Pierce_County_Parks_and_Recreation:_Golf_Course_Management_Services.pdf

REQUEST FOR PROPOSAL

2026-RFP-246

PIERCE COUNTY PARKS AND RECREATION: GOLF COURSE

MANAGEMENT SERVICES

Pierce County

1501 Market St, Suite 420

Tacoma, WA 98402

RELEASE DATE: October 16, 2026

DEADLINE FOR QUESTIONS: November 4, 2026

RESPONSE DEADLINE: November 13, 2026, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Proposal #2026-RFP-246 Title: Pierce County Parks and Recreation: Golf Course Management Services https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/portal/%7bproject.government.code%7d

Pierce County

REQUEST FOR PROPOSAL

Pierce County Parks and Recreation: Golf Course Management Services

1. Introduction

2. Pierce County's eProcurement System

3. Summary

4. Background

5. Objective/Scope of Work

6. Minimum Qualifications

7. Anticipated Contract Details and Expectations

8. Definitions

9. ADA

10. General Information for Proposers

11. RFP Coordinator

12. Timeline

13. Procurement Documents and RFP Holder's List

14. Questions and Answers

15. Pre-Proposal Meeting

16. Submission of Proposals

17. Public Records and Proprietary Material

18. Revisions to the RFP

19. Responsiveness

20. Contract and General Terms & Conditions

21. Costs to Prepare Proposal

22. No Obligation to Contract

23. Rejection of Proposals

24. Most Favorable Terms

25. Concern Resolution Process

26. Cooperative Purchasing

27. Title VI Compliance

28. RFP Questionnaire

29. Administrative, Organization, Threshold Review and Proposal Questions .

30. Evaluation and Scoring

31. Evaluation Process

32. Proposal Scoring Method

33. Scoring Criteria

34. Notification to Proposers

35. Debriefing of Unsuccessful Proposers

36. Protest Procedure

Attachments:

A - Exhibit A-Financial Summary

B - Exhibit B-Facility Description

C - Sample Professional Service Agreement

1. Introduction

1.1. Pierce County's eProcurement System

Welcome to Pierce County's eProcurement System. This system is inclusive to the procurement process, including submission of any questions and/or clarifications, the release of any addenda/notices, and submission of proposals. It is strongly encouraged that organizations responding to any procurement first read the entire procurement, paying close attention to the timelines, scope of work, eligibility, submission requirements, and specifically to the questionnaire section, which may include required attachments (when applicable), and ask for any clarifications regarding content and instructions early in the process.

1.2. Summary

Pierce County Parks and Recreation are interested in building strong local and regional interest and profitability of our two golf courses. The County is seeking a long-term operating partner that will bring operational expertise, innovation, financial strength, and a willingness to invest in the continued success of Chambers Bay and Lake Spanaway. Proposals should identify opportunities for operator-funded, jointly funded, or other innovative capital investment and revenue-growth strategies. We are seeking a highly skilled and qualified golf management organization to operate, maintain, market, and enhance

Chambers Bay Golf Course and Lake Spanaway Golf Course. The County's objectives include increasing rounds and local participation; securing regional, national, and international tournaments; maximizing sustainable revenues and operating efficiencies; maintaining high-quality course conditions and customer service; and supporting long-term capital reinvestment in the County's golf facilities.

Our current management company’s contract is expiring and as a public facility, Pierce County ensures that a fair and competitive process is open to all qualified and interested parties. Through this process, we expect to obtain the most qualified golf management company who will deliver the best in service delivery and profitability to the citizens of Pierce County.

1.3. Background

Pierce County Parks and Recreation is responsible for two golf courses owned by the County. We understand the benefits of obtaining the experience and expertise of a golf course management company and believe our facilities are better served and maintained by those with these core competencies. Therefore, we are seeking proposals from qualified organizations to operate the following golf courses and their associated retail shops, restaurants, and services.

The Chambers Bay Golf Course is an 18-hole Irish/Scottish links style course located along the shores of

Puget Sound. The Course hosted the 2015 U.S. Open and 2010 U.S. Amateur Championships. The Course recently hosted the US Women’s Amateur in 2022 and has two additional USGA events scheduled for

2027 and 2033, as well as numerous other national, regional, and collegiate tournaments. The course is in the City of University Place, Washington, approximately forty-three miles south of downtown Seattle, thirty-three miles from Seattle-Tacoma International Airport, and twenty-four miles north of Olympia.

