Parking Lot Sealing & Striping 2026.pdf

Request for Bid

PARKING LOT CRACK REPAIR, SEALCOATING & STRIPING AT YALE

ELEMENTARY, FARRELL ELEMENTARY AND YALE HIGH SCHOOL

PARKING LOTS (IDENTIFIED SECTIONS ONLY)

Public Bid

Yale Public Schools

PROPOSAL DUE DATE

Wednesday, March 25, 2026 – 9:00 AM

Return to:

Kurt Sutton, Superintendent

198 School Drive Yale, MI 48097

(810) 387-3231 ext. 7262

YALE PUBLIC SCHOOLS

ADVERTISEMENT FOR BID

The Yale Public School District is requesting bids for parking lot repair, sealing and striping at selected locations at Yale High School.

The district will consider all sealed bids submitted complying with detailed specifications before rendering its decision. Bids must be received no later than 9:00 AM, Wednesday, March 25, 2026, in order to be considered. Sealed bids must be delivered to:

198 School Drive Yale, MI 48097

Proposals must be sealed with bidder’s name on the outside of the envelope and designated as follows:

Parking Lot Sealcoating and Striping

Summer 2026

Standard Instructions to Bidders

School Districts Rights: The District reserves the right to reject any and all bids, to waive irregularities or defects, to award on a split-order or lump-sum bases, and accept other than low bid when deemed to be in the School District’s best interests. The specifications by mutual agreement with the selected vendor, both at the time of acceptance of this bid as so modified and subsequent thereto.

Law: The laws of the State of Michigan shall govern the rights, obligations, and remedies of the parties under this bid and any agreement reached through this process.

Disclosure: All of the information included in your bid response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal, public bid opening has been completed.

Indemnification: The contractor agrees to hold and save the school system, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment or use of equipment, materials, supplies, or services covered by this contract.

Any questions please contact Jared Shutko – Director of Buildings & Grounds at (810) 387-3231 ext. 6270 or jshutko@ypsd.us.

Submission of Bids:

1. Bids proposals shall be on forms as provided in this bid packet. Modifications or exceptions clearly noted and explained.

2. Envelopes containing bids shall be sealed and clearly marked on the outside of the envelope with the name and address of bidder and the title of the project.

3. Any bidder may withdraw their bid response by written request at any time prior to the scheduled bid opening.

4. Bid proposals will be publicly opened and read aloud on March 25 @ 9:00 a.m. in the conference room of the Administrative Offices. These proposals will be evaluated with the recommended awards subsequently made by the district. The owner shall not open, consider or accept a bid proposal that is received after the date and time specified for bid submission in the advertisement for bids.

5. The right to reject any and all bid proposals, either in whole or in part or to waive any informalities or irregularities therein is reserved by the owner.

6. The parties agree that the school district is not waiving any rights its insurer(s) may have to subrogation. To the extent any term in the Agreement is contrary to this provision, such term is void and unenforceable.

Per SETSEG insurance requirements

7. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

8. Bids received prior to the time of the bid opening will be securely kept unopened.

No responsibility will attach to any officer or employee of the school district for the premature opening of a bid not properly addressed or identified.

9. Bidder is required to include all applicable taxes (i.e. state sales tax, and/or use taxes, etc.) in its bid proposal.

10. All bid proposals shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owners or any employee of the bidder and any member of the school board or Superintendent of Yale Public Schools. Additionally, bid proposals that do not include this sworn and notarized disclosure statement shall not be accepted.

11. Affidavit of Compliance regarding Iran Economics Sanctions Act must be fully executed and notarized and must accompany bid submission.

