Parking_Garage_Emergency_Lighting_Renovation.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/staugustine

City of St. Augustine, FL

26021

PARKING GARAGE EMERGENCY LIGHTING RENOVATION

RELEASE DATE: June 29, 2026

RESPONSE DEADLINE: July 29, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

undefined #26021 Title: Parking Garage Emergency Lighting Renovation

Table Of Contents

1. INTRODUCTION

1.1. INTRODUCTION

1.2. PROCUREMENT CONTACT

1.3. TIMELINE

1.4. SCOPE OF WORK

2. EVALUATION AND AWARD

2.1. MINIMUM QUALIFICATIONS

2.2. AWARDING THE AGREEMENT

3. SUBMITTAL INSTRUCTIONS AND FORMAT

3.1. SUBMITTAL OF RESPONSES

3.2. PREPARATION AND ORGANIZATION OF RESPONSE DOCUMENTS

3.3. GUARANTY

3.4. VENDOR SUBMISSIONS

3.5. COST SCHEDULE

4. GENERAL TERMS AND CONDITIONS

4.1. INSTRUCTIONS TO RESPONDENTS

4.2. EXECUTION OF AGREEMENT

Attachments:

A - HDPF Emergency Lighting Renovation - Phase 1 Bid Set

B - DRAFT Construction Agreement

1. INTRODUCTION

1.1. INTRODUCTION

The City of St. Augustine is soliciting competitive, sealed bids from licensed and qualified General Contractors or Electricians in the State of Florida to provide the labor, materials, equipment, and incidentals required to perform emergency lighting renovation at the Historic Downtown Parking Facility (HDPF) located at 1 Cordova

Street, St. Augustine, FL 32084. The work includes removal of all emergency lighting, fixtures, associated conduit and wiring, and the installation of new fixtures, inverters, panels, photocells, conduit, and wiring. All work shall be done in accordance with the Scope of Work and Bid Set Drawings included with this Solicitation.

The City of St. Augustine (“City”) requests that interested parties respond to the solicitation below by

Wednesday, July 29, 2026. Further information is available through OpenGov, the City’s website, or by contacting the City of St. Augustine's Procurement Contact, Laura Morse at lmorse@citystaug.com or (904) 201-

8837.

Parking Garage Emergency Lighting Renovation

Request for Bids Number 26021

The City of St. Augustine constructed the HDPF approximately twenty (20) years ago. Advances in technology and efficiency, coupled with outdated electrical components, warrant this renovation.

Request for Bids Opening: Wednesday, July 29, 2026, 2:00 pm

Please refer to the TIMELINE for location and/or teleconference information.

In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in this proceeding should contact the individual or agency sending notice not later than seven (7) days prior to the proceeding at the address given on notice. Laura Morse, Telephone: (904) 201-8837, or 1-800-955-8771

(TDD) or 1-800-955-8770 (V), via Florida Relay Service.

1.2. PROCUREMENT CONTACT

Laura Morse

(904) 201-8837 lmorse@citystaug.com

The City prefers ALL inquiries related to this solicitation to be submitted through the Question and Answer section of the Project through the Procurement Portal, no later than 5:00 pm on Monday, July 20, 2026.

https://www.citystaug.com/ https://procurement.opengov.com/portal/staugustine/projects/251441/document?section=undefined

City adopts a restriction on communications, a/k/a Cone of Silence, for all formal solicitations. This prohibits communication by potential vendors, vendors and vendor representatives, City employees, officials and any potential evaluation/selection committee participants specific to the solicitation. To ensure the integrity of the evaluation process, Evaluation Committee members are not permitted to have any form of communication with any potential vendors, vendors, and vendor representatives regarding the solicitation. Any inquiry should be directed to the Procurement Contact. Cone of Silence is terminated at the time the City issues a Notice of

Intended Decision or all Responses are rejected.

City staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the City, the interpretation or correction must be given by the Procurement Contact and must be in writing. The Procurement

Contact may orally explain the City’s procedures and assist Respondents in referring to any applicable provision in the Solicitation documents, but the Respondent is ultimately responsible for submitting the bid in the appropriate form and in accordance with written procedures.

1.3. TIMELINE

Release Project Date: June 29, 2026

Pre-Bid Meeting (Non-Mandatory): July 7, 2026, 10:00am

Historic Downtown Parking Garage 1 Cordova Street, Ground Floor

(Meet at office to the left after entrance / toll booths) St. Augustine, Florida 32084

Question Submission Deadline: July 20, 2026, 5:00pm

Question Response Deadline: July 23, 2026, 5:00pm

Response Submission Deadline: July 29, 2026, 2:00pm

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/254159 21524628?p=6fdSovSF0oHOLPwvCn Meeting ID: 254 159 215 246 28 Passcode: oW6D5PC9 Dial in by phone

+1 312-763-9952,,997247762# United States, Chicago Phone conference ID: 997 247 762#

1.4. SCOPE OF WORK

Contractor shall provide the labor, materials, equipment, and incidentals required to perform Phase 1 work as described in 1.4.1, and as shown in the Bid Set Drawings provided. All work shall be performed at the Historic

Downtown Parking Facility (HDPF) located at 1 Cordova Street, St. Augustine, FL 32084.

