PRICE AGREEMENT NO. 2338

QUOTATION NO. 2026-006

GRAFFITI REMOVAL SERVICES

SPECIFICATIONS / SCOPE OF WORK

I. SCOPE

To provide timely, efficient, and environmentally responsible graffiti removal services for the City of Burbank, Public Works and Burbank Water and Power Departments, on City and/or private properties per the work specifications contained herein. For FY 25/26, completed incidents totaled 5,162, combined for both departments.

II. GRAFFITI REMOVAL

Contractor shall use and furnish, at his own expense, all labor, supervision, equipment and materials, and transportation necessary for the satisfactory performance of graffiti removal services to public and private properties, including refuse bins in the City of Burbank, as directed in conformance with all terms and conditions set forth in the specifications. Ghosting or bleeding of graffiti through new surface material or original surface material is not acceptable and will be repaired at the contractor’s expense.

The Contractor shall use the City’s “Our Burbank 311 App” (311 App) providing web based digital pictures with location maps for each graffiti incident, reports, and is responsible for closing work orders. See section XII – Work Orders.

The Contractor shall clean or replace decals on refuse bins which give the contact telephone number for graffiti removal. The City shall supply the decals.

The Contractor obtains a list of locations where graffiti exists from the City’s 311 app or, on special occurrences, via a phone call. The Contractor shall be responsible for scheduling and accomplishing the graffiti removal where signed release form(s) are on file for private property owner(s), within three (3) working days (See Section VIII). At least 90% of the incidences shall be removed within 24 hours of being reported to the City. 99% of the incidences shall be removed within 72 hours of being reported to the City. The Contractor shall not be paid for graffiti removal services at private property addresses for which there is no executed release form on file or submitted, except in emergencies, with City direction and approval.

Treatment for graffiti removal shall be executed on the affected areas only. Contractor shall determine the most effective method of removal at each location. The method(s) of removal shall vary depending upon the type of graffiti and condition of the surface.

At any time during the contract period and upon request, Contractor must demonstrate graffiti removal to the City’s Assistant Director – Streets and Waste Management, or his designee, at a designated location, at no cost to the City.

Photographic Documentation of Work

1. The Contractor will be required to take photographs of all locations before work is performed and after work has been completed. Photographs are to be uploaded to the City’s 311 app with work order number, address, method, surface, time cleaned, square footage, price, and moniker to web-based system.

2. The Contractor must be able to open and close all work orders in the City’s 311 app, provide billing and reports, time studies, separate out cost for trash bins by company, map work orders and tags.

Removal of Graffiti on Private Properties Removal of graffiti on private business, commercial and industrial properties that are visible from a street or alley is a part of this contract. Graffiti removal on these properties requires the property owner’s consent prior to removal. Verification of the owner’s consent must be available to the City upon request. See Section VII – Authorization for Private Property and Section VIII – Release Forms.

Property or business owners that decline to have the Contractor remove graffiti on their properties shall be noted by the Contractor and brought to the City Project Manager’s (CPM) attention. The CPM shall follow up on these locations to ensure that the property or business owners have removed the graffiti.

III. MATERIALS AND EQUIPMENT

A. The Contractor shall properly prepare all stucco, masonry, wood, metal, and other exterior surfaces in a manner that will result in an acceptable bonding of the applied paint and deter the visibility of graffiti. The Contractor shall use “E400” based materials (two-component, solvent-based, aliphatic polyurethane anti-graffiti coating) or the equivalent in the painting of exterior surfaces. All materials must be compliant for use in the State of California. The use of lead-based paint or recycled paint is prohibited.

B. The Contractor shall provide a gas driven airless spray-unit (minimum 2500 PSI), and a gas driven hot water pressure washer (minimum 3000 PSI) and sandblaster, and such other equipment as may be necessary to perform graffiti removal (e.g., ladders, brushes, etc.).

C. The Contractor shall exhibit the Contractor's business name clearly legible on the side of transportation vehicles used in the removal of graffiti in the City of Burbank.

D. The Contractor shall provide Safety Data Sheets (SDS) to the City for all chemicals used for graffiti removal.

IV. CLEAN UP

The Contractor shall clean up all debris, dust, residue, or excess paint leaving all floors, glass, equipment, tile, and premises in perfect and undamaged condition at all properties on which work has been performed. All employees must wear clean marked uniforms in the performance of their duties.

