Part_G_-_Special_Conditions_REV.pdf

PART G

SPECIAL CONDITIONS

DESCRIPTION

Work under the Contract consists of providing all labor, materials, equipment and incidentals necessary to repair and/or restore stormwater lines, including installation of a Resin Impregnated

Cured in Place Pipe (RICIPP) lining including site preparation, clean-up and hauling off unsuitable materials. All work is located in Orange County Florida, along county roads, right-of- ways and water retention areas. Exact locations and quantities will be determined by the Orange County

Roads and Drainage Division Project Manager or designee on a case-by-case basis. It will be the

Contractor's responsibility to verify such quantities prior to commencing the work.

This is a supplemental contract designed to aid and enhance the services provided to the citizens of Orange County by the Orange County Roads and Drainage Division. The quantity and frequency of work ordered will be based on need and availability of funds. All video recordings, DVD's, computer mes and sonar reports under this contract will become the property of the Orange County Board of County Commissioners and shall be surrendered to the County's Project Manager or designee upon completion of the requested work prior to invoice payment.

ContractorsNendors understand and agree by submission of a bid that all work requested under this contract is of the utmost importance and this work will not be used as a "filler" for work crews when they become available. Work under this contract must start on the start date identified on the delivery order and be completed by the end date identified on the delivery order unless extended by a change order.

1. All work in this contract will be under the supervision of the Manager of the Orange County

Roads and Drainage Division or designee, 4200 South John Young Parkway, Orlando, Florida 32839-9205; Phone (407) 836-7870

Note: Other Government entities and/or Orange County Divisions/Departments may choose to utilize this contract; at that point the supervision of the work shall become the responsibility of the Manager or designee of that entity and/or County Division. Orange

County Roads and Drainage Division shall remain the prime entity in this contract and work for other entities performed under this contract shall not interfere with the scheduling or completion of any Orange County Roads and Drainage Division project. Orange County

Roads and Drainage Division shall not be responsible for or required to assist in any other user's project issues, contractor performance issues, billing etc. The Contractor is not obligated to accept any work outside of the Roads and Drainage Division.

2 The Contractor shall coordinate all work efforts with the County's Project Manager or designee on a daily basis. The County's project Manager or designee will perform inspections for the County and verify that the work has been completed as scheduled and in compliance with the specifications. The Contractor will address any issues that may arise within twenty-four (24) hours.

3. The Contractor shall institute a quality control plan for this contract, which shall make available to the County for approval. The Contractor shall be responsible for and shall verify all quality control actions to the County's Representative as directed.

4. The Maintenance of Traffic (MOT) shall conform to the Florida Department of

Transportation's (F.D.O.T.) most current editions of "Roadway and Traffic Design

Standards for Design, Construction, Maintained Systems and the Federal Highway

Administration (F.H.W.A.) "Manual on Uniform Traffic Control Devices (M.U.T.C.D.)

for Streets and Highways." These documents can be ordered from the State of Florida

Department of Transportation, Maps and Publications, 605 Suwannee Street, Tallahassee, Florida 32399-0450, Phone (904) 488-9220. A proposed traffic control plan shall be submitted to the County's Project Manager or Designee for approval, at least two l2} working days prior to starting work. IF THE CONTRACTOR DOES NOT COMPLy

WITH F.H.W.A.'S M.U.T.C.D. (I.E. SIGNS, QUALIFIED FLAGGERS AND/OR

BARRICADES), THE COUNTY RESERVES THE RIGHT TO DIRECT THE

CONTRACTOR TO CEASE OPERATION UNTIL DEFICIENCIES ARE

CORRECTED. IN ADDITION, NO ROAD CLOSURES SHALL BE ALLOWED

EXCEPT IN THE CASE OF EMERGENCIES.

5. The use of public roads and streets by the Contractor shall provide a minimum inconvenience to the public and traffic.

6. A Mandatory Pre-Work Conference shall be conducted by the County's Project Manager or designee to ensure understanding and cooperation of all parties.