The site boasts beautiful scenic views of the snow-covered Olympic Mountain ranges, adjacent islands and Puget Sound. The Course is readily accessible by Interstate 5 or State Highway 16. The course plays from 5,100 to 7,585 yards with a rating of 75.6 from the Navy tees with a slope of 139. The clubhouse consists of a pro shop and restaurant with outdoor patio seating. In addition, “The Landing” is located between the 1st and 10th hole and serves as a starting area for golfers, and place to grab a quick bite or meet for a drink for both golfers and park goers. On a seasonal basis, the Chambers Bay Event Pavilion is erected which serves up to 200 guests for special events. The course includes two driving ranges. One full size range located south of the course and another small range is located near the 1st tee in the interior of the course. Shuttle vehicles are utilized to transport golfers from the clubhouse to the driving range and “The Landing”. Golf instruction is provided on-site. Another unique feature of Chambers Bay is the integration of a pedestrian walking path into the actual course design. The Soundview Trail winds through a portion of the course offering walkers sweeping water views of Puget Sound. The companion

Grandview Trail offers panoramic views over the course. The combined 3.1-mile loop is a popular destination and draws walkers and recreational enthusiasts from around the region.

Lake Spanaway Golf Course opened in 1967 and is located at 15602 Pacific Avenue in Spanaway, a community south of Tacoma adjacent to Spanaway Lake and Sprinker Recreation Center, one of Pierce

County’s most heavily used recreational facilities, serving more than one million visitors. Pierce County is making a significant investment in the renovation and modernization of Sprinker Recreation Center and views Lake Spanaway Golf Course as an integral part of the broader revitalization of this recreation campus. The County sees opportunities to strengthen the connection between the two facilities through coordinated programming, amenities, customer experience, and future investment that enhances the overall recreational value of the site. The 18-hole, championship layout course is 7,083 yards long, par

72, with a slope of 136 and a rating of 74.2 from the back tees; and 6,278 yards long, par 72, with a slope of 120 and a rating of 70.3, from the white tees. The 3,520 square foot clubhouse consists of a pro shop, restaurant and 1,080 square foot unimproved basement used for storage. There is a covered, full-size, lighted driving range with some grass tees. Part of the driving range building serves as a covered, 24-golf car storage structure. Golf instruction is provided on-site.

1.4. Objective/Scope of Work

1.4.1. Description of Solicited Services

Pierce County Parks and Recreation is interested in entering into an agreement with a qualified entity for golf course management, pro-shop retail sales, food and beverage operations and maintenance and landscaping services for all associated grounds and facilities at Chambers Bay and Lake Spanaway golf courses. In addition to day-to-day management and operations, the County is specifically seeking a long-term operating partner willing and able to make or facilitate meaningful capital investment and reinvestment in Chambers Bay and/or Lake Spanaway during the term of the agreement. The County welcomes proposals that include operator-funded capital investment, shared capital funding strategies, revenue-sharing arrangements, or other innovative approaches that accelerate improvements to the

County's golf facilities.

Proposed investments should demonstrate how they:

• Increase guest experience and customer satisfaction;

• Grow rounds, instruction, events, and non-golf revenue;

• Enhance the County's ability to attract regional, national, and international championships;

• Improve the long-term financial sustainability of the facilities; and

• Protect the County's publicly owned assets.

1.4.2. Management and Operations Requirements

The awarded Contractor will be expected to perform industry standard golf course management and operations duties, including, but not limited to, the following tasks:

• Management of all human resources functions including recruitment/hiring, compensation/benefits, supervision, and personnel performance.

• Determine competitive position in the Pierce County / regional market for pricing and sales of goods and services, including but not limited to golf rounds, memberships, cart use, lessons, facility rentals, tournaments, and all other revenue generating operations for this golf facility portfolio.

• Utilize core resources to leverage marketing and sales at the golf facilities.

• Use core resources to leverage competitive pricing for supplies and services, inventories, provisions for all golf course maintenance and operations in accordance with County procurement requirements.

o Goods for resale and food and beverage operations are not subject to County procurement requirements.

• Maintenance, repairs and service of all golf facilities, kitchen equipment, and grounds equipment associated with the operation of this golf facility portfolio.

o Prevailing Wages (Chapter 39.12 RCW) must be paid for the maintenance portion of this contract.

• Provide monthly & annual financial and operating reports as well as semi-annual operation budgets including recommendations for capital improvements/preservation, equipment replacements or new development.

1.4.3. Capital Investment and Revenue Growth Plan

As part of its proposal, the Proposer shall submit a Capital Reinvestment and Revenue Growth Plan for

Chambers Bay Golf Course and/or Lake Spanaway Golf Course. This proposal shall describe investment opportunities the Proposer would make during the initial contract term.

Please align the information detailed in Question 4.11 under Section 3, RFP Questionnaire to fully describe your proposed Capital Reinvestment and Revenue Growth Plan.

