RFP_Document_25-06__24_Hour_Security.pdf

4201 NORTH DALE MABRY HIGHWAY

TAMPA, FLORIDA 33607

REQUEST FOR PROPOSAL #25-06

24 Hour Building Security Raymond James Stadium

MANDATORY PRE-PROPOSAL MEETING

Tuesday, February 3, 2026 - 10AM

Entrance B/C off Himes Avenue Raymond James Stadium

RFP DUE DATE

Tuesday, February 17, 2026 not later than 10am

January 2026

TABLE OF CONTENTS

Page #

Procurement Summary and Registration

General Conditions, Terms & Provisions

Tentative RFP Schedule

Qualifications , Conditions, and Requirements

Scope of Services

Response Format & Content

RFP Process

Evaluation Criteria

Cost Proposal

Declaration and Proposal Guarantee

Bid Bond Form

Acknowledgment of Addenda

Acknowledgment of Proposer If a Corporation, Partnership or Individual

Acknowledgment of Principal if a Corporation

Legal Status of Proposer

Proposer Reference Form

Sworn Statement Pursuant to Section 287.133(3)(a), F.S. on Public Entity Crimes

Sworn Statement under Section 105.08 TSA Code on Disclosure of Relationships

Drug-Free Workplace Acknowledgment

E-Verify Affidavit

Coercion for Labor or Services Attestation

Foreign Country of Concern Attestation

D-MBE/DM/D-WBE/SBE/S-DV/LGBTQIA+ QUESTIONNAIRE (OPTIONAL)

Statement of No Bid

RFP Checklist

GPC (Government Purchasing Council) Listing

Insurance Requirements

Sample TSA Contract ................................................................................................................... Attachment

PROCUREMENT SUMMARY AND REGISTRATION

To receive notice of any changes or addenda to these documents, you must register using this form. Please email the completed form to the Procurement Department.

Document Number: RFP #25-06 Title: 24 Hour Security Services, RJS Description: Provide licensed security staff to perform 24-hour security related duties at RJS.

Pre-Proposal Conference: Tuesday, February 3, 2026, at 10am (Entrance B/C off Himes Ave., RJS)

Last Day for Questions: Tuesday, February 10, 2026, not later than 10am

Proposal Submittal Deadline: Tuesday, February 17, 2026, not later than 10am

For additional information, contact: Deltecia Jones, Procurement Manager Telephone: (813) 350-6511 E-Mail: djones@tampasportsauthority.com

Special Instructions: To hand deliver submittals, enter Entrance B/C off Himes Ave through security entrance (Raymond James Stadium)

To submit proposals electronically, email docs to bids@tampasportsauthority.com

PROPOSER REGISTRATION

EMAIL THIS FORM TO bids@tampasportsauthority.com

Use this form to register as a potential responder or proposer for this procurement. Only registered vendors will be mailed courtesy notices of changes or addenda to these procurement documents. Carefully complete this form and mail or email it to the Procurement Department. You must submit one form for each company that you are registering for. FAILURE TO INCLUDE AN ADDENDUM IN YOUR PROPOSAL MAY RESULT IN THE

REJECTION OF YOUR SUBMITTAL.

Company Name:

Contact Person:

Mailing Address:

City: State/ZIP: Email:

Phone: ( ) Fax: ( ) mailto:djones@tampasportsauthority.com mailto:bids@tampasportsauthority.com

GENERAL CONDITIONS, TERMS & PROVISIONS

RFP #/TITLE: 25-06 (24 Hour Security Services, RJS)

RESPONSE DUE DATE/

TIME/LOCATION: PROCUREMENT DEPT., 4201 N. DALE MABRY HWY., TAMPA, FL 33607 NOT LATER THAN 10AM 0N Tuesday, February 17TH, 2026, OR VIA EMAIL TO BIDS@TAMPASPORTSAUTHORITY.COM.

1. PURPOSE:

A. As directed by the Governing Board of the Tampa Sports Authority, the TSA has issued this solicitation to find a qualified security company to perform 24 Hour security services at Raymond James Stadium.

B. Tampa Sports Authority’s objective is to find a qualified company to perform the services set forth in the Request for Proposal (RFP).

2. BACKGROUND OF THE TAMPA SPORTS AUTHORITY:

The Tampa Sports Authority is an independent special district that was created by Chapter 65-2307, as superseded by Chapter 96-520, Laws of Florida, for the purpose of constructing and managing sports and recreational facilities in Hillsborough County. The Authority’s vision is to provide economic development and enhance the quality of life through sports and recreation. The Authority has no taxing powers but rather acts as an enterprise fund utilizing user fees to subsidize its operating costs. As a result, all its major capital construction projects, from the original Tampa Stadium, Golf Courses, Amalie Arena, Legends Field, Hillsborough Tournament Sports Plex, and Raymond James Stadium have been accomplished by working closely with the approval and financial support of Hillsborough County and the City of Tampa. The Authority’s approved annual financial audits and budgets can be found at www.tampasportsauthority.

