Amendment_02_Questions_and_Responses_April_2_2015.pdf

Amendment 02 / PBGC01-RQ-15-0040

The purpose of Amendment 02 is to respond to Questions received from prospective Offerors, see the responses below in Red Text.

1. p. 2 the Program of Requirements will determine how PBGC can effectively fulfill its mission in a reduced footprint, and outline a change management plan to make a smooth transition.

Is Change Management included in the Scope of Work or just a Change Management Plan?

Response: Change management is not part of the SOW. However, PBGC is exploring a separate engagement for Change Management Services.

2. P. 7 C.6 Task Three – Client Requirements Assessment: last bullet: Determine effective implementation of Mobility Has it been determined that PBGC will implement a Mobility program?

Response: PBGC has a telework program in place but is currently reviewing the telework policy and application.

3. p. 19 H.4 PBGC-03-003 Suitability Determination Requirements (JAN 2012). Is a

Security Clearance required?

Response: No

4. p. 20 H.5 PBGC-04-004 PBGC Information Security (FEB 2011) Do we need to set up something with our IT for their documentation?

Response: This clause is being removed from the solicitation.

5. p. 25 H.12 PBGC-31-004 AGENCY AWARENESS TRAINING (JAN 2012) Any staff training specifically relating to PBGCs policies, procedures, and systems will be provided to the contractor by the PBGC. Generally, PBGC will utilize three methods of delivering training:

Is there a requirement to attend training?

Response: Yes, the Contractor personnel is required to take PBGC Agency Awareness training. The training is offered online.

6. p. 46 Key Personnel includes: Principal, PM, Lead Programmer, Lead Planner, Lead

Architect / Engineer, Real Estate / Financial Analyst and Culture Change Consultant p.

47 states that for Proposed Key Personnel not currently employed by the Offeror’s firm, a letter of commitment from the individual stating that they will join your firm if awarded this contract is required and MUST be submitted with the resume’s.

Does this mean no consultants?

Response: PBGC has identified the labor categories above as Key Personnel. If the Contractor proposes any Key Personnel not currently employed by the Offeror’s firm, a commitment letter must be submitted with the resume.

7. Is it possible to extend the deadline for this submittal to the following week?

Response: The solicitation deadline is extended to Tuesday, April 14, 2015 no later than 9:00 AM EST.

8. The schedule notes approximately 4 weeks for each deliverable. Also it is noted that government review periods would be 10 days each. That effectively leaves two weeks to incorporate any feedback into a subsequent deliverable. Are the government review periods included in the timeframes indicated?

Response: Yes, the Governments review period is included. The government review period is modified to 2 days for Tasks 1 and 2 and 5 days for Task 3 and the Final Workplace report. Contractor is permitted to proceed to the next task according to submission schedule, however, PBGC reserves the right to adjust schedule.

Revised Submission Schedule below:

Information Gathering Due: May 15 Space Situation Assessment: June 15 Client Requirements Assessment: July 14 90% Workplace Report: July 31 Final report: Aug 13

9. Is there any leeway in timeframe for providing the references?

Response: See # 7. The reference responses are due by the solicitation close date and time.

10. Is there an incumbent?

Response: No. This is a new requirement.

11. Does PBGC have a vision for the underlying culture change and transformation that it would like to see as a result of the space consolidation? Would it be open to having the facilitation of those strategic conversations offered an optional task?

Response: No. See # 1. We anticipate Change Management services will assist PBGC in this area.

12. Are there also plans for a technology refresh or modernization in addition to space considerations to bolster or enable the envisioned workplace of the future at PBGC or will that be a separate endeavor within PBGC?

Response: Yes but that will likely be explored through another engagement.

13. What are the policies of the PBGC regarding mobile work and telework?

Response: See F.2 Place of Performance Clause.

14. Does the language on page 17, H.3 (b) (1) preclude a subcontractor from participating in or pursuing any services for PBGC in its acquisition of real estate? Specifically, will any real estate advisor be eligible to compete for transaction services for PBGC?

Response: PBGC anticipates this would cause a conflict of interest, the Contractor/Subcontract is precluded from participating in or pursing any services for PBGC in its acquisition of Real Estate.