1.4.4. Proposal Requirements

To be considered for evaluation and award, all proposals must meet the following requirements:

A. Provide the Capital Reinvestment and Revenue Growth Plan described above in Section 1.4.3.

B. Provide a written business plan including a financial proforma that outlines the operational resources necessary to provide the administration, operation, maintenance, and management of Chambers Bay and Lake Spanaway Golf Courses. This should include the expected number of permanent and seasonal staff needed to operate all aspects of the operations including food and beverage, merchandising, guest services, accounting and financial reporting. Provisions for all operational expenditure included in Exhibit A or in addition, based on your firm’s business plan. All projected revenues, COGS, and expenditures should be separated out by business units

(ie, pro shop, membership sales, food and beverage, etc.) Unless otherwise provided in the resulting agreement, Pierce County will retain responsibility for County-approved lifecycle replacement of County-owned capital equipment and FF&E. This provision does not preclude operator-funded, jointly funded, or other capital investments proposed pursuant to Section

1.4.3. Funding responsibility, ownership, maintenance, investment recovery, and disposition of any such capital improvements will be established in the resulting agreement.

C. Provide projected management fee details and recommended bonus structure based on the performance of the operational proforma described above.

D. Provide supporting financial data for the proforma described above.

E. Identify your organizations, or applicable Key Partner’s, qualifications for providing the services contemplated at each site. Unless stated otherwise in its response, the Proposer will be expected to provide all resources necessary to operate and maintain the golf facilities as outlined above including maintenance services, landscaping, merchandising, collecting green fees, reserving tee times, providing starter services, providing golf instruction programs, conducting special events, operating the food and beverage service and any other supporting services as determined by the County.

F. The Contractor shall annually demonstrate measurable progress toward increasing local participation, instructional programming, and community engagement while maintaining championship-caliber course conditions and preserving the facility's ability to host regional, national, and international golf events.

G. Responses should be based on the existing conditions at the golf facilities and adjoining sites noted in Exhibit B. If clubhouse and/or any other improvements are made to the facilities that have a direct bearing on the RFP prior to selection, sections of the resulting agreement may be renegotiated if deemed appropriate at the County's sole discretion.

H. Provide resumes for key management personnel associated with providing services to the

County under the proposed agreement.

I. The successful firm is considered as an independent contractor, to service, operate, promote and manage all the golf facilities listed in Exhibit B. as an agent for Pierce County Parks and

Recreation, and the awarded contract will grant the management company the exclusive authority, right and full control to service, operate, promote and manage the golf facilities and the personnel associated with the golf facilities on a day-to-day basis consistent with Pierce

County Code. All financial responsibilities and capital commitments will be in accordance with the resulting contract terms.

1.4.5. Championship and Community Golf Strategy

Within 180 days of contract execution, and updated annually thereafter, the awarded Contractor shall prepare and implement a Championship and Community Golf Strategy that demonstrates how the golf facilities will maintain national prominence while expanding local access, participation, instruction, and community engagement.

The strategy should include measurable goals and performance metrics in the following areas:

• Maintaining championship-quality course conditions and operational readiness for USGA, PGA, and other premier events.

• Growing local rounds played and repeat participation by Pierce County residents.

• Expanding instructional programming for youth, beginners, women, seniors, adaptive golfers, and underrepresented populations.

• Increasing participation in junior golf, school partnerships, First Tee or similar player development initiatives.

• Creating affordable opportunities that introduce new golfers to the game.

• Developing leagues, clinics, tournaments, and community events that encourage year-round local use.

• Identifying innovative programming that balances destination golf with community recreation.

• Reporting annually on participation, customer satisfaction, rounds played, instructional participation, and progress toward established goals.

1.5. Minimum Qualifications

1.5.1. Proposer Eligibility

Proposals may include one or more entities acting in partnership with the submitting entity. Proposals must indicate a single point of contact, define the lead partner, and define all other key partners who will operate the guest facilities or golf course. Key partners are individuals or entities who will be performing a significant portion of the work under the proposal and whose qualifications and experience will be considered in evaluation of the proposal.

To be considered for evaluation and award, proposals must demonstrate that the proposer and its key partners meet the following minimum qualifications:

• Guest facility operators (restaurant, retail, etc.) must demonstrate experience managing guest facilities of a similar scale in the relevant industry.

• Golf course management operators must demonstrate experience managing golf course operations of similar scale.

1.6. Anticipated Contract Details and Expectations

1.6.1. Term

The initial period of performance of any contract resulting from this procurement is anticipated to begin on April 1, 2027 and end on March 31, 2037. If it is determined to be in the best interest of the County based on the awarded Contractor’s capital investment proposal, the County may negotiate a longer initial term.

