Paint Booth Emergency Repair PWS W911N2-25-Q-0009.pdf

PERFORMANCE WORK STATEMENT (PWS)

PAINT BOOTH EMERGENCY REPAIR

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items, necessary to perform on site, all repairs to the paint booth in building 3382, as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The equipment is a Total Control spray booth, booth number 1-21-21, 80-19536. The paint booth is not current operating at full capacity, because it is having a heating up issue in the control panel. This repair will need to be completed as soon as the contract is awarded.

1.2 Background: This PWS explains the requirement for repair of the paint booth equipment at the LEMC installation in building 3382. The repairs will be conducted according to the equipment manufacturer and LEMC specifications, and LEMC COR. The repairs will be conducted on site, and on an as needed basis, according to the government request. The coordination of the repairs will be scheduled by the LEMC Contracting Officer’s Representative (COR) Jason Straley 717-267-5241, Jason.w.straley.civ@army.mil, or (COR) Monica Dean, 717-267-9577, monica.r.dean.civ@army.mil

1.3 Period of Performance (PoP): The Period of Performance shall be one base year of 12 months.

1.3.1 Base Year: 23 DEC 2024 to 22 DEC 2025

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays. Observed the next business day before after the first if it falls on a Saturday or Sunday. The contractor shall NOT perform repairs on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Juneteenth Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.8 Labor Day: First Monday in September

1.4.2.9 Columbus Day: Second Monday in October

1.4.2.10 Veteran’s Day: November 11th

1.4.2.11 Thanksgiving Day: Third Thursday in November

1.4.2.10 Christmas Day: 25th of December

1.4.3 Place and Performance of Repairs: The contractor shall provide repairs in building 3382, between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC, and the specific location will be provided by the COR. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. The contractor will also have to provide technicians qualified to work on the paint booth that can successfully pass a basic background check for access to the facility.

1.4.4 AT Level 1 Awareness Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.6 Security Requirements: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Repairs or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or repair to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE REPAIR. A repair output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that repairs being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or repair shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides repairs in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAT Caterpillar Equipment CFR Code of Federal Regulations CFP Contractor Furnished Property CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property KO Contracting Officer LEMC Letterkenny Munitions Center MHE Material Handling Equipment OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Repairs (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or repairs listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these repairs as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Repairs. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office.

4.3 Manufacturer Specific Official Training: All contractor employees that conduct repairs to the equipment listed in 5.1.1 of this PWS must be qualified to PM or repair the paint booth. They cannot be certified as a group or have only a Certified Supervisor. This qualified PM or repair technician can be validated by past performance references in public or private industry. The reference must be provided to the ACC-LEAD contracting office during the bid process and the reference must be officially validated from the point of industry.

4.4 Driver License: All contractor employees shall possess a valid driver’s license. This will have to be provided upon request to access LEMC.

4.5 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. The contractor shall also be responsible for the disposal and cleanup of all fluids and materials discarded during the repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations off site.

5.0 Requirements: The contractor shall provide the necessary means for:

5.1 Repairs: The routine, scheduled repairs, shall not include travel time or expenses to reach the site or building 3382, and the chargeable time starts when the technician arrives at the site in building 3382. The repair process shall consist of manufacturer specific check points and software configuration and updates. The repairs will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. Any additional conditions or issues requiring repair identified by the contractor, during the repair procedure, shall be provided to the COR in writing within 5 business days of the visit, and the COR will either approve and schedule, or deny the proposed repairs. The contractor must correct deficiencies created by the contractor or identified during this repair as damage created by the contractor to the LEMC COR that the contractor is responsible for at no cost to the government.

LEMC will not be responsible for any fluids spilled or removed during repairs.

5.2 PARTS: The contractor shall also provide all necessary parts for all work performed under this contract required under paragraph 5.1. All parts that cost more than fifty dollars ($50) each shall require prior approval by the COR. Parts shall be billed as actual. Contractor shall provide original part invoice to COR.

5.3 WARRANTY OF PARTS/MATERIALS: A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship, installation and parts.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Mandatory Date Description AR 385-55 Yes Prevention of Motor Vehicle Accidents LEAD PAM 385-4 Yes Requirements for Security, Safety, and

Fire Prevention for Contractors 29CFR 1910 Yes OSHA Standard for General Industry

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1 The contractor shall perform

repairs.

The contractor shall perform repair of Blast Booth and documents are created by the contractor to reflect testing and the result after the repair is completed

100% Compliance

100% inspection –

COR will inspect.