7. All work will be ordered by the County's Project Manager or designee in the form of

Delivery Orders. No work will begin until a Delivery Order has been issued to the

Contractor. The Delivery Orders will contain a start and completion date that will be mutually agreed to between the County and the Contractor. All work ordered must be completed within the specified time frame on the delivery order.

Should the Contractor fail to complete all work on or before the date stipulated for completion on a Delivery Order, or such later date resulting from an extension granted by the County, he/she will pay liquidated damages in the amount of $200.00 per day for each consecutive calendar day after the date allowed by the Delivery Order until the entire work is complete.

NOTE: Extension of the completion date will be allowed in accordance with General

Conditions, Article 13, - CHANGE OF CONTRACT PERFORMANCE PERIOD.

8. The Contractor shall comply with the most current edition of the F.D.O.T. Accident Prevention Procedures Manual pertaining to employee safety and applicable O.S.H.A.

standards. The Contractor will be responsible for obtaining a copy of this manual pertaining to employee safety and applicable O.S.H.A. standards. The Contractor will be responsible for obtaining a copy of this manual by contacting F.D.O.T. maps and Publications

Department in Tallahassee.

9. The County's Project Manager or designee shall be entitled at all times to be advised, at his/her request, as to the status of work being completed by the Contractor and of the details thereof in the format he/she requires. The Contractor shall maintain coordination with the

County's Project Manager or designee at all times. Either party may request and be granted a conference. The Contractor will inform the County's Project Manager or designee daily as to the locations to be worked.

10. It is the Contractor's responsibility to visit the work site before submitting quotation and prior to starting operation on any assigned project to ascertain site conditions.

The Contractor shall submit a work schedule prior to beginning any work ordered. The work schedule will contain the start date, completion date, and the location of work each day. The Contractor will consult with the County's Project Manager or designee prior to any schedule variance. The County's Project Manager or designee shall be notified at least one day prior to the schedule change and must concur with the recommended changes.

11. The Contractor shall notify all residents within the work areas as to when the work will take place and the level of inconvenience that will be involved. This notification shall take place five (5) days prior to commencement of work in that area. All work performed, unless authorized by the County's Project Manager or designee, will take place between the hours of 7:00 A.M. and 5:00 P.M., Monday through Friday. No work is to be performed on

Saturdays, Sundays or County Holidays, unless requested in writing and previously authorized by County's Project Manager or designee.

12 Due to congested traffic or unusual conditions, the Contractor may be required to remove his/her operation from the right-of-way and County property at the discretion of the

County's Representative. If the Contractor is required to remove his/her operation due to congested traffic, inclement weather (heavy rain, lightning, hail, tropical storm, hurricane, etc.) or other unusual conditions before 12:00 P.M. (noon), the County will consider allowing an additional one-half (1/2) day be added to the performance period, otherwise no adjustment will be made to the performance period. The

County's Representative will determine and authorize such award after the

Contractor makes a written application for this. The County will verify alleged conditions in the area prior to authorization. Once approved, the County will modify the completion date, accordingly, for the project and will notify the Contractor.

13. The Contractor shall supervise and direct the work efficiently with due care, skill, and attention. The Contractor shall be responsible to assure that the finished work complies accurately with the specifications.

Any damages to sidewalks, driveways, curbs, asphalt pavement or private property caused by the Contractor shall be corrected by the Contractor at the Contractor's expense by replacing the entire affected area/item prior to submitting any invoices. Patching, skim coating or grinding of the damaged areas/items will not be allowed.

14. The Contractor shall designate a competent Contractor's Representative who will not be replaced without written notice to the County's Project Manager or designee at least twenty-four (24) hours before the change. The designated competent Contractor's Representative shall be present at job sites and shall have the authority to act on behalf of the Contractor. All communications (both verbal and written) given to the Contractor's

Representative will be as binding as if given to the Contractor. All verbal communications will be followed up in writing within two (2) working days.