3. A Mandatory Pre-Proposal Meeting is scheduled for Tuesday, February 3, 2026 at 10am. The Meeting will be held “in person” at the Tampa Sports Authority office at Raymond James Stadium, Entrance B/C off Himes Avenue, Tampa, FL 33607. Please contact Deltecia Jones (Procurement Manager) for directions or further instructions at 813-350-6511 or 813-350-6500 (Reception). The sign-in sheets at the pre-proposal meeting are used to determine attendance. Attendance is suggested for the entire duration of the meeting.

All proposers must be signed up prior to the start of the mandatory pre-proposal meeting. Depending on the meeting orator, some reasonably late vendors will be allowed to participate. Tele-Meetings will not be allowed for this pre-proposal meeting.

4. DELIVERY OF RESPONSES:

A. Delivery of the Proposal/Response to the Tampa Sports Authority’s Procurement Department, prior to the deadline, is solely and strictly the responsibility of the Proposer. The deadline for standard delivery or emailed delivery is Tuesday, February 17,2026 Not Later Than 10AM. If dropping off your Proposal the box/packaging must be marked “SEALED PROPOSAL/RESPONSE FOR 24 HOUR SECURITY SERVICES. All Responses should be delivered to the TAMPA SPORTS AUTHORITY, 4201 N.

mailto:BIDS@TAMPASPORTSAUTHORITY.COM http://www.tampasportsauthority/

Dale Mabry Highway, Tampa, Florida 33607 (Raymond James Stadium, Entrance B/C off Himes Avenue) or you may email Responses to bids@tampasportsauthority.com. The Tampa Sports Authority’s Procurement Department will not be responsible for delays caused by any delivery services or electronic delivery that may be used to deliver your proposal. The Proposer is hereby directed to cause delivery/email their Response prior to the proposal opening time. The Response delivery time will be scrupulously observed. Any Response received after 10AM on Tuesday, February 17, 2026 shall not be considered. THERE WILL NOT BE A “FORMAL” RESPONSE OPENING

FOR THIS PROPOSAL.

B. Electronic proposals will be accepted and may be emailed to bids@tampasportsauthority.com.

C. For informational purposes, the Respondent is advised that the United States Postal Service or any

Express Mail Service used may not deliver your Response in a timely manner. Proposers are cautioned to plan the necessary delivery time accordingly.

5. PROPOSALS:

If applicable, prices must be quoted on the sheet furnished by the Procurement Department. If no proposal sheet is provided in this document, you may use your own form. All prices quoted F.O.B. Tampa, Florida.

The responsibility for getting the proposal to the Authority on or before the stated time and date will be solely and strictly the responsibility of the proposer. The Authority will in no way be responsible for delays caused by the United States Postal Service or a delay caused by any other occurrence. The proposer shall be responsible for reading and completely understanding the requirements and specifications of this proposal document and bidding according to the Authority’s request. The proposal time will be and must be scrupulously observed. Under no circumstances will proposals delivered after the time specified be considered. Late proposals shall be returned to the vendor unopened with a notation indicating why the proposal is returned and/or rejected.

6. TENTATIVE SCHEDULE:

SCHEDULED DATES DATE

Advertisement Dates – Florida Sentinel Bulletin Friday, January 23, 2026 Advertisement Dates – La Gaceta Friday, January 23, 2026 Advertisement Dates – Business Observer Friday, January 30, 2026 Advertisement Dates – TSA Website Thursday, January 22, 2026 RFP Release Date – TSA, SMA, NAACP, DemandStar, VendorLink, the City of Tampa and Hillsborough County SBE Program Sites

Friday, January 23, 2026

Last Day for Questions Tuesday, February 10, 2026 by 10am Proposal Due Date & Time Tuesday, February 17, 2026 not later than 10am Shortlist Meeting (Open to the Public) (virtual) Friday, February 20, 2026 at 10am Interview Date(s) (Closed to the Public) Tentatively February 25th thru February 26th, 2026 Final Ranking Meeting (Open to the Public) Friday, February 27, 2026 at 3pm Finance Committee Meeting Tuesday, March 26, 2026 at 10:30am Board Meeting Tuesday, March 31, 2026 at 4pm

7. REQUESTS FOR INTERPRETATION/QUESTIONS:

No substantive interpretation of this RFP will be made to any sole Proposer orally. All requests for such interpretation must be in writing and shall be emailed to bids@tampasportsauthority.com. To be considered, such a request should be received not later than Tuesday, February 17, 2026, not later than 10am. Any such interpretations and any supplemental instructions will be in the form of a written addendum which, if issued, will be sent to all vendors that registered for this RFP in a timely manner so as not to interrupt the proposal process. Failure of any Proposer to receive any such addendum or interpretation shall not relieve said Responder from any obligations contained within this RFP.

8. ADDENDA:

A. If it becomes necessary to revise any part of this proposal, a written addendum will be provided to all proposers who attended the mandatory pre-proposal meeting. The Authority is not bound by any oral representations, clarifications, or changes made to the specifications by Authority employees. All changes and/or clarifications will be provided in writing via an addendum and will be released by the Procurement Department. Addendums will be posted on the Authority’s website (https://www.tampasportsauthority.com/procurement-services), the DemandStar website (https://network.demandstar.com and the VendorLink website https://www.myvendorlink.com/external.