1.4.1. SCOPE OF WORK - EMERGENCY LIGHTING (PHASE I)

DEMOLITION PHASE:

1. Contractor shall remove all existing emergency lighting fixtures and all associated conduit and wiring back to source or nearest junction box to remain. Maintain continuity of power for existing to remain fixtures affected by work.

2. Contractor shall remove all existing garage lighting fixtures connected to the existing night lighting circuits.

Maintain all associated conduit and wiring for reuse during renovation phase. Maintain continuity of power for existing to remain fixtures affected by work.

3. Contractor shall remove all existing exit signs. Maintain all associated conduit and wiring for reuse during renovation phase. Maintain continuity of power for existing to remain fixtures affected by work.

4. Contractor shall remove all existing stairwell lighting fixtures. Maintain all associated conduit and wiring for reuse during renovation phase. Maintain continuity of power for existing to remain fixtures affected by work.

5. Contractor shall remove all existing stairwell lobby and elevator lobby lighting fixtures. Maintain all associated conduit and wiring for reuse during renovation phase. Maintain continuity of power for existing to remain fixtures affected by work.

6. Contractor shall remove all existing rooftop parking lot lighting fixtures from poles and walls. Maintain all associated conduit and wiring for reuse during renovation phase. Existing poles shall be maintained for reuse during the renovation phase of this project. Maintain continuity of power for existing to remain fixtures affected by work.

https://teams.microsoft.com/meet/25415921524628?p=6fdSovSF0oHOLPwvCn https://teams.microsoft.com/meet/25415921524628?p=6fdSovSF0oHOLPwvCn

7. Contractor shall remove all existing lighting fixtures and controls in electrical room and all associated conduit and wiring back to source or nearest junction box to remain. Maintain continuity of power for existing to remain fixtures affected by work.

8. Contractor shall remove all existing lighting fixtures in storage area and all associated conduit and wiring back to source or nearest junction box to remain. Maintain continuity of power for existing to remain fixtures affected by work.

9. Contractor shall remove all existing lighting fixtures and controls in both elevator mechanical rooms. Maintain all associated conduit and wiring for reuse during renovation phase. Maintain continuity of power for existing to remain fixtures affected by work.

10. Contractor shall locate existing photocell control connected to existing lighting control system and remove and discard. Remove existing conduit and wiring back to existing lighting control panel.

RENOVATION PHASE:

1. Contractor shall provide new lighting inverter and new branch circuit panel to provide emergency power for new emergency lighting circuits as designated in contract documents.

2. Contractor shall provide new photocell control and mount high on northern wall of building facing the northern sky as indicated in contract documents. Provide new conduit and wiring down to existing electrical room and connect to existing lighting control panel.

3. Existing night lighting circuits shall be repurposed as emergency lighting circuits with power provided by new emergency lighting inverter through new branch circuit panel. Contractor shall locate and reroute all existing night lighting circuits to be fed from new branch circuit panel as indicated in contract documents. Provide any junction boxes or wireways necessary to allow for splicing and rerouting of existing circuits to and from new branch circuit panel.

4. Other circuits shall be rerouted to the new branch circuit panel as indicated in the contract documents to provide emergency power during power outage events. Provide any junction boxes or wireways necessary to allow for splicing and rerouting of existing circuits to and from new branch circuit panel.

5. Contractor shall provide additional conduit and wiring as indicated in the contract documents in order to reroute several circuits indicated in the garage spaces to allow for certain garage lighting fixtures to be repurposed as emergency lighting fixtures. Contractor shall investigate the possibility of reusing existing raceways to route the new circuit wiring in order to reduce project costs. Contractor shall provide credit to owner if this reuse occurs.

6. Contractor shall provide new twist-lock outlet installed at each garage lighting fixture location for connection of new garage lighting fixture plug as indicated in contract documents.

7. Contractor shall provide new garage lighting fixtures with twist-lock plug and so cable whip as indicated in lighting fixture schedule and install at existing night lighting locations vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase. Contractor shall field verify quantity of fixtures prior to ordering.

Actual quantity may differ from quantity shown in contract documents.

8. Contractor shall provide new exit sign fixtures as indicated in lighting fixture schedule and install at existing locations vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase.

Contractor shall field verify quantity of fixtures prior to ordering. Actual quantity may differ from quantity shown in contract documents.

9. Contractor shall provide new stairwell lighting fixtures as indicated in lighting fixture schedule and install at existing locations vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase.

Provide new conduit and wiring for new fixture locations as indicated in the contract documents.

10. Contractor shall provide new stairwell lobby and elevator lobby lighting fixtures as indicated in lighting fixture schedule and install at existing locations vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase.

