INVITATION TO BID

FOR

PLUMBING AND RELATED SERVICES, CONTINUING SERVICES

BID NUMBER BC-2026-025

BOARD OF COUNTY COMMISSIONERS

LEON COUNTY, FLORIDA

RELEASE DATE: July 16, 2026

Bid Title: PLUMBING AND RELATED SERVICES, CONTINUING SERVICES Bid Number BC-2026-025 Opening Date: August 13, 2026, 2:00 pm

Plumbing and Related Services, Continuing Services

I. Introduction II. Bidding Process

III. Award and Contracting Process IV. Required Certifications V. Insurance Requirements

VI. Terms and Conditions VII. Specifications

VIII. Vendor Questionnaire IX. Bid Table

Attachments:

A - Bid Response Cover Sheet with Signature B - Forms for Solicitation 10.2025 C - Agreement

Leon County Florida P a g e | 2

I. Introduction

A. Summary

Leon County is seeking the services of qualified vendors to provide various types of plumbing work that may be required under the resultant contract on a continual service basis. At a minimum, the successful vendor must be able to:

1. Inspect and certify Backflow Preventers on a recurring basis.

2. Maintain scale pit clean-outs at transfer station on Gum Road and the Solid Waste Management Facility on Apalachee Parkway.

Other work may include, but not be limited to; small to medium initial installations, repair and service projects, remodeling, projects and building additions. Tasks may include replacement of drains, supply lines, waste removal, and various other related plumbing services. The quantity, scope and size of specific plumbing jobs which may be required are unknown.

Contractor shall provide all labor, tools, management, materials, transportation, equipment, parts and supplies necessary to furnish services requested at various County facilities/sites on an as-needed basis in accordance with written specifications and/or plans as provided by County Management.

The County will only consider bids from Licensed Plumbing Contractors.

Contractor must have Backflow Certification that is recognized by the City of Tallahassee and Talquin Water.

It is the intent of the County to award agreements to multiple bidders or in a fashion best suited to serve Leon County.

Please see Specifications (section 7) for more information.

B. Contact Information

Larmond Boatwright Purchasing Specialist 1800-3 N. Blairstone Road Tallahassee, FL 32308 Email: boatwrightl@leoncountyfl.gov Phone: (850) 606-1600 Department:

Procurement

Department Head:

Melanie Hooley Purchasing Director

C. Timeline

Below is the current schedule of the events that will take place as part of this solicitation. The County reserves the right to make changes or alterations to the schedule as the County determines is in the best interests of the public. If any changes to the Schedule of Events are made, the County will post the changes on the County website either as a public meeting notice, or as an addendum, as applicable. It is the responsibility of Registered Planholders and other interested persons and mailto:boatwrightl@leoncountyfl.gov tel:(850)606-1600

P a g e | 3 parties to review the Purchasing Division’s website to stay informed of the Schedule of Events, addenda issued, and public meetings scheduled. The website address is: https://procurement.opengov.com/portal/leoncounty.

Release Project Date July 16, 2026

Question Submission Deadline July 29, 2026, 5:00pm

Proposal Submission Deadline August 13, 2026, 2:00pm

P a g e | 4

II. Bidding Process

A. BIDDER INSTRUCTIONS

Bidders are expected to examine the specifications, delivery schedule, freight requirements, bid prices and extensions and all general and special conditions of the bid prior to submission. In case of error in price extension, the unit price will govern. Bids must be submitted electronically via OpenGov.

B. SPECIAL ACCOMMODATION

Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability must call the Division of Purchasing at (850) 606-1600 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. If you are hearing or speech impaired, please contact the Purchasing Division by calling the Leon County Administrator's Office using the Florida Relay Service which can be reached at 1(800) 955 8771 (TDD).

C. PROHIBITED COMMUNICATIONS

Any Form of communication, except for written correspondence with the Purchasing Division requesting clarification or asking questions, shall be prohibited regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation between:

A. Any person or person’s representative seeking an award from such competitive solicitation; and

B. Any County Commissioner or Commissioner’s staff, or any county employee authorized to act on behalf of the Commission to award a particular contract.

For the purpose of this section, a person’s representative shall include, but not be limited to, the person’s employee, partner, officer, director, consultant, lobbyist, lawyer, relative, or any actual or potential subcontractor or consultant of the person.

The prohibited communication shall be in effect as of the release of the competitive solicitation and terminate at the time the Board, or a County department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which ends the solicitation process.