Amendments extending the period of performance, if any, shall be at the sole discretion of the County.

The County reserves the option to extend the contract for up to 5 additional years. However, no

Contractor will be guaranteed an extension.

1.6.2. Value

The County anticipates awarding a single contract from this procurement. The County reserves the right to make fewer awards or no awards, based on the quality and scope of proposals received, available funding, and identified service needs. For more information about revenue and expenditures for each golf course, please see Exhibit A – Financial Summary.

1.7. Definitions

• “Apparently Successful Proposer (ASP)” means a proposer selected as an entity to perform the anticipated services, subject to completion of contract negotiations and execution of a written contract.

• "Applicant," "Bidder," and "Proposer" mean an organization, agency or provider that submits a formal response to this procurement.

• "Application," "Bid," or "Proposal" mean a formal response to this solicitation.

• “CFR” means Code of Federal Regulations.

• “Client,” "Participant," "Household," or "Member" means an individual (or individuals) who receives services, or is eligible to receive services, under this procurement.

• “Contractor” means an individual or organization whose proposal has been accepted by the

County and has been awarded a fully executed, written contract.

• “Key Partner” means an individual or entity who will be performing a significant portion of the work under the proposal and whose qualifications and experience will be considered in evaluation of the proposal

• “Procurement” means the process by which the County obtains services.

• “Request for Proposal (RFP)” or "Solicitation" means this document and its attachments in which needed goods and/or services are identified and organizations are invited to provide information as to how they propose to meet the County's needs.

• “RCW” means Revised Code of Washington.

• “WAC” means Washington Administrative Code.

1.8. ADA

The County complies with the Americans with Disabilities Act (ADA). Bidders should contact the RFP

Coordinator to request an accommodation.

2. General Information for Proposers

2.1. RFP Coordinator

The RFP Coordinator is the sole point of contact in the County for this procurement. All communications between the Proposer and the County upon release of this RFP shall be with the RFP Coordinator.

Stephanie Browning

Procurement and Contract Specialist 2

Email: stephanie.browning@piercecountywa.gov

Phone: (253) 798-7796

Department:

Parks and Recreation

Until the County has completed the evaluation process and issued notices to Proposers, the following communication restrictions apply to this RFP:

• Proposers are to rely solely on written statements issued by the RFP Coordinator.

• Any communications other than written statements issued by the RFP Coordinator will be considered unofficial and non-binding on the County.

• Communication directed to parties other than the RFP Coordinator may result in disqualification of the Proposer.

2.2. Timeline

Proposal Release Date: October 16, 2026

Pre-Proposal Workshop Meeting (Non-

Mandatory):

October 27, 2026, 12:00pm

Virtual Session (if needed)

Question Submission & Concern Resolution

Request Deadline:

November 4, 2026, 4:00pm

Proposal Submission Deadline: November 13, 2026, 1:00pm

Interview Dates: if requested by evaluation committee, Early

December 2026

Estimated Date of Contract Execution: April 1, 2027

The County reserves the right to revise the above timeline.

2.3. Procurement Documents and RFP Holder's List

PROPOSERS WHO REGISTER AND DOWNLOAD RFP DOCUMENTS will be automatically added to the

FOLLOWERS' list in the County's eProcurement Portal. Notifications for solicitation updates, addendum and other procurement information will be sent to all who register on the Pierce County eProcurement

Portal.

2.4. Questions and Answers

Proposers may submit questions through the County's eProcurement Portal, under the Question &

Answer Section, no later than 4:00 pm on the date set forth in Section 2.2. Proposers must be registered in the eProcurement Portal software to submit questions, receive addendums and notifications, and ultimately submit a proposal. Proposers may only rely on written statements issued by the County. Any oral communications are unofficial and are not binding on the County.

2.5. Pre-Proposal Meeting

A virtual or in-person Procurement Workshop will be conducted by Pierce County staff at the time, date, and location as indicated in the Procurement Schedule section of this RFP.

Pre-proposal meeting attendance is not required but is highly encouraged for all organizations considering a response to this solicitation. It is the County’s belief that attending the meeting will assist proposers in presenting the best possible request for funding. During the Pre-Proposal Meeting

Workshop, Pierce County staff will give an overview of the procurement, the procurement process, an overview of the requirements, and will also be available to answer questions and provide technical assistance. Please have the instruction/proposal packet available as well as any questions that the organization may have related to the procurement. The County will be bound only to written answers provided in response to questions. Questions arising during the Procurement Workshop will be documented and answered in the eProcurement Portal.

2.6. Submission of Proposals

2.6.1. Deadline

The proposal must be received by the time/date as indicated in Section 2.2.