11. Contractor shall provide new rooftop pole mounted and wall mounted lighting fixtures as indicated in lighting fixture schedule. Install new pole fixture heads on existing poles vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase. Install new wall mounted fixtures at existing locations vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase.

12. Contractor shall provide new electrical room and storage area lighting fixtures as indicated in lighting fixture schedule and install as shown in contract documents. Connect to existing circuit wiring maintained from demolition phase. Provide new controls as indicated in the contract documents.

13. Contractor shall provide new lighting fixtures in both elevator mechanical rooms as indicated in lighting fixture schedule and install at existing locations vacated during demolition phase. Connect to existing circuit wiring maintained from demolition phase. Provide new controls as indicated in the contract documents.

14. Contractor shall provide photometric measurement and analysis of site following installation of all new lighting fixtures to verify design calculations have been met. Contractor shall utilize a 20'x20' grid for measurements.

Measurements shall be made under emergency power conditions in order to prove emergency lighting system coverage. Provide signed and sealed photometric report to owner, engineer, and permitting agency following site measurement to close the permit.

ADD ALTERNATE: BLUE LIGHT STATIONS

The City of St. Augustine purchased and installed the current blue light stations in 2024. The system has a professional maintenance and inspection performed yearly. There are thirty-five (35) blue light stations. Below are options for the blue light system dependent on the Contractor's evaluation of the current system.

The Contractor shall evaluate each Blue Light Station to assess its performance, operational condition, and functionality. Upon completion of the evaluation, the Contractor shall prepare and submit a comprehensive report to the City's Project Manager detailing the findings for each Blue Light Station, including the Contractor's recommendations for complete unit replacement (Option #1 below) or internal component replacement

(option #2 below) as deemed appropriate. The City's Project Manager shall review the report and determine the appropriate course of action for each Blue Light Station.

Any subsequent internal component replacement or complete unit replacement identified through the

Contractor’s evaluation process shall be subject to the availability of funding and the City's sole discretion. The

City makes no representation or guarantee that any additional work will be authorized, assigned, or performed, in whole or in part, as a result of the Contractor's evaluation or recommendations. The completion of the evaluation and report does not create any entitlement or expectation of future work, amendments, change orders, or additional compensation beyond the scope expressly authorized by the City.

OPTION #1: COMPLETE REPLACEMENT

1. DEMOLITION: Contractor shall remove all existing Area of Rescue blue light stations and associated signs per construction documents. Maintain all associated conduit and wiring for reuse during renovation phase. Verify integrity of existing power and communications for reuse during renovation phase. Provide system repairs if necessary.

2. RENOVATION: Contractor shall provide and install new Area of Rescue blue light stations and associated signage per construction documents. Connect to existing power and communications maintained from Demolition Phase.

Verify system operation.

OPTION #2: INTERNAL COMPONENT REPLACEMENT

1. DEMOLITION: Contractor shall remove all internal components within each unit. Maintain all associated conduit and wiring for reuse during renovation phase. Verify integrity of existing power and communications for reuse during renovation phase. Provide system repairs if necessary.

2. REPLACEMENT: Contractor shall provide and install new internal components for each station and any needed associated signage per construction documents. Connect to existing power and communications maintained from

Demolition Phase. Verify system operation.

2. EVALUATION AND AWARD

2.1. MINIMUM QUALIFICATIONS

Respondent must meet the minimum qualifications stated below. Failure to include these documents with the Response may be considered non-responsive.

A. Respondent must have successfully completed/performed at least two (2) projects of a similar nature in the past five

(5) years.

B. Respondent must provide three (3) letters of reference. At least one (1) of the letters of reference must arise out of the similar projects listed in response to sub-paragraph (a) above. No more than one (1) letter of reference may arise out of a project completed for the City of St. Augustine.

C. It is requested the Respondent must be a licensed General Contractor or a licensed Electrician certified to perform business in the State of Florida. Copy of license must be submitted with the bid.

D. Respondent shall include a copy of their valid business tax receipt issued by the City of St. Augustine or St. Johns

County, Florida, if applicable.

Respondents are encouraged to include as much pertinent data and information under each section as necessary to ensure proper evaluation of its qualifications. Each section shall be evaluated separately on its own merit.

Irrespective of the minimum qualifications stated above, the City may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The City reserves the right to reject any Response if the evidence submitted by such Respondent and/or the City’s independent investigation of such Respondent fails to satisfy the City that such

Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the City within the time period specified.

2.2. AWARDING THE AGREEMENT

The Agreement will be awarded to the lowest responsive, responsible Respondent, being the Respondent with the lowest Total Bid Cost of the Emergency Lighting table who demonstrates, in accordance with the requirements of the solicitation documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement (the “Successful Respondent”). The Agreement may be modified based on the City’s acceptance of any alternatives listed in the bid that the City deems in its best interest. The City of St. Augustine reserves the right to accept or reject any or all bids or parts of bids, to waive irregularities and technicalities, and to request re-bids on the required materials or services. The City also reserves the right to award the contract to the Respondent whose bid is deemed by the City to most advance the public interest.