The provisions of this section shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before selection committees, contract negotiations during any public meetings, presentations made to the Board, and protest hearings. Further, the provisions of this section shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, communications with the County Attorney or communications with the Purchasing Director.

Violation of this section may result in disqualification from this solicitation and shall be grounds for suspension from doing business with the County.

D. REGISTRATION

Bidders which obtain solicitation documents from sources other than the County Purchasing Division MUST officially register with the County Purchasing Division in order to be placed on the planholders list for the solicitation. In order to

P a g e | 5 register, you must create an account on the County's eProcurement Portal (https://procurement.opengov.com/portal/leoncounty), browse to the bid, and then click the "Follow" button.

Failure to register through the Purchasing Division (https://procurement.opengov.com/portal/leoncounty) may cause your submittal to be rejected as non-responsive.

E. ADDENDA TO SPECIFICATIONS

If any addenda are issued after the initial specifications are released, the County will post the addenda on the Leon County website at https://procurement.opengov.com/portal/leoncounty. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Division will make them available for pick up at the Purchasing Division. It is the responsibility of the Bidder prior to submission of any bid to check the above website or contact the Leon County Purchasing Division at (850) 606-1600 to verify any addenda issued. The receipt of all addenda must be acknowledged on the bid response sheet.

F. QUESTIONS AND CLARIFICATIONS

Questions may be submitted directly through the County's e-Procurement Portal located at https://procurement.opengov.com/portal/leoncounty. Alternatively, if using email, questions pertaining to bid procedures or regarding the specifications should be addressed to both Melanie Hooley and Larmond Boatwright, telephone (850) 606- 1600; E-mail: hooleym@leoncountyfl.gov and boatwrightl@leoncountyfl.gov.

If using email, bidders are requested to send such requests to both representatives of the Purchasing Division. Electronic inquiries are preferred over phone.

Each Bidder shall examine the solicitation documents carefully, including the forms and draft agreement; and, no later than the last day for questions listed in schedule of events, shall make a written request to the County for interpretations or corrections of any ambiguity, inconsistency or error which the bidder may discover in the solicitation, including the agreement. The County will prepare a written response to each written question, comment, and recommendation that is delivered to the County prior to the deadline listed in the schedule of events. The County's written responses will be issued in an addendum to this solicitation. The County will not be responsible for oral clarifications. No negotiations, decisions or actions shall be initiated or executed by the proposer as a result of any discussions with any County employee prior to the opening of proposals. Only those communications which are in a written addendum from the County may be considered as a duly authorized expression on the behalf of the Board. Also, only communications from firms which are in writing will be recognized by the Board as duly authorized expressions on behalf of bidders. Each bidder shall be deemed to have waived all questions that are not submitted to the County in compliance with this section.

G. PREPARATION AND SUBMISSION OF BID

Each Bidder shall submit Bid Prices and other requested information, including alternates or substitutions if allowed by this invitation to bid, on the proper forms and in the manner herein prescribed. The County's only method of submission is electronically via OpenGov. Bids containing any conditions or irregularities of any kind may be rejected by the County.

Any material submitted to the County that Bidder contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable statutory provision for the exemption must be stated. The Bidder is required to also provide an unredacted copy of the redacted information as part of the Bid. If a third party submits a request to the County for records designated as Trade Secret Materials by a Bidder, the County shall refrain from disclosing the Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Bidder. By submitting a Bid, Bidder agrees to indemnify and defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty

P a g e | 6 judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

H. WITHDRAWAL OF BIDS

Bids may be electronically withdrawn from OpenGov by the vendor prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the Bid confers no right for the withdrawal of the bid after it has been opened.

I. RECEIPT AND OPENING OF BIDS

Bids will be opened publicly at the time and place stated in the Invitation to Bid. When the specified time has arrived no bids received thereafter will be considered. At the time fixed for the opening of bids, the bid tabulation will be made public and will be posted on the Purchasing Division website at: https://procurement.opengov.com/portal/leoncounty.

Sealed bids or replies received by the County pursuant to a competitive solicitation are exempt from public records requirements until such time as the County posts an intended decision or until 30 days after opening of the documents, whichever is earlier. If the County rejects all Bids submitted in response to this ITB, the rejected Bids remain exempt from public records disclosure until the County posts an intended decision or until the County withdraws the reissued Bid. Bids received by the County pursuant to this ITB will not remain exempt for longer than twelve (12) months after the County rejects such Bids.