2.6.2. Attachments

Follow instructions carefully - if attachments are provided under this solicitation, they are to be utilized as part of the proposal - do not replace or use the organization's own format, as the proposal may be deemed "non-responsive" or "not eligible."

2.6.3. Instructions

All proposals are evaluated on the completeness and quality of the content. Only those Proposers providing complete information as required will be considered for evaluation. The County is not obligated to contact the organization for correction of proposals and Proposers are strongly encouraged to carefully review their proposals for completeness and accuracy before submitting. For proposals to be considered responsive and move to the review process, the Proposer must, under Section 3, RFP

Questionnaire:

• Acknowledge all required “confirmations.”

• Complete all required attachments, to include uploading any supplemental documents requested in attachments; and

• Answer all proposal questions.

o Instead of answering each question directly in OpenGov, proposers may elect to reference their proposal document if the proposal adequately addresses the question. If doing so, then proposers must respond to each question with a statement clearly identifying the relevant section and page number of the proposal document where the answer may be found. A response of "see proposal" may receive 0 points or may result in the submission being considered non-responsive.

• Upload proposal document.

o The proposal document must address all requirements in Section 1.4.4, Proposal

Requirements.

o No specific organization or length of the proposal is required, but clear identification of proposal sections will assist evaluators with scoring the proposal.

2.6.4. Additional Resources/Helps

This section provides a curated list of help articles addressing common questions and challenges proposers may encounter during the Request for Proposal process. The resources below are intended to offer clear guidance, practical solutions, and relevant information to support a smooth and successful submission. Proposers are encouraged to review these materials as needed to better understand requirements, resolve issues, and navigate the process with confidence.

• Vendor Registration

• Following a Project

• Getting Started with Subscriptions

• How to Submit a Question in OpenGov

• How to Submit a Proposal Response in OpenGov

• How to Edit or Withdraw a Proposal after Submission in OpenGov

2.6.5. Electronic Submissions Only

Only electronic submittal via the County's eProcurement Portal shall be accepted for this procurement.

No hard copies, emails, or fax submittals shall be accepted. The accepted forms of submitted materials are .pdf, png., jpeg., and MS Office formats such as docx. and xlsx.

https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/article/82615c2a-a6e1-46ed-9b33-ec542acf013d https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9 https://opengov.my.site.com/support/s/article/12c62371-147b-45f4-9bcd-cf2ce5f58259 https://opengov.my.site.com/support/s/article/8e675a48-dad3-4759-9bae-6b4cb7970d21 https://opengov.my.site.com/support/s/article/4f4218bf-7da6-4fc6-b0c3-7eade0776ebe

2.6.6. Addenda & Notices

Proposers must acknowledge and confirm each addendum and notice issued under this solicitation. The system will not allow final submission unless all required confirmations are checked.

2.6.7. No Exceptions for Late Responses

Proposers should allow sufficient time to ensure timely receipt of the proposal by the County’s e-procurement System, OpenGov. Late responses will not be accepted and will be automatically disqualified. The County assumes no responsibility for delays caused by Proposer's technical related system errors.

2.6.8. County Property

All proposals and any accompanying documentation become the property of the County and will not be returned.

2.7. Public Records and Proprietary Material

• Organizations should be aware that any records they submit to the County or that are used by the County even if the organization possess the records, may be public records under the

Washington Public Records Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Organizations should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.

• Organizations should clearly mark any record they believe is exempt from disclosure.

2.8. Revisions to the RFP

In the event it becomes necessary to revise any part of this RFP, addenda will be published in the

County's eProcurement Portal.

All amendments and notifications of cancellation shall be posted in the County's eProcurement Portal. If you did not receive this solicitation via the County’s eProcurement Portal, please register there to receive further notifications.

The County also reserves the right to amend or add to, retract from, or cancel this Procurement at any time, in whole or in part, and without penalty.

In the event of a conflict between amendments or between an amendment and this Solicitation

Document, the document issued latest in time shall control.

2.9. Responsiveness

All proposals will be reviewed by the RFP Coordinator to determine compliance with administrative requirements and instructions specified in this solicitation. The Proposer is specifically notified that the

County may reject or withdraw a proposal at any time as nonresponsive for any of the following reasons:

• Incomplete proposal,

• Failure to comply with any part of this solicitation or any Attachments to this procurement,

• Submission of incorrect, misleading, or false information.

The County also reserves the right, however, at its sole discretion to waive minor administrative irregularities, which are defined as variances which do not provide a proposer an advantage or benefit over other proposers.

2.10. Contract and General Terms & Conditions

The ASP will be expected to enter into a contract which is substantially the same as the Sample Contract and its General Terms and Conditions attached as Exhibit C. In no event is a Proposer to submit its own standard contract terms and conditions in response to this solicitation. If a Proposer has a concern regarding a certain General Term & Condition, they can raise the issue per the Questions and Answers section of this solicitation.

