PDMSS Justification and Approval_Redacted.pdf
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- Solicitation number
- FA877025CB007
About this file
This Justification and Approval (J&A) document is for a sole-source follow-on contract with Robbins-Gioia (RG), LLC for sustainment of the Programmed Depot Maintenance Scheduling System (PDMSS) for the Air Force. The contract is valued between $15M and $100M, with an estimated award date of 1 August 2025, replacing the current contract that expires on 31 July 2025. The contract will be structured as a Firm-Fixed Price (FFP) with Cost Reimbursable (CR) Contract Line Items Numbers (CLINs) for travel and other direct costs.
The contract requires software requirements, sustainment labor, development server environment support, subject matter expert support, Jaguar annual maintenance, and local analyst support. PDMSS is a web-based system integrated into the Depot Maintenance Systems Integration (DMSI) suite, responsible for planning, tracking, scheduling, and performance measurement activities for depot maintenance of aircraft and missiles in the U.S. Air Force inventory. Robbins-Gioia has been the sole contractor for PDMSS since 1985 and is considered the original developer with unique, highly specialized knowledge necessary to maintain the system without significant delays or cost duplications.
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Justification and Approval (J&A) for Other Than Full and Open Competition
August 2023 Page 2 of 8August 2023 Page 2 of 8
I. Agency and Contracting Activity.
BUSINESS ENTERPRISE SYSTEMS (BES)
AFLCMC/GBK4M
4225 Logistics Avenue, Rm A212 Wright-Patterson AFB, OH 45433-5769
II. Nature and/or description of the action being approved.
This is a follow-on contract for performance-based services to provide sustainment of the Programmed Depot Maintenance Scheduling System (PDMSS) in accordance with FAR 6.302-1(a)(2)(iii).
Contractor services under this acquisition are needed to replace the current contract that expires 31 July 2025. This Justification and Approval requests approval to award a follow-on contract utilizing a Firm-Fixed Price (FFP) contract to include, Cost Reimbursable (CR), Contract Line Items Numbers (CLINS) for Travel and Other Direct Costs (ODCs). PDMSS functions as the Department of the Air Force's (DAF) standard legacy Depot Maintenance workload project management information system. PDMSS facilitates planning, tracking, scheduling and execution, and performance measurement activities for programmed and un-programmed depot maintenance repair, upgrade or modification of aircraft and missiles at the DAF's maintenance depots.
Contract No: TBD Contractor: Robbins-Gioia (RG), LLC; DUNS Number 796450364 Estimated Contract Value:
Contract Type: FFP, CR Estimated Estimated Award Date: 1 AUG 25
III. Description of supplies/services required to meet agency needs.
Background:
Depot Maintenance Systems Integration (DMSI) consists of six functional components/systems, a shared/common database called the Depot Maintenance Consolidated Operational Database (DMCODB), and a front-end architectural framework called the Spectrum System Development Architecture (SSDA). DMCODB serves as a single, integrated, logically centralized database for all operational data used or generated by the DMSI components, including PDMSS.
PDMSS is a web-based system integrated into the DMSI suite responsible for the planning, tracking, scheduling and performance measurement activities for depot maintenance overhaul/rebuild for all aircraft in the active U.S.
inventory. Major pieces of functionality include projects, master operations, selected operations, networks, scheduling, routed items and definitive guides.
Description of Services:
The objective of this contract is to provide the following services: Software Requirements, Sustainment Labor for PDMSS application, Dev Sever Env and Subject Matter Expert (SME) Support, Jaguar Annual Maintenance, and Local Analyst Support.
1. Software Requirements (approx. functional change requirements).
2. End-user support services, supporting DepotMx operations, analysis, reporting, end-user help, and training.
3. Sustainment activities including: Cybersecurity vulnerability reductions and mitigation, approved or mandated technical changes to the PDMSS Application and commercial software products, BES Software
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