J. PLANHOLDERS

As a convenience to bidders, the County has made available via the internet lists of all registered planholders for each bid or request for proposals. The information is available on-line at: https://procurement.opengov.com/portal/leoncounty by clicking the "Followers" tab on the the advertisement of the respective solicitation. A listing of the registered planholders with their email address is designed to assist bidders in preparation of their responses.

K. REJECTION OF BIDS

The County reserves the right to reject all bids when such rejection is in the best interest of the County.

L. ERRORS AND OMISSIONS

The County and its representatives shall not be responsible for any errors or omission in the ITB. Due care and diligence has been exercised in the preparation of this ITB, and all information contained herein is believed to be substantially correct.

Information is subject to review by the successful respondent.

P a g e | 7

III. Award and Contracting Process

A. AWARD OF BIDS

The bid will be awarded to the lowest responsive, responsible bidder(s). In accordance with Section 287.05701(3), Florida Statutes, in determining whether a bidder is responsible, the County will not request documentation of or consider a bidder’s social, political, or ideological interests, nor give preference to a bidder based on such interests. The County reserves the right to waive any minor irregularity in bids and to award a bid in whole or in part when either or both conditions are in the best interest of Leon County.

Notice of the Intended Decision will be posted on the County website at:

https://procurement.opengov.com/portal/leoncountyfor a period of seventy-two (72) consecutive hours, which does not include weekends or County observed holidays. Failure to file a protest within the time prescribed in Leon County Policy No.

96-1, Purchasing Policy, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Notice of intent of bid protest shall be made in writing to the Purchasing Director, 1800-3 N. Blair Stone Road, Tallahassee, Florida 32308. The bidder shall be responsible for inquiring as to any and all award recommendation/postings.

Should concerns or discrepancies arise during the bid process, bidders are encouraged to contact the Purchasing Division prior to the scheduled bid opening. Such matters will be addressed and/or remedied prior to a bid opening or award whenever practically possible. Bidders are not to contact departments or divisions regarding the bidder complaint.

Any bid award recommendation may be protested on the grounds of irregularities in the specifications, bid procedure, or the evaluation of the bid. Such notice of intent of bid protest shall be made in writing to the Purchasing Director within 72 hours after receipt of the intended recommendation of award and the protestor shall file a formal written bid challenge within 5 business days after the date in which the notice of intent of bid protest has been submitted. The notice of protest shall contain at minimum: the name of the Protestor; the Protestor’s address and phone number; the name of the Protestor’s representative to whom notices may be sent; the name and bid number of the solicitation; and a brief factual summary of the basis of the protest. Failure to file a notice of intent of bid protest or failure to file a formal written bid protest shall constitute a waiver of all rights granted under this section.

B. Agreement

Every procurement for contractual services shall be evidenced by a written agreement. The awarded Bidder will have five calendar days after receipt to acknowledge the purchase order or execute the agreement. The performance of Leon County of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the bid specifications.

P a g e | 8

IV. Required Certifications

A. Licenses and Registrations

The contractor shall be responsible for obtaining and maintaining throughout the contract period any licenses required pursuant to the laws of Leon County, the City of Tallahassee, or the State of Florida.

If the bidder is operating under a fictitious name as defined in Section 865.09, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulation or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State may submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida.

B. Local Preference in Purchasing and Contracting (with Local Trades Contractor Work)

A. Preference in bidding. In purchasing of, or letting of contracts for procurement of, personal property, materials, contractual services, and construction of improvements to real property or existing structures in which pricing is the major consideration, the authorized purchasing authority of Leon County may give a preference to local businesses in making such purchase or awarding such contract, as follows:

1. Individuals or firms which have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which meet all of the criteria for a local business as set forth below, shall be given a preference in the amount of five percent of the bid price.

2. Individuals or firms which do not have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which meet all of the criteria for a local business as set forth below, shall be given a preference in the amount of three percent of the bid price.

3. The maximum cost differential shall not exceed $20,000.00. Total bid price shall include the base bid and all alternatives or options to the base bids which are part of the bid and being recommended for award by the appropriate authority.

4. For the purposes of this section, "home office" shall mean a business's principal office or headquarters constituting the center for administration and policymaking.