All addenda issued shall become part of the Proposal and Contract documents.

It is the responsibility of each proposer to ensure they obtain all addenda related to this RFP to be included as part of their response submittal. Proposers shall promptly notify the Authority, prior to submission of their proposal, of any ambiguity, inconsistency, or error they may have discovered upon examination of the proposal and Contract Documents.

9. COSTS OF PREPARATION:

The cost of preparing a Response to the RFP shall be borne entirely by the Proposer.

10. RFP RESULTS:

Preliminary results will be available after the Tampa Sports Authority Selection Committee meets to rank the Responses. The ranking will be submitted to the Finance Committee for review, and the Finance Committee will make a Recommendation for Award to the TSA Board for final approval. Results will be emailed and/or posted on the respective websites as listed above.

11. RIGHT TO REJECT PROPOSALS:

The Tampa Sports Authority reserves the right to reject any and all proposals, to waive any informality or minor irregularities in the proposals received, and to accept that proposal which, in its judgment, best serves the interest of the Authority. The Authority hereby fully retains full discretion to determine the responsiveness of the proposal and the Proposer’s responsibility, character, fitness, and experience to perform the Work.

https://www.tampasportsauthority.com/procurement-services https://network.demandstar.com/ https://www.myvendorlink.com/external

Proposers may be disqualified, and rejection of proposals may be recommended to the Authority for any of but not limited to the following causes:

(A) Failure to use the proposal form furnished by the Authority.

(B) Lack of signature by an authorized representative on the proposal form.

(C) Failure to properly complete the proposal.

(D) Evidence of collusion among proposers. Any evidence of agreement or collusion among proposers and prospective proposers acting to illegally restrain freedom of competition by agreement to propose a fixed price, or otherwise, will render the submittals of such proposers’ void.

(E) Advance disclosures of any information to any particular proposer which gives that Proposer any advantage over any other interested proposer, in advance of the opening of proposals, whether in response to advertising or an informal request for proposals, made or permitted by a member of the governing body of an employee or representative thereof, will operate to void all proposals of that particular proposal solicitation or request.

(F) Omission of proposal guarantee.

(G) Unauthorized alteration of proposal form. The Authority reserves the right to waive any minor informality or irregularity.

(H) Failure to sign and return any addenda.

(I) Proposals may be rejected unless the Authority approves the delivery method.

(J) A final decision to award cannot be made by the Authority due to unseen/unknown circumstances.

12. AWARD OF CONTRACT/AGREEMENT:

An award shall be made to the responsible Proposer whose proposal is determined, in writing, to be the most advantageous to the Authority, taking into consideration price and the evaluation factors set forth in the RFP. However, the final determination will not focus on the weight of the specific criteria. Rather, upon determining those entities that meet the minimum qualifications, the Authority will look at each qualifying company’s credentials and pricing structure as a whole in determining the best possible provider for the services rendered.

13. BINDING OFFER:

A Proposer’s submittal will be considered a binding offer to perform the required services, assuming all terms are negotiated satisfactorily. The submission of a Response shall be taken as prima facie evidence that the Proposer has familiarized itself with the contents of this RFP. Responses may be withdrawn in writing via email request dispatched by the Proposer in time for delivery prior to the time fixed for the opening of Responses. Negligence on the part of the Responder in preparing the Response confers no right of withdrawal or modification of the Response, after the Response has been opened at the appointed time and place, by the Tampa Sports Authority. Any such withdrawn Response shall not be resubmitted.

Responses will be in force for a period of ninety (90) days after the opening date.

14. INCONSISTENCIES ON CONDITIONS:

In the event there are inconsistencies between the General Provisions and other proposal terms or conditions contained herein, the former will take precedence.

15. APPLICABLE FLORIDA STATUTES:

In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by other applicable State and Federal Laws, all Responders should be aware that this RFP and all the Responses thereto are in the public domain and are available for public inspection. The Responders are requested, however, to identify specifically any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exemption law.

16. OWNERSHIP OF DOCUMENTS:

In the event of an award, all documents resulting from this project will become the sole property of the Tampa Sports Authority.

17. BRAND NAMES "OR EQUAL" (if applicable):

Whenever in this Invitation, any particular materials, process and/or equipment are indicated or specified by patent, proprietary or brand name, or by name of manufacturer, such wording will be deemed to be followed by the words "or equal". Proof satisfactory to Authority must be provided by the proposer to show that the alternative product is, in fact, equal to the product required in the specifications.

18. DISCOUNTS:

Discounts for prompt payment offered may be taken into consideration by the Selection Committee during the evaluation phase. Terms of payment offered shall be reflected within your price forms.