If two (2) or more bids are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with Section 287.087, F.S., via the Drug-Free Workplace question or two (2) by lot.

The City reserves the right to award the Agreement to the next lowest available Respondent in the event the

Successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

All Respondents will be notified of the City's intent to award or decision to award the Agreement. For the purpose of filing a bid protest under Section 120.57(3), F.S., the time period will commence as provided in

“NOTICES AND SERVICES THEREOF.”

3. SUBMITTAL INSTRUCTIONS AND FORMAT

3.1. SUBMITTAL OF RESPONSES

The City prefers ALL Responses be submitted through the Procurement Portal no later than 2:00 pm on

Wednesday, July 29, 2026.

3.2. PREPARATION AND ORGANIZATION OF RESPONSE DOCUMENTS

Respondents must submit all requirements through the VENDOR SUBMISSIONS.

Respondent is encouraged to include as much pertinent data and information under each section as necessary to ensure proper evaluation of its qualifications. Each section shall be evaluated separately on its own merit.

In the event you decline to submit a Response, the City would appreciate submittal of a "No Bid" through the

Procurement Portal to describe the reason for not submitting a Response. BY SUBMITTING A RESPONSE, RESPONDENTS ACKNOWLEDGE THAT THE CITY’S STANDARD CONTRACT FORM WILL BE USED. ANY DELAYS

CAUSED DUE TO RESPONDENT’S FAILURE TO ACCEPT THE TERMS OF THE STANDARD CONTRACT FORM AFTER

THE SUCCESSFUL RESPONSE HAS BEEN AWARDED MAY RESULT IN REJECTION OF THE RESPONSE. A DRAFT

STANDARD CONTRACT, INCLUDING ALL OPTIONAL ARTICLES, IS PROVIDED IN THE ATTACHMENTS. THE

CONTRACT WILL BE REFINED PRIOR TO AWARD.

3.3. GUARANTY

For the purposes of this solicitation, a Bid guaranty is required.

Each Response must be accompanied by a Bid guaranty in the form of a Bid bond or cashier’s check, payable to the City, for five percent (5%) of the “Total Cost” indicated on the Solicitation. Cash or Company checks will not be accepted. If submitting a Bid Bond, Respondent is encouraged to utilize the form provided in the solicitation package. The Bid bond must be written through a licensed Florida agency with a company licensed to do business in the State of Florida and meeting the requirements of the Agreement. The guarantee must provide that the Response will remain firm for sixty (60) days after the designated date and hour of the Solicitation opening; that if the Response is accepted, Respondent must enter into a contract with the City in accordance with the Agreement; and that Respondent will provide any required performance and payment bonds and certificates of insurance.

When submitting electronically, a hard copy of the Bid bond or cashier’s check must still be received in the

Purchasing Office by the due date and time per the terms above.

If Respondent withdraws its Response after receiving notice of acceptance thereof, Respondent will be liable to the City for the full amount of the Bid guaranty as representing the City’s damages on account of Respondent’s default.

Within ten (10) days after the Solicitation opening, the Bid guaranty will be refunded to all Respondents, except the three lowest responsive and responsible Respondents. The remaining Bid guarantees will be refunded within https://procurement.opengov.com/portal/staugustine/projects/251441/document?section=2404983 https://procurement.opengov.com/portal/staugustine/projects/251441/document?section=undefined thirty (30) days after the City and the Successful Respondent have executed the Agreement and all other necessary documents.

Attorneys-in-fact who sign Bid bonds and performance and payment bonds must file with such bonds a certified copy of their power of attorney to sign such bonds. All bonds must be countersigned by a Florida resident agent of the surety, with proof of agency attached, unless exempt per F.S. 624.426.

3.4. VENDOR SUBMISSIONS

1. RESPONDENT CONFIRMATION*

RESPONDENT:

The undersigned, as Respondent, hereby declares and certifies that the only person(s) or entities interested in this Solicitation as principal(s), or as persons or entities who are not principal(s) of the Respondent but are substantially involved in performance of the Work, is or are named herein, and that no person other than herein mentioned has any interest in this Solicitation Response or in the Agreement to be entered into; that this

Response is made without connection with any other person, company, or parties submitting a Solicitation

Response; and that this Response is in all respects fair and in good faith without collusion or fraud.

Respondent represents to the City that, except as may be disclosed in an addendum hereto, no officer, employee or agent of the City has any interest, either directly or indirectly, in the business of Respondent to be conducted under the Agreement, and that no such person shall have any such interest at any time during the term of the Agreement, should it be awarded to Respondent.

Respondent further declares that it has examined the Agreement and informed itself fully in regard to all conditions pertaining to this solicitation; it has examined the specifications for the Work and any other

Agreement documents relative thereto; it has read all of the addenda furnished prior to the Solicitation opening, as acknowledged below; and has otherwise satisfied itself that it is fully informed relative to the Work to be performed.

