PDAA_Worsksheet_Template.xlsx

XLSX spreadsheet 81 KB Posted Sep 1, 2026

Attached to: DHS/1115 Reentry Demonstraton Waiver
Solicitation number: 2000018621
Issued by: Minnesota

About this file

Written by GovTribe AI · Oct 2, 2026

This is a Policy Driven Adoption for Accessibility (PDAA) worksheet template issued by the State of Minnesota's Office of Accessibility Policy, designed to assess vendor organizations' implementation of Information and Communications Technology (ICT) accessibility policies and practices. The template is accompanied by an example completion demonstrating how organizations should respond to the assessment criteria. The worksheet applies to manufacturers, service providers, integrators, and resellers/distributors of ICT products and services that contract with Minnesota state agencies.

The assessment worksheet contains six primary evaluation sections covering ICT accessibility policy development and maintenance, organizational governance structures, integration of accessibility criteria into business processes, processes for addressing inaccessible ICT, acquisition and management of accessibility skills, and public availability of accessibility information and documentation. Each section contains multiple subsections with scoring criteria ranging from 0 to 3, where higher scores indicate more advanced implementation stages. Vendors must complete organization information fields including business address, point of contact details, and organization classification, then provide numerical responses corresponding to their current accessibility maturity level. The example provided demonstrates responses totaling 21 points out of a possible maximum, representing 35 percent completion. Completion of this assessment is required in conjunction with other accessibility documentation such as Voluntary Product Accessibility Templates (VPATs), and vendors should direct questions to Jay Wyant at jay.wyant@state.mn.us or 651.201.1001. The worksheet was posted on September 29, 2026, as part of the DHS/1115 Reentry Demonstration Waiver Request for Proposals for contractor services involving working group facilitation, project management, and implementation support.

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File	Type	Posted
RFP_ReentryWorkGroup_Q_A.pdf	PDF	Sep 1, 2026
RFP_ReentryWorkGroupFacilitation_Final.docx	DOCX document	Sep 1, 2026
DHS_1115_Reentry_Demonstraton_Waiver.pdf	PDF	Sep 1, 2026

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Cover Sheet State of Minnesota, Office of Accessibility

Policy Driven Adoption for Accessibility worksheet

PDAA FAQ for companies/vendors (external webpage)

PDAA FAQ government organizations/agencies (external webpage)

end of worksheet

https://mn.gov/mnit/about-mnit/accessibility/pdaa-faq-companies-and-vendors.jsphttp://mn.gov/mnit/programs/accessibility/PDAA%20FAQ%20for%20government%20organizations%20and%20agencies.jsphttps://mn.gov/mnit/about-mnit/accessibility/pdaa-faq-government-agencies.jsp Organization

Organization information

Organization Name:

Organization Business Address:

Point of Contact Name:

Telephone:

Email:

Date of assessment completion:

My organization is a (add an "x" in the cell to the right of the option)

Manufacturer: My organization develops and sells its own ICT products / services

Service Provider: My organization sells IT development services

Integrator: My organization develops customer solutions using a combination of products / services from manufacturers and products / components developed by my organization

Reseller or Distributor: Does not develop or have its own products, but offers COTS 3rd party products

end of worksheet

Assessment

Vendor ICT Accessibility Policy Assessment

This Information and Communications Technology (ICT) accessibility assessment is for Vendor organizations to describe how they are currently implementing accessibility policy and practices within their organizations.

Please complete this form by entering the score in each shaded “response” cell that most closely matches your organization’s current status. If none of the criteria apply, leave the response area blank. (Note: due to space limitations, the pop-up cell documentation does not always duplicate the full text of the status options. Arrow or tab once to right for score value and once more for the status associated with that value, then down one or more times for all available status options. ) A completed example is available using the "Example" tab of the worksheet. This assessment is not a substitute for other requested accessibility information such as VPATs. Please direct all questions, inquiries, etc. to Jay Wyant, jay.wyant@state.mn.us. 651.201.1001.

