PORFP J05P7600007 - Motorola Radio.pdf

Template Instructions

Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number)

PORFP J05P7600007

PORFP Type:

(Select one category from drop down list)

-Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

Check the applicable FA or FA combination for this PORFP. Check all that apply:

X FA I (Two-Way Radio Equipment)

FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas:

Descriptions/Examples” under “quick links” on the Radio Communications Master Contract 2018 web site.

Designated Small Business

Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

-No

Use the Radio Communications Master Contract 2018 MBE Participation Worksheet (Under “MBE Participation” under “quick links” on the Radio Communications Master Contract 2018 web site) and enter the resulting “Recommended MBE Goal” from the worksheet as a percentage.

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Radio Communications 2018 Master Contract MBE Participation Worksheet”):

N/A

PORFP Issue Date:

(mm/dd/yyyy)

09/29/2026 PROPOSAL DUE

DATE/TIME:

10/9/2026 @

1:00 pm closes Place of Performance: Metro Systems Maintenance; 5801 Wabash Ave. Baltimore, MD

21215

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Radio Communications 2018, 060B7400088, are eligible to submit a bid in response to this secondary competition Purchase

Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

1. All bids must be password protected by the bidder prior to submission.

2. DO NOT SEND PASSWORDS WITH BID E-MAIL.

3. The password must be e-mailed separately from the bid after the bid due date.

4. A Public Bid Opening will be Held on

10/15/2026 @ 10:00am Passwords for bids should be sent to the Agency Point of

Contact/Procurment officer at least 2 hours Prior to

Bid opening.

5. Call-in information for Public Bid Opening:

Phone number:1-667-262-2962 Conf ID# 325-553-838#

Questions Due (Closing) Date and Time:

10/05/2026 at 1:00 PM EDT

Questions must be submitted in writing with the subject line, "Question for PORFP # J05P7600007," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

6. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

7. Purchase new and unused equipment.

8. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

9. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

10. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

11. The Master Contractor must be an authorized reseller for the Manufacturer named in Section

1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

12. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

13. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements

(if applicable):

N/A

Invoicing Instructions:

Send invoice to:

Venida Andrews email to: vandrews@mdot.maryland.gov

And e-mail to mtaaccountspayable@mdot.maryland.gov.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division

Name:

Maryland Transit Administration/Procurement

Agency POC Name: Cathy Parson Agency POC Phone Number:

410-454-7924.

Agency POC Email

Address:

cparson@mdot.maryland.go v

Agency POC

Fax:

n/a

Agency POC Mailing

Address:

1331 South Monroe Street, Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Dwayne Darby Agency On-site

Phone Number:

410-454-7924

Agency On-site Email Address:

ddarby@mdot.maryland.gov Agency On-site Fax:

n/a

Agency On-site

Address:

5801 Wabash Ave., Baltimore, MD 21215

Section 4 – Scope of Work

FA I – Two-Way Radio Equipment (Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

APX N50 MOTOROLA RADIOS – SEE SPECS SEE SPECS

Due Date for Delivery:

(mm/dd/yyyy)

Earliest Delivery Date

FA II – Communications Consoles and Associated Equipment

(Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and

Associated Equipment, and Model Number/s

Quantity mailto:mtaaccountspayable@mdot.maryland.gov mailto:cparson@mdot.maryland.gov mailto:cparson@mdot.maryland.gov mailto:ddarby@mdot.maryland.gov

1. Enter product name; Enter product description;

Enter model number

2. Same as above.

Same as above. (Insert additional rows as needed)

Enter quantity

Due Date for Delivery:

(mm/dd/yyyy)

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation

Supplies (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative

Maintenance Services

List deliverables

1. Enter product name; Enter product description;

Enter model number

2. Same as above.

3. Same as above. (Insert additional rows as needed)

1. Enter Quantity.

Due Date for Delivery:

(mm/dd/yyyy)

FA IV – Installation, Repair and Preventative Maintenance Services

(Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative

Maintenance Services

Deliverables

1. Enter product name; Enter product description; Enter model number.

2. Same as above.

3. Same as above. (Insert additional rows as needed)

Enter delivery due date.

Est. Work Start Date:

(mm/dd/yyyy)

Enter Start Date

Est. Work End Date:

(mm/dd/yyyy)

Enter End Date

Minority Business Enterprise (MBE) Goal for FA IV (See

“Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

Re-enter MBE Goal

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1. Enter a list of criteria by which technical proposals will be evaluated. List the most important criteria first followed by other criteria in descending order of importance.

2. Same as above.

3. Same as above. (Insert additional rows as needed)

4.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the

PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.