palm beach Project Report.pdf

South Fire Renovations

Sep 14th 2026, 5:30PM EDT - Oct 13th 2026, 2:00PM EDT

Table of Contents

Contents Page #

Project Details 3

1. Details of Solicitation 6

1.1. Details of Solicitation 6

2. Required Forms 8

2.1. Required Forms 8

3. Required Documents 10

3.1. Required Documents 10

4. Proposal 11

4.1. Proposal 11

Project Details

Project South Fire Renovations

Ref. # ITB No. 2026-059

Type ITB

Description The Town of Palm Beach, Florida ("The Town") is hereby requesting qualified contractors to submit competitive bids to complete improvements at the Fire Station.

The Work at South Fire entails:Renovation of the station’s men’s and women’s locker rooms, Renovation of the men’s and women’s public restrooms, renovations of the station’s kitchen and dining area. Replacement of flooring, replacement of ceiling tile in selected areas, selective interior painting, replacement of exterior windows and doors, replacement of apparatus -bay doors (3-functional and 1-fixed).

If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Invitation to Bid (ITB).

SUBMISSION:The Town only accepts online submittal of bids through Euna Procurement (Bonfire), the eProcurement platform linked to the Town website, promoting a greener footprint.

PRE-BID MEETING:A "NON-MANDATORY" Pre-Bid Meeting will be held on virtually via the Microsoft Teams meeting platform.Date/Time are specified in the "Events" section.To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser.Attendance is strongly encouraged as this will be the only forum to seek clarification directly from Project Manager and Town staff.

AWARD:Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Invitation to Bid.The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal.The Town reserves the right to award on an all-or-none basis or on a line-by-line basis.Prices quoted must be valid for a period of ninety (90) days from the close of the bid.

RESPONSIBLE VENDOR DETERMINATION:Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.

QUESTIONS:Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature.All questions posed prior to the Question/RFI Deadline will be answered before the Answer/Addenda Deadline; any material questions after the due date may be considered.

CONTACT:For help with creating an account or submitting a

Open Date Sep 14th 2026, 5:30PM EDT

Questions Due Date

Close Date Oct 13th 2026, 2:00PM EDT

Project Owner Ryan Canterbury

Events

Event Name

Duration Description

Open Date Sep 14th 2026, 5:30PM

EDT

Posting date for the Opportunity

Pre-Bid Meeting (Virtual)

Sep 21st 2026, 9:30AM

EDT

To join the meeting please see the attached instructions or copy/paste the URL below into your browser:https:// teams.microsoft.com/meet/234868098843356?

p=BwmmAVTx6UIRtghYjuMeeting ID: 234 868 098 843 356 Passcode: QN6Rw9S4

Question/

RFI

Deadline

Oct 5th 2026, 2:00PM

EDT

Deadline to submit questions

Answer/ Addenda Deadline

Oct 7th 2026, 5:00PM

EDT

Deadline to answer questions and post any final addenda

Public Bid Opening (Virtual)

Oct 13th 2026, 2:00PM

EDT

To join the meeting please see the attached instructions or copy/paste the URL below into your browser:https:// teams.microsoft.com/meet/298278665584030?

p=LOO5RR790kZ54ZToihMeeting ID: 298 278 665 584 030 Passcode: Nh773X7d

Close Date Oct 13th 2026, 2:00PM

EDT

Deadline for Submissions

Questions Due Date

The Q and A Period for this Opportunity is Ongoing

1. Details of Solicitation

1.1 Details of Solicitation

1.1.1 Scope of Work: Please acknowledge that you have read, understand, and are capable of performing the scope of work specified herein [Required] [Single Choice]

(Yes) / (No)

1.1.2 Terms and Conditions: Please confirm that you agree to the Town Terms and Conditions and Florida Statute for Public Records (FSS 119.071) [Required] [Single Choice]

(Yes) / (No)

1.1.3 Insurance Requirements: Please acknowledge that you have read and understand the Town's insurance requirements [Required] [Single Choice]

(Yes) / (No)

1.1.4 Start Date: Please acknowledge that your firm can begin the work detailed herein by or before January 11, 2027. [Required] [Single Choice]

(Yes) / (No)

1.1.5 Final Completion: Please acknowledge that your firm can complete the work detailed herein prior to May 14, 2027. [Required] [Single Choice]

(Yes) / (No)

1.1.6 Addenda: Please acknowledge that you have read and understand any addenda published under this solicitation [Required] [Single Choice]

(Yes) / (No)

1.1.7 Bidder Certification: The drawings and specifications govern the complete scope; the pricing schedule is a bid-submission and bid-leveling tool. The Bidder confirms that the line-item breakdown is complete, includes all work required by the Contract Documents, and reconciles to the submitted Base Bid. [Required] [Single Choice]

(Yes) / (No)

2. Required Forms

2.1 Required Forms

All required forms may be downloaded from the "Files" section. Forms are provided as fillable PDFs.