Equipment must be clean and maintained in a safe operating manner, and as necessary, protected with plastic tarps where work is being performed. All Contractors’ tools and equipment shall be removed from the premises before acceptance of the work by the City.

The Contractor and its agents shall comply with all applicable provisions of the Clean Air Act. [42 USC 1857

et. seq., as amended by Public Law 91-604].

V. EMERGENCY REQUEST

Contractor shall promptly respond to emergency requests for service within two (2) hours of notice from the City. Emergency incidents include but are not limited to, graffiti which contains gang affiliations, vulgar language, racial slurs or is pornographic in nature. The City and CPM shall make the ultimate determination of what is considered an emergency.

Employees shall be available by cell phone for emergency response. All phone calls by City of Burbank shall be returned within 30 minutes.

VI. AREA SURVEY

Workload permitting, the Contractor will survey parts of the City in between calls, daily, including alleys and correct any graffiti incidents found. Contractor will check with the City’s Field Services Office each morning between 9:00 AM and 10:00 AM, to review any special requests.

VII. AUTHORIZATION FOR PRIVATE PROPERTY

Authorization shall be secured from the property owner, or respective authorized agent(s), to enter upon private property and perform graffiti removal services. Contractor shall use appropriate authorization form (Consent to Enter and Release of Liability) provided by the City’s Assistant Director, Streets and Waste Management. Prior to the performance of the work, the authorization form must be executed by the property owner, or authorized agent(s). It is the responsibility of the Contractor to secure such permission. The Contractor shall contact the owner and any existing tenant(s) and explain the purpose thereof. Contractor shall obtain the property owner(s) signature or that of the property owner(s) agent on the authorization form and furnish the owner and tenant a copy of the same, upon request. All properly executed authorization forms shall be submitted prior to each invoice statement to the City. The City shall furnish the Contractor with the name of each property owner and their address, as so required. The City will not pay for graffiti removed at a location that authorization to enter has not been given to the City prior to the performance of the work. In an emergency, the City may authorize either in writing or oral communication (with written approval to follow), the removal without the proper release form signed by property owner.

VIII. RELEASE FORMS

Contractor will obtain release forms from the City of Burbank, for all properties for which a release is not already on file, which will be filled out by the property owner or agent, with the signature and address of the property owner or agent of the property owner, before going on private property for graffiti removal, and return release forms to the City of Burbank Field Services Office. The City of Burbank will maintain the original releases and will provide copies of the releases to the Contractor. All releases must be electronically attached to the work order.

IX. INDEPENDENT CONTRACTORS

Contractor must perform all duties in a courteous and efficient manner, and in accordance with the accepted professional standards for the removal of graffiti, without causing damage or injury to persons or property.

Contractor is not an agent or employee of the City and is not entitled to the benefits provided by the City to its employees.

Contractor shall furnish properly qualified and equipped personnel to perform all duties. Any and all individuals supplied or hired by Contractor shall be deemed to be employees of Contractor and shall not be deemed to be employees of the City.

X. GUARANTEE

The Contractor shall guarantee all work done hereunder against failure due to defective materials and/or faulty workmanship for the period of one (1) year. The City shall be sole judge of workmanship. To verify the quality of work, City forces will perform Quality Assurance (QA) and Quality Control (QC) checks at random locations.

The Contractor is solely responsible for any damages caused by their activities on both public and private property.

XI. EXPERIENCE

Contractor shall demonstrate a minimum of three (3) years’ experience by providing references acceptable to the City. See Contractor’s References on pages 9 of 31 and 10 of 31 for further details.

XII. WORK ORDERS

The Contractor shall open and close work orders via the City’s 311 app.

If the Contractor observes graffiti that is not described in the City’s app, the Contractor may remove the graffiti provided that the following requirements are met:

1. The Contractor opens a 311 app work order that reports the address of the location and then closes the work order after the work is completed.

2. "Before" photographs of the location are submitted on the 311 app.

3. Executed release forms from the property owner(s) or agent(s) of the property owner(s) where work was performed (if work is on private property) are submitted or are on file.

4. The Contractor will bring to the attention of both the CPM and the Burbank Police Department photographs and location where a tagger's name, nickname or handle is displayed or take photos of any other type of graffiti requested by the CPM or Police Department.

5. The Contractor shall clean or replace decals on refuse bins which give the contact telephone number for graffiti removal. The City shall supply the decals.