B. Local Trades Contractor Work. All contractual awards issued in accordance with the provisions of this subsection (paragraph 2) shall contain aspirational trade contractor work targets, based on market and economic factors, of 85 percent as follows: The successful individuals or firms shall agree to engage not less than 85 percent of the dollar value of trade contractor work with local businesses unless the successful individuals or firms prove to the County’s satisfaction, that the trade contractor work is not available locally with the Leon, Gadsden, Wakulla or Jefferson County area. The term “trade contractor” shall mean a subcontractor who contracts with the prime contractor and whose primary activity is performing specific activities (e.g., pouring concrete, masonry, site preparation, framing, carpentry, dry wall installation, electrical, plumbing, painting) in a construction project but is not responsible for the entire project.

C. Local business definition. For purposes of this section, "local business" shall mean a business which:

P a g e | 9

1. Has had a fixed office or distribution point located in and having a street address within Leon, Gadsden, Wakulla, or Jefferson County for at least six (6) months immediately prior to the issuance of the request for competitive bids or request for proposals by the County; and

2. Holds any business license required by the County, and, if applicable, the City of Tallahassee; and

3. Is the principal offeror who is a single offeror; a business which is the prime contractor and not a subcontractor; or a partner or joint venturer submitting an offer in conjunction with other businesses.

D. Certification. Any bidder claiming to be a local business as defined, shall so certify in writing to the Purchasing Division. The certification shall provide all necessary information to meet the requirements of above. The Local Vendor Certification Form is enclosed. The purchasing agent shall not be required to verify the accuracy of any such certifications, and shall have the sole discretion to determine if a bidder meets the definition of a "local business."

C. Unauthorized Alien(s)

The Contractor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The County shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of the agreement by the County. As part of the bid response to this solicitation, please complete and submit the attached form AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.

D. Public Entity Crimes Statement

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submission of a proposal in response to this document, the vendor certifies compliance with the above requirements as stated in Section 287.133, Florida Statutes.

E. Identical Tie Bids

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program.

F. Employment Eligibility Verification

By providing goods and/or services to the County, the Contractor is obligated to comply with the provisions of Section 448.095, Florida Statutes, “Employment Eligibility.” Compliance with Section 448.095, Florida Statutes., includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor affirms and represents that it is registered with the E-Verify system and is using same and will continue to use same as required by Section 448.095, Florida Statutes.

P a g e | 10

G. Equal Opportunity

The contractors and all subcontractors shall agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national origin, sex, age, handicap, marital status, and political affiliation or belief.

P a g e | 11

V. Insurance Requirements

A. Overview

Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation. Bidders should confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder will be disqualified from award of the contract.

The awarded Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor’s bid.

P a g e | 12

VI. Terms and Conditions

A. Standard Terms and Conditions

The terms and conditions associated with this solicitation are as set forth in the Agreement contained in the "Attachments" section of this solicitation. After the award of the solicitation, the County will finalize the preparation of the Agreement and forward it to the Firm awarded the bid, after which the Firm will have five days to execute the Agreement and return it to the County.

B. Manufacturers' Name and Approved Equivalents

Manufacturers' names, trade names, brand names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The bidder may offer any brand for which he is an authorized representative, which meets or exceeds the specifications for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and catalog number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature and/or specifications. The bidder should also explain in detail the reason(s) why and submit proof that the proposed equivalent will meet the specifications and not be considered an exception thereto. The Leon County Board of County Commissioners reserves the right to be the sole judge of what is equal and acceptable. Bids which do not comply with these requirements are subject to rejection. If Bidder fails to name a substitute it will be assumed that he is bidding on, and he will be required to furnish goods identical to bid standard.

C. Conflicting Terms and Conditions

In the instance that terms, conditions, specifications, or other instruments are provided by architects, engineers, or persons other than County Procurement concerning the matters herein, then the terms and conditions in this Solicitation document shall prevail over all other terms and conditions.

D. Penalties

BIDS MAY BE REJECTED AND/OR Bidder(S) DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to perform according to agreement provisions.

B. Conviction in a court of law of any criminal offense in connection with the conduct of business

C. Clear and convincing evidence of a violation of any federal or state anti-trust law based on the submission of bids or proposals, or the awarding of contracts.

D. Clear and convincing evidence that the bidder has attempted to give a Board employee a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's purchasing activity.

E. Other reasons deemed appropriate by the Board of County Commissioners.

P a g e | 13

VII. Specifications

A. MATERIALS

Material quality is expected to be commercial grade and as specified in any given scope for each job. The County reserves the right to set the standard of quality for materials for any given job.

