PO2955- CFO Email Approval.pdf

From: EEC.Fiscal To: Zinnecker, Kate; Luster, Sierra N.

Cc: EEC.Fiscal Subject: RE: PO for EEC Backdrop Date: Thursday, June 25, 2026 12:45:50 PM Attachments: image001.png image002.png image003.png image004.png image005.png Blue EEC Backdrop Purchase Form 6.25.26 MB signed.pdf

Approved.

Best, Oliver Brooks, Ph.D.

CFO

From: Zinnecker, Kate <Kate.Zinnecker@Illinois.gov> Sent: Thursday, June 25, 2026 10:21 AM To: EEC.Fiscal <EEC.Fiscal@illinois.gov> Subject: PO for EEC Backdrop

Hello, Please see attached purchase form for new EEC backdrop banner. Thank you!

Kind Regards, Kate Zinnecker | Chief Learning Officer Stratton Building Rm 516 401 S Spring Street Springfield, IL 62706 Cell: 217-836-7920 Kate.Zinnecker@illinois.gov | https://eec.illinois.gov

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Version 4.14.25

EEC PO #

BidBuy PO #

Shopping Cart # SAP PO #

BidBuy Bid #BidBuy Req #

EEC Purchase Form

DATE: 6/25/26 REQUESTER: Kate Zinnecker

PHONE NUMBER: 217-836-7920

SERVICE AND/OR SUPPLY REQUESTED:

Large EEC backdrop for events and virtual presentations.

JUSTIFICATION:

This banner will be used to travel to events, conferences, and virtual trainings.

CONTRACTUAL SERVICES ANTICIPATED START DATE: ANTICIPATED END DATE:

COMMODITIES OR EQUIPMENT NEED BY DATE:

STAGE 1: TO BE COMPLETED BY REQUESTER

OFFICE: Admin

REQUEST FOR REIMBURSEMENT:

REIMBURSEMENT COST (UNDER $2,000):

NOYES

PLEASE FORWARD REQUEST TO THE ADMINISTRATIVE OFFICE VIA EEC.FISCAL@ILLINOIS.GOV

ADMIN OFFICE APPROVAL

EXECUTIVE DIRECTOR:

EXECUTIVE DIRECTOR (OR DESIGNEE) MUST

APPROVE PURCHASES OVER $1,000DATE:

CFO APPROVAL: DATE:

DATE: 6/25/26SUPERVISOR APPROVAL:

(or designee)

COST TO STATE: ACTUAL COST

ESTIMATED COST

IS THIS PURCHASE THROUGH CORRECTIONAL INDUSTRIES: YES NO

IS THIS PURCHASE THROUGH A CMS MASTER CONTRACT: YES NO

DOES AN EEC CONTRACT NEED TO BE DRAFTED: YES NO

STAGE 2: TO BE COMPLETED BY APO

PO#:

ENTER INTO BIDBUY: Must enter if estimated cost is greater than $2,000YES NO

STAGE #3: TO BE COMPLETED BY ACCOUNTING

SAP VENDOR #:

Name Cost Cost Center DOC FUND Budget Period

PO/Non-

PO

Total:

Add Row Delete Row

IF THIS REQUEST IS FOR EQUIPMENT OR PROPERTY, PLEASE FORWARD THE APPROVED REQUEST TO DEREK.CIMA@ILLINOIS.GOV.

OTHERWISE, PLEASE FORWARD TO EEC.ADMINSUPPORT@ILLINOIS.GOV

ASSET SHELL

N/ASTAGE 4: TO BE COMPLETED BY INVENTORY CONTROL OFFICER

Name Asset Shell Number

PLEASE FORWARD THE REQUEST TO EEC.ADMINSUPPORT@ILLINOIS.GOV ONCE STAGE 4 IS COMPLETE

STAGE 5: TO BE COMPLETED BY EXECUTIVE ASSISTANT N/A

RECEIVING INFORMATION

Shopping Cart Number SAP PO Number

DATE COMPLETE ORDER RECEIVED: RECEIVED BY:

IF ORDER IS INCOMPLETE UPON INITIAL DELIVERY OR IF THERE IS A PROBLEM WITH THE ORDER, INDICATE THE MISSING OR BACK

ORDERED ITEMS. EXPLAIN THE PROBLEM BELOW WITH RESOLUTION AS NECESSARY:

CONTENTS OF ORDER COMPLETE UPON INITIAL DELIVERY: YES NO

DATE ORDER RECEIVED: RECEIVED BY:

ERP RECEIVING NUMBERS

Description Receipt # Date

Yes No

ANY PURCHASED ASSETS (EQUIPMENT, NOT SUPPLIES) OVER $100.00 MUST BE KEPT IN AN INVENTORY CONTROL SYSTEM. FOR THIS ORDER YOU MUST DETERMINE IF ANY PART OF THE ORDER REQUIRES TAGGING AND TRACKING IN THE INVENTORY CONTROL SYSTEM.