2.11. Costs to Prepare Proposal

The County will not be liable for any costs incurred by the Proposer in preparation of a proposal submitted in response to this RFP, in conduct of a presentation or interview, or any other activities related to responding to this RFP.

2.12. No Obligation to Contract

This RFP does not obligate the County to contract for services specified herein.

2.13. Rejection of Proposals

The County reserves the right at its sole discretion to reject any and all proposals received without penalty and not to issue a contract as a result of this RFP.

2.14. Most Favorable Terms

The County reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms which the

Proposer can offer. There will be no best and final offer procedure.

The ASP should be prepared to accept this RFP for incorporation into a contract resulting from this

RFP. Contract negotiations may incorporate some or all of the Proposer’s proposal. It is understood that the proposal will become a part of the official procurement file on this matter without obligation to the County.

2.15. Concern Resolution Process

This procedure is available to potential Proposers who are contemplating submitting a proposal in response to this RFP. Only Concern Resolution submissions (Submissions) concerning the following subjects shall be considered:

• A claim that the solicitation unnecessarily restricts competition.

• A claim the solicitation evaluation or scoring process is unfair or flawed, or

• A claim the solicitation requirements are inadequate or insufficient to prepare a response.

Proposers submitting a concern about this procurement shall follow the procedures described below. Submissions that do not follow these procedures shall not be considered. If a Proposer registers a concern against this solicitation, the issue(s) cannot be raised again during the protest period.

All submissions must be in writing and signed by the submitting party or an authorized Agent. The submission must be sent to the Procurement Coordinator, or designee, and needs to be received no later than 4:00 pm, local time, Tacoma, WA, per Section 2.2 Timeline, and must clearly articulate the basis for the submission. The Proposer submitting a concern must also include a proposed remedy.

Upon receipt of a submission, a submission review will be held by the County. The RFP coordinator will respond to submissions in writing and the Finance & Enterprise Services Department Director will be notified of all submissions and provided a copy of the County’s response. A copy of the response to the submission, including any changes to the solicitation, will also be posted in County's eProcurement

Portal.

The concern resolution process does not include an appeal process.

2.16. Cooperative Purchasing

The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this procurement or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases.

Pierce County agrees to allow other public agencies to purchase goods and services under this procurement or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such procurement or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

2.17. Title VI Compliance

Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all Proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

3. RFP Questionnaire

3.1. Administrative, Organization, Threshold Review and Proposal Questions

1. Administrative Questions

1.1. Proposer Confirmation*

As an authorized representative of the Proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.

I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.

I hereby certify that this proposal is genuine and not a false or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a false proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).

In order to induce the County to consider this proposal, the Proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and Proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a response or proposal to or from performing work or providing supplies to Pierce County.

☐ Please confirm

*Response required

1.2. Ownership and Copyright of Submitted Materials*

By submitting a proposal, I agree that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Proposer pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Proposer. The Proposer shall not copyright, or cause to be copyrighted, any portion of items submitted to the County in response to this procurement.

☐ Please confirm

*Response required

1.3. Supplemental Attachment Confirmation*

I confirm I have reviewed the content of the following attachments included under this RFP: Sample

Agreement and any other documents as identified as "sample" in the Attachments section and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.

☐ Please confirm

*Response required

1.4. Insurance Requirements*

By submitting a proposal, I understand and agree that if awarded funding from this RFP, the organization must be able to meet all insurance requirements based on services being purchased, prior to contract execution, and types of insurances may include, but are not limited to:

• Commercial General Liability Insurance: Required on all contracts. Standard levels are $1M occurrence/$2M aggregate (may be higher/lower, depending on value of contract and type of service).

• Commercial Automobile Liability Insurance: Required when the Contractor uses owned, rented, or leased automobiles to complete the services as required per the contract. Higher coverages may be required for fleet/large passenger vehicles.

• Workers Compensation Insurance: As required by Washington State.

• Professional Liability or Errors and Omissions Insurance: If the Contractor provides services such as analysis, consulting, counseling, daycare, legal, medical, nursing, pastoral, medical, or other services that require professional licensing.

• Abuse and Molestation: If the Contractor will be working directly with youth under the age of

18, elderly, disabled or other vulnerable populations.

• Cyber/Privacy and Security Insurance: If the Contractor is doing work that could give the

Contractor access to personal or sensitive information from within the County's network or on the Contractor's personal computer, or lead to breaches of security, leading to a loss of privacy or identity theft.

• Crime/Employee Dishonesty Insurance: If the Contractor is in the custody or control of Pierce

County funds such as cash, credit cards, checks or physical property.