19. TAXES:

The Authority is tax exempt, therefore all applicable Federal, State and Local Taxes, unless otherwise instructed by the Authority shall be excluded in the Bidder’s Proposal. Authority reserves the right to direct purchase materials at Contractor’s negotiated prices with material providers and thereby generate tax savings to itself. The Authority may also provide Contractor with Tax Exempt Certification number so that Contractor may purchase Authority Designated items tax free if it is determined to be in the Authority’s best interest.

20. CONTRACT EFFECTIVE DATE TERMS: (Dates subject to change)

The term of this contract shall be for a three (3) year period beginning May 1, 2026 through April 31, 2029 with the option of one (1), two (2) year renewal period beginning on May 1, 2029, through April 21, 2031 if agreed upon by the awarded company and the Authority.

21. ASSIGNMENT AND SUB-LETTING:

No assignment of the contract or any right occurring under this contract shall be made in whole or part by the Proposer without the express written consent of the Authority’s Board of Directors. In the event of any assignment, the assignee shall assume the liability of the Proposer. The Proposer submitting its proposal understands the contract is one entire individual contract for the performance of all the services or providing requested commodities thereunder and is not separable.

22. NON-EXCLUSIVITY OF CONTRACT:

The selected Proposer understands and agrees that any resulting contractual relationship is non-exclusive, and the Tampa Sports Authority reserves the right to seek similar or identical services/commodities elsewhere if deemed in the best interest of the Tampa Sports Authority.

23. EMPLOYEE CONFLICT:

The Tampa Sports Authority will not contract with people, firms, or corporations where an Authority officer or employee’s spouse or child is an officer, partner, director, VP or proprietor or in which such officer(s) or an employee or officer’s spouse or child, or any combination of them, has a material interest.

24. PUBLIC ENTITY CRIMES STATEMENT:

A person, affiliate, or corporation who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit RFPs on leases of real property to a public entity, may not be awarded or perform work as a Proposer, supplier, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two (2) for a period of 36 months from the date of being placed on the convicted vendor list. Any such person, affiliate, or corporation wishing to propose on this RFP must include a current statement pursuant to Section 287.133 (1) Florida Statutes, on public entity crimes. The Tampa Sports Authority may make inquiries regarding alleged convictions or public entity crimes. The failure of a Responder to promptly supply information in connection with an inquiry or the failure to comply with the requirement contained within this section will cause the rejection of any submitted RFP, offer, Response, or proposal, at the sole discretion of the Tampa Sports Authority.

25. INSURANCE REQUIREMENTS:

Before starting and until acceptance of the work by the Tampa Sports Authority, the Proposer shall procure and maintain insurance of the types and the limits specified within this proposal. Insurance must be renewed and sent to the Authority annually.

26. INDEMNIFICATION: (PATENT OR COPYRIGHT)

The selected Proposer shall indemnify and hold harmless, and defend the Tampa Sports Authority and the Board of Directors, their agents and employees, and anyone directly or indirectly employed by either of them, from and against all liabilities, damages, claims, demands or actions at law or in equity, including court costs and attorney’s fees that may hereafter at any time be made or be brought by anyone arising out of any infringement of patent rights or copyrights held by others or for the disclosure or improper utilization of any trade secretes by the Proposer during or after completion of the work. These obligations shall survive the acceptance of any goods and/or performance and payment therefore by the Tampa Sports Authority.

27. INDEMNIFICATION: (GENERAL LIABILITY)

The selected Proposer shall indemnify, hold harmless, and defend the Tampa Sports Authority and the Board of Directors, their agents and employees, and anyone directly or indirectly employed by either of them, from and against any and all liabilities, losses, claims, damages, demands expenses or actions, either at law or in equity, including court costs and attorney’s fees, that may hereafter at any time be made or brought by anyone on account of personal injury, property damage, loss on monies, or other loss, allegedly caused or incurred, in whole or in part, as a result of any negligent, wrongful, or intentional act or omission, or based on any action of fraud or defalcation by the Proposer, or anyone performing any act required of Proposer in connection with performance of the Contract awarded pursuant to this RFP. These obligations shall survive the acceptance of any goods, services, and/or performance and payment therefore by the Tampa Sports Authority.

28. DISQUALIFICATION/COLLUSION:

The Tampa Sports Authority reserves the right to disqualify Responses before or after opening, upon evidence of collusion with the intent to defraud or other illegal practices upon the part of the Proposer. The Tampa Sports Authority may consider any Response informal that is not prepared and submitted in accordance with the provisions of this RFP and may waive any informalities or irregularities in any Response, or reject any and all Responses, at its sole discretion. The Tampa Sports Authority reserves the right to reject, at its sole discretion, any Response if the evidence submitted by the Responder or an investigation of the qualifications and/or experience of the Proposer fails to satisfy the Tampa Sports Authority’s Selection Committee that such Proposer is sufficiently qualified or experienced to carry out the obligations as required in this RFP. The Tampa Sports Authority also reserves the right to reject all Responses to the RFP, at its sole discretion.