To effectively communicate with County staff while in the field, the Contractor's

Representative shall have available communication devices with internet access

(including email) (e.g. cellular smart phone, laptop computer, etc.). This mandatory requirement will ensure proper communication and documentation of problems while performing operations in contracted areas.

15. The Contractor shall provide competent, suitable qualified personnel to perform the work as required by the specifications (certificates and licenses must be submitted with this

Invitation For Bids). He/she will at all times maintain good discipline and order at the work site. The Contractor shall provide a list of all full-time foremen and supervisors who will perform the work. The list shall contain twenty-four-hour emergency telephone numbers.

16. The Contractor performing the RICIPP (Resin Impregnated Cured In Place Pipe) lining work shall be fully qualified, experienced and equipped to complete this work expeditiously and in a satisfactory manner and shall be certified and/or licensed as an installer by the RICIPP manufacturer. THE CONTRACTOR SHALL PROVIDE THE

FOLLOWING WITH THE BID SUBMITTAL, OR WITHIN 24 HOURS OF

REQUEST: The Contractor shall provide information (manufacturer certification, license and project work references) to substantiate and verify that at least one (1) fulltime, on-site superintendent/foreman that will supervise the RICIPP installation under this contract shall have installed at least 100,000 feet of a cured-in-place pipe lining system or a minimum of

4 years' experience of cured-in-place pipe lining system work. The total footage installed shall be supported by references. Failure to provide this information may result in the bid being considered non-responsive.

17. The County will not provide staging or storage areas for the Contractor. On a case by case basis, in an area where County surplus property is available, the Contractor may, after obtaining permission from the person or persons responsible for the property, use said property for staging with the understanding that the Contractor will restore the property to its original or better condition upon completion of the project prior to submitting an invoice for work completed and accepted. Agreements for utilizing areas for staging must be in writing and submitted to the County prior to starting operations.

Water needed on the project shall be coordinated between the Contractor and the utility company providing the water at no additional cost to the County.

18. DISPOSAL - The Contractor shall dispose of debris only in a County approved landfill in accordance with all Federal, State and Local rules and regulations in effect at the time of disposal. Cost involved with the disposal of debris shall be the responsibility of the

Contractor.

19. MULTIPLE CONCURRENT PROJECTS - At any time during the contract, the contractor shall have adequate resources to work on more than one Orange County project at the same time. The multiple concurrent project capability shall be considered a minimum requirement in the consideration of award of a contract for this solicitation and for the ongoing performance. All work shall be ordered by the

County's Representative in the form of Delivery Orders on an as needed basis. Shall concurrent projects be issued, it is the responsibility of the Contractor to notify the

County's Representative, in writing within 2

- 3 days of request, if he/she has maximized his/her resources and the volume of work is beyond their operational capacity. Failure to advise the County's

Representative of this situation and/or subsequent failing to meet work completion schedules, shall lead to contract termination.

It is understood by all bidders that the quantities listed herein are estimates only and are not purchased by this Contract, nor is the County obligated to issue concurrent project work. All work shall be ordered by the County's Representative in the form of Delivery Orders on an as needed basis.

20. MANAGEMENT PLAN AND RESOURCE LIST - All bidders, as part of their submittal, shall provide a detailed Management Plan and Resource List. The Resource

List shall contain the minimum components (including personnel and equipment for each work crew available for use on Orange County projects under this contract. The

Management Plan shall describe how the contractor plans to utilize all available resources to fulfill the requirements of this contract. The Management Plan and

Resource List collectively shall assist in the evaluation of the contractor's capability to handle multiple concurrent projects under this contract. Failure of a bidder to provide an acceptable Management Plan and Resource List shall delay or prevent an award of this contract.

Equipment List: All bidders shall provide a list of the equipment with VIN numbers if applicable, dedicated for this contract with the bid proposal or within 24 hours of request or show proof of financial ability to acquire the equipment. If the equipment is to be purchased or leased, an agreement with a dealer or a lease company stating the availability of this equipment shall be included with the bid. This equipment shall be available for inspection at the request of the Roads and Drainage Division.