CITY OF LIVONIA – REQUEST FOR BID

PARKS MOWING – 2027 and 2028 (with 1 year extended option)

The City of Livonia Michigan will receive sealed bids via the MITN WEBSITE ONLY (www.mitn.info) for PARKS MOWING 2027 according to the specifications herein. Sealed bids will be received until 2:00 p.m., on August 25, 2026. No faxed bids will be accepted. No late bids will be accepted. No physical bids will be accepted. All bid responses must be submitted in Adobe Acrobat PDF format via the MITN website. BIDS MUST BE SUBMITTED ON CITY OF

LIVONIA FORMS.

Bids received via the MITN website by the specified due date and time will be publicly opened at the due date and time via Zoom. Vendors may attend the bid opening virtually by using the following credentials:

By Computer:

https://us02web.zoom.us/j/82294127641

By Phone:

Phone (312) 626-6799 Webinar ID: 822 9412 7641

The City reserves the right to reject in or in part any and all bids received, to waive any irregularities or informalities or both; as it is determined to be in the best interests of the City of Livonia to do so.

The City of Livonia officially distributes bid documents through the Michigan Intergovernmental Trade Network (BidNet). Bid documents obtained from any other source are not considered official copies. The City of Livonia cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by any information received from alternate sources. Only those firms who obtain the RFB documents from the MITN system are guaranteed access to receive addendum information, if such information is issued. If you obtained this document from a source other than the source indicated, it is recommended that you register on the MITN site, www.mitn.info and obtain an official copy.

A MANDATORY pre-bid meeting to explain the project and answer any questions will be held on TUESDAY, AUGUST 11, 2026 at 10:00 a.m. Meeting will be held at the conference room at Department of Public Works located at 12973 Farmington Road. For more information, contact Gus Kandah, Purchasing Manger at gkandah@Livonia.gov.

https://us02web.zoom.us/j/82294127641 http://www.mitn.info/ mailto:ebachelor@livonia.gov

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Advertisement - Parks Mowing 2027

Each proposal shall be accompanied by a bid security in form of bond the amount of five percent (5%) of the proposal as security for the acceptance of the contract. A Bid Bond in the Michigan standard form issued by an approved surety company must be submitted.

No bidder may withdraw his proposal within sixty (60) days after the date set for the opening thereof. All work must be completed by Nov. 15th of each year of the contract, unless extended by the City. The City reserves the right to reject or accept any or all proposals in whole or in part and waive any irregularities therein.

QUESTIONS:

Questions regarding the Request for Bid must be submitted in writing to the attention of Gus Kandah, Purchasing Manager, via email at: gkandah@livonia.gov. All questions received by August 18, 2026 will be responded to in writing in the form of an addendum which will be posted on the MITN website. No phone calls will be accepted. All inquiries regarding this solicitation shall be submitted to the Purchasing Manager.

mailto:ebachelor@livonia.gov

CITY OF LIVONIA

DEPARTMENT OF PUBLIC WORKS

PUBLIC SERVICE DIVISION

2027 MUNICIPAL PARK MOWING PROGRAM

TABLE OF CONTENTS

CONTRACT DOCUMENTS

1. Advertisement for Bids ............................................................................ AB-1

2. Instructions to Bidders ................................................................ IB-1 thru IB-2

3. Proposal Form ........................................................................ PF-1 and PF-3

4. General Conditions ............................................................... GC-1 thru GC-14

5. Proof of Insurance ................................................................. INS-1 thru INS-6

6. Specifications for Park Mowing Program ...................................... S-1 thru S-6

7. Performance Bond................................................................................... PB-1

8. Labor and Materials Bond...................................................................... LMB-1

9. Contractor’s Declaration .......................................................................... CD-1

10. Contractor’s Affidavit ............................................................................... CA-1

11. Contract ........................................................................................ C-1 and C-2

PUBLIC SERVICE DIVISION

INSTRUCTIONS TO BIDDERS

1. PROPOSALS

a. Sealed proposals will be received as per the Advertisement for Bids.

b. Proposals shall be submitted in triplicate only on forms provided by the Director of Public Works and shall be a unit price bid for all items of the contract.

c. Proposals shall be submitted in Adobe Acrobat PDF format via the MITN website.

Physical bid submission will not be accepted. Pricing shall be provided on the Excel spreadsheet provided with the bid documents. Firms must use the excel spreadsheet to offer pricing without exception.

d. If any figure already entered on the bid form by the bidder is to be altered, it shall be crossed out with ink and the new unit price entered above it or below it and initialed by the bidder.

e. The City of Livonia reserves the right to reject any and all bids, to waive any informalities or deficiency in the bids received, and to accept any bid proposal which it deems most favorable to the interest of the City regardless of whether such bid is the lowest received.

f. The bid of any City-based firm may be deemed a better bid than the bid of any competing firm which is not City-based, whenever the bid of such competing firm shall be less than three percent lower than the bid of the City- based firm. (Section 3.04.140.E. of the Livonia Code of Ordinances, as amended).