XIII. INVOICING

Public Works Only: Upon completion of the work, the Contractor shall submit an invoice to the City’s Assistant Director - Streets and Waste Management or his designee no later than the 10th day of the following month.

For further information regarding invoicing, please see General Conditions, Section 26. INVOICES.

XIV. PAINT LABORATORY

It is MANDATORY that Contractor be equipped with a mobile unit capable of matching paint. A paint matching demonstration shall be provided to the City’s Assistant Director - Streets and Waste Management or their designee at any time during the contract period. A 90% (minimum) paint match is required (ΔE∅∅≤2).

XV. COMPLIANCE WITH LAW

Contractor and its agents and employees shall be bound by and comply with all federal, state and local laws, ordinance, rules and regulations, and any and all other governing bodies having jurisdiction with respect to the area where such work is performed.

XVI. NON-DISCRIMINATION

In the performance of any Contract awarded pursuant to these specifications, the Contractor shall not discriminate against any employee or applicant for employment because of age, sex, marital status, physical handicap, race, color, religion, ancestry, or national origin. Contractor will take affirmative action to ensure the applicants are employed, and that employees are treated during employment without regard to their age, sex, marital status, physical handicap, race, color, religion, ancestry or national origin.

Such action shall include, but not be limited to, the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor shall post in conspicuous place, available to employees and applicants for employment, notices setting forth the provisions of this fair employment practices paragraph.

BIDDER’S QUOTATION SHEET

1. Rates should include cost of labor, material, equipment, and any subcontractor work needed to provide these services to the City.

METHODS OF GRAFFITI

REMOVAL COST PER LOCATION

INCREMENT CHARGES FOR EACH

ADDITIONAL 150 SQ. FT. FOR SAME

LOCATION

Paint Over Graffiti One Color - (Per Location) Up To 150 Sq. Ft.

Paint Over Graffiti Each Added Color (Per Location) Up To 150 Sq. Ft. Per Color

COST PER

LOCATION/BIN

INCREMENT CHARGES FOR EACH

ADDITIONAL 150 SQ. FT. FOR SAME

LOCATION

Sand and/or Water Blasting (Per Location) Up To 150 Sq. Ft. $ $

Chemical Removal (Per Location) Up To 150 Sq. Ft. $ $

Cost To Remove Graffiti on Refuse Bin Decal $

Cost To Replace Decal on Refuse Bin $

Trash Bin (Per Bin, Regardless of Number of Colors on Bin) $

Trash Bins [Of Same Color(s)] Located Within A 50’ Radius of Each Other $

2. Supplier Contact for questions regarding this bid.

Name: _____________________________ Title: ____________________________

Phone: (______) _____________________ Email: ___________________________

3. The City ______________ exercise its option to renew this agreement as stipulated under the may or may not General Conditions for the period of ________ (Indicate one (1), two (2), three (3) or four (4) additional years.)

BIDDER’S QUOTATION SHEET

4. Cash discount terms of _________%_________days/prox for prompt payment, in addition to the above discounts, will be allowed. (Minimum of 20 days required.)

5. Bidder agrees that the unit pricing may adjust for option years upon mutual agreement between the Contractor and City. Basis of adjustment may include, but not limited to, the Bureau of Labor Statistics, Consumer Price Index (CPI) Los Angeles- Long Beach-Anaheim (CUURS49ASA0), Producer Price Index (PPI) and/or the DIR Director’s General Prevailing Wage Determination YES _____ NO _____.

If no, provide suggested index _____________________________________________________.

6. Indicate if this bid will be extended to other local public agencies? YES _______ NO _______

7. A licensed contractor shall not submit a bid to a public agency unless his or her contractor's license number appears clearly on the bid, the license expiration date is stated, and the bid contains a statement that the representations made therein are made under penalty of perjury. Any bid not containing this information, or a bid containing information which is subsequently proven false, shall be considered non-responsive and shall be rejected by the public agency.

State Contractor's License No. _____________________, Class _______, has been issued to the undersigned bidder. This license has not been revoked or suspended and is in full force and effect and authorizes the undersigned Bidder to perform the work under these Contract Documents. Expiration date of license: ____________________

DIR PWC Registration No.

8. The Contractor agrees that when he is performing a public improvement project under this Agreement, and any subcontractor under him, will be required to pay not less than the established prevailing rates of wages to all workers employed in the execution of this Agreement, and the Contractor shall comply with all other requirements as specified in the Labor Code and in conformity with the requirements of Section 33 of these General Conditions. For these projects, Certified Payroll and Fringe Benefit Statements will be required.

