 points), for a maximum of 115 total points including bonus considerations. Proposers must demonstrate financial capability with audited financials showing minimum owners' equity of $750,000, cash reserves of $250,000, and a current ratio of at least 1.0, or provide alternative financial guarantees. Required insurance includes workers' compensation at Florida statutory limits, commercial general liability of $1,000,000 combined single limit, automobile liability of $1,000,000, and professional liability of $1,000,000. A 5 percent bid bond is required, with a performance and payment bond equal to 100 percent of the average annual contract sum obligatory for the successful proposer. All pricing must include administrative overhead, training, equipment, uniforms, and insurance within hourly rates, with annual wage adjustments required on October 1st based on the greater of Florida's minimum wage increase or the Federal Consumer Price Index for Urban Wage Earners in the South Region. Bonus points (up to 15 points) are available for proposers demonstrating at least 10 percent disadvantaged or minority business enterprise participation.