2. NAME AND STATUS OF BIDDER

a. The name and legal status of the bidder, that is, as a corporation, partnership or individual, shall be stated in the proposal.

b. Anyone signing a proposal as an agent of another or others must submit, with the proposal, legal evidence of his authority to do so.

c. The place of residence of each bidder, or the office address in the case of a firm or company, must be given after his signature.

3. EXPERIENCE AND FINANCIAL STATEMENT

It is the intention of the City to award this contract to a contractor fully capable, both financially and in regard to experience, to perform and complete the work in a satisfactory manner. If required by the City, each bidder under consideration may be required to submit a statement of his experience and financial status.

IB-1

4. EXPLANATION TO BIDDERS BY BULLETINS

a. Neither the Owner nor the Director will give verbal answers to inquiries, regarding the meaning of the drawings or specifications, or give verbal instructions, previous to the award of the contract. Any verbal statements regarding the same by any person, previous to the award, shall be non-authoritative.

b. Explanations desired by bidders shall be requested of the Director, in writing; and, if explanations are necessary, a reply will be made in the form of a bulletin, a copy of which will be forwarded to each bidder whose work is affected.

c. Bulletins issued to bidders prior to date of receipt of proposals shall become a part of the specifications, and all proposals shall include the work described in the bulletins.

d. No inquiry received within four (4) days of the date fixed for the opening of the bids will be given consideration.

e. Failure of the Director to send, or the bidder to receive, any such interpretations shall not relieve the bidder from obligation under his bid as submitted.

5. NOTICE OF AWARD

The contract shall be deemed as having been awarded when formal written notice of acceptance of the proposal has been duly served upon the intended awardee by the City of Livonia.

6. TIME OF COMPLETION

The work shall consist of furnishing all necessary equipment, tools and labor in connection with the mowing of parks at various locations throughout the City of Livonia for the maintenance seasons of April 1, 2027 through October 31, 2027 and April 1, 2028 through October 31, 2028. The City also reserves the right to extend the agreement to third season, April 1, 2029 through October 31, 2029 based on satisfactory service performance and mutual agreement.

7. MAINTENANCE AND GUARANTEE BOND

The Maintenance and Guarantee Bond requirement (page GC-8, paragraph 30) is deleted from this contract.

IB-2

CONTACT PERSON TO WHOM QUESTIONS REGARDING PROPOSAL RESPONSE SHOULD BE

DIRECTED:

NAME:____________________________________________ TITLE:___________________

PHONE:____________________________________________________________________

EMAIL:_____________________________________________________________________

To be considered for this project, the following forms must be delivered by 2:00 PM on August 25, 2026 via the MITN website only www.mitn.info:

Bid Bond

Form of Proposal Pricing Pages (Uploaded in Excel format provided)

References

Statement of Qualifications

List of available equipment

FP-3

2027 PARKS

MOWING

REFERENCE FORM

COMPANY NAME:____________________________________________

Reference Company Name:

City/State:

Summary of Work Performed:

Dates of Work:

Company Contact Person: Title:

Phone Number: Email:

Reference Company Name:

City/State:

Summary of Work Performed:

Dates of Work:

Company Contact Person: Title:

Phone Number: Email:

Reference Company Name:

City/State:

Summary of Work Performed:

Dates of Work:

Company Contact Person: Title:

Phone Number: Email:

R-1

STATEMENT OF QUALIFICATIONS

2027 PARKS MOWING

Respondents must answer all questions. If more space is needed to complete a question, attach a separate sheet.

Company Name:______________________________________________________

Address____________________________________________________________

Contact Person:____________________________ Title_______________________

Phone No.__________________________ Email____________________________

1. Number of years operating under you present name:______________________

2. Number of years present owners have owned the company:__________________

3. How many years of experience does your company have providing mowing services with an estimated value of $250,000/annually. ___________ years

4. List municipalities who the bidder has serviced in the past five (5) years to present:

Name of Municipality Term of Service

5. General nature of work performed by your company:

6. Have you performed work for the City of Livonia in the last ten (10) years? If so, please specify:

Year of Service Department Serviced Description of Services Provided

SQ-1

7. List the members of the team who will oversee the contract and the roles they will perform.

Name Title Role Years of Experience

8. What challenges to you foresee?

9. What is included in your base price for services? What services will incur additional fees:

10. Provide Phone Numbers for Customer contact during normal business hours. Provide phone number for

24-hour contact by City of Livonia personnel.