9. Bidder agrees that his Quotation shall remain open and not withdrawn for a period of not less than one hundred twenty (120) calendar days from the date of opening bids, or until rejected by the City, whichever period is shorter.

The undersigned hereby agrees to furnish the above articles and/or services, at the prices and terms stated, subject to the instructions and conditions shown in the attached General Conditions for PRICE

AGREEMENT NO. 2338 - GRAFFITI REMOVAL SERVICES.

COMPANY NAME: ______________ __

AUTHORIZED SIGNATURE: DATE: _________

PRINT NAME: ______ ______ TITLE ______________________

ADDRESS: ______ _____________________________________________________________________________

TELEPHONE NUMBER: ( ) FAX NUMBER: ( ) __

E-MAIL ADDRESS: __

TAXPAYER I.D. NO. __

BIDDERS SHALL EXECUTE THE APPLICABLE AFFIDAVIT ON THE FOLLOWING PAGES.

AFFIDAVIT TO ACCOMPANY ALL BIDDER'S QUOTATIONS AND TO BE

EXECUTED BY THE PERSONS DULY AUTHORIZED TO SUBMIT THE BID

STATE OF CALIFORNIA )

: SS INDIVIDUAL AFFIDAVIT

COUNTY OF LOS ANGELES )

_____________________________________________________________ being first duly sworn, deposes and says:

That they are the party making the foregoing quotation or bid, that such bid is genuine and not collusive or sham; that he has not conspired or agreed, directly or indirectly, that another person refrain from bidding, nor by such means sought to secure any advantage for himself or for any other party; that said bidder has not accepted any bid from any subcontractor or materialman through any bid depository, the Bylaws, Rules or Regulations of which prohibit or prevent the contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevent any subcontractor or materialman from bidding to any contractor who does not use the facilities of or accept from or through such bid depository.

STATE OF CALIFORNIA )

: SS PARTNERSHIP AFFIDAVIT

COUNTY OF LOS ANGELES )

That they are a member of the co-partnership designated as _________________________ which is that party making the foregoing quotation or bid; that such bid is genuine and not collusive or sham;

that said bidder has not conspired or agreed, directly or indirectly, that another person refrain from bidding, nor by such means sought to secure any advantage for himself or for any other party; that said bidder has not accepted any bid from any subcontractor or materialman through any bid depository, the Bylaws, Rules or Regulations of which prohibit or prevent the contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevent any subcontractor or materialman from bidding to any contractor who does not use the facilities of or accept from or through such bid depository.

That he has been duly vested with authority to make and sign the foregoing Bidder's Quotation for the co-partnership by ______________________________________________________ who constitute the other members of the co-partnership.

SUBSCRIBED and SWORN to before me this ____ day ___________________, 20___

My commission expires:

Notary Public in and for the said

County/State (Seal)

STATE OF CALIFORNIA )

: SS CORPORATION AFFIDAVIT

COUNTY OF LOS ANGELES )

That they are is the __________________________________________________________ (Title) of _____________________________________________________________ (Name) a corporation, which is the party making the foregoing quotation or bid; that such a bid is genuine and not collusive or sham; that said bidder has not conspired or agreed, directly or indirectly, that another person refrain from bidding, nor by such means sought to secure any advantage for itself or for any other party; that said bidder has not accepted any bid from any subcontractor or materialman through any bid depository, the Bylaws, Rules or Regulations of which prohibit or prevent the contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevent any subcontractor or materialman from bidding to any contractor who does not use the facilities or accept from or through such depository.

That he is duly authorized to execute the foregoing the Bid Quotation on behalf of said corporation and that such corporation executed the same pursuant to its bylaws or a resolution of its Board of Directors.

STATE OF CALIFORNIA )

: SS JOINT VENTURE AFFIDAVIT

COUNTY OF LOS ANGELES )

That they are the __________________________________________________________ (Title) of _____________________________________________________________ (Name) one of the partners submitting the foregoing bid as a Joint Venture and that he is duly vested with the authority to make and sign the said bid and on behalf of the parties making said bid, who are .

. That such a bid is genuine and not collusive or sham; that said parties have not conspired or agreed, directly or indirectly, that another party refrain from bidding, nor by such means sought to secure any advantage for himself said Joint Ventures or any other party; that said bidder has not accepted any bid from any subcontractor or materialman through any bid depository, the Bylaws, Rules or Regulations of which prohibit or prevent the contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevent any subcontractor or materialman from bidding to any contractor who does not use the facilities of or accept bids from or through such bid depository.