Respondent agrees that if its Response is accepted and an Agreement negotiated, if applicable, with the City, Respondent shall contract with the City in the form of the attached Agreement and shall furnish everything necessary to complete the Work in accordance with the time for completion specified in the Agreement and shall furnish the required evidence of the specified insurance.

☐ Please confirm

*Response required

2. Do you intend to use Subconsultants/Subcontractors on this project? (No more than

50% of the work can be completed by Subconsultants/Subcontractors)*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.1. Proposed Subcontractors / Subconsultants*

Please provide the following for each Subcontractors / Subconsultants (Excluding Debris Removal Services) :

A. Name

B. Address

C. Description of Work

D. Percentage of work expected for entire project

Maximum response length: 5000 characters

*Response required

3. Do you intend to use Debris Removal Services?*

If self performing, please answer yes.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1. Please list name of City Authorized Franchise Hauler to be used.*

Please also list if self-performing the task.

List of authorized franchise haulers can be found on the City's website.

*Response required

4. Are you registered to perform Business in the State of Florida?*

The City requires Respondents to be authorized to perform business in the State of Florida. Respondent is acknowledging an Active SunBiz registration.

☐ Yes

☐ No

When equals "Yes"

4.1. Copy of Certificate to do Business in the State of Florida*

Attach a copy of a certificate to do Business in the State of Florida (Print Out from SunBiz). An active certification must be maintained throughout the life of the contract.

*Response required

When equals "No"

4.2. Current Authorized State to perform Business and SunBiz application*

The City requires Respondents to be authorized to perform business in the State of Florida. Please attach the out-of-state documentation along with the copy of the application and status through SunBiz.

*Response required

5. Affidavit of Non-Collusion*

A. I am the owner or duly authorized officer, representative, or agent of the Respondent that has submitted the Solicitation Response.

B. The attached Solicitation Response is genuine. It is not a collusive or sham Solicitation Response.

C. I am fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached Solicitation Response.

D. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham Solicitation

Response in connection with the Agreement for which the attached Solicitation Response has been submitted, or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached Solicitation Response of any other Respondent, or to fix any overhead, profit, or cost element of the Solicitation Response prices or the Letter of Interest price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the City or any other person interested in the proposed Agreement.

E. No official or other officer or employee of the City, whose salary or compensation is payable in whole or in part by the City, is directly or indirectly interested in this Solicitation Response, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom.

Please indicate yes to confirm or no to not confirm.

☐ Yes

☐ No

5.1. Owner or duly authorized officer, representative, or agent of Respondent*

Please supply the full name and title of the owner or duly authorized officer, representative, or agent completing the Solicition Response as evidenced in SunBiz.

*Response required

6. Qualifications - General*

Please provide the following information:

A. Respondent's tax identification number

B. Year company was organized/formed

C. Number of years the Respondent has been engaged in business under the present firm or trade name

D. Number of years Respondent has experience in similar work described in the Scope of Work of this solicitation

*Response required

7. Additional Firm / Trade names*

Has Respondent previously been engaged in the same or similar business under another firm or trade name?

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1. Additional Firm / Trade names*

Please describe each such instance.

*Response required

8. Bankruptcy*

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting this Letter of Interest or a prior entity that Respondent substantially operated or controlled?

☐ Yes

☐ No

8.1. Please Describe*

Please describe the nature and result of those proceedings and the entity involved.

*Response required

9. Qualifications - Similar Projects*

Please download the below documents, complete, and upload.

• QUALIFICATIONS_-_Similar_Pr...

*Response required

10. Drug-Free Workplace*

The Respondent in accordance with Section 287.087, F.S., hereby certifies that Respondent satisfies the following requirements:

A. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Notifies employees, via the statement specified in paragraph 1, above, that, as a condition of working on the contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, F.S., or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction.

C. Gives each employee engaged in providing the contractual services that are under bid a copy of the statement specified in paragraph 1, above.

D. Informs employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations

E. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

F. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of Section

287.087, F.S.