For each criteria statement, please enter the score in each shaded “response” cell that most closely matches your organization’s current status.
If none of the criteria apply, leave the response area blank.
1. Develop, implement, and maintain an ICT accessibility policy.
Response	Score	Status
	0	My organization has no plan to have an ICT accessibility policy. (If selected, skip to next section or provide comments at the end of this section)
1a. Having an ICT accessibility policy.
Response	Score	Status
	1	My organization is developing an ICT accessibility policy.
n/a	2	My organization is finalizing an ICT accessibility policy.
n/a	3	My organization has approved an ICT accessibility policy.
1b. Having appropriate plans in place to implement and maintain the policy.
Response	Score	Status
	1	My organization is developing plans to implement our ICT accessibility policy and ensure that it is maintained.
n/a	2	My organization has completed planning for initial implementation and maintenance of our accessibility policy.
n/a	3	My organization has approved plans for accessibility policy implementation and maintenance.
1c. Establishing metrics and tracking progress towards achieving compliance to the policy.
Response	Score	Status
	1	My organization is identifying metrics that can be used to gauge policy compliance.
n/a	2	My organization is collecting metrics and has begun designing progress reporting based on them.
n/a	3	My organization is tracking progress on policy adoption and continues to refine the metrics.
Section 1 Comments (Provide any comments or additional information on this section here.)
2. Establish and maintain an organizational structure that enables and facilitates progress in ICT accessibility.
Response	Score	Status
	0	My organization has no plan to develop a governance system to support ICT accessibility. (If selected, skip to next section or provide comments at the end of this section)
2a. Developing an organization wide governance system.
Response	Score	Status
	1	My organization is investigating opportunities to improve organization wide governance for ICT accessibility.
n/a	2	My organization is finalizing plans that will result in an organization wide governance system.
n/a	3	My organization has approved plans for an organization wide governance system.
2b. Designating one or more individuals responsible for implementation.
Response	Score	Status
	2	My organization has identified key individuals in the implementation process.
n/a	3	My organization has assigned implementation duties and responsibilities to appropriate individuals.
2c. Implementing reporting/decision mechanism and maintain records.
Response	Score	Status
	1	My organization is developing tools and procedures for tracking ICT accessibility issues.
n/a	2	My organization is tracking and keeping records of ICT accessibility reporting and decisions.
n/a	3	My organization uses reports to make organizational changes to improve ICT accessibility.
Section 2 Comments (Provide any comments or additional information on this section here.)
3. Integrate ICT accessibility criteria into key phases of development, procurement, acquisitions, and other relevant business processes.
Manufacturers: Address processes that pertain to your development of ICT products.
Service providers: Address processes that pertain to your development of ICT services.
Integrators: Address processes that pertain to your ICT integration services and solutions.
Reseller or Distributor: Address processes that pertain to your product offerings.
Response	Score	Status
	0	My organization has no plan to integrate accessibility criteria into key business processes. (If selected, skip to next section or provide comments at the end of this section.)
3a. Identifying candidate processes for criteria integration.
Response	Score	Status
	1	My organization has a plan to identify and evaluate its key business processes for accessibility gaps.
n/a	2	My organization has evaluated its key business processes for accessibility gaps and is developing plans to better integrate accessibility criteria into these processes.
n/a	3	My organization has approved plans to integrate accessibility criteria into these processes.
3b. Implementing process changes.
Response	Score	Status
	1	My organization has begun modifying its key business processes to integrate accessibility criteria.
n/a	2	My organization has completed accessibility criteria modification for some of its key business processes and has begun using these modified processes.
n/a	3	My organization has completed accessibility criteria modification for most of its key business processes and has begun using these modified processes.
3c. Integrate fully into all key processes.
Response	Score	Status
	2	My organization has fully integrated accessibility criteria into all of its key business processes and is using these processes to improve the accessibility of its product / service offerings.
n/a	3	My organization has fully integrated accessibility criteria ACROSS its key business processes and is using these integrated processes to improve the accessibility of its product / service offerings.
Section 3 Comments (Provide any comments or additional information on this section here.)
4. Provide processes for addressing inaccessible ICT.
Manufacturers: Address processes that pertain to your development of ICT products in 4a, 4b, 4c, and 4d.
Service providers: Address processes that pertain to your development of ICT services in 4a, 4b, 4c, and 4d.
Integrators: Address processes that pertain to your ICT integration services and solutions in 4a, 4b, 4c, and 4d.
Reseller or Distributor: Address processes that pertain to your product offerings in 4e.
Response	Score	Status
	0	We do not have plans to provide processes for bringing ICT developed and sold by our organization into accessibility compliance. (If selected, skip to next section or provide comments at the end of this section.)
4a. Creating plans that include dates for compliance of inaccessible ICT.
Response	Score	Status
	1	We are developing plans to identify and test ICT developed and sold by our organization.
n/a	2	We have begun identifying and testing for accessibility in ICT products / services developed and sold by our organization and are developing plans that include dates for bringing inaccessible ICT into compliance.