SUBSCRIBED and SWORN to before me this ____ day ___________________, 20___

My commission expires:

Notary Public in and for the said

County/State (Seal)

CONTRACTOR'S REFERENCES

Contractor shall demonstrate a minimum of three (3) years’ experience by providing references acceptable to the City. Please provide five (5) agencies or companies for whom you have successfully provided work on projects of similar scope. At least 3 of the 5 references must be for annual contracts in excess of $100,000.

References must be current and verifiable. Painting of either residential or commercial buildings does not meet the experience requirement. Providing Contractor’s reference sheet in lieu of this form will disqualify bidder.

Contact Person

Name of Agency or Company

Name and Year of Project

Address

Telephone No.

Number of Graffiti Incidences per year – minimum 3,000 per year

Annual Contract Amount

Name and Year of Project

Address

Telephone No.

Name and Year of Project

Address

Telephone No.

CONTRACTOR'S REFERENCES

Contractor shall demonstrate a minimum of three (3) years’ experience by providing references acceptable to the City. Please provide five (5) agencies or companies for whom you have successfully provided work on projects of similar scope. At least 3 of the 5 references must be for annual contracts in excess of $100,000.

References must be current and verifiable. Painting of either residential or commercial buildings does not meet the experience requirement. Providing Contractor’s reference sheet in lieu of this form will disqualify bidder.

Name and Year of Project

Address

Telephone No.

Name and Year of Project

Address

Telephone No.

SUBCONTRACTOR’S LIST

Bidder shall provide name and location of business for all tiered subcontractors who will perform work or labor in support of this project.

NOTE: It is the Contractor’s responsibility to ensure all listed Subcontractors have a valid license registered with the CSLB, as well as are registered with the DIR at the time the bid is submitted, or your bid may be disqualified. If no subcontractor(s), list “N/A” in the first row.

Name of Subcontractor / Place of Business Location

Portion of Work to be done by Subcontractor

Contractor’s License Class, Number & Expiration Date

DIR PWC

Registration No.

& Expiration Date

NON-COLLUSION DECLARATION

To be executed by Contractor and Submitted with Quotation

The undersigned declares:

I am the _______________of _______________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly inducted or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed on _______________ date], at _______________city], _______________state].

COMPANY NAME:

SIGNED:

PRINT NAME: ______________________________ TITLE:

VENDOR/CONTRACTOR CERTIFICATION

This Form MUST be Returned with Bidder’s Quotation.

Failure to submit will disqualify your bid.

The undersigned certifies that it has in place an Injury and Illness Prevention Program as required by Labor Code § 6401.7 and Title 8 § 1509 and § 3203 of the California Code of Regulations. (Note: If you believe that you are exempt from the state mandate, on a separate sheet please explain why you are exempt.)

The undersigned further certifies that its IIPP is in written form and includes, at a minimum, the following elements:

1. Identification of the person or persons responsible for implementing the Contractor's safety program and the name of the Contractor’s on-site Safety Representative.

2. The Contractor's system for identifying and evaluating workplace hazards including scheduled periodic inspections to identify unsafe conditions and work practices:

a) whenever new substances, processes, procedures, or equipment is introduced into the workplace and represents a new hazard; and

b) whenever the Contractor is made aware of a new or previously unrecognized hazard.

3. The Contractor's methods and procedures for correcting unsafe or unhealthy conditions and work practices in a timely manner. The Contractor shall correct unsafe and unhealthy conditions and work practices in a timely manner based on the severity of the hazard:

a) when observed or discovered; and

b) when an imminent hazard exists which cannot be immediately abated without endangering employees and/or property, remove all exposed personnel from the area except those necessary to correct the existing condition. Employees necessary to correct hazardous conditions shall be provided with the necessary safeguards.

4. The Contractors occupational health and safety training program designed to instruct employees in general safe and healthy work practices and to provide specific instruction with respect to hazards specific to each employee's job assignment:

a) to all new employees;

b) to all employees given new job assignments for which training has not been previously received;

c) whenever new substance, processes, procedures, or equipment are introduced into the Project and represent a new hazard;

d) whenever the employer is made aware of a new or previously unrecognized hazard; and

e) for supervisors to familiarize themselves with the safety and health hazards to which employees under their immediate direction and control may be exposed.