As the person authorized to confirm this statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/155369/45d56296-f40b-407e-9b42-03045759947a_QUALIFICATIONS_-_Similar_Projects_.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CSEZEV7D%2F20260629%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260629T040001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIHR97Fd3jklkgTTsDG%2FPj4p%2BP%2B%2BzwyP3DXST69bDbARVAiEA8NNb1I%2BssnkVFi7hJAQaBsH9v%2BhA7efGEZmML3D3iUYqlQUIpP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDEwv5cU8LQzVpvsEDSrpBD7XZ7VPMVo4mVS%2BkKpzzx5RKCjfj%2FRsiakihuD9sBM8tJtevt0TIKk8nFQW9sJyOArxAq7%2BGrAqz9dNpV37vUlcSbTCO8ujdqIRtZzVHCzRWYqsnzxqJ%2FGfLgqZwkxItkS9CUZ7bHhPf9Wgycvyku0rDSHyGLfPdrul7%2B%2FOIrpj5ue3PezUv2iWaGLO32HCbnx2w3zGnpHbPMH6tp8TNqncR0k0CAWA4F8ppWehXMaKDbnVK4QrooWMOV87Gd65WVobLFrX5xjldOLgglbkfuYRXz9%2FWqS7964Ss1ursU0jrymCYeECsv3d%2FkzgeePv25YnNUWApzoHyoFYyn8rwjWmqRj5i31cKYkVwzic1MpzlcoVYgNP0P5cKcpifadTdn7YubXVQT%2BnnENHTGyjqRIKTnseEStk4dvDbEOiVYFTBCEieRY9O%2F90ag%2FKyohiTwyw3r0aDlgt2ICld14VhLSs8IPKEdZ8Oph95EkD6adFuwXo%2F7%2BK2%2BfB23jFYrScPj3QkJevB%2F%2FiqJIh%2FCVNJlvRCTMlqkU5LYur3DKT2cwpMSdOWaECU%2FqrYnU3tu0PEm9bmj1KPZG6Wa9Eo8N5SsDkFpjK67X1Hb%2FOR3BPuO2kE9Sxiq5wosbGI3W4XYJfqOP%2B7VDa8sg5U9T1hqeB3r%2F35y50ScXdKBDa6nbKnUeezSwX%2BjWW2V4y39lL8ISwM47EN8JQ0tV2Fc34THCyeSzzXCH8s5eJiv92BmoCrr9Q2jgp1gTImo8M0Grr%2FmbfyggvaZPOwudwpVERFzA3zfiAJ8YZx6C8ihaHeNnSbYmM7D09NnKvl9%2FyMNTFh9IGOpkBKhkirs77eD8hNzD%2F2KcuYZQRcj3biSGu%2BFUQftpu%2BA1JoRwsIS6KbnjmDb19yMPQjseMN3UtQY%2FYOLk%2B7wC%2BCuPal8wxyuebcyBQFxRP%2BjuRh0i3L%2BFCuARDNzBQPQXz978uUTaFGlXFnXs%2BiXYESUG26wCGpY4%2FV9QI5Ppz22riQBQ9u3yMtbrOvrLgf1UY1WAmZZEeQgjZ&X-Amz-Signature=ec31dc2035859e65b68a521bb73b2b3e0fdcf63d6cb5f24db38e7006600ca0d9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22QUALIFICATIONS_-_Similar_Projects_.pdf%22&x-id=GetObject

11. Letters of Reference*

Respondent must provide three (3) letters of reference. At least one (1) of the references must arise out of the similar projects listed in response to above. No more than one (1) of the references may arise out of completed

City projects.

*Response required

12. Please upload a copy of valid business tax receipt.*

*Response required

13. Please upload a copy of valid contractor's license*

*Response required

3.5. COST SCHEDULE

ADD ALTERNATE: BLUE LIGHT STATIONS

The City of St. Augustine purchased and installed the current blue light stations in 2024. The system has a professional maintenance and inspection performed yearly. There are thirty-five (35) blue light stations. Below are options for the blue light system dependent on the Contractor's evaluation of the current system.

The Contractor shall evaluate each Blue Light Station to assess its performance, operational condition, and functionality. Upon completion of the evaluation, the Contractor shall prepare and submit a comprehensive report to the City's Project Manager detailing the findings for each Blue Light Station, including the

Contractor's recommendations for complete unit replacement (Option #1 below) or internal component replacement (option #2 below) as deemed appropriate. The City's Project Manager shall review the report and determine the appropriate course of action for each Blue Light Station.

Any subsequent internal component replacement or complete unit replacement identified through the

Contractor’s evaluation process shall be subject to the availability of funding and the City's sole discretion. The

City makes no representation or guarantee that any additional work will be authorized, assigned, or performed, in whole or in part, as a result of the Contractor's evaluation or recommendations. The completion of the evaluation and report does not create any entitlement or expectation of future work, amendments, change orders, or additional compensation beyond the scope expressly authorized by the City.

OPTION #1: COMPLETE REPLACEMENT

1. DEMOLITION: Contractor shall remove all existing Area of Rescue blue light stations and associated signs per construction documents. Maintain all associated conduit and wiring for reuse during renovation phase. Verify integrity of existing power and communications for reuse during renovation phase. Provide system repairs if necessary.

2. RENOVATION: Contractor shall provide and install new Area of Rescue blue light stations and associated signage per construction documents. Connect to existing power and communications maintained from Demolition Phase. Verify system operation.

OPTION #2: INTERNAL COMPONENT REPLACEMENT

1. DEMOLITION: Contractor shall remove all internal components within each unit. Maintain all associated conduit and wiring for reuse during renovation phase. Verify integrity of existing power and communications for reuse during renovation phase. Provide system repairs if necessary.

2. REPLACEMENT: Contractor shall provide and install new internal components for each station and any needed associated signage per construction documents. Connect to existing power and communications maintained from Demolition Phase. Verify system operation.