2.1.1 Contact Information [Required] [PDF]

(Vendor file uploads)

2.1.2 Bidders Qualifications [Required] [PDF]

(Vendor file uploads)

2.1.3 Minimum Qualifications (Similar Projects): Upload a minimum of three (3) separate examples of successful projects of similar in type, size, complexity, and scheduling [Requir ed] [PDF]

(Vendor file uploads)

2.1.4 Minimum Qualifications (Rapid-open Bay Doors): Upload salient project(s) involving the successful installation of rapid-open bay doors [Required] [PDF]

(Vendor file uploads)

2.1.5 References [Required] [PDF]

(Vendor file uploads)

2.1.6 Subcontractors [Required] [PDF]

(Vendor file uploads)

2.1.7 E-Verify [Required] [PDF]

2.1.8 Scrutinized Vendors [Required] [PDF]

(Vendor file uploads)

2.1.9 Affidavit of Compliance with Foreign Entity and Human Trafficking (This form must be notarized) [Required] [PDF]

(Vendor file uploads)

2.1.10 Drug-Free [Required] [PDF]

(Vendor file uploads)

2.1.11 Liquidated Damages [Required] [PDF]

(Vendor file uploads)

2.1.12 Protest Procedures [Required] [PDF]

(Vendor file uploads)

2.1.13 Bonds Requirements [Required] [PDF]

3. Required Documents

3.1 Required Documents

3.1.1 W-9 [Required] [PDF]

(Vendor file uploads)

3.1.2 Proof of Registration with Florida Department of State:

Sunbiz.org [Required] [PDF]

(Vendor file uploads)

3.1.3 Required License(s): Florida General Contractors License [Required] [PDF]

(Vendor file uploads)

3.1.4 Business Tax Receipt [Required] [PDF]

4. Proposal

4.1 Proposal

4.1.1 BID SUBMISSION - LINE ITEM BREAKDOWN | 2185 South Ocean Boulevard, Palm Beach, Florida 33480 [Required]

DIVISION 01 - GENERAL REQUIREMENTS

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

00 Bonds and Insurance

Performance Bonds, Payment Bonds, and Insurance are paid as a pass through;

no markup shall be applied.

Proof of Contractor's payment of these items shall be required upon submittal of application for payment.

1 LS

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

1 01010/01040

GENERAL

REQUIREMENTS,

PHASING,

COORDINATION

& FIELD

VERIFICATION

Occupied and operational fire-rescue renovation.

Provide project supervision, four-phase planning/ logistics, emergency access, field verification, utility/ shutdown coordination and all incidental coordination required by the Contract Documents.

Comply with the Town of Palm Beach construction work-hour restrictions and no-work dates in effect during the Work;

verify current requirements at bid and before scheduling.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

2 01300/01400

SUBMITTALS,

QUALITY,

TESTING &

COORDINATION

Provide coordinated submittals, shop drawings, product data, Florida approvals/ NOAs where applicable, delegated-design documents, samples, inspections, testing, startup/ commissioning and required quality-control documentation.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

3 01500/01710/01720

TEMPORARY

CONTROLS,

CLEANING

CLOSEOUT

Provide temporary partitions/ barriers, floor and finish protection, signage, safe passage, weather protection, routine dust control, housekeeping, phase-turnover cleaning, final cleaning, record documents, O&M manuals and warranties.

HEPA/

negative-air is not a separate Base Bid requirement unless required by the drawings/ specifications, code, an approved abatement plan, or the Contractor's approved means and methods.

[Unit:

Lump Sum]

1 LS

DIVISION 02 - EXISTING CONDITIONS / SITEWORK

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

4 02070 -

SELECTIVE

DEMOLITION

Complete selective demolition required by the renovation, including architectural finishes/ components, ceilings, flooring, plumbing fixtures/ accessories, casework/ counters, apparatus-bay overhead doors, vehicle-bay exhaust fans, associated

MEP

selective demolition, safe-off/ capping, temporary protection, hauling and disposal.

Locations and extent shall be determined from D-1 and the complete drawing/ specification set; do not micro-price demolition by individual component.

[Unit:

Lump Sum]

1 LS

DIVISION 03 - CONCRETE

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

5 03300 -

CONCRETE

CUTTING

AND

PATCHING

Incidental sawcutting, removal and replacement of existing slab required for plumbing/ alteration access, including patching and restoration.

No major new structural concrete work is included unless shown.