• Other insurance(s) applicable to services being purchased: Such as Excess or Umbrella Liability

Insurance if the contract is in excess of $500,000.

In addition:

• Pierce County shall be named as an "Additional Insured" which must be provided in the insurance endorsement; and

• Insurance requirements also apply to any subcontractors hired by the main Contractor to deliver services, where applicable.

Please see "Exhibit D" in the SAMPLE AGREEMENT under attachments to see full insurance requirements. If you have questions regarding insurance requirements, please submit them through the “Question & Answer” section of the RFP.

☐ Please confirm

1.5. Debarment Certification*

As an authorized representative of the Proposer, I certify to the best of my knowledge and belief that the organization and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

B. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for or otherwise criminally or civilly charged by a government entity

(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

D. Have not within a three-year period preceding this proposal had one or more public transactions

(Federal, State, or local) terminated for cause or default.

E. Does not employ any person nor contracts with any person or agency excluded from participation in federal health care programs under either 42 U.S.C. 1320a-7 (§§1128 or 1128A

Social Security Act) or debarred or suspended.

By checking the confirmation, I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of any award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

☐ Please confirm

*Response required

2. Organization Information

2.1. Authorized Individual*

Please provide the name and title of the individual authorized to execute a contract on behalf of the organization.

*Response required

2.2. Organization Information*

Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.

*Response required

2.3. Organization Tax ID Number*

Please provide the Employee Identification Number (EIN).

2.4. Ownership Type*

Must choose at least two (2) answers: Profit status (1 or 2) and organizational structure (3, 4, 5, or 6).

Select all that apply

☐ 1. For Profit

☐ 2. Non Profit

☐ 3. Sole Proprietorship

☐ 4. Corporation/LLC/Partnership

☐ 5. City/County/State

☐ 6. Tribal Organization

*Response required

2.5. Organization Contacts*

Please provide the name, phone, and email for:

• Executive Director/CEO/President

• Financial Manager/CFO

• Contract Manager

• Primary Contact of any Key Partners identified in your proposal.

*Response required

3. Threshold Review Questions

3.1. Washington State Unified Business Identification (UBI) Number*

Please provide the organization's UBI number.

WARNING: Failure to provide a UBI number will be cause for the application to be disqualified from competition.

*Response required

4. Scored Proposal Questions Instead of answering each question directly in OpenGov, proposers may elect to reference their proposal document if the proposal adequately addresses the question. If doing so, then proposers must respond to each question with a statement clearly identifying the relevant section and page number of the proposal document where the answer may be found. A response of "see proposal" may receive 0 points or may result in the submission being considered non-responsive.

4.1. Service Limitations and Scope Participation (10 Points)*

Unless specifically identified, the County assumes your firm is interested and capable of providing all the services identified in the scope of work section (pro shop, restaurant/food service, course maintenance and landscape maintenance). Please specify any limitations in the services you wish to be considered for under this RFP.

4.2. Municipal Client Experience (20 Points)*

Provide information about three municipal clients for whom you currently provide professional golf management services. List name of the client, address, client contact person, phone number, and number of years your organization has served this client. Describe the services provided, unique challenges you overcame and any customer services enhancements you implemented.

*Response required

4.3. Capacity, Capabilities and Qualifications (10 Points)*

What is the ability of your firm to provide and support the various services requested based on the contemplated scope of work and volume of business? Why is your firm the best qualified to provide golf management services to the County?

*Response required

4.4. Experience in Golf Operations Management (20 Points)*

Describe your firm’s experience managing and performing golf operation services. Provide a listing of clients demonstrating a minimum of 10 years of experience.

*Response required

4.5. Experience in Golf Course Maintenance and Regional Expertise (20 Points)*

Describe your firm’s experience managing and performing golf course maintenance services at a high level of service. Provide a listing of clients demonstrating a minimum of 10 years of experience. Describe whether any of these experiences are in the Pacific Northwest and include experience maintaining fescue grass.

*Response required

4.6. Experience in Landscape Maintenance at Golf Facilities (25 Points)*

Describe your firm’s experience managing and performing landscape maintenance services around Pro

Shop, restaurants and golf course entrances.

*Response required

4.7. Experience in Managing Major Golf Championships and Events (30 points)

Describe your firm’s experience in managing United States Golf Association Championships, Professional

Golfers Association of America tournaments, and other major golf tournaments or events.

4.8. Innovative Programs, Certifications, and value-Added Capabilities (15 points)*

What innovative programs, certifications and licenses does your firm possess which provide added value to the County.