29. USE OF STATE CONTRACT, GPC, OR COOPERATIVE PURCHASING PROPOSALS/BIDS/AGREEMENTS:

Although the Authority and Raymond James Stadium have been identified as the recipient of the commodity/service to be provided by the proposer, the services, prices, terms, and conditions specified in the Contract shall be available to any other Authority property upon request. The Authority reserves the right to utilize applicable State of Florida Contracts, government purchasing council (GPC) Bids/proposals, or those contracts of any other federal, state, or local government entity under the terms of a bid proposal submitted to such entity, provided that such contract is procured in compliance with the procuring entity's law, bylaws, regulations, or ordinances regarding competitive solicitation, which must provide for full and open competition for any items covered by this specification when the use of same is in the best interest of the Authority. Additionally, the submission of any Response to this RFP constitutes a Response for the Governmental Purchasing Council of Hillsborough County, made under the same terms and conditions, and for the same effective period, to all public entities in Hillsborough County, Florida. Reference Laws of the State of Florida 69-1112 and 69-1119. Any Hillsborough County public entity may elect to utilize this selected Proposer at their option. All Hillsborough County public entities will negotiate their own agreement and coordinate the requirements with the successful Proposer. The Tampa Sports Authority will not be responsible for any transactions between the successful Proposer and any other Hillsborough County public entities that may elect to utilize this Response. All terms, prices and conditions of this RFP will apply between the Proposer and any other Hillsborough County public entity utilizing this Response. As a condition of using the successful Proposer(s) from this RFP, the Public Entity and Proposer(s) shall hold the Tampa Sports Authority harmless from any claims or lawsuits that may arise.

30. PROTEST PROCEDURE:

Submitters wishing to protest a procurement action or decision of the Authority relating to any procurement must follow the Authority’s Protest Procedures, a copy of which may be obtained from the Purchasing Department at djones@tampasportsauthority.com. Failure to follow said procedures will result in the denial of any protest. Submitters shall refrain from any communication with Board members during the pendency of any protest.

31. TERMINATION CLAUSE:

This Contract may be terminated, in whole or in part, by the Tampa Sports Authority with or without cause, upon written notice to the Proposer. The Proposer shall be paid for services rendered to the TSA’s satisfaction through the date of termination (if applicable).

TSA reserves the right to terminate this Agreement with 30 days written notice if:

A. Proposer is determined by the Authority to be in breach of any of the terms and conditions of this

Agreement.

B. The Authority has determined that such termination will be in the best interest of the Authority to terminate this Agreement for its own convenience; or

C. Funds are not available for this commodity or service. The Authority's obligation is contingent upon the availability of appropriated funds.

32. OFFER ACCEPTANCE:

The signed proposal shall be considered an offer on the part of the Proposer. Such offer shall be deemed accepted upon execution of the Agreement.

33. EXCEPTIONS:

Any deviations from the terms, conditions, or specifications in any part of this RFP must be clearly pointed out and incorporated; however, such statement shall not relieve the Proposer from meeting RFP requirements. In the absence of such statements, the TSA will assume that all items offered are in strict compliance with the RFP specifications and the successful proposer will be held responsible for such compliance.

34. OMISSIONS, ERRORS & DISCREPENSIES:

Failure or omission of any responder to receive or examine any form, instrument, or other documents shall in no way relieve any Proposer from any obligation with respect to this proposal or the evidence of compliance with this proposal. Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported in writing to the Authority's Purchasing Department. Should it be found necessary, a written addendum will be incorporated in the RFP and will become part of the Proposal/Contract. The Authority will not be responsible for any oral instructions, clarifications, or other communications.

35. AWARD WITHOUT DISCUSSION:

The Authority may award the Contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a cost or price and technical standpoint.

36. IDENTICAL / TIE PROPOSALS:

In the event two (2) or more proposers have submitted the lowest and best Bid/Proposal, preference will be given in the following order:

A. A Proposer who has signed and submitted a Drug-Free Workplace Statement/Form pursuant to Section 287.087 Florida Statutes, with the submittal.

B. A Proposer who is a Service-Disabled Veteran Business and who is currently registered and can provide proof of registration with Hillsborough County Small Business Enterprise and/or the City of Tampa Small Business Enterprise program(s).

C. A Proposer who is registered as a Small Business Enterprise and can provide proof of current registration with the Hillsborough County and/or the City of Tampa’s Small Business Enterprise program(s).

D. A Proposer who has its principal place of business in Hillsborough County.

E. A Proposer who has a place of business located in Hillsborough County.

F. Otherwise, the proposal may be awarded by coin toss of the best 2 out of 3.

The Authority reserves the right to reject all proposals and issue a rebid if it is deemed to be in the best interest of the Authority.

37. HUMAN RIGHTS (Equal Opportunity: Non-Discrimination Clause)

The CONSULTANT shall comply with all Laws, Codes, and Ordinances as amended, which prohibits illegal discrimination on the basis of actual or perceived race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, or gender identity or expression, in employment, public accommodations, real estate transactions and practices, County contracting and procurement activities, and credit extension practices. The CONSULTANT shall also comply with the requirements of all applicable federal, state, and local laws, rules, regulations, ordinances and executive orders prohibiting and/or relating to discrimination, as amended and supplemented. All the aforementioned laws, rules, regulations, ordinances, and executive orders are incorporated herein by reference.