n/a	3	We perform accessibility testing on all products / serviced developed and sold by our organization, and have plans in place that include dates for bringing inaccessible ICT into compliance.
4b. Providing alternate means of access until the ICT is accessible.
Response	Score	Status
	0	We do not have plans for providing alternate means of access for our organization's ICT offerings.
n/a	1	We are developing plans for providing alternate means of access for our organization's ICT offerings.
n/a	2	We are implementing methods providing alternate means of access for our organization's ICT offerings.
n/a	3	We have fully implemented a repeatable process for providing alternate means for our organization's ICT offerings.
4c. Implementing a corrective actions process(s) for handling accessibility technical issues and defects
Response	Score	Status
	1	We are developing a corrective actions process for handling accessibility technical issues and defects
n/a	2	We are implementing a corrective actions process for handling accessibility technical issues and defects
n/a	3	We have fully implemented an integrated corrective actions process for handling accessibility technical issues and defects.
4d. Maintaining records of identified inaccessible ICT, corrective action, and tracking.
Response	Score	Status
	1	We plan to develop a record keeping system for tracking the accessibility status of current and future products / services.
n/a	1	We plan to develop a record keeping process for corrective action tracking and handling of accessibility related issues / defects.
n/a	2	We have a record keeping system for tracking the accessibility status of current and future products / services.
n/a	2	We have a record keeping process for corrective action tracking and handling of accessibility related issues / defects.
n/a	3	We have a record keeping system for tracking the accessibility status of current and future products / services and use this system to improve the accessibility of our offerings.
n/a	3	We have a record keeping process for corrective action tracking and handling of accessibility related issues / defects and use this system to improve the accessibility of our offerings.
4e. Maintaining records of identified inaccessible ICT, corrective action, and tracking. (Reseller or Distributor only)
Response	Score	Status
	1	We have a plan to develop a record keeping system for obtaining and tracking accessibility documentation for vendor products and services offered through our organization.
n/a	2	We have a record keeping system for obtaining and tracking accessibility documentation for vendor products and services offered through our organization.
n/a	3	We have a record keeping system for obtaining and tracking accessibility documentation for vendor products and services offered through our organization, and use this system to improve the accessibility of our offerings.
Section 4 Comments (Provide any comments or additional information on this section here.)
5. Ensure the availability of relevant ICT accessibility skills within (or to) the organization.
Response	Score	Status
	0	We do not have plans in place to define, identify existing, or acquire ICT accessibility skills. (If selected, skip to next section or provide comments at the end of this section.)
5a. Defining skills/job descriptions.
Response	Score	Status
	1	We have defined general skills and knowledge needs for ICT accessibility.
n/a	2	We have identified the fields of practice that require at least some level of accessibility knowledge and/or skills (examples include, but are not limited to: product manager, project manager, product/system designer, application architect, application developer, quality assurance tester, and /or training/instructional designer.)
n/a	3	We have mapped key accessibility skills and knowledge needs to specific fields of practice.
5b. Identifying existing resources that match up and address gaps.
Response	Score	Status
	2	We have performed a gap analysis correlating accessibility skills and knowledge and current resources.
n/a	3	We have organized the gaps in order of priority.
5c. Managing progress in acquiring skills and allocating qualified resources.
Response	Score	Status
	1	We have a high level management plan in place to acquire accessibility skills and/or allocate those resources.
n/a	1	We have developed a training plan for in-house resources and identified external resources for training and/or augmentation.
n/a	2	We have developed a process to track resource training and augmentation.
n/a	3	All resources have the appropriate skills and continuous monitoring and improvement systems are in place.
Section 5 Comments (Provide any comments or additional information on this section here.)
6. Make information regarding ICT accessibility policy, plans, and progress available to customers.
Response	Score	Status
	0	We do not have a plan to make our accessibility policy or other accessibility information publically available. (If selected, skip to next section or provide comments at the end of this section.)
6a. ICT Accessibility policy and VPAT documentation availability
Response	Score	Status
	1	Our ICT accessibility policy is publicly available.
n/a	1	Our accessibility policy and documentation (VPATs, etc.) for some products is publicly available or available upon request.
n/a	2	Our accessibility policy and documentation (VPATs, etc.) for all released products is complete and publicly available or available upon request.
6b. Availability of other accessibility documentation beyond policy and VPATs
Response	Score	Status
	2	We are beginning to make other accessibility technical information available such as how accessibility testing is performed.
n/a	3	We make accessibility information available beyond policy and VPAT information including information on how accessibility testing is performed and other information that demonstrates our organization's capability to produce accessible products / services.
6c. ICT Accessibility policy and documentation availability
Response	Score	Status
	2	We are implementing an accessibility support program within our organization to address questions related to our accessibility documentation.
n/a	3	We have a fully implemented accessibility support program within our organization to provide requested documentation and address questions related to the accessibility of our products / services.
Section 6 Comments (Provide any comments or additional information on this section here.)