Company Phone No.:_________________________________________

24-Hour Phone No.:__________________________________________

11. Hours of Operation

DAYS BUSINESS HOURS

Monday – Friday

Saturday

Sunday

Holidays

COMPANY NAME:_______________________________________________________

SQ-2

PUBLIC SERVICE DIVISION

2027 MUNICIPAL PARK MOWING PROGRAM

TABLE OF CONTENTS

CONTRACT DOCUMENTS

1. Advertisement for Bids ............................................................................ AB-1

2. Instructions to Bidders ................................................................ IB-1 thru IB-2

3. Proposal Form ........................................................................ PF-1 and PF-3

4. General Conditions ............................................................... GC-1 thru GC-14

5. Proof of Insurance ................................................................. INS-1 thru INS-6

6. Specifications for Park Mowing Program ...................................... S-1 thru S-6

7. Performance Bond................................................................................... PB-1

8. Labor and Materials Bond...................................................................... LMB-1

9. Contractor’s Declaration .......................................................................... CD-1

10. Contractor’s Affidavit ............................................................................... CA-1

11. Contract ........................................................................................ C-1 and C-2

CITY OF LIVONIA - DEPARTMENT OF PUBLIC WORKS GENERAL CONDITIONS

GC-1

SECTION TOPIC

1. Contract Documents

2. Definitions

3. Intent of the Contract Documents

4. Contract Drawings and Specifications

5. Shop Drawings

6. Soil Conditions

7. “Or Equal” Clause

8. Patents and Infringements

9. Superintendence

10. Workers

11. Subcontracting

12. Director’s Status

13. Inspector’s Status

14. Inspection

15. Protection of Work

16. Accident Protection

17. Working Space

18. Use of the Site

19. Order of Completion – Use of Completed Portion

20. Permits, Surveys and Compliance With Laws

21. Laying Out Work

22. Survey Monuments

23. Sanitary Regulations

24. Report of Errors and Discrepancies

25. Estimated Quantities

26. Contractor’s and Subcontractor’s Insurance

27. Proof of Carriage of Insurance

28. Performance Bond

29. Labor and Materials Bond

30. Maintenance and Guarantee Bond

31. Forfeiture of Contract

32. Definition of Notice

33. Additional or Omitted Work – Payment

34. Deduction for Uncorrected Work

35. Time Limit of Contract

36. Extension of Time

37. Estimates and Payments

38. Fair Employment Practices Act

GC-2

1. Contract Documents

The contract documents shall consist of the Notice to Bidder, Proposal, General Conditions, Specifications, Bonds, Plans, Drawings, Contract, and any additional documents which may be made a part of the contract.

2. Definitions

Certain terms, when used in the contract documents, shall be respectively defined as follows:

“City or Owner” The City of Livonia.

“Contractor” The person, firm or corporation to whom the within contract is awarded by the Owner and who is subject to the terms hereof.

“Subcontractor” A person, firm or corporation, other than a Contractor, supplying labor and/or materials which contribute in any manner to performance of the within contract.

“Surety” Any person, firm or corporation that has executed, as Surety, the Contractor’s bonds securing the performance of the within contract.

“Director” The Director of Public Works of the City of Livonia or any of his designated representatives.

3. Intent of the Contract Documents

The respective contract documents are complementary, so that requirements of any particular document shall be applicable to all. The contract price, as such term is used in the contract documents, shall include the cost of all superintendence, labor and materials, and all other expense necessary for the proper execution of the work.

The specifications, schedules, plans and drawings herein referred to shall be taken together to explain each other and to make the whole consistent. Work shown on a plan and not mentioned in the specifications, or vice versa, shall be performed as if shown by both; and, in case of conflict, the Director will determine which will govern. In case of ambiguity in the plans or specifications, the Director will decide as to the correct interpretation thereof. Where errors or omissions are encountered in the contract documents, the applicable sections of the current edition of the Wayne County’s Road Commissioners General Specifications for Roads, Bridges, and Miscellaneous Construction shall prevail.

When not otherwise specifically defined in the contract documents, words therein which describe materials or work having a well-known technical or trade meaning, recognized by architects, engineers and the trade, shall be construed in accordance with such meaning.

GC-3

4. Contract Drawings and Specifications

The contractor shall be held to have compared the premises with the contract drawings and specifications, prior to submitting a proposal, and to have fully informed himself as to the condition of the premises, existing structures, and any other condition affecting the carrying out of the work. No additional consideration or compensation will be allowed by reasons of obvious errors or omissions in the contract drawings or specifications.

Unless otherwise provided in the contract documents, the City will furnish the contractor, free of charge, copies of all contract drawings and specifications reasonably necessary to carry out the work.

All work shall strictly conform with the contract drawings and specifications, and the contractor shall not proceed without reference thereto.

Approved or conformed copies of the contract drawings and specifications shall be maintained at the work site by the contractor and be made available to the City at all times.

5. Shop Drawings

The contractor shall submit to the Director all shop or setting drawings and schedules required for the work, make any corrections therein required by the Director, and resubmit same without delay.

Approved or conformed copies of all shop or setting drawings shall be maintained at the work site by the contractor and be made available to the City at all times.