EMERGENCY LIGHTING

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Removal and Installation of new emergency lighting fixtures, and associated conduit and wiring per the

Scope of Work, Sections Demolition

Phase and Renovation Phase.

1 Lump Sum

TOTAL

ADD ALTERNATE - BLUE LIGHT STATIONS

Measure Unit Cost Total No Bid

1 Option #1 - Complete

Replacement: Removal and Installation of new blue light stations and associated signs per construction documents and scope of work.

1 Each

Measure Unit Cost Total No Bid

2 Option #1 - Complete

Replacement: Blue

Light station Labor

1 Each

3 Option #2 - Internal

Component

Replacement: Removal and Installation of all internal components within each blue light station per the Scope of Work.

1 Each

4 Option #2 - Internal

Component

Replacement: Blue

Light station Labor

1 Each

5 Evaluate each Blue

Light Station to assess its performance, operational condition, and functionality.

Prepare and submit a comprehensive report detailing the findings for each Blue Light

Station, including the

Contractor's recommendations for complete unit replacement or internal component replacement.

1 Lump Sum

TOTAL

4. GENERAL TERMS AND CONDITIONS

4.1. INSTRUCTIONS TO RESPONDENTS

4.1.1. DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the sample contract document (“Agreement”) in ATTACHMENTS. The Agreement includes these Instructions to Respondents, any addenda published by the City, the response submitted by Respondent, and all required certifications and affidavits.

4.1.2. OPENING OF THE RESPONSES

Respondents or their authorized agents are invited to attend the opening and reading of the Responses. See

TIMELINE for event details.

The Florida Public Records Act, Section 119.071(1)(b), F.S., exempts sealed responses from inspection, examination, and duplication until such time as the City issues a notice of decision (Notice of Award) or intended decision (Notice of Intent to Award) pursuant to Section 120.57(3)(a), F.S., or within thirty (30) days after the

Response opening, or final replies, whichever comes first. This exemption is not waived by the public opening of the Responses.

Unless otherwise exempt, Respondent’s submittal is a public record that is subject to disclosure upon expiration of the above exemption. If any information submitted with the Letter of Interest is a trade secret as defined in

Section 812.081, F.S., and exempt from disclosure pursuant to Section 815.04, F.S, Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The City reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

4.1.3. NOTICES AND SERVICES THEREOF

The City will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation through the Procurement Portal. The Procurement Portal may also be accessed through the City’s website at www.citystaug.com.

Notices that are posted through the Procurement Portal are deemed received at 8:00 a.m. on the next business day following the date posted. Notices will be posted for a minimum of 72 hours following the time at which they are deemed received. The time period for filing a Notice of Protest pursuant to Section 120.57(3), F.S., and

Rule 28-110.003, Fla. Admin. Code, commences at the time notices are deemed received.

As a courtesy to Respondents, the City may send copies of the notices of intended agency decisions via e-mail or facsimile to the address or phone number provided by Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

4.1.4. INQUIRIES AND ADDENDA

City staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the City, the https://procurement.opengov.com/portal/staugustine/projects/251441/document?section=undefined https://procurement.opengov.com/portal/staugustine/projects/251441/document?section=undefined http://www.citystaug.com/ interpretation or correction must be given by the Procurement Contact and must be in writing. The Procurement

Contact may orally explain the City’s procedures and assist Respondents in referring to any applicable provision in the Solicitation documents, but the Respondent is ultimately responsible for submitting the Response in the appropriate form and in accordance with written procedures.

Every request for a written interpretation or correction must be received Monday, July 20, 2026 by 5:00 pm.

Requests may be submitted through the Procurement Portal. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted through the Procurement

Portal not later Thursday, July 23, 2026 by 5:00 pm.

Submission of a Response constitutes acknowledgment of receipt of all addenda. Responses will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve

Respondent from any and all obligations under the Response, as submitted. All addenda become part of the

Agreement.

4.1.5. SUBCONTRACTS

Respondent must identify all portions of the Work Respondent intends to perform through subcontractors for each portion of the Work exceeding ten percent (10%) of the Total Cost on the attached “Proposed

Subcontractors” form. Respondent must submit with its Response a list of all known subcontractors / subconsultants who will be paid more than ten percent (10%) of the Total Cost. Acceptance of the Response does not constitute approval of the subcontractors identified with the proposal.

4.1.6. FRANCHISE HAULERS

Per city ordinance all debris removal must utilize franchised haulers. Respondent must clearly identify the name of the City of St. Augustine franchised hauler for debris removal for this project.

4.1.7. SIGNATURE AND CERTIFICATION REQUIREMENTS

An individual submitting a response must sign his/her name on same and state his/her address and the name and address of every other person interested in the response as principal. If a firm or partnership submits the response, state the name and address of each member of the firm or partnership. If a corporation submits the response, an authorized officer or agent must sign the response, subscribing the name of the corporation with his or her own name and affixing the corporate seal. Such officer or agent must also provide the name of the state under which the corporation is chartered and the names and business addresses of the President, Secretary, and Treasurer. Corporations chartered in states other than Florida must submit evidence of registration with the Florida Secretary of State for doing business in the State of Florida. Respondent must certify that all persons or entities having an interest as principal in the submittal of the response or in substantial performance of the Work have been identified in the response forms.

