Police _ Fire Training Academy 2nd Floor 911 Alterations.pdf

City of Charlotte 00 10 00 Department of General Services Advertisement for Bids

PROJECT NUMBER: 269-2027-023 Page 00 10 00 - 1 PROJECT NAME: Police & Fire Training Academy 2nd Floor 911 Alterations

00 10 00 - ADVERTISEMENT FOR BIDS

The City of Charlotte (hereinafter the “City”) will receive sealed bids for the following Project:

PROJECT NAME: Police & Fire Training Academy 2nd Floor 911 Alterations

PROJECT NUMBER: 269-2027-023

PRE-BID DATE: September 16, 2026

PRE-BID TIME: 10:00 AM (LOCAL TIME)

PRE-BID LOCATION: 1770 Shopton Road, Charlotte NC 28217

BID DUE DATE: September 30, 2026 BID DUE TIME: No later than 1:00 PM (LOCAL TIME)

BID SUBMITTAL LOCATION: Bids must be submitted electronically through the Procurement Portal

(https://charlottenc.bonfirehub.com)

BID OPENING DATE: September 30, 2026

BID OPENING TIME: 1:00 PM (LOCAL TIME)

BID OPENING LOCATION: Microsoft Team Meeting Only

Meeting Link:

https://teams.microsoft.com/meet/260852706627375?p=hQ6APEaY2 nlvG4p1qB

Meeting Number (access code): 260 852 706 627 375 Meeting Password: 5jM3CK2H

Call in (audio only): 872-256-4172 Phone Conference ID: 960 366 853#

PRE-BID MEETING AND SITE VISIT ATTENDANCE

Prospective Bidders, subcontractors, specialty contractors, and suppliers will have an opportunity to ask questions and familiarize themselves with the Project. A walkthrough of the project site will occur directly after the pre-bid meeting to obtain a better understanding of the project scope of work. Any information exchanged during the meeting that impacts the project bid documents or the bid process is non-binding unless subsequently issued in an addendum.

The pre-bid meeting and site visit are not mandatory, but attendance is strongly advised.

RIGHT TO REJECT

The City of Charlotte reserves the right to reject any and all bids and to waive any informalities or technicalities as it may deem to be in its best interest.

DESCRIPTION OF WORK: This project consists of renovating the second floor of the Police & Fire Training Academy to expand capacity at the backup 911 call center. The purpose of the project is to

PROJECT NUMBER: 269-2027-023 Page 00 10 00 - 2 increase capacity at the backup call center and help ensure emergency response times are maintained as Charlotte’s call volume continues to grow.

PROJECT LOCATION: 1770 Shopton Road, Charlotte, NC 28217

RESTRICTED DATA:

This project contains Restricted Data as defined by the City of Charlotte. Bidders must complete and sign a Confidentiality Agreement posted on the City website at http://epmcontracts.charmeck.org and submit the form to the Contact person listed below prior to being authorized to obtain the bidding documents from the Procurement Portal. The entity who has obtained this package shall not allow any of the Restricted Data to be reproduced and re-distributed in any manner or under any circumstance. Bid packages must be destroyed after the bid opening upon request by the City staff. The plan-holder must submit to the City of Charlotte or its designee a duly executed Plan-Holder’s Affidavit: Certification of Destruction regardless of whether a bid is submitted or not.

Submit the completed Confidentiality Agreement to:

Brenda Faison, Contracts Administrator City of Charlotte Email: Brenda.Faison@charlottenc.gov

SUBSTITUTION DURING BID PHASE

The intent of these bid documents is to comport with North Carolina General Statute 133-3 in all instances.

Refer to AIA 701 3.3 SUBSTITUTIONS for additional information.

Substitution requests will be accepted only from general contractors who have purchased the bid documents. Submit e-mail requests as follows:

The subject line must identify:

o The fact that it is a substitution request, o The name of the project, and o The specification section number for the product;

All materials shall be in PDF format;

Manufacturer’s model number, and other pertinent identification;

Attest that the alternate material is in compliance with all specification requirements; and

A line by line comparison of the substituted product compared with the specified products shall be included with the product information.

Equivalent submittals shall specify manufacturer’s model number, and other pertinent identification, and attest that the alternate material is in compliance with all specification requirements

All requests must be submitted no later than seven (7) full calendar days, as stated herein or as amended by addendum, prior to the day that bids are due. Request received after this deadline will not be addressed by the architect. Submit request to the following:

Architect name ADW Architects, P.A.

2815 Coliseum Centre Drive

PROJECT NUMBER: 269-2027-023 Page 00 10 00 - 3

Charlotte, North Carolina 28217 Main Phone: 704.379.1919 Email: atorres@adwarchitects.com

BID DOCUMENTS:

Bidding documents, which includes a downloadable copy of one (1) Project Manual and one (1) full-size Drawing set, are available for free from the Procurement Portal at https://charlottenc.bonfirehub.com .

Bidders must be properly licensed under North Carolina state law to perform the work.

A 5% bid security is required with each bid that equals or exceeds $300,000. Bid security shall be submitted in accordance with article § 4.2 BID SECURITY of SECTION 00 20 00 – INSTRUCTIONS TO BIDDERS.

FOR THIS PROJECT, BIDS MUST BE SUBMITTED ELECTRONICALLY THROUGH THE PROCUREMENT PORTAL (HTTPS://CHARLOTTENC.BONFIREHUB.COM). All bid documents shall be submitted in accordance with article § 4.3 SUBMISSION OF BIDS of SECTION 00 20 00 – INSTRUCTIONS TO BIDDERS.

ENGINEERING ESTIMATE:

The estimated cost of this Project is $0 - $2M.

PROJECT INFORMATION REQUEST:

For information regarding this Invitation to Bid, contact as follows:

Brenda Faison, Contracts Administrator City of Charlotte Department of Contracting & Procurement 600 East Fourth Street Charlotte, NC 28202 Direct Phone: 980.406.7239 Email: Brenda.Faison@charlottenc.gov

Please submit questions or inquiries in writing through the Vendor Discussions section of the Procurement Portal (https://charlottenc.bonfirehub.com) at least seven (7) calendar days before the Bid Due Date. Questions or inquiries past this deadline may not be addressed by the City prior to the Bid Due Date.

CHARLOTTE BUSINESS INCLUSION (CBI) PROGRAM:

This project is subject to the requirements of the City’s Charlotte Business INClusion (CBI) Program to promote diversity, inclusion, and local business opportunities in the City’s contracting and procurement process for Small Business Enterprises headquartered in the Charlotte Combined Statistical Area.

CBI Goal: The following Subcontracting Goals have been established for this project:

SBE = 11%

Questions relating to the CBI Program should be addressed in writing to:

Joshua Burrus, Business Inclusion Lead Email: Joshua.Burrus@charlottenc.gov