4.9. Experience Managing Multiple Facilities (15 points)*

Describe your firm’s experience in managing multiple facilities for the same owner. Include how you intend to maximize the use of resources across all facilities to obtain cost efficiencies. Identify examples where you have achieved similar results.

*Response required

4.10. Financial Stability and Long-Term Operational Capacity (20 points)*

Describe your firm’s long-term stability and financial ability to manage a 10-year golf management agreement.

*Response required

4.11. Capital Reinvestment and Revenue Growth (40 points)*

Pierce County is seeking a long-term operating partner committed to the continued growth, financial sustainability, and enhancement of its golf facilities. Describe your organization's approach to capital reinvestment and asset enhancement, including examples of previous capital investments made by your organization or in partnership with facility owners.

Describe how your proposed Capital Reinvestment and Revenue Growth Plan addresses investment opportunities at Chambers Bay Golf Course and Lake Spanaway Golf Course.

At a minimum, identify one specific capital improvement you would recommend for Chambers Bay Golf

Course and/or Lake Spanaway Golf Course.

For each proposed investment, explain the estimated investment, amount of operator capital committed, funding approach and any County participation assumed, implementation timeline, ownership and maintenance responsibilities, anticipated investment recovery or return, and expected operational and financial benefits.

*Response required

4.12. Past Performance (10 points)*

What is your past performance with work provided to Pierce County? With other municipalities within the State of Washington?

*Response required

4.13. Championship and Community Golf Strategy (20 points)*

Describe how your organization will balance Chambers Bay's role as a nationally recognized championship venue with its role as Pierce County's public golf course. Include your approach to growing local participation, expanding instructional opportunities, increasing access for new golfers, and maintaining championship-quality playing conditions. Provide examples of similar success at other facilities and identify the performance measures you would use to evaluate success.

*Response required

4.14. Proposal Upload

Please upload additional proposal materials here.

4. Evaluation and Scoring

4.1. Evaluation Process

An Application Evaluation Committee (AEC) will review the submissions and evaluate all responses received based upon the criteria listed herein. The County may request clarifications or additional information, if needed. The proposer determined to be most qualified through the initial evaluation phase may be interviewed and the final determination will also consider reference checks and interviews.

The County intends to select the Contractor most qualified for this pursuit/solicitation and begin the negotiation and award process based on the requirements of this solicitation.

Selected Proposer(s) will be invited to enter into contract negotiations with the County. Should the

County and the selected proposer not reach a mutual agreement, the County will terminate negotiations and move to the next ranked contractor and proceed with negotiations. A Proposer’s inability to agree to the terms of the County’s standard contract may be a basis for the County to terminate negotiations and begin negotiating with one or more other Contractors.

4.2. Proposal Scoring Method

Each evaluator will score the Proposals separately. The scores of all the evaluators will be averaged to determine the Proposer’s score.

In the event the AEC has clarifying questions for a proposer, they shall notify the Procurement

Coordinator who will, in turn, send the question(s) to the appropriate proposer. The Procurement

Coordinator shall provide a deadline for the answers and shall then notify the AEC members of the response. If members of the AEC wish to change their original scores based on the response to the clarifying question(s), they shall notify the Procurement Coordinator who shall determine the proper subsequent process.

The County reserves the right to award the contract to any organization or combination of organizations whose proposal(s), in the opinion of the County, is in the best interest of the County.

4.3. Scoring Criteria

Points Available - Initial Evaluation: 255

Point Available - Interview: 125

Scoring

No. Evaluation Criteria Scoring Method Weight (Points)

1. Service Limitations and Scope

Participation

Points Based 10

(3.9% of Total)

2. Municipal Client Experience Points Based 20

(7.8% of Total)

3. Firm Capacity, Capabilities, and

Qualifications

Points Based 10

(3.9% of Total)

4. Experience in Golf Operations

Management

Points Based 20

(7.8% of Total)

5. Experience in Golf Course

Maintenance and Regional Expertise

Points Based 20

(7.8% of Total)

6. Experience in Landscape

Maintenance at Golf Facilities

Points Based 25

(9.8% of Total)

7. Experience Managing Major Golf

Championships and Events

Points Based 30

(11.8% of Total)

8. Innovative Programs, Certifications, and Value-Added Capabilities

Points Based 15

(5.9% of Total)

9. Experience Managing Multiple

Facilities

Points Based 15

(5.9% of Total)

10. Financial Stability and Long-Term

Operational Capacity

Points Based 20

(7.8% of Total)

11. Capital Reinvestment and Revenue

Growth

Points Based 40

(15.7% of Total)

12. Past Performance Points Based 10

(3.9% of Total)

13. Championship and Community Golf

Strategy

Points Based 20

(7.8% of Total)

Interviews

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interviews (if applicable) Points Based…