12. Yale Public School District must be listed as an additional insured under the contractor’s General Liability coverage and a copy of Proof of “General Liability Coverage” must be provided by the contractor listing:

➢ Minimum limit of $1,000,000 for this project

➢ Contractor must agree to hold the district harmless and to indemnify the district for losses from contractor negligence

➢ Bidder agrees to indemnify and hold the district and its officers, employees, agents, volunteers, and board members harmless against any and all liabilities, claims, losses, actions, causes of action, costs, expenses and attorney fees, of any kind, whether relating to property of Yale Public School District or any third party, or for personal injury or death, or for compensator or economic damages, arising out of or in any way attributable to the acts or failure to act of contractor or its officers, agents, employees, and independent contractors.

Per SETSEG insurance requirements

13. Bonding: For all proposals of $50,000 or more.

➢ a. Security may be certified check, bank draft, irrevocable bank letter or credit or surety bond.

➢ b. All bidders must be bondable and shall include in the Proposal the cost of furnishing Labor and Material Payment and Performance bonds each in the payable amount of 100% of the proposed bidding sum. The bonds shall hold Yale Public Schools as the oblige. A surety authorized by the State of Michigan must issue bonds. The surety must be listed on the current Federal Register or have an A. M. Best rating of B+ or better.

Failure to meet these requirements will be cause for rejection of the bond.

14. Payment will be rendered upon acceptance of the completed project. District will only consider bids that are submitted using the following bid document.

The following are the requirements of the intended project:

➢ Find attached the scope of work including the depicted highlighted parking lots and areas scheduled to be completed. Successful bidder is responsible for the actual measurements, etc.

➢ Work is to be started after July 1, 2026 and completed by August 1, 2026

198 SCHOOL DRIVE ~ YALE, MICHIGAN 48097

PHONE: (810) 387-3231 ~ FAX: (810) 387-4418

Bid Document for parking lot repair, sealcoat and striping for Yale High School (selected sections) parking lots as indicated

(Please print or type) Company Name: _______________________________________________

Company Address: _______________________________________________

Phone: _______________________________________________

Contact Person: _______________________________________________

Authorized Signature: _______________________________________________

Bid Price of repair/sealcoat/striping project $__________________________

Base square footage price for repair/sealcoat/striping add-ons______________ sq. ft.

Estimated length of time to complete project: _______________________

Estimated Completion Date (assuming 7/1/26 start): _______________________

Yale Public School District reserves the right to reject any or all bids, accept bids deemed in the best interest of the district and to waive any irregularities.

Signature of Contractor: _______________________________________

Printed name and title: _______________________________________

Date: _______________________________________

As required by State Law (PA 232 of 2004), all proposals/bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or employee of the bidder and any member of the Yale Public School District Board of Education member or its superintendent.

The Board will not accept a bid that does not include this sworn and notarized statement.

FAMILIAL RELATIONSHIP DISCLOSURE FORM

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized office of ____ (the “Bidder”), pursuant to the familial disclosure requirement provided in the advertisement for the ___________________________ bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _______________________________ and any member of the Board of Education of the Yale Public School District or the Superintendent of the Yale Public School District.

List and describe any Familial Relationships:

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

State of Michigan

County of _____________________ This instrument was acknowledged before me on the _______day of ______________

20________, by _______________________________ (Print name)

___________________________________________________ Notary Public

_______________________________________________ County, Michigan

Acting in the County of: ____________________ My commission Expires: ____________________

198 School Drive Affidavit of Compliance – Iran Economics Yale, MI 48097 Sanctions Act – Michigan PA 517 of 2012

The undersigned, the owner or authorized office of ____________________________ _______________ (the “Bidder”), hereby certifies, represents and warrants that the bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”.

The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty as outlined in the Act, the cost of the School District’s investigation and reasonable attorney fees in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an RFP for three (3) years from the date that it is determined the person has submitted the false certification.

Bidder: _________________________________________

By: _________________________________________

Its: _________________________________________

Date: _________________________________________

State of Michigan

County of _____________________ This instrument was acknowledged before me on the _______day of ______________ 20________, by _______________________________ (Print name)

__________________________________________________ Notary Public

_______________________________________________ County, Michigan

My commission Expires: ________________________________________

Acting in the County of: _________________________________________