38. ASSIGNMENT OF CONTRACTUAL RIGHTS:

It is agreed that the successful proposer will not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same, or any part thereof, without previously written consent of the Authority and any sureties.

39. TIMELY DELIVERY:

Time will be of the essence for any orders placed as a result of this RFP. The Authority reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on the proposal form.

40. DEFAULT OF CONTRACT:

In case of default by the proposer or contractor, the Authority may procure the items or services from other sources and hold the proposer or contractor responsible for any excess costs occasioned or incurred thereby.

41. ACCEPTANCE OF MATERIAL:

The material delivered under this proposal shall remain the property of the seller until a physical inspection and actual usage of this material and/or service is made, and thereafter it is accepted to the satisfaction of the Authority. It must comply with the terms herein and be fully in accord with specifications and of the highest quality. In the event the material and/or services supplied to the Authority is found to be defective or does not conform to specifications, the Authority reserves the right to cancel the order upon written notice to the proposer and return product to the proposer at the proposer’s expense.

42. DAMAGE:

Precautions should be taken to prevent damage to all property. In the event that any materials, equipment or other property of the Authority shall be damaged or destroyed by personnel furnished by Contractor, Contractor shall, at its own expense, promptly repair or replace same to the complete satisfaction of Authority. The Contractor shall repair or replace any property damaged because of failure to provide proper or adequate protection to its original state and to the satisfaction of the Owner. Any property damage should be reported to the onsite Director or Manager immediately.

43. PARTIAL/DUAL PROPOSAL SUBMITTALS:

If approved by the Authority prior to submittal, proposers may submit partial submittals for one or more items or represent up to two (2) manufacturer(s) that are deemed as equals or as listed within the proposal document. Tampa Sports Authority reserves the right to make an award to one (1) or multiple vendors. The Authority is not obligated to purchase all items listed on the proposal form and may elect to purchase certain “portions” of a submittal instead.

44. DUE DILIGENCE:

Due care and diligence have been used in preparing these specifications and related information. However, no warranties are made as to the accuracy and completeness of the required information. It is the responsibility of the Proposer to ensure that they have all the information necessary to affect their proposal.

The Authority will not be responsible for the failure on the part of the Proposer to determine the full extent of the risk exposure and Scope of Work required to effectively perform under Contract. Proposers are expected to examine the conditions, Score of Work, Special Conditions, Technical Specifications, and all instructions pertaining to services involved. Failure to do so will be at the Proposer’s risk.

45. RESPONSIVENESS OF PROPOSERS:

A responsive proposal is an offer to perform the scope of services called for in this Request for Proposal in accordance with all requirements of this Request for Proposal. Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A Proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite, or ambiguous proposals, improper and/or undated signatures and Proposers who fail to meet all pre-requisites. NOTE: It is mandatory that all proposal forms be filled out completely and returned with your submittal.

46. ATTACHMENT TO RFP SUBMITTAL – CONFIDENTIAL MATERIAL:

The Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled “Attachment to Request for Proposals, RFP #25-06 – Confidential Material”. The Proposer must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts are to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

47. FORCE MAJEURE:

In the event that either party hereto shall be delayed or hindered in or prevented from the performance required hereunder by reason of strikes, lockouts, labor troubles, failure of power, riots, insurrection, war, acts of God, or other reason of like nature not the fault of the party delayed in performing work or doing acts (“Permitted Delay”), such party shall be excused for the period of time equivalent to the delay caused by such Permitted Delay. Notwithstanding the foregoing, any extension of time for a Permitted Delay shall be conditioned upon the party seeking an extension of time delivering written notice of such Permitted Delay to the other party within ten (10) days of the event causing the Permitted Delay.

48. INCURRED COSTS:

Tampa Sports Authority is not responsible for expenses incurred in attending any Pre-Proposal Conferences, preparation of proposal documents and submitting a proposal; therefore, such costs shall not be included in submitted proposals.

49. CHANGE ORDERS/ADJUSTMENTS:

The Authority may, at any time, by written order designated or indicated to be a Change Order, make any change or modification in the Work, or add to the Work within the general scope of the Contract specifications to complete the said work.

50. WAGE ADJUSTMENT:

Rate changes for this contract will be determined by whichever is greater between the annual State of Florida Minimum Wage Increase or the percentage increase in the Federal Consumer Price Index for Urban Wage Earners and Clerical Workers in the South Region for the 12-month period prior to September 1 each calendar year.

(1) The resulting increase will be applied annually on October 1st of each calendar year the contract remains in effect.

(2) The resulting increase is required to be passed on to the staff pay rate and the billing rate may increase by no more than that exact amount (example: staff pay rate increases from $15/hr. to $16/hr., and the billing rate would change from $24.50/hr. to $25.50/hr.)