6. Soil Conditions

The contractor shall be held to have made his own determination of soil conditions on the premises, prior to submitting a proposal, and shall complete the work in whatever soil materials and under whatever conditions he may encounter or create, without additional cost to the owner. This shall apply whether or not borings are shown on the drawings.

7. “Or Equal” Clause

Whenever an article, material, or item of equipment is specified in any of the contract documents by describing a proprietary product, or by using the name of a manufacturer or vendor, the term “or equal,” if not inserted, shall be implied.

The specified article, material, or equipment shall be understood as indicating the type, function, minimum standard of design, efficiency and quality desired and shall not be construed in such a manner as to exclude manufacturers’ products of comparable quality, design and efficiency. The contractor shall comply with requirements in the contract documents relative to the City’s approval of materials and equipment before they are incorporated in the work.

GC-4

8. Patents and Infringements

The contractor agrees to indemnify and save the City, its servants and agents, harmless against any and all claims for royalties or infringements of patent rights in respect to tools, appliances, equipment, processes, or systems of construction and materials made, furnished or used under this contract, and to defend at his own expense any and all suits at law or in equity which may be brought against the City, its servants or agents, for such claims; provided, however, that the City, its servants or agents, gives the contractor immediate notice in writing of the institution of such suit and authorizes him to defend the same, furnishing him with such reasonable assistance and available information as will enable him to so defend. The provisions of this paragraph shall be binding upon the parties hereto, notwithstanding anything to the contrary implied or expressed elsewhere in any of the contract documents.

9. Superintendence

The contractor shall give his personal superintendence to the work or have at the site of the work at all times a competent foreman, superintendent, or other representative who is satisfactory to the City and who has authority to act for the contractor.

10. Workers

The contractor shall employ only competent, efficient workers who are skilled in the work assigned to them and shall at all times enforce strict discipline and good order among his employees. Whenever the City shall notify the contractor, in writing, that in its opinion any worker so employed is careless, incompetent, disorderly, or otherwise unsatisfactory, such worker shall be relieved from the job and shall not again be employed thereon except with the written consent of the City.

11. Subcontracting

The contractor shall not subcontract any work to be performed or any materials to be furnished in the performance of this contract without the written consent of the City. If the contractor sublets any part of this contract, he shall be as fully responsible to the City for the acts and omissions of his subcontractors, and of the persons they directly or indirectly employed, as he is for the acts and omissions of his own employees.

12. Director’s Status

The Director shall have general supervision and direction of the work, and authority to stop such work whenever necessary to insure proper performance of this contract. He shall also have authority to reject all work and materials which do not conform with the contract, to direct the application of forces to any portion of the work, as in his judgment is required, and to decide questions which arise in the course of such work.

13. Inspector’s Status

The City may appoint on-the-job inspectors who shall be under the direction of the Director. Such inspectors will inform the Director as to the work progress, the manner in which it is being done, and the quality of materials being used. They will call the

GC-5

contractor’s attention to any observed failure to follow the plans and specifications. They shall have the authority to reject materials or workmanship which are defective and to suspend the work until any questions concerning compliance with the contract can be referred to and decided by the Director; but they shall have no authority to direct the contractor’s work or workers, to supervise the contractor’s operations or to change the contract plans or specifications.

In no instance shall any action or omission on the part of an inspector release the contractor from his responsibility to complete the work in accordance with the plans and specifications.

14. Inspection

The City and its representatives shall at all times have access to the work wherever it is in preparation or progress, and the contractor shall provide proper facilities for such access and for inspection.

The City shall have the right to reject materials and workmanship which are defective or to require their correction. Rejected workmanship shall be satisfactorily corrected, and rejected materials shall be promptly removed from the premises without charge to the City. If the contractor does not correct such condemned work and remove rejected materials within a reasonable time, fixed by written notice, the City may remove them and charge the expense to the contractor.

Should it be considered necessary or advisable by the City at any time before final acceptance of the entire work to make an examination of work already completed, by removing or tearing out same, the contractor shall, on request, promptly furnish any necessary facilities, labor and materials. If such work is found to be defective in any material respect, due to the fault of the contractor, or his subcontractors, he shall defray all the expenses of such examination and of satisfactory reconstruction. If, however, such work is found to meet the requirements of the contract, the actual cost of labor and material necessarily involved in the examination and replacement, plus 15%, shall be allowed the contractor.

15. Protection of Work

The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the City’s and adjacent property from injury arising in connection with this contract.

The work under this contract shall be at the risk of the contractor in every respect until finished and accepted by the City.

The contractor shall furnish and maintain necessary passageways, guard fences, lights and such other facilities and means of protection as may be needed.

16. Accident Prevention

Precaution shall be observed at all times for the protection of persons including employees and property. The safety provisions of applicable laws, as well as building and construction codes, shall be observed. Machinery and equipment shall be guarded, and all hazards guarded or eliminated, in accordance with the safety provisions of the Manual

GC-6

of Accident Prevention in Construction, published by the Associated General Contractors of America, to the extent that such provisions are not in contravention of applicable laws.