[Unit:

Lump Sum]

1 LS

DIVISION 04 - MASONRY

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

6 04200 -

MASONRY

REPAIR

AND

PATCHING

Incidental masonry repair and restoration at window/ door openings, penetrations and other areas disturbed by the renovation;

match and weatherproof adjacent construction.

[Unit:

Lump Sum]

1 LS

DIVISION 05 - METALS

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

7 05500 -

METAL

FABRICATIONS

Miscellaneous metal supports, plates, angles, brackets, incidental exterior steel framing and decorative aluminum hinge straps required by the drawings/ specifications and approved shop drawings.

[Unit:

Lump Sum]

1 LS

DIVISION 06 - WOOD AND PLASTICS

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

8 06100/06200

- ROUGH &

FINISH

CARPENTRY

Blocking, bucks, nailers, backing, treated plates/ support framing and Pecky Cypress siding/ inlay/trim required by the renovation.

Locations and quantities per drawings/ specifications.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

9 06400/06600

ARCHITECTURAL

WOODWORK

& SOLID

SURFACING

Complete kitchen and restroom casework/ woodwork, fillers, shelving, hardware, quartz restroom countertops/ backsplashes, cutouts, supports, seams and related accessories shown.

[Unit:

Lump Sum]

1 LS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

10 07210/07920

INSULATION

& JOINT

SEALANTS

Batt insulation at renovated partitions where indicated and complete interior/ exterior sealants at windows, doors, four-fold doors, siding transitions, wet areas, countertops and penetrations required for complete weather-tight finished construction.

[Unit:

Lump Sum]

1 LS

DIVISION 08 - DOORS AND WINDOWS

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

11 08110/08710

- METAL

DOORS,

FRAMES &

HARDWARE

Metal doors/ frames and complete associated hardware required by the drawings, including impact-rated exterior conditions where applicable;

protect existing hurricane shutters to remain.

[Unit:

Lump Sum]

1 LS

12 08210 -

CUSTOM

WOOD

ENTRY

DOORS

Custom Sipo mahogany French outswing entry-door assemblies complete with frames/ bucks, impact glazing where shown, waterproofing, hardware preparation, installation and finish;

Oliveri Millworks quoted basis or approved equal.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

13 08350 -

HURRICANE-

RATED

FOUR-

FOLD

APPARATUS-

BAY

DOORS

Complete power-operated hurricane-rated four-fold apparatus-bay door work, including three operable systems and matching fixed/non-operable assembly, operators, controls, safety devices, glazing, seals, anchorage, electrical interface, engineering/ shop drawings and testing.

[Unit:

Lump Sum]

1 LS

14 08520 -

IMPACT-

RATED

WINDOWS

Complete impact-rated replacement window work for scheduled Types A-E, including windows, bucks, anchors, flashings, perimeter waterproofing/ sealants, trim and opening repairs;

Marvin StormPlus/ Ultimate quoted basis or approved equal.

[Unit:

Lump Sum]

1 LS

DIVISION 09 - FINISHES

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

15 09250 -

GYPSUM

BOARD,

FIBEROCK

& NON-

LOAD-

BEARING

FRAMING

Complete framing, gypsum board, Fiberock/ cementitious wet-area board, joint treatment, Level 4 finishing and patching/ restoration required by architectural and MEP alterations.

[Unit:

Lump Sum]

1 LS

16 09310 -

CERAMIC /

PORCELAIN

TILE &

WATERPROOFING

Complete restroom/ shower tile and waterproofing work shown, including wall/floor tile, sanitary cove/trim, setting materials, grout, membranes, transitions and substrate preparation.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

17 09510 -

ACOUSTICAL

CEILINGS

Complete replacement/ patching of acoustical ceiling grid and tile in renovation areas shown.

Town standard ceiling-tile information will be incorporated in the bidding documents/ addenda;

price the complete installed system in accordance with the final drawings/ specifications.

[Unit:

Lump Sum]

1 LS

18 09680 -

CARPET

TILE

Complete carpet tile, base, transitions, substrate preparation and installation in Meeting Room 101 and other locations indicated.

New carpet selection will be incorporated in the bidding documents/ addenda;

price the complete installed system.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

19 09900 -

PATCHING,

PAINTING

COATING

Patching, preparation and painting/ coating only as required by window/ door replacement and other renovation work, including disturbed interior/ exterior surfaces and logical finish transitions.

Full-building exterior repainting is not included.