51. MODIFICATION OR OFFER WITHDRAWAL:

An offer may not be modified, withdrawn, or canceled by the Proposer for 90 days following the time and date designated for the opening of proposals (except when requested by the Authority for clarification, presentation, or best and final offers) and the Proposer so agrees by submitting its proposal. Proposers may request withdrawal of a posted, sealed Proposal prior to the scheduled opening time provided the withdrawal request is submitted to the Purchasing Department in writing via email or in person.

52. BEST & FINAL OFFERS:

If it is determined by the Procurement Manager that a Best and Final Offer should be considered in conjunction with RFP submittals (i.e., tie proposals, etc.), a Best and Final Offer request will be issued to the top two (2) lowest, responsive, and responsible proposers. A date and time will be set by the Procurement Manager for Best and Final Offer submissions.

53. ADVERTISING:

In submitting a proposal, Proposer agrees not to use the results as a part of any advertising.

54. COPYRIGHTED MATERIAL:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the Authority to make paper and electronic copies necessary for the use of Authority staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

55. LICENSES:

In the performance of these services, Proposer will fully comply with all the laws and regulations of all State, Federal, County, City and/or other governmental authorities and agencies as required by reason of these services or duties to be performed hereunder. Proposer will hold Authority harmless from any liability which may be imposed upon Authority by reason of any alleged violation of the law by Proposer, or for failure to pay taxes or secure necessary licenses. Consultant shall be responsible for all license, costs and expenses the individual incurs in the performance of services under this Agreement, including all taxes and assessments resulting therefrom. The Contractor and/or (if applicable) his subcontractors must have and maintain at their expense all necessary applicable licenses. The Contractor and any of his subcontractors must be licensed by the State of Florida, Hillsborough County, or the City of Tampa to perform all applicable work required under this contract. A copy of the Contractor’s license(s) should be submitted to the Authority’s Purchasing Department with their Proposal. In the performance of these services, Contractor will fully comply with all the laws and regulations of all Federal, State, County, City and of other governmental authorities or agencies as required by reason of these services or duties to be performed hereunder. Contractor will hold the Authority harmless from any liability which may be imposed upon Authority by reason of any alleged violation of the law by contractor, or for failure to pay taxes or secure necessary licenses or permits.

56. AUTHORIZATION TO DO BUSINESS IN THE STATE OF FLORIDA:

The Authority requires all companies who are awarded a proposal to provide proof of “active/current” registration with the Florida Department of State; Division of Corporations prior to any start of work or providing of any commodity/good to the Authority.

57. PROPOSAL SECURITY – FINANCIALS:

Each Proposer must provide the most current set of qualifying Audited Financials–Marked

“CONFIDENTIAL”.

Each Proposer must provide one of the following to establish its financial ability to provide the services set forth herein.

1. An audited balance sheet evidencing an Owners/Shareholder’s Equity of a recent date of not less than

$750,000, cash or cash equivalents of no less than $250,000, and a Current Ratio (Total Current Assets divided by Total Current Liabilities) of no less than 1.0; or

2. An unconditional guaranty of Proposer’s performance under the Agreement contemplated herein issued by an affiliate of the Proposer, together with a balance sheet meeting the requirements of (1) above.

3. Details of a secured unconditional third-party financial guarantee securing the funds due to the

Authority under this engagement. Such third-party entity will provide evidence of a balance sheet meeting the requirements of (1) above.

Notwithstanding the foregoing, the Authority reserves the right in its sole discretion to consider other evidence of a Proposer’s financial ability to perform its obligations under the engagement contemplated herein. The Authority also reserves the right to request additional financial security through the selection process.

58. RFP (BOND) SECURITY

A. Each proposal must be accompanied by (1) cash, (2) a Cashier’s or Certified Check of the Proposer, made payable to the Authority, or (3) a proposer’s bond on the Bid Bond Form provided herein (if applicable) in an amount not less than 5% of their bid proposal. For the purposes of this provision the amount of the bid shall be the Base Bid. The proposers’ bond shall be issued by a surety company licensed to conduct business in Florida, which is on the approved U.S. Treasury List, which obtained an A- rating by the latest Best Insurance Guide and which is otherwise acceptable to the Authority. The Bid Bond or a copy (if the proposal is emailed) must be submitted with your bid/proposal.

B. Said bid security is given as a guarantee that the Proposer will enter into a contract, if awarded the work and, in the case of refusal or failure to so enter into said contract, the security shall be declared forfeited to the Authority. Such security shall be returned to all but the three lowest Proposers within three days after the opening of the RFPs and the remaining security will be returned within 48 hours after the Authority and the successful Proposer has executed the Contract. If no Contract has been awarded or the proposer has not been notified of the acceptance of their submittal, within forty-five (45) days of the RFP opening, the Proposer may withdraw their submittal and request the return of their bid security. If, at the Authority’s request, the Proposer agrees to extend and maintain their bid submittal beyond the specified 45 days, their bid security will not be returned. The Proposer hereby agrees that all RFP prices are firm, fixed prices which the Authority may accept up to 45 days from RFP opening.

