PORFP_R00B5600176_Micro_Focus_Rumba_Renewal.pdf

Purchase Order Request for Proposals (PORFP)

COTS Software Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number) R00B5600176

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Select one category from drop down list)

FA I – COTS Software

FA II – Installation and Training Services

FA III – Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP)

Rocket Software (Micro Focus)

Agencies must enter only one manufacturer and direct the PORFP only to those COTS Software Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

PORFP Issue Date:

mm/dd/yyyy

05/08/2025 PROPOSAL DUE

DATE AND TIME:

05/19/2025, by 2

PM

Place of Performance: Maryland State Dept. of Education

200 West Baltimore Street

Baltimore, Maryland 21201

Special Instructions: LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

https://mdprocurement.freshdesk.com/support/solutions

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused software.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

10. Master Contractors must ensure that the proposed COTS software is virus free.

11. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State

(e.g., EULA, Enterprise License Agreements, Professional

Service agreement, Master Agreement) and any Acceptable Use

Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.

12. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in

Attachment Y - Data Use Agreement.

13. The Maryland State Department of Education qualifies for all academic pricing and is also a member of MEEC. Please make sure to include all academic discounts applicable in your price quote.

14. 5. If you choose not to submit a proposal, you must submit the COTS Software 2012 Master Contractor Feedback Form (you may obtain from website www.doit.state.md.us/tmc.loginaspx).

Security Requirements

(if applicable):

DoIT security policy:

http://doit.maryland.gov/support/pages/securitypolicies.aspx http://doit.maryland.gov/Publications/DoITSecurityPolicy.pdf MSDE IT Supplemental

Invoicing Instructions: Direct all invoices and related questions to: Maryland

State Department of Education Accounts Payable 200 W. Baltimore Street, Baltimore, MD 21201

Section 2 – Agency Point of Contact (POC) Information

Agency / Division

Name:

Maryland State Dept. of Education

Agency POC Name: Yesenia Jarrett Agency POC

Phone Number:

410-767-0008

Agency POC Email

Address:

yesenia.jarrett@maryland.gov Agency POC

Fax:

Agency POC Mailing

Address:

200 West Baltimore street Baltimore, MD 20201

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site

Contact Name:

Stephanie Everett Agency On-site

Phone Number:

410-767-7062

Agency On-site

Email Address:

stephanie.everett@maryland.gov Agency On-site

Fax:

Agency On-site

Address:

200 West Baltimore Street Baltimore, MD.21201

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required

Functionality

N/A

Product Name Product

Description

Version

Release

Quantity of

Licenses

Due Date mm/dd/yyyy http://www.doit.state.md.us/tmc.loginaspx) http://doit.maryland.gov/support/pages/securitypolicies.aspx http://doit.maryland.gov/Publications/DoITSecurityPolicy.pdf mailto:yesenia.jarrett@maryland.gov

1.NA

FA II – Installation and Training Services

(Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date

1. N/A

FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance

Requirements

Deliverables

Start Date

End Date

1. Rocket Rumba+

Desktop Office

Maintenance -

Renewal

Proof of support renewal.

6/28/2025 6/27/2026

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Cost - MSDE IS ELIGIBLE FOR ACADEMIC PRICING

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.