Results
Total Points	0
Percent Complete	0%

end of worksheet

Page &P of &N

Total Points 0

Example

Vendor ICT Accessibility Policy Assessment

Please complete this form by checking a box for each topic that most closely match the current state of your organization. (Note: due to space limitations, the pop-up cell documentation does not always duplicate the full text of the options. Arrow or tab once to right for number value and once more for option associated with that value, then down one or more times for all available options. ) A completed example is available using the "Example" tab of the worksheet. This assessment is not a substitute for other requested accessibility information such as VPATs. Please direct all questions, inquiries, etc. to Jay Wyant, jay.wyant@state.mn.us. 651.201.1001.

For each criteria statement, please enter the number corresponding to your response in the shaded areas of the "Response" column for the status statement in each grouping that is most relevant to your organization today.
If none of the criteria apply, leave the response area blank.
1. Develop, implement, and maintain an ICT accessibility policy.
Responses	Number	Option
	0	My organization has no plan to have an ICT accessibility policy. (If selected, skip to next section or provide comments at the end of this section)
1a. Having an ICT accessibility policy.
Response	Number	Option
2	1	My organization is developing an ICT accessibility policy.
n/a	2	My organization is finalizing an ICT accessibility policy.
n/a	3	My organization has approved an ICT accessibility policy.
1b. Having appropriate plans in place to implement and maintain the policy.
Response	Number	Option
1	1	My organization is developing plans to implement our ICT accessibility policy and ensure that it is maintained.
n/a	2	My organization has completed planning for initial implementation and maintenance of our accessibility policy.
n/a	3	My organization has approved plans for accessibility policy implementation and maintenance.
1c. Establishing metrics and tracking progress towards achieving compliance to the policy.
Response	Number	Option
1	1	My organization is identifying metrics that can be used to gauge policy compliance.
n/a	2	My organization is collecting metrics and has begun designing progress reporting based on them.
n/a	3	My organization is tracking progress on policy adoption and continues to refine the metrics.
Section 1 Comments (Provide any comments or additional information on this section here.)
2. Establish and maintain an organizational structure that enables and facilitates progress in ICT accessibility.
Response	Number	Option
	0	My organization has no plan to develop a governance system to support ICT accessibility. (If selected, skip to next section or provide comments at the end of this section)
2a. Developing an organization wide governance system.
Response	Number	Option
1	1	My organization is investigating opportunities to improve organization wide governance for ICT accessibility.
n/a	2	My organization is finalizing plans that will result in an organization wide governance system.
n/a	3	My organization has approved plans for an organization wide governance system.
2b. Designating one or more individuals responsible for implementation.
Response	Number	Option
2	2	My organization has identified key individuals in the implementation process.
n/a	3	My organization has assigned implementation duties and responsibilities to appropriate individuals.
2c. Implementing reporting/decision mechanism and maintain records.
Response	Number	Option
2	1	My organization is developing tools and procedures for tracking ICT accessibility issues.
n/a	2	My organization is tracking and keeping records of ICT accessibility reporting and decisions.
n/a	3	My organization uses reports to make organizational changes to improve ICT accessibility.
Section 2 Comments (Provide any comments or additional information on this section here.)
3. Integrate ICT accessibility criteria into key phases of development, procurement, acquisitions, and other relevant business processes.
Manufacturers: Address processes that pertain to your development of ICT products.
Service providers: Address processes that pertain to your development of ICT services.
Integrators: Address processes that pertain to your ICT integration services and solutions.
Reseller or Distributor: Address processes that pertain to your product offerings.
Response	Number	Option
	0	My organization has no plan to integrate accessibility criteria into key business processes. (If selected, skip to next section or provide comments at the end of this section.)