B. PERFORMANCE

The County will only consider bids from Licensed Plumbing Contractors. It is the intent of the County to award agreements to multiple bidders or in a fashion best suited to serve Leon County.

Contractor must have Backflow Certification that is recognized by the City of Tallahassee and Talquin Water. This will be for domestic and irrigation backflows (fire backflows and pumps are handled by our fire prevention vendor). The cost of this service may vary by size of fixture. We will request a quote before beginning inspections each year.

The contractor must possess the ability to jet drain lines (if asked).

The contractor must possess the ability to service and/or install water wells, and domestic water pumps (if asked).

Timely performance is of the essence in this contract. Initial contact/job inspection shall be no later than twenty-four (24) hours from receipt of service call, purchase order, or other directive from authorized County personnel.

Failure to meet this requirement may subject the vendor to termination for lack of performance. Standard Hours: The standard County working hours are Monday through Friday 7:00 AM to 6:00 PM, excluding County holidays.

Routine Projects

For routine project requests:

Contractor will be required to visit site within twenty-four hours after work/bid notification and provide a timely written estimate back to the County Department Representative for review/evaluation. Bids/quotes may be transmitted by facsimile or email and must be received by the date specified (if applicable) and contain the following:

a. Contractor’s name and address

b. Date of the bid/quote

c. Project identifier (Project Number and/or Title)

d. Firm-Fixed lump sum amount (unless unit pricing is requested on elements of work). This will include a breakdown of pricing to include the estimated number of hours for the project and the associated hourly rate (based on bid pricing) and material costs.

e. Signature of Contractor’s authorized representative

f. Print name of authorized representative

Quotes shall be “firm-fixed”. Any quote subject to any form of escalation will not be considered.

Contractor’s estimate will be evaluated to determine if the scope has been clearly and accurately understood and that the work has been properly estimated with supporting data presented and that labor and materials estimates are reasonable and properly documented.

Contractor agrees that if quote is accepted by the County to: (a) furnish all required services, (b) at the prices agreed upon,

(c) at the designated location(s) and within the time specified.

P a g e | 14

C. EMERGENCY SERVICES

A. Many County facilities operate 24 hours per day and must have repair service promptly in order to protect the health and welfare of the public, employees and protect building infrastructures and sensitive equipment.

B. Non-Standard Hours: Non-standard County working hours are defined as Monday through Friday 6:00 PM to 7:00 AM, weekends and County holidays. Contractor must be responsive to County’s needs twenty-four (24) hours per day, seven (7) days per week.

C. In order to minimize severe structure or equipment damage, emergency service calls response time should be no more than four (4) hours after emergency notification from the County.

D. COUNTY REPRESENTATIVE

County Representatives will be assigned on each project and shall be responsible for the technical management of the project. Duties include, but not limited to:

• Serving as liaison between the Contract Administrator and the Contractor.

• Monitor and report on contractor’s performance.

• Reviews and recommend action on Contractor’s payment requests.

• Alerts all concerns of developing problems and recommends corrective action.

E. SECURITY AND IDENTIFICATION

A. Due to the sensitive locations of some of the work, Contractors shall maintain background checks on any employees that may be assigned to a job to enter the Courthouse, Emergency Management Center, Personnel Services Center, EMS, Probation, and any other sensitive areas added or identified separately. This information shall be available to the County upon request.

B. Contractor personnel shall, at all times, wear visible company photo I.D. badges and uniforms bearing company name while on County property.

F. STANDARD OF CONDUCT

A. The successful firm shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary.

B. The County may request Contractor to immediately remove from any work project assignment any employee found unfit to perform duties due to any of the following reasons:

(1) Neglect of duty.

(2) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

(3) Theft, vandalism, immoral conduct or any other criminal action.

(4) Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances.

P a g e | 15

G. SAFETY

Contractor shall be responsible for instructing employees in all safety measures. All equipment used by the Contractor shall be in safe operating condition following OHSA at all times, free from defects or wear which may in any way constitute a hazard to any person or persons on County property. All electrical equipment will be properly grounded.

All employees will wear proper personal protective equipment while working on County premises.

Accident Prevention:

The Contractor shall provide and maintain work environments, which will:

1) Safeguard the public and County government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities.