Substantial barricades shall be erected as deemed necessary to prevent accidents to vehicular or pedestrian traffic, and red flags by day and red lights by night shall be diligently posted by the contractor at all points of possible danger. In case detours or other traffic instructions are necessary, suitable warning or direction devices shall be installed and maintained by the contractor.

Should the contractor fail to comply with any provisions of this contract, affecting the public welfare or safety, the City may, with or without notice, cause the necessary precaution to be taken and will deduct the cost of such work from any money due or to become due the contractor under this contract; but the performance of such work by the City, or at its direction, shall not release the contractor from his general or particular liability for the safety of persons or property.

17. Working Space

The contractor shall confine his equipment, apparatus, materials storage and operations to limits indicated by applicable laws, permits or directions of the City and shall not unnecessarily encumber the premises with his materials.

Should the contractor require space on privately owned property, he shall obtain such space at his own expense by agreement with the owner thereof.

18. Use of Site

In his operations, the contractor shall interfere as little as possible with traffic and shall in no case unduly obstruct traveled ways.

The contractor shall at no time interfere with surface or underground drainage. Free access shall be provided at all times to hydrants and water and gas valves.

The contractor shall enforce the City’s instructions regarding signs, advertisements, fires and smoke.

19. Order of Completion – Use of Completion Portion

The contractor shall cooperate with the City, when reasonably possible, to complete any portion or portions of the work in such order of time as will be beneficial to the City without prejudice to the contractor’s interests.

Use of a completion portion of the work by the City shall not be deemed as acceptance of the work so used or any part thereof.

20. Permits, Surveys and Compliance With Laws

The contractor shall secure and pay for all permits, fees and licenses (including such fees that may be assigned to the City of Livonia as permit holder) necessary for the performance of the work unless otherwise specifically provided in the contract documents.

The City shall furnish all surveys unless otherwise provided in like manner.

GC-7

The contractor shall give all notices, pay all fees, and comply with all applicable laws, as well as rules and regulations bearing on the conduct of the work.

21. Laying Out Work

Principal reference lines or points and bench marks shall be given by the Director when he deems necessary; or he shall be given twenty-four (24) hours advance notice if the contractor requires such information.

The Director will set suitable stakes and marks showing the locations and elevations of the various parts of the work and will furnish the contractor with cut sheets referred to the reference points. No work shall be undertaken until such stakes and marks shall have been set. The contractor shall assure that the work at all times proceeds in accordance with the stakes and marks and shall provide all labor and materials to set required batter boards and locate the work accurately with respect to the reference points.

The contractor shall carefully preserve reference points and stakes; and, in case of willful or careless destruction thereof, he will be charged with the resulting expense and shall be responsible for any errors that may be caused by their loss or disturbance.

22. Survey Monuments

The contractor shall protect and preserve all land survey monuments or property corners along the line of his work. Where monuments or irons are unavoidably disturbed or removed due to operations under this contract, the contractor, at his own expense, shall employ the services of a registered land surveyor to establish, reset or replace such monuments or irons.

23. Sanitary Regulations

Necessary sanitary conveniences for the use of laborers on the work, properly secluded from public observation, shall be constructed and maintained in sanitary condition by the contractor; and their use shall be strictly regulated.

24. Report of Errors and Discrepancies

If, in the course of the work, the contractor finds any discrepancies between the plans and physical conditions encountered, or any errors or omissions in the plans or layout, it shall be his duty to immediately inform the Director in writing. Any work done after such discovery, until authorized by the Director, will be at the contractor’s risk.

25. Estimated Quantities

The quantities of the various classes of work to be done and materials to be furnished under this contract, which have been estimated as stated elsewhere herein, are approximate and only for the purpose of comparing on a uniform basis the bids offered for the work under this contract; and neither the City nor its agents are to be held responsible should any of the estimated quantities be found incorrect during the performance of the work; and the contractor shall make no claim for anticipated profit, nor for the loss of profit, because of a difference between the quantities of the various classes of work actually done or materials actually delivered, and the estimated quantities as herein stated.

GC-8

26. Contractor’s and Subcontractor’s Insurance

The contractor shall not commence work under this contract until he has obtained the insurance required under this paragraph, nor shall the contractor permit any subcontractor to commence work on his subcontract until he has obtained the insurance herein required.

a. Worker’s Compensation Insurance. The contractor shall procure and maintain during the life of this contract, Worker’s Compensation Insurance for all of his employees who engage in the work to be performed; and, in any case any such work is sublet, the contractor shall require the subcontractor to provide similar insurance for all of the latter’s employees who engage in the work.

b. Contractor’s Public Liability and Property Damage Insurance. The contractor shall procure and maintain during the life of this contract, Contractor’s Public Liability and Property Damage Insurance in an amount not less than $1,000,000 for injuries, including accidental death, to each person; and, subject to the same limit for each person, in an amount not less than $1,000,000 on account for each accident; and in an amount not less than $1,000,000 on account for each accident for damage to property.

c. Owner’s and Contractor’s Protective Public Liability and Property Damage Insurance. The contractor shall procure and maintain during the life of this contract, Owner’s and Contractor’s Protective Public Liability and Property Damage Insurance, in the name of the City, in an amount not less than $1,000,000 for injuries, including accidental death, to each person; and, subject to the same limits for each person, in an amount not less than $1,000,000 for damage to property.