3a. Identifying candidate processes for criteria integration.
Response	Number	Option
2	1	My organization has a plan to identify and evaluate its key business processes for accessibility gaps.
n/a	2	My organization has evaluated its key business processes for accessibility gaps and is developing plans to better integrate accessibility criteria into these processes.
n/a	3	My organization has approved plans to integrate accessibility criteria into these processes.
3b. Implementing process changes.
Response	Number	Option
1	1	My organization has begun modifying its key business processes to integrate accessibility criteria.
n/a	2	My organization has completed accessibility criteria modification for some of its key business processes and has begun using these modified processes.
n/a	3	My organization has completed accessibility criteria modification for most of its key business processes and has begun using these modified processes.
3c. Integrate fully into all key processes.
Response	Number	Option
	2	My organization has fully integrated accessibility criteria into all of its key business processes and is using these processes to improve the accessibility of its product / service offerings.
n/a	3	My organization has fully integrated accessibility criteria ACROSS its key business processes and is using these integrated processes to improve the accessibility of its product / service offerings.
Section 3 Comments (Provide any comments or additional information on this section here.)
4. Provide processes for addressing inaccessible ICT.
Manufacturers: Address processes that pertain to your development of ICT products in 4a, 4b, 4c, and 4d.
Service providers: Address processes that pertain to your development of ICT services in 4a, 4b, 4c, and 4d.
Integrators: Address processes that pertain to your ICT integration services and solutions in 4a, 4b, 4c, and 4d.
Reseller or Distributor: Address processes that pertain to your product offerings in 4e.
Response	Number	Option
0	0	We do not have plans to provide processes for bringing ICT developed and sold by our organization into accessibility compliance. (If selected, skip to next section or provide comments at the end of this section.)
4a. Creating plans that include dates for compliance of inaccessible ICT.
Response	Number	Option
1	1	We are developing plans to identify and test ICT developed and sold by our organization.
n/a	2	We have begun identifying and testing for accessibility in ICT products / services developed and sold by our organization and are developing plans that include dates for bringing inaccessible ICT into compliance.
n/a	3	We perform accessibility testing on all products / serviced developed and sold by our organization, and have plans in place that include dates for bringing inaccessible ICT into compliance.
4b. Providing alternate means of access until the ICT is accessible.
Response	Number	Option
1	0	We do not have plans for providing alternate means of access for our organization's ICT offerings.
n/a	1	We are developing plans for providing alternate means of access for our organization's ICT offerings.
n/a	2	We are implementing methods providing alternate means of access for our organization's ICT offerings.
n/a	3	We have fully implemented a repeatable process for providing alternate means for our organization's ICT offerings.
4c. Implementing a corrective actions process(s) for handling accessibility technical issues and defects
Response	Number	Option
	1	We are developing a corrective actions process for handling accessibility technical issues and defects
n/a	2	We are implementing a corrective actions process for handling accessibility technical issues and defects
n/a	3	We have fully implemented an integrated corrective actions process for handling accessibility technical issues and defects.
4d. Maintaining records of identified inaccessible ICT, corrective action, and tracking.
Response	Number	Option
	1	We plan to develop a record keeping system for tracking the accessibility status of current and future products / services.
n/a	1	We plan to develop a record keeping process for corrective action tracking and handling of accessibility related issues / defects.
n/a	2	We have a record keeping system for tracking the accessibility status of current and future products / services.
n/a	2	We have a record keeping process for corrective action tracking and handling of accessibility related issues / defects.
n/a	3	We have a record keeping system for tracking the accessibility status of current and future products / services and use this system to improve the accessibility of our offerings.