2) Avoid interruptions of County operations and delays in project completion; and control costs in the performance of this contract.

For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall:

1) Provide appropriate safety barricades, signs, and signal lights.

2) Comply with the all safety standards issued by the Federal, State, County and County governments;

3) Ensure that any additional measures the County Representative determines to be reasonably necessary are taken.

County equipment such as computers, copy machines, radios and telephones are not to be used at any time by Contractor personnel.

H. PARKING

County Departmental Representatives will identify locations where Contractor vehicle parking is available for each work project. Contractor vehicles shall, at all times, be properly identified. The County will not be responsible for any damage to Contractor vehicles while parked on County property.

I. PRE-PERFORMANCE MEETING

If County Representative decides to conduct a project pre-performance meeting on a project for which an order has been issued, the Contractor will be notified and will be required to attend.

J. PERMITS

Contractor is responsible for obtaining all necessary permits applicable to performance under any single order placed against contract. The County shall be responsible for the cost of any and all permits.

P a g e | 16

VIII. Vendor Questionnaire

Bids must be submitted electronically via OpenGov.

A. ACCEPTANCE OF COUNTY TERMS AND CONDITIONS*

The terms and conditions associated with this solicitation are set forth in the Agreement contained in the "Attachments" section of this solicitation. By submitting a response, the proposer acknowledges that it has reviewed the Agreement and agrees to comply with and be bound by all terms, conditions, and requirements contained therein.

Leon County objects to and shall not consider any additional terms or conditions submitted by a proposer, including any terms appearing in documents attached to or incorporated within the proposal. Any such additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Failure to agree to the terms and conditions of the solicitation, including the Agreement, or failure to comply with the solicitation requirements, including those specifying information that must be submitted with a proposal, may result in the proposal being deemed non-responsive and rejected.

☐ Please confirm

*Response required

B. Company Information* Provide company name as registered with the Florida Department of State, Division of Corporations.

Maximum response length: 100 characters

*Response required

C. Taxpayer ID Number* Provide the company's FEI/EIN Number.

Maximum response length: 15 characters

*Response required

D. Licensing and Certifications* The County will only consider bids from Licensed Commercial Plumbing Contractors with Backflow Certification. Please confirm that your firm meets this eligibility requirement.

☐ Please confirm

*Response required

E. Specifications and Requirements* The Bidder acknowledges that it has thoroughly reviewed the requirements and specifications contained in Section 7 of this ITB. By submitting a Bid, the Bidder certifies that it possesses the personnel, experience, equipment, licenses, and resources necessary to perform the services in accordance with all requirements and specifications set forth in Section 7.

☐ Please confirm *Response required

P a g e | 17

F. Drug-Free Workplace Certification* Is the firm in compliance with the Drug-Free Workplace requirements set forth in Section 287.087, Florida Statutes?

(A “No” response will not result in disqualification.)

☐ Yes

☐ No

*Response required

G. Scrutinized Company Certification* As required by Section 287.135(5), Florida Statutes, I certify that the firm is not participating in a boycott of Israel.

☐ Please confirm

*Response required

H. Insurance Certification* Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation.

I certify that this firm has coverage in place at the required levels or, if awarded, coverage will be in place at the required levels.

☐ Please confirm

*Response required

I. Equal Opportunity * The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

☐ Please confirm

*Response required

J. Bid Response Cover Sheet with Signature* *Response required

K. Florida Trench Safety Act** Bidders shall complete Certificate of Compliance with Florida Trench Safety Act, in accordance with the requirements of Chapter 553, Florida Statutes. Contractor shall be responsible for compliance with all trenching shoring safety requirements.

Please download the below document, complete, and upload.

• Trench_Safety_Act_Form.pdf

*Response required

L. Additional Forms to Fill Out and Submit* Please submit the items on the following list and any other items required by any section of this Invitation for Bids. The checklist is provided as a courtesy and may not be inclusive of all items required within this Invitation for Bids.