[Unit:

Lump Sum]

1 LS

DIVISION 10 - SPECIALTIES

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

20 10160 -

ZERO-

SIGHTLINE

TOILET

COMPARTMENTS

Town-standard zero-sightline toilet compartments and urinal privacy screens, including accessible configurations, doors, panels, pilasters, hardware, anchorage and required backing.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

21 10810 -

TOILET

AND BATH

ACCESSORIES

Complete toilet/ shower accessory package shown, including grab bars, mirrors, dispensers, paper-towel/ waste units, waste receptacles, sanitary-napkin disposals, shower curtains/ rods, soap dishes and related backing/ installation.

[Unit:

Lump Sum]

1 LS

DIVISION 11 - EQUIPMENT

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

22 11400 -

FOOD

SERVICE

EQUIPMENT

STAINLESS

FABRICATIONS

Contractor bid scope is limited to the new commercial dishwasher, new Type I stainless-steel hood with listed fire-suppression system, new stainless-steel countertops/ backsplash and associated utility/ interface work shown.

The Town will purchase the new range separately;

range procurement is excluded from this bid.

Existing refrigerator and freezer remain and are not separate bid-price items.

[Unit:

Lump Sum]

1 LS

DIVISION 13 - SPECIAL CONSTRUCTION

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

23 13930 -

WET-PIPE

SPRINKLER

SYSTEM

ALTERATIONS

Provide only sprinkler-system work required as a direct result of the renovation, including relocation/ adjustment of affected heads, drops and related components necessary to maintain code-compliant coverage.

No unrelated system upgrade or wholesale replacement is included.

[Unit:

Lump Sum]

1 LS

DIVISION 15 - MECHANICAL / PLUMBING

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

24 15010/15120/15140/15150

PLUMBING

SYSTEMS,

PIPING &

SPECIALTIES

Complete plumbing piping modifications and tie-ins required by the renovation, including domestic water, sanitary/ vent, valves, stops, cleanouts, mixing valves, water-hammer arrestors, supports, testing and field verification of concealed tie-ins.

[Unit:

Lump Sum]

1 LS

25 15410 -

PLUMBING

FIXTURES

& TRIM

Complete plumbing fixture and trim package shown, including water closets, lavatories/ sensor faucets, urinals, showers, kitchen faucet, bottle filler and associated carriers, stops, trim, pipe guards and connections.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

26 15830/15970/15990

- VEHICLE-

BAY

EXHAUST

FANS,

CONTROLS

& TAB

Replace

EF-1

through EF-3 and reconnect to existing controls;

existing louvers remain.

Include supports, weatherproofing, electrical/ control interface coordination, startup, testing and balancing/ commissioning required by the drawings/ specifications.

[Unit:

Lump Sum]

1 LS

DIVISION 16 - ELECTRICAL

Bid Item Number

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

27 16010/16110/16120/16450

ELECTRICAL

DISTRIBUTION,

RACEWAYS,

CONDUCTORS

GROUNDING

Complete electrical renovation general requirements, circuit tracing/ field verification, panel/ breaker modifications, raceways, boxes, copper conductors, grounding/ bonding, labeling, AIC documentation, shutdown coordination, firestopping and restoration required by the drawings/ specifications.

[Unit:

Lump Sum]

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

28 16140 -

WIRING

DEVICES &

EQUIPMENT

CONNECTIONS

Wiring devices and equipment connections required by the renovation, including apparatus-bay door operators, new dishwasher/ hood interfaces, exhaust fans, GFCI/ special-purpose receptacles and other devices shown.

[Unit:

Lump Sum]

1 LS

29 16510/16520

LIGHTING,

CONTROLS

EXISTING

EXTERIOR

LIGHTING

PROTECTION

Complete new/ modified interior lighting and lighting-control work shown, including fixtures, sensors, emergency interfaces and controls;

protect/ restore existing exterior lighting/ power only where directly affected by renovation.

[Unit:

Lump Sum]

1 LS

OWNER ALLOWANCE DIVISION

Division / Specification Section

Scope of Work

Quantity Unit of Measure

Unit Price Total Cost

30 OA-01 -

LOW-

VOLTAGE /

FIRE-

ALARM

RENOVATION

ALLOWANCE

(REF.

16700/16720)

Owner-controlled allowance for low-voltage and fire-alarm work directly required by the renovation, including relocation/ adjustment of existing devices, minor cabling/ pathways, programming/ testing and incidental compatible repair.

Broad new structured cabling, Wi-Fi, AV, security/ access control, CCTV, BAS or BDA systems are excluded unless specifically added to the Contract Documents.

All bidders must input $25,000.00.

[Allowance]

1 AL

4.1.2 Proposed Schedule [Required] [Any]

(Vendor file uploads)

4.1.3 Bid Bond [Required] [5% of Cost] [Surety2000 Bid Bond]

(Vendor bond input)