Such insurance shall include motor vehicle exposure and specific coverage, by endorsement, which shall be described in the following manner:

“It is understood and agreed that such insurance as if afforded shall include specific coverage for the so-called Explosion, Collapse and Underground Hazards, which covers damage to property arising directly or indirectly from explosion, damage or structural injury to buildings or adjacent structures arising from operations under this contract, including excavation or tunneling and damage sustained by wires, conduits, mains, sewers and the like, occasioned by the contractor’s subsurface operations.”

d. Subcontractor’s Public Liability and Property Damage Insurance. The contractor shall require each of his subcontractors to procure and maintain during the life of their subcontract, Subcontractor’s Public Liability and Property Damage Insurance in an amount not less than $1,000,000 for injuries, including accidental death, to each person; and, subject to the same limit for each person, in an amount not less than $1,000,000 on account for each accident; and in an amount not less than $1,000,000 on account for each accident for damage to property.

e. Contractor’s Motor Vehicle Bodily Injury and Property Damage Insurance.

(1) The contractor shall procure and maintain during the life of this contract, Motor Vehicle Bodily Injury Insurance (Comprehensive Form) in an amount not less than $1,000,000 for injuries, including accidental death, to each person; and, GC-9 subject to the same limit for each person, in an amount not less than $1,000,000 on account for each accident; and in an amount not less than $1,000,000 on account for each accident for damage to property.

(2) The contractor shall procure and maintain during the life of this contract, Hired and Non-Ownership Motor Vehicle Bodily Injury and Property Damage Insurance in an amount not less than $1,000,000 for injuries, including accidental death, to each person; and, subject to the same limit for each person, in an amount not less than $1,000,000 for each accident; and in an amount not less than $1,000,000 on account for each accident for damage to property.

27. Proof of Carriage of Insurance

The contractor shall provide the City, at the time this contract is returned by him for execution, the certificates listed below. A guarantee that thirty (30) days’ notice will be given to the City prior to cancellation of, or change in, any insurance coverage shall be endorsed on each certificate:

a. Four (4) copies of Certificate of Coverage of Contractor’s Worker’s Compensation Insurance.

b. Four (4) copies of Certificate of Coverage of Contractor’s Public Liability and Property Damage Insurance.

c. Four (4) copies of Certificate of Coverage of Contractor’s Motor Vehicle Bodily Injury and Property Damage Insurance covering owned, hired, and non-owned vehicles.

d. Four (4) copies of Certificate of Coverage of Contractor’s Protective Public Liability and Property Damage Insurance.

28. Performance Bond

The contractor, within fifteen (15) days from the date of acceptance of his proposal, shall execute in favor of the City a surety bond form in an amount at least equal to 100% of the contract price, as security for the faithful performance of this contract. Should the contract price not exceed $50,000.00, the contractor may deposit with the City Clerk cash, a certified check or irrevocable bank letter of credit, or a surety bond, whichever the contractor selects, acceptable in form and content to the City Attorney, in the full amount of the contract.

29. Labor and Materials Bond

The contractor, within fifteen (15) days from the date of acceptance of his proposal, shall execute in favor of the City a surety bond form in an amount at least equal to 100% of the contract price, as security for the payment of all persons performing labor and furnishing materials in connection with this contract. Should the contract price not exceed $50,000.00, the contractor may deposit with the City Clerk cash, a certified check or irrevocable bank letter of credit, or a surety bond, whichever the contractor selects, acceptable in form and content to the City Attorney, in the full amount of the contract.

GC-10

30. Maintenance and Guarantee Bond The contractor, as a condition precedent to final payment, shall execute in favor of the City, a Maintenance and Guarantee Bond in an amount at least equal to 100% of the contract price. The guarantee shall cover all work performed and materials furnished under this contract for a period of one (1) year subsequent to the date of the final payment.

31. Forfeiture of Contract

If the work to be done under the contract shall be abandoned by the contractor, or, if at any time in the judgment of the City, the contractor shall fail to perform the work at a reasonable rate of progress, or to comply with all or any of the terms and requirements herein set forth, then the City shall have the right to take possession of the work, including contractor’s plant, supplies, and materials, at any time after having notified the contractor in writing to discontinue the work under this contract for said cause or causes, and such action shall not affect the right of the City to recover damages resulting from such abandonment or failure to perform. Upon receiving such notice, the contractor shall, upon demand, immediately give the City safe and peaceable possession of the work, including the plant, and shall then cease to have control over any portion thereof or the workers employed thereon.

