PMM-Sole-Source-Justification Motimatic DACC 5-21-25 - signed.pdf
PDF 248 KB Posted
- Attached to
- Motimatic PBC-Sole Source Pre-Award
- Solicitation number
- 2025-SSC-719
- Issued by
- New Mexico
About this file
This document is a Sole Source Justification form from New Mexico State University's Procurement Services for the Doña Ana Community College (DACC) Chancellor's Office. The document details a sole source procurement of marketing services from Motimatic PBC for a contract term from 07/01/2025 to 12/31/2025, with a total value of $78,200. The specific services are aimed at increasing retention, graduation, and transfer rates at the community colleges, and the procurement is justified under the exception of having unique design/performance specifications essential to the institution's work needs.
The sole source justification is being processed under Procurement Code 13-1-126, with purchases over $20,000 requiring this detailed documentation. The form indicates that since the procurement amount is less than $60,000, it will not require posting on NMSU's public site for 30 days. The document has been digitally signed by key personnel including Vicki Haggard from the DACC Chancellor's Office, Mónica F. Torres, and was ultimately approved by Procurement Services. The justification highlights that the requested product has unique characteristics not available in comparable products, which eliminates the need for competitive bidding.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1323464-event.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
New Mexico State University Procurement Services
Sole Source Justification
PMM-Sole-Source-Justification.pdf, 04/2018
SECTION 2: REQUEST DETAILS
Reset
R O
U
TI
N G
Proposed Vendor:
Address:
Dollar Amount: $
PMM
purchasing@nmsu.edu
Phone 646-2916
SECTION 4: OFFICIAL APPROVAL
In accordance with Procurement Code 13-1-126 and NMSU’s Business Procedures Manual, submit this form for purchases exceeding $20,000. Attach the completed/signed form, with a vendor quote, to the AggieMart requisition or forwarded recquisition to Procurement Services by email to purchasing@nmsu.edu (Req# in Subject of email) and simultaneously submitting a Banner requisition.
(Note: Purchases $60,000 or greater will be posted on NMSU’s public site for 30 days).
What exception(s) describes the reasoning for this purchase, thus eliminating competition?
Please check applicable blocks.
Please check applicable blocks:
Sole Vendor Sole Brand Product Service
Compatibility of existing equipment or supplies; give details and include manufacturer and model number of existing equipment below. (Explain below.)
Item specifically required for use in conjunction with grant or contract. (Attach applicable page grant or contract page and pro-vide justification of why it is required for grant/contract and why other substitutes are not accepted.)
Requirement is of a proprietary/copyright/licensing nature. (Explain below.)
The requested product has unique design/performance specifications or quality requirements which are essential to my work needs or research/teaching needs and are not available in comparable products. (Explain unique feature/characteristic below.)
NMSU has specialized training and/or extensive experience; retraining would incur substantial cost in money/time. (Explain below.)
The requested product is essential in maintaining/continuing experiments. (Explain below; provide purchase order numbers.)
Renewal of support / maintenance / subscription of software, technology, or other intellectual property. (Explain below.)
Other (Explain below.)
o
Term:
Listing of Services or Items to be Purchased:
Date:Printed Name: Signature:
Procurement Services: This procurement meets the requirements of 13-1-126 NMSA 1978 for a sole source procurement.
SECTION 1: REQUESTOR INFORMATION
Phone:E-mail Address:Department:
Requestor Name: Requisition:
SECTION 3: REQUESTOR APPROVAL
Date:Printed Name: Signature:
Explanation:
Director/Department Head/PI (No designee authorized): Mónica F. Torres Digitally signed by Mónica F.
Torres Date: 2025.05.21 15:04:22 -06'00'
Vicki Haggard
DACC Chancellor's Office vhaggard@nmsu.edu 575-527-7510
Motimatic PBC 78,200
440 Monticello Ave. Ste. 1802 PBM 665404, Norfolk, Virginia 23510-2670 07/01/2025-12/31/2025
Marketing services to increase retention, graduation, and transfer rates at the community colleges.
Monica F. Torres 05/21/2025 acar67@nmsu.edu https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAL6tt4sR2q5Nd6pL9CiOe3ElQ-gEGkn-n https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAL6tt4sR2q5Nd6pL9CiOe3ElQ-gEGkn-n
PMM-Sole-Source-Justification Motimatic DACC 5-21-25 Final Audit Report 2025-06-25
Created: 2025-06-25
By: Adrian Carabajal (acar67@nmsu.edu)
Status: Signed
Transaction ID: CBJCHBCAABAAL6tt4sR2q5Nd6pL9CiOe3ElQ-gEGkn-n
"PMM-Sole-Source-Justification Motimatic DACC 5-21-25" Histo ry
Document digitally presigned by Mónica F. Torres (motorres@dacc.nmsu.edu) 2025-05-21 - 9:04:22 PM GMT- IP address: 97.182.66.189
Document created by Adrian Carabajal (acar67@nmsu.edu) 2025-06-25 - 5:28:50 PM GMT- IP address: 97.182.66.189
Document emailed to Dietrich Mackel (dmackel@nmsu.edu) for signature
2025-06-25 - 5:29:39 PM GMT
Email viewed by Dietrich Mackel (dmackel@nmsu.edu) 2025-06-25 - 5:59:38 PM GMT- IP address: 104.47.70.126
Document e-signed by Dietrich Mackel (dmackel@nmsu.edu) Signature Date: 2025-06-25 - 6:00:00 PM GMT - Time Source: server- IP address: 172.58.126.21
Agreement completed.
2025-06-25 - 6:00:00 PM GMT
| topmostSubform.Page1.Explanation: Please see attached justification. | |
| 2025-06-25T18:00:02+0000 | |
| Certified by Adobe Acrobat Sign |
File details come from the government source that posted it. Updated .