https://government-project.s3.us-west-2.amazonaws.com/4269/44126ddb-65f1-4c7f-afa0-88a72a83fea0_Trench_Safety_Act_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AJ5RTTDR%2F20260716%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260716T115651Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHsaCXVzLXdlc3QtMiJHMEUCIQDdjjbn4tZtm80st8xw5ydHF9SVkp3Hh7dPQ067I0%2Bv1AIgbtEvZrFjMU2KrpD%2BgnYux8DwXoM33tUPkKyMKi70i3sqjAUIRBACGgw4OTIzNjQ2ODc2NzIiDBc1lF1GQXG3l7%2BslirpBKXfMLmHHFsblfQQ6uf%2B2vukCiTx6bUApsRVGP9N7k1S5%2FFS6L7NHeuKdj1f0AQ1SeBXdIHiCC7tm5Ul757QQTfZ0FtOY0pIILXpqzgGvP%2BdWv0hYotf%2B%2Fxf9RtVAka1P9dP9Q6VS8ATiyfM8uJdl%2F7NgJnKnrkgWivFqaoFiUO%2BmABT6QvTf%2F0%2Brqje9eBXg1%2F2Z1%2Fa07G9OmmHlTyQa1EPEV93IdvH0v5pVo6vilNS9d2C8i34ws2Is6wTPrqvm6g3iEm2yKiT69smt%2BtPNh%2FPDxRehmxOxQDOQDtaEZBRHlgzO9k7aSsm2JxO2WXpTvH8Y7s6W9%2FejoBfQNFDYZ4UXS76IhfEDv%2FZcapkQaRKGwrxPZDNVKT8iD6nFHTtOOI87B2SUFEUKWoknXPZ%2FQ2cyWzigdRiGIbquDlGCyUG22d4LCIQ%2FDue7z%2F6gYRgKHoRICH0p%2Ff0BLBeNyT5yGEknxUrVWRVzZvqIu5OwyC7IqZObyPMmBAGXIILjSNa%2BLaDlDfEIe%2FSUEjQK%2FH32C4b9QqLmnhUS3tXtJwQSPv4YieEIASfVOYyQTUemlxjSKp6rHP4cH2ezsXSsLN4a1ET4xjl3%2BgPy0%2Fgg8nyiLPaDJNKE7UKvYxuO7o806XAkvwuGCPv4BdASLyLxAYH0eDeUo3167cNGC9NsE6qNcaVj8YJWes9oiG4hyWBHdcDcYB%2FleyNJOB0q9boyEmWsZjQt3rIyTNrIwSUyrzOvciJE1RF%2FWgicSdm%2FQ9CjMPCzxTgvN%2BCVw5Ghi%2FfDiW%2BzVEsPL9zuOKIPhc%2FmfOW78F3gfyeVY2UVvcnMN344tIGOpkBglSk2YTPCFEsm5tO4csIXR6PtxwtaKdVnyNujln%2BOHD8K%2BWOwuLrBisqgoYP9dI%2F82YVE2YrNi13I2EKa3f9jTPZnmHT8GxBQ8oaDgdIp9Ppk%2BnZwErh3VzVK5%2F6Y%2FRJc27%2FnDGfZDCYYY%2B628PxVb0hzxUiHaEa1mZGYtdIeQSEdhIK%2BcHSSQrI%2BvNPWaoXlkKTzQVbVyZb&X-Amz-Signature=ca88f54f4bea0972069500f49ca0ddf6e1623860ff8b412d0fc9a255b4f95b5a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Trench_Safety_Act_Form.pdf%22&x-id=GetObject

P a g e | 18

Please see the Attachments section for all the necessary forms for the bidder to complete for this solicitation. Failure to complete or attach the necessary forms will result in the bidder being deemed nonresponsive.

• Affidavit Immigration Laws

• Identical Tie Bid Statement

• Non-Collusion Affidavit

• Certification/Debarment Form

• Local Vendor Certification (if applicable)

• Employment Eligibility (E-Verify)

• Affidavit In Compliance with Section 787.06(14), F.S.

☐ Please confirm *Response required

M. CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION

If necessary, please upload a redacted copy of your submittal.

P a g e | 19

IX. Bid Table

BID TABLE

Bidders must submit hourly rates as specified in the bid table. The cost of necessary parts, materials, and supplies are not required to be included in the submitted service rates. NOTE: For award purposes, please submit your hourly rate based on a TWO PERSON crew.

Line Item Description Quantity Unit of Measure

Unit Cost Total

1. Regular Rate (Monday - Friday, 7:00

AM - 6:00 PM)

1 Per Hour

2. Overtime Rate (Monday - Friday, 6:00

PM - 7:00 AM)

1 Per Hour

3. Weekend Rate 1 Per Hour

4. Holiday Rate 1 Per Hour

5. Emergency Rate 1 Per Hour

TOTAL

IX. Bid Table