4.1.8. LOCAL BUSINESS PURCHASING

A. Policy Statement

1. The City Commission hereby adopts a Local Business Purchasing Preference Policy as set forth herein.

B. Definitions

1. Construction services means all labor, services and materials provided in connection with the construction, alteration, repair, demolition, reconstruction or any other improvements to a City facility or real property.

2. General services means support services performed by an independent contractor requiring specialized knowledge, experience or expertise that includes, but is not limited to, pest control, janitorial services, laundry services, catering services, security services, lawn maintenance services and maintenance of equipment.

3. Goods means, but is not limited to, supplies, equipment, materials and printed matter.

4. Local business means the vendor holds a valid business tax receipt issued by the City of St.

Augustine or St. Johns County issued at least one (1) year prior to solicitation submittal and uses a business address physically located within the territorial limits of St. Johns County in an area zoned for the conduct of such business, from which the vendor operates a business or performs business services on a day-to-day basis, provided that a substantial component of the goods or services being offered go to the City of St. Augustine. Firms which provide goods or services which are exempt from City of St. Augustine and St. Johns County business tax receipt requirements shall be required to submit documentation satisfactory to the City demonstrating the physical business presence of the firm within the limits of St. Johns County for at least one (1) year prior to solicitation submission. Post office boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In order to be eligible for local preference, the vendor must provide, prior to recommendation for award, a copy of the current and valid business tax receipt issued at least one (1) year prior to solicitation submission or copies of other documentation demonstrating the physical business presence of the vendor within the limits of St. Johns County for at least one (1) year prior to solicitation submission.

5. Principal place of business means the “nerve center,” the place where the respondent’s corporate officers direct, control and coordinate the activities of the bidder. If the respondent operates only one (1) business location, such business location shall be considered its Principal Place of Business.

6. Professional services means advice, instruction or specialized work from an individual, firm or corporation specifically qualified in a particular area. “Professional services,” for the purposes of this definition, shall not mean those services procured pursuant to Section 287.055, Florida

Statutes.

C. Local Preference Procedure

1. Except where otherwise provided by federal or state law or other funding source restrictions, purchases of goods, general services, construction services or professional services under the City’s procurement policy shall give preference to local businesses in the following manner:

a. In purchasing of, or letting of contracts for procurement of goods, materials, general services, professional services or for construction of improvements to real property or existing structures for projects estimated not to exceed $250,000, in which pricing is the major consideration, the

City may give a preference to local businesses in making such purchase or awarding such contract as follows:

i. Request for Bids:

I. If the low responsive and responsible bidder is not a Local Business as defined herein, then any and all responsive and responsible Local Businesses submitting a price within up to five percent (5%) of the low bid shall have an opportunity to submit a best and final bid equal to or lower than the low bid and which matches the terms and conditions of the low bid.

II. The award, if any, shall be made to the responsive and responsible bidder offering the lowest best and final bid.

III. All best and final bids shall be received within five (5) business days following receipt of written notification of rebid opportunity by the City.

ii. Request for Proposals:

I. If the highest ranked, responsive and responsible Respondent is not a Local Business as defined herein, then any and all responsive and responsible Local Businesses receiving a final ranking within up to five percent (5%) of the highest ranked Respondent shall have an opportunity to submit a best and final proposal, which meets all the requirements of the solicitation, for evaluation.

II. The award, if any, shall be made to the responsive and responsible Respondent receiving the highest ranking.

III. All best and final proposals shall be received within five (5) business days following receipt of written notification of resubmittal opportunity by the City.

b. Ties in the best and final bid or proposal shall be resolved in the following order: Local Business, other business. If a tie still exists, then the tie may be broken using the tie breaker criteria in the solicitation documents.

D. Waiver

1. The application of local preference to a particular purchase, contract or category of contracts may be waived upon written recommendation of the Director of General Services and approval of the

City Manager or his/her designee.

E. Other Preferences

1. The preferences established herein in no way prohibit the right of the City of St. Augustine to compare quality of materials proposed for purchase and to compare qualifications, past performance, character, responsibility and fitness of all persons, firms or corporations submitting responses. Further, the preferences established herein in no way prohibit the City of St. Augustine from giving any other preference permitted by law instead of the preference authorized herein.

F. Exemption of Certain Contracts

1. Co-operative purchases shall be exempt unless all participants in the co-operative purchase agree to apply this local preference resolution. In addition, particular categories of contracts may be exempted from application of local preference upon determination by the City Manager that such exemption serves the best interest of the City.

4.1.9. DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Response:

A. Submission of more than one Response for the same subject matter by an individual,…