The City may then proceed to complete the work herein specified, by contract or otherwise, and the entire cost incurred shall be charged to the contractor and deducted from any sum or sums due or to become due under the contract; the excess cost, if any, shall be paid to the City by the contractor or his sureties.

32. Definition of Notice

Where the contract documents provide for the giving of any notice, it shall be deemed to have been given:

a. As to the City, when written notice shall have been delivered to the Director or the City Clerk, or shall have been placed in the U. S. mail, addressed to the City Clerk at the place where the bids or proposals for the contract were opened;

b. As to the contractor, when written notice shall have been delivered to his chief representative then present at the site of the work, or shall have been placed in the U. S. mail, addressed to the contractor at his permanent place of business, as stated in the papers prepared by him to accompany his proposal; and

c. As to the surety on a Performance Bond or Labor and Materials Bond, when a written notice shall have been placed in the U. S. mail, addressed to the surety at his home office or to the agents who executed such Performance Bond or Labor and Materials Bond on the surety’s behalf.

33. Additional or Omitted Work – Payment

The City may authorize changes in, additions to, or deductions from the work to be performed or the materials to be furnished pursuant to the provisions of this contract.

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Adjustments, if any, in the amounts to be paid to the contractor by reason of any such change, addition or deduction, shall be determined by one or more of the following methods:

a. By unit prices contained in the contractor’s original bid and incorporated in the contract.

b. By a supplemental schedule of prices contained in the contractor’s original bid and incorporated in the contract.

c. By an acceptable lump sum proposal from the contractor.

34. Deduction for Uncorrected Work If the City deems it expedient to accept work which has been damaged or not done in accordance with the contract, an equitable adjustment will be made so as to deduct from the contract price the cost of repairing or properly performing such work.

35. Time Limit of Contract The parties hereto distinctly understand and agree that the time specified for completion of the work is the essence of this contract, and that the contractor shall not be entitled to claim performance of this agreement unless the work is satisfactorily completed, in every respect, within the time herein specified.

36. Extension of Time An extension of time may be granted by the City in the event of the work being delayed, beyond the prescribed time for completion, by carriers, the elements, general strikes, accidents or other causes not under the contractor’s reasonable control. Such an extension of time shall be deemed to be in full compensation for any loss or injury sustained by the contractor by reasons of delays caused as aforesaid, and the contract shall not thereby be invalidated in any respect.

37. Estimates and Payments The City shall pay to the contractor amounts bid in the proposal, or as modified by subsequent agreement, less deduction for any unsatisfactory or incomplete work, based upon measurements by the Director or as otherwise herein stipulated, and such measurements shall be final and conclusive.

The contractor shall submit to the City an application for each payment and shall submit a Contractor’s Declaration stating that he has not performed any work, furnished any material, sustained any loss, damage or delay, for any reasons, including soil conditions encountered or created, or otherwise done anything for which he will ask, demand, sue for, or claim compensation from the City and, if required, shall submit receipts or other vouchers showing his payments for materials and labor, including payments to subcontractors.

Payments, based on progress estimates, will be made bi-weekly for ninety-five percent (95%) of the work completed, less any deductions or reservations which may be made in accordance with the terms of this contract, provided that the work is

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progressing satisfactorily, all orders of the Director have been complied with, and the time of completion shall not have expired. No allowance will be made for materials furnished which have not been incorporated in the completed work, unless otherwise stated in the contract documents.

The City may withhold payment of any progress estimate, or portion thereof, until the contractor shall have furnished satisfactory evidence that he has paid all claims of every nature.

No payment shall be considered as acceptance of work completed, or any portion thereof, prior to completion of all work required by this contract and payment of the final estimate.

Within thirty (30) days after completion of all work required by this contract to the satisfaction of the City and the Director, in accordance with all and singular terms and stipulations herein contained, the City shall make final payment based upon a final estimate made by the Director. Before such payment is made, the contractor shall, as directed by the City, execute a Contractor’s Affidavit that he has paid all claims of every nature, or secured a release from the surety or sureties approving payment. The final payment shall be considered as full approval and acceptance of the completed work herein specified.

Acceptance by the contractor of the final payment aforesaid shall operate as, and shall be, a release of the City and its agents, from all claims by and liability to the contractor for anything done, furnished for, or relating to the work, as well as any act or neglect of the City or of any person relating to or affecting the work.

38. Fair Employment Practices Act

a. The contractor agrees that neither he nor his subcontractors will discriminate against any employee or applicant for employment, to be employed in the performance of this contract, with respect to his hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment, because of his race, color, religion, national origin or ancestry.

b. The contractor agrees that neither he nor his subcontractors will discriminate against any employee or applicant for employment to be employed in the performance of this contract, with respect to his hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment, because of his age or sex, except where based on a bona fide occupational qualification.

c. Breach of the covenants contained in either of the foregoing paragraphs may be regarded as material breach of this contract and may result in its cancellation, termination or suspension in whole or in part and in the contractor being declared ineligible to contract in the future with the City of Livonia.