n/a	3	We have a record keeping process for corrective action tracking and handling of accessibility related issues / defects and use this system to improve the accessibility of our offerings.
4e. Maintaining records of identified inaccessible ICT, corrective action, and tracking. (Reseller or Distributor only)
Response	Number	Option
	1	We have a plan to develop a record keeping system for obtaining and tracking accessibility documentation for vendor products and services offered through our organization.
n/a	2	We have a record keeping system for obtaining and tracking accessibility documentation for vendor products and services offered through our organization.
n/a	3	We have a record keeping system for obtaining and tracking accessibility documentation for vendor products and services offered through our organization, and use this system to improve the accessibility of our offerings.
Section 4 Comments (Provide any comments or additional information on this section here.)
5. Ensure the availability of relevant ICT accessibility skills within (or to) the organization.
Response	Number	Option
	0	We do not have plans in place to define, identify existing, or acquire ICT accessibility skills. (If selected, skip to next section or provide comments at the end of this section.)
5a. Defining skills/job descriptions.
Response	Number	Option
1	1	We have defined general skills and knowledge needs for ICT accessibility.
n/a	2	We have identified the fields of practice that require at least some level of accessibility knowledge and/or skills (examples include, but are not limited to: product manager, project manager, product/system designer, application architect, application developer, quality assurance tester, and /or training/instructional designer.)
n/a	3	We have mapped key accessibility skills and knowledge needs to specific fields of practice.
5b. Identifying existing resources that match up and address gaps.
Response	Number	Option
2	2	We have performed a gap analysis correlating accessibility skills and knowledge and current resources.
n/a	3	We have organized the gaps in order of priority.
5c. Managing progress in acquiring skills and allocating qualified resources.
Response	Number	Option
	1	We have a high level management plan in place to acquire accessibility skills and/or allocate those resources.
n/a	1	We have developed a training plan for in-house resources and identified external resources for training and/or augmentation.
n/a	2	We have developed a process to track resource training and augmentation.
n/a	3	All resources have the appropriate skills and continuous monitoring and improvement systems are in place.
Section 5 Comments (Provide any comments or additional information on this section here.)
6. Make information regarding ICT accessibility policy, plans, and progress available to customers.
Response	Number	Option
	0	We do not have a plan to make our accessibility policy or other accessibility information publically available. (If selected, skip to next section or provide comments at the end of this section.)
6a. ICT Accessibility policy and VPAT documentation availability
Response	Number	Option
2	1	Our ICT accessibility policy is publicly available.
	1	Our accessibility policy and documentation (VPATs, etc.) for some products is publicly available or available upon request.
n/a	2	Our accessibility policy and documentation (VPATs, etc.) for all released products is complete and publicly available or available upon request.
6b. Availability of other accessibility documentation beyond policy and VPATs
Response	Number	Option
2	2	We are beginning to make other accessibility technical information available such as how accessibility testing is performed.
n/a	3	We make accessibility information available beyond policy and VPAT information including information on how accessibility testing is performed and other information that demonstrates our organization's capability to produce accessible products / services.
6c. ICT Accessibility policy and documentation availability
Response	Number	Option
	2	We are implementing an accessibility support program within our organization to address questions related to our accessibility documentation.
n/a	3	We have a fully implemented accessibility support program within our organization to provide requested documentation and address questions related to the accessibility of our products / services.
Section 6 Comments (Provide any comments or additional information on this section here.)

Results
Total Points	21
Percent Complete	35%

end of worksheet

Company X Percent Complete 0.35 image1.png

File details come from the government source that posted it. Updated Oct 2, 2026.