Post_Timber_Harvest.pdf
PDF 61 KB Posted
- Attached to
- Post Timber Harvest
- Solicitation number
- Event 34101-13719
- Issued by
- Davidson County, Tennessee
About this file
This is a Bidding Event Details document for a Post Timber Harvest contract issued by the Tennessee Department of Military. The solicitation is for an eighteen (18) month contract with a bidding period from September 2, 2025 at 3:30 PM CDT to September 15, 2025 at 2:00 PM CDT. The procurement involves four primary tasks: (1) Project Start-Up Meeting, (2) Submission of Work Plan, (3) Vegetation Removal Field Work, and (4) Preparation and Submission of Final Deliverables. All tasks are to be delivered to the Military Procurement Office located at 3041 SIDCO Drive, Dock 154, in Nashville, Tennessee, with initial deliverables due on September 3, 2025.
The event is structured as a public bidding opportunity using the PeopleSoft Strategic Sourcing platform, with bids to be submitted in US Dollars. Bidders are required to complete various compliance forms, including documentation on diversity business participation, Iran Divestment Act certification, and providing details about licenses, permits, and potential subcontractors. The procurement process emphasizes transparency, with specific requirements for bidders to disclose potential conflicts, past performance issues, and adherence to non-discrimination practices. The solicitation encourages competition while maintaining strict legal and ethical standards for potential contractors.
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Event Description This event is to bid for an eighteen (18) month contract for The Department of Military.
Specifications and terms & conditions are attached.
Agency Contact: Melinda Nelson melinda.nelson@tn.gov, 615-313-0521
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract (s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet.
A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s).
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 1 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
How many days after receipt of purchase order will it take to deliver item(s)? 0
Required: Yes Mandatory Response:No
Response Comments
Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."
Required: Yes Mandatory Response:No
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 2 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Please list the following for all licenses and permits required by federal, state and local law.
Type of license:
Name on the license:
License number:
Expiration date:
Required: Yes Mandatory Response:No
Response Comments
Associated Terms: Licenses A respondent must have all licenses and permits required by federal, state and local laws for performance of this contract. List the type, description and expiration date for each license respondent holds.
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 3 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 4 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 5 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: TASK 1 PROJECT START- UP MEETING
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: TASK 2 SUBMISSION OF WORK PLAN
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: TASK 3 VEGETATION REMOVAL FIELD WORK
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 6 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Line: 4 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: TASK 4 PREP & SUBMISSION OF FINAL
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 7 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 8 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: TASK 1 PROJECT START- UP MEETING
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MILITARY PROCUREMENT OFFICE
3041 SIDCO DRIVE
DOCK 154
NASHVILLE TN 37204
United States
Quantity: 1 Due Date: 09/03/2025 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: Line Qty: 1 UOM: Each Description: TASK 2 SUBMISSION OF WORK PLAN
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MILITARY PROCUREMENT OFFICE
3041 SIDCO DRIVE
DOCK 154
NASHVILLE TN 37204
United States
Quantity: 1 Due Date: 09/03/2025 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: Line Qty: 1 UOM: Each Description: TASK 3 VEGETATION REMOVAL FIELD WORK
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 9 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MILITARY PROCUREMENT OFFICE
3041 SIDCO DRIVE
DOCK 154
NASHVILLE TN 37204
United States
Quantity: 1 Due Date: 09/03/2025 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: Line Qty: 1 UOM: Each Description: TASK 4 PREP & SUBMISSION OF FINAL
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MILITARY PROCUREMENT OFFICE
3041 SIDCO DRIVE
DOCK 154
NASHVILLE TN 37204
United States
Quantity: 1 Due Date: 09/03/2025 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 10 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013719 Sell RFx 11 Event Round Version 1 1 Event Name Post Timber Harvest Start Time Finish Time
09/02/2025 15:30:00 CDT 09/15/2025 14:00:00 CDT
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