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DEPARTMENT OF PUBLIC WORKS

PUBLIC SERVICE DIVISION

SPECIFICATIONS FOR PARK MOWING PROGRAM 2027

1. Working Days and Holiday Schedule

a. There will be no work on Saturdays, Sundays, Memorial Day, Independence Day (Fourth of July), Labor Day, and mandated City furlough days unless authorized by the contract administrator.

b. If the holiday falls on a Saturday, the preceding Friday shall be the designated holiday. If the holiday falls on a Sunday, the following Monday shall be the designated holiday.

2. Minimum Qualifications to Bid

a. At least one (1) year experience providing large commercial mowing contract services worth $250,000/annum or more.

b. Must have all necessary equipment and facilities and adequate personnel to meet the City’s mowing schedule.

3. Length of Contract One (1) year, beginning in 2027, and ending in 2027 with a mutually agreed upon one (1) year extension. The maintenance season will begin on approximately April 1st and be completed on approximately October 31st, or extended at the City’s discretion. The beginning / ending dates will be based on weather conditions, and mowing conditions, BUT is at the discretion of the City’s contract administrator.

4. Contracted Services to Provide

a. Contract is to maintain up to 32 parks covering approximately 125 acres. An option to add three (3) City-maintained cemeteries covering approximately 17 acres, and three (3) City Fire stations covering five (5) acres is also available at the sole discretion of the City of Livonia. The City reserves the right to change the list of parks in the contract bid list. Potential bids should include an individual bid per park and the list. Any potential bid award may not include the list but may include individual parks based on contractor bids versus budgeted funds. Billing and payments can be processed after one cycle is complete. A cycle is based on the whole list being completed.

b. The contractor shall provide all personnel, equipment, and material to satisfactorily perform the work described herein. The contractor shall provide, without cost to the City, all incidental items required to perform the work though not specified or indicated.

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c. The contractor shall always protect the property of the City of Livonia and its residents.

d. The contractor shall perform mowing as specified in the mowing schedule and according to the yearly totals as provided herein.

5. Mowing Schedule

a. The contractor shall perform two (2) mowing cycles per month for the listed sites.

The contractor shall notify the City when the cycle is to start, where they will begin, and how they plan to progress through the cycle. The contractor shall have ten (10) days to complete a cycle. There must be a minimum of seven (7) days between cycles and sites. The previous cycle must be complete before the new cycle commences. The contractor shall provide daily progress reports to indicate what was completed and any issues that may have arisen. Mowing shall commence when the contract administrator has determined that the grass has reached sufficient height (3.5” to 5”) to be cut in the spring and shall end when the contract administrator has determined the grass is no longer actively growing. The possibility exists that grass may not be actively growing due to summer dormancy.

The City reserves the right to reduce the service to one (1) cycle a month during summer dormancy or during periods of drought stress. The contract administrator will make this decision with as much advance notice to the contractor as possible.

There should be no more than two (2) cuts at any park in a month.

b. Any work or mowing started by the contractor without prior consent and authorization of the contract administrator may result in forfeiture of payment to the contractor. The contract administrator may make adjustments in the mowing cycle dates when unusual conditions are experienced.

First mowing - 1st to 15th of the month Second mowing - 16th to 30th of the month

Mowing operations, once initiated, shall continue until all designated mowing is completed. Only adverse weather conditions shall be cause to delay completion of each mowing cycle.

c. Where concrete curb and gutter is within the designated mowing areas, trimming shall be conducted simultaneously with the mowing during each mowing operation.

Trimming may require the use of small mowing units to permit maneuvering in confined or congested work areas.

6. Examination of Specifications and Work Site

a. The contractor shall carefully examine the specifications and work sites to satisfy himself/herself, by examination, as to all local conditions affecting the contract and as to the detailed construction requirements. The execution of this contract shall be considered prima facie evidence that the contractor has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the Specifications, Special Provisions and contract.

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b. Where data respecting existing conditions is provided or mentioned in the contract documents, such data is provided for the convenience of the contractor and not as a guarantee of conditions.

c. The contractor shall make his/her own determination as to soil conditions and shall assume all risk and responsibility with respect thereto and shall complete the work in whatever manner and under whatever conditions he/she may encounter or create without extra cost to the City.

d. Any damage to utilities caused by the contractor’s operations shall be the sole responsibility of the contractor.

e. The contractor shall understand that trees exist in the areas of this contract, and that many may have low branching patterns that can make mowing difficult. The expectation is that areas under trees, where mowing cannot be done by riding machinery, is satisfactorily maintained by other means.

f. The contractor shall understand that parks are open areas. These areas may contain ruts, low spots, impressions, tire marks, unevenness, etc., that will make…