J A_FBO_REV01_LeapFile.pdf

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JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION

BELOW SIMPLIFIED ACQUISITION THRESHOLD (Under $150,000) - FAR Part 6

1. Agency/Contracting Activity: Pension Benefit Guaranty Corporation (PBGC), Procurement Department, 1200 K Street NW, Suite 1090, Washington, DC 20005-4026

2. Nature and/or Description of Action: This justification is for the limited sources for brand name procurement for LeapFile Software Maintenance and Support renewal. PBGC anticipates the issuance of a firm-fixed price Sole Source contract.

Requisition Number: RQ-51-14-000294

Nature: New Requirement Follow-on Requirement

Pricing: Firm-Fixed Price Time & Materials Labor Hour Cost

Name of Proposed Contractor: Leapfile Street Address: 1600 Seaport Blvd, Suite 310 South Lobby City, State, Zip: Redwood City, CA 94063 Phone: 1-650 241 6218

3. Description of Services or Supplies:

The agency requires the renewal of maintenance support for the LeapFile Software product currently installed at PBGC and used by the multiple departments throughout the agency to securely transfer large files in compliance with security regulation.

The LeapFiles Secure Messaging Service is used by PBGC for accepting large file transfers from external sources, and for transferring large files internally within the PBGC network between recipients. This software service is critical for the PBGC to accept large data files from external sources outside of the electronic mail system. Leapfiles offers a well-supported variety of data transfer needs, including large files of up to 380 MB, web-based interface, password protection for the access to the files by the recipients, encrypted file transfers that are in compliance with https data encryption requirements, electronic mail notification to file recipients, accessibility limited to user and recipient of the file, availability to all PBGC network users, vendor support, user account reporting and auditing, and other criteria. This maintenance support will ensure PBGC meets external and internal data transfer requirements and meets critical business objectives. The LeapFiles Secure Messaging Service is proprietary software and is licensed from the vendor, LeapFile Inc

Agency Requirements:

• Enterprise searching of documentation, email to coordinate legal activities

• Search results leveraged and shared/organized among teams

With the following requirements:

Infrastructure Security

• SSAE 16 Type II Certified Data Center

• Physical and Network Access Security

Data Security

• AES and SSL enterprise grade protection protocols; compliant with Federal Government Standards

• Encrypted with data is in transit; unintelligible to unauthorized users

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• Automated Data Life Cycle to allow for hands-free expiration and or deletion capability prior to expiration when transfer has been confirmed completed

• Internal User Authentication

• Multi-Layer External User Authentication

• Session Level Authentication

Administrative Security

• Directory Service Integration (e.g. LDAP and AD; Outlook, MS Office,)

• Audit Trail of granular activities

• Manage Users and Files ( e.g. Auto-resume, pause, cancel, & resume capabilities)

• Management Reports

• Dedicated Account and support teams

• 99.99% availability

• Consistent corporate identity with branding option

• Enterprise focus

• Standard Branded secure file exchange site

• 100% transfer reliability

• Unlimited Users

• Unlimited GB Transfers

• 20GB Repository/Portal

The estimated value for this software maintenance renewal for a base plus two option years is

$XXXXXXX

4. Authority: (Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following, but other exceptions may be used.)

Action using simplified acquisition procedures (select one):

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization).

5. Unique Characteristics and reason(s) that only one source can provide the supplies or services: (Identify the characteristics and/or reason(s) that only one source can provide the supplies or services).

This is a sole source procurement as this vendor is the only provider of the maintenance for this software.

6. Market Research: (A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.)

LeapFile Software is currently the manufacturer of this software. They are the only provider of the software based on historical data.

7. Additional Information to support the justification: Any other facts supporting the use of other than full and open competition.

None

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8. List of Sources: (A listing of the sources, if any, which expressed, in writing, an interest in the acquisition.)

None.

9. A statement of actions to overcome barriers to competition: (A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.)

OIT is continuing to explore other secure storage and transfer options as the infrastructure moves toward more cloud based solutions and FedRAMP certified vendors.