DO ANY ITEMS IN THIS ORDER NEED TO BE ENTERED INTO THE INVENTORY CONTROL SYSTEM:

RECEIVING COMPLETED AND PURCHASE FORM FORWARDED TO VOUCHERING AND, IF APPLICABLE, INVENTORY BY: DATE:

STAGE 6: TO BE COMPLETED BY INVENTORY CONTROL OFFICER

INVENTORY CONTROL

N/A

ITEM WAS ENTERED INTO THE ERP: YES NO N/A

Description Asset Number Location Room Number

INVENTORY COMPLETED AND PURCHASE FORM RETURNED TO FISCAL RECORDS BY: DATE:

VOUCHER PREPARED BY:

COMMENTS:

VOUCHER AMOUNT:DATE VOUCHER PREPARED:VOUCHER NUMBER:

VOUCHERING

STAGE 7: TO BE COMPLETED BY ACCOUNTING

DATE:

PLEASE ATTACH FINAL COPY TO THE VOUCHER PACKET AND FILE IN FISCAL RECORDS

RECEIVED BY:DATE BILL RECEIVED:

Page of

EEC Purchase Form

STAGE 1: TO BE COMPLETED BY REQUESTER

REQUEST FOR REIMBURSEMENT:

CPO LEADERSHIP APPROVAL

PLEASE FORWARD REQUEST TO THE ADMINISTRATIVE OFFICE VIA EEC.FISCAL@ILLINOIS.GOV

APPROVAL FOR REIMBURSEMENT

EXECUTIVE DIRECTOR (OR DESIGNEE) MUST APPROVE PURCHASES OVER $1,000

(or designee)

ADMIN OFFICE APPROVAL

EXECUTIVE DIRECTOR (OR DESIGNEE) MUST APPROVE PURCHASES OVER $1,000

(or designee)

IS THIS PURCHASE THROUGH CORRECTIONAL INDUSTRIES:

IS THIS PURCHASE THROUGH A CMS MASTER CONTRACT:

DOES AN EEC CONTRACT NEED TO BE DRAFTED:

STAGE 2: TO BE COMPLETED BY APO

ENTER INTO BIDBUY:

Must enter if estimated cost is greater than $2,000

BIDBUY DOCUMENT INFORMATION

QUOTES OBTAINED (WHEN REQUIRED):

IF QUOTES WERE OBTAINED, IS THE SUGGESTED SOURCE A SMALL BUSINESS VENDOR:

(These procurements must be considered for the “Small Business Set-Aside Program” (SBSP.) If a SBSP vendor is not utilized a

Small Business Waiver must be completed, signed, and submitted along with this form to the State Purchasing Officer.)

Be sure to check vendor certification at http://www.sell2.illinois.gov/.

EXECUTIVE DIRECTOR MUST APPROVE PURCHASES OVER $5,000

ONCE APPROVED PLEASE FORWARD TO APO OR FISCAL

STAGE #3: TO BE COMPLETED BY ACCOUNTING

Name

Cost

Cost Center

DOC

FUND

Budget Period

PO/Non-PO

IF THIS REQUEST IS FOR EQUIPMENT OR PROPERTY, PLEASE FORWARD THE APPROVED REQUEST TO DEREK.CIMA@ILLINOIS.GOV. OTHERWISE, PLEASE FORWARD TO EEC.ADMINSUPPORT@ILLINOIS.GOV

ASSET SHELL

STAGE 4: TO BE COMPLETED BY INVENTORY CONTROL OFFICER

Name

Asset Shell Number

PLEASE FORWARD THE REQUEST TO EEC.ADMINSUPPORT@ILLINOIS.GOV ONCE STAGE 4 IS COMPLETE

STAGE 5: TO BE COMPLETED BY EXECUTIVE ASSISTANT

RECEIVING INFORMATION

Shopping Cart Number

SAP PO Number

CONTENTS OF ORDER COMPLETE UPON INITIAL DELIVERY:

ERP RECEIVING NUMBERS

Description

Receipt #

Date

ANY PURCHASED ASSETS (EQUIPMENT, NOT SUPPLIES) OVER $100.00 MUST BE KEPT IN AN INVENTORY CONTROL SYSTEM. FOR THIS ORDER YOU MUST DETERMINE IF ANY PART OF THE ORDER REQUIRES TAGGING AND TRACKING IN THE INVENTORY CONTROL SYSTEM.

DO ANY ITEMS IN THIS ORDER NEED TO BE ENTERED INTO THE INVENTORY CONTROL SYSTEM:

STAGE 6: TO BE COMPLETED BY INVENTORY CONTROL OFFICER

INVENTORY CONTROL

ITEM WAS ENTERED INTO THE ERP:

Description

Asset Number

Location

Room Number

VOUCHERING

STAGE 7: TO BE COMPLETED BY ACCOUNTING

PLEASE ATTACH FINAL COPY TO THE VOUCHER PACKET AND FILE IN FISCAL RECORDS

9.0.0.2.20120627.2.874785

EECPOFooter:

BidBuyPOFooter:

ShoppingCartFooter:

SAPPOFooter:

BidBuyBidFooter:

BidBuyReqFooter:

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TextField2: 217-836-7920

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TextField5: This banner will be used to travel to events, conferences, and virtual trainings.

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BBReq:

BBBid:

BBPO:

Will be completed reflecting the name of the vendor (as per CMS contract, sole source, small procurements not requiring additional quotes, etc.) or the name of the lowest responsive, responsible vendor solicited.:

Will be completed reflecting the name of the vendor (as per CMS contract, sole source, small procurements not requiring additional quotes, etc.) or the name of the lowest responsive, responsible vendor solicited.:

Will be completed reflecting the name of the vendor (as per CMS contract, sole source, small procurements not requiring additional quotes, etc.) or the name of the lowest responsive, responsible vendor solicited.:

Will be completed reflecting the name of the vendor (as per CMS contract, sole source, small procurements not requiring additional quotes, etc.) or the name of the lowest responsive, responsible vendor solicited.:

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