59. LIQUIDATED DAMAGES (If Applicable):

The Successful Proposer, upon their failure or refusal to execute the Contract within ten (10) days after receipt, shall forfeit to the Authority two percent (2%) of the contract amount not to exceed $10,000.

(amount depends on budget/value).

60. PERFORMANCE AND PAYMENT BOND SECURITY

The Successful proposer shall furnish and record in the official records of the County where the project is located a Performance and Payment Bond. The performance bond shall be in an amount equal to one hundred percent (100%) of the average annual Contract Sum as security for the faithful performance of the Contract. The Payment Bond shall be in an amount not less than one hundred percent (100%) of the average annual Contract Sum, as security for the payment of all people performing labor and/or furnishing materials under this Contract. Both the Performance and Payment Bond shall be in the forms set forth in the Contract Documents (if applicable) and shall be written by sureties which are licensed to do business in the State of Florida, which are currently on the approved U.S. Treasury List of Sureties, which maintain an A- rating with Best Insurance Guide and are otherwise acceptable to the Authority. The Performance and Payment Bond shall be in separate instruments and shall be delivered to the Authority not later than the date of execution of the Contract. No work or mobilization may proceed until both bonds are executed and delivered to the Authority.

61. SUNSHINE MEETING LAW EXEMPTIONS (Pursuant to section 286.113, F.S.):

The following meetings are closed to the public; however, the Authority will make recordings of these meetings available to the public 30 days after the opening of RFPs or replies, whichever occurs first.

A. Meetings where vendors make oral presentations or answer questions as part of a competitive solicitation.

B. Meetings of a TSA evaluation, grading or negotiating team to discuss negotiation strategy.

C. Negotiation sessions with vendors.

62. DUTY UNDER PUBLIC RECORDS LAW

If the contracted respondent (“contractor”) has questions regarding the application of chapter 119, Florida Statutes, to the contractor's duty to provide public records relating to this contract, contact, the custodian of public records at 4201 North Dale Mabry Highway, Tampa, Florida 33607, (813) 350-6515 and/or

PUBLICRECORDS@TAMPASPORTSAUTHORITY.COM

The contractor shall comply with applicable public records laws and shall:

A. Keep and maintain public records required by the Authority to perform the service required under this Contract.

B. Upon request from the Authority's custodian of public records, provide the Authority with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 Florida Statutes, or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the contractor does not transfer the records to the Authority.

D. Upon completion of the Contract, transfer, at no cost, to the Authority all public records in possession of the Contractor or keep and maintain public records required by the Authority to perform the service. If the Contractor transfers all public records to the Authority upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Authority, upon request from the Authority's custodian of public records, in a format that is compatible with the information technology systems of the Authority.

F. A request to inspect or copy public records relating to this contract must be made directly to the

Authority. If the Authority does not possess the requested records, it shall immediately notify the mailto:PUBLICRECORDS@TAMPASPORTSAUTHORITY.COM

Contractor of the request, and the Contractor must provide the records to the Authority or allow the records to be inspected or copied within a reasonable time.

G. If the Contractor does not comply with the Authority's request for records, the Authority shall enforce these contract provisions in accordance with the Contract.

H. If Contractor fails to provide requested public records to the Authority within a reasonable time, Contractor may be subject to penalties under Section 119.10, Florida Statutes.

63. EX PARTE COMMUNICATION:

To ensure fair evaluation of proposals/bids, ex parte communication initiated by Proposers is prohibited from the time the Responses are opened until the final decision has been made. No Proposer may initiate communication with any City Council Member, County Commissioner or any Tampa Sports Authority director, board member, official, staff, consultant, or employee who is participating in the evaluation process. All communication initiated by a Proposer after the Responses are opened must be in writing to:

Deltecia Jones, Procurement Manager Email: djones@tampasportsauthority.com

The Selection Committee/Staff member may, however, initiate communication with any Proposer to obtain additional information or clarification necessary for fair evaluation of their bid proposal. Ex parte communication initiated by a Responder may disqualify that Proposer from consideration for this or future Request for Proposals.

64. ATTORNEY FEES:

In the event of a dispute arising under this Agreement, whether or not a lawsuit or other proceeding is filed the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs, including attorneys’ fees and costs incurred in litigation entitlement to attorneys’ fees and costs, as well as in determining or quantifying the amount of recoverable attorneys’ fees and costs. The reasonable costs to which the prevailing party is entitled shall include any costs that are taxable under any applicable statute, rule or guideline, as well as any non-taxable costs reasonably incurred in connection with the dispute, including, but not limited to, costs of investigation, copying, electronic discovery, information technology charges, telephone and mailing costs, consultant and expert witness fees, travel expenses, court reporter fees and transcript charges, and mediator fees, regardless of whether such costs would be otherwise taxable.

65. E-VERIFY COMPLIANCE:

All terms defined in Fla. Stat. § 448.095 are adopted and incorporated into this section. Pursuant to Fla.

Stat. §§ 288.061(6) and 448.095(2), Contractor shall enroll in and verify the work eligibility status of all its newly hired employees using the E-Verify system if it has not already done so as of the date of this Agreement.