5. The Contractor's system for communicating with employees on occupational health and safety matters, including provisions designed to encourage employees to inform the Contractor of hazards at the Job Site without fear of reprisal.

Substantial compliance with this provision includes meetings, training programs, postings, written communications, a system of anonymous notification by employees about hazards, labor/management safety and health committees, or any other means that ensures communication with employees.

VENDOR/CONTRACTOR CERTIFICATION

6. The Contractor's system for ensuring that employees comply with safe and healthy work practices, which may include disciplinary action.

7. The Contractor shall keep appropriate records of steps taken to implement and maintain the program such as inspection, training documentation, included but not limited to, inspection checklist and training documentation form.

8. The Contractor shall include procedures to investigate occupational injury or occupational illness.

9. For construction projects the Contractor shall adopt a written code of safe practices that specifically relates to the employer’s operations. Tailgate meetings shall be held at least every ten (10) working days with employees and subcontractors.

10. A pre-job meeting may be required with the Environmental Health and Safety Officer, or their designee, prior to the job start date.

11. A workplace violence prevention plan conforming to the requirements of Labor Code 6401.9.

The foregoing is made herein are made under penalty of perjury.

FULL AND CORRECT NAME

COMPANY NAME:

SIGNED: DATE:

PRINT NAME: TITLE:

ADDRESS:

TELEPHONE NUMBER: (_____) FAX NUMBER: (_____)

The City reserves the right to review the IIPP and to inspect the Job Site while the Work is in progress for safety and health requirements, per current Federal or State/OSHA regulations. Any violations discovered shall immediately be corrected by the Contractor at its sole expense or the City shall correct such violations and deduct the expenses from monies due the Contractor.

QUOTATION NO. 2026-006

GRAFFITI REMOVAL SERVICES

GENERAL CONDITIONS

1. SCOPE

To provide graffiti removal services for the City of Burbank, Public Works and Burbank Water and Power Departments, on City and/or private properties per the work specifications contained herein.

2. CONTRACTOR'S LICENSE CLASSIFICATION

Bidders shall possess a valid class “C-33 Painting and Decorating Contractor” license(s) at the time that the Contractor submits its bid. Failure to possess the specified license shall render the Bid non-responsive and shall act as a bar to award of the Contract to any Bidder not possessing said license at the time of bid. Contractor and all subcontractor(s) must maintain current licensing throughout the life of the project.

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations.

3. QUESTIONS

All QUESTIONS concerning this Price Agreement may be submitted via the Planet Bids Q&A, electronically, no later than September 22, 2026, by 4:00 P.M. (PT).

4. QUALIFICATIONS OF BIDDER

Only manufacturers or Contractors of established reputation, or their duly authorized dealers or agents, having proper facilities for the manufacture of the materials or equipment and for servicing same, or for proper execution of the Work called for in the Specification, will be considered in making the award.

5. TERM OF CONTRACT

This Contract will be for one (1) year from Purchase Order(s) issuance, which will begin after all documents have been received and approved by the City. The City may desire the option of renewing the Contract on a year-by-year basis for a maximum of four (4) additional years. This Contract may be renewed yearly pending appropriation of expenditures in the City's budget and approval by City Council of the budget yearly.

6. RENEWAL OF AGREEMENT:

The City of Burbank desires the option of extending this agreement on a year-by-year basis. If such option is exercised, the terms and conditions quoted herein are to remain firm for the extended period of the agreement. The prices shall be adjusted annually as specified in Paragraph 9 – Prices and Discounts.

Agreement or exception to this option must be specified on the Bidder’s Quotation Sheet.

7. TERMINATION OF AGREEMENT

The City may terminate this agreement, with or without cause, at any time by the city after giving thirty (30) days written notice to the vendor.

8. ESTIMATED EXPENDITURE:

Total expenditure under this Price Agreement is estimated to be $130,000 annually - $80,000 for Public Works department and $50,000 for Burbank Water and Power department. For FY 25/26, completed incidents totaled 5,162, combined for both departments. No guarantee can be given that this total will be reached or that it will not be exceeded. Vendor agrees to furnish more or less at the unit prices quoted in accordance with the City's actual requirements throughout the Agreement period. This Agreement will be renewed yearly pending appropriation of expenditures in the City's budget and approval by City Council of the budget yearly.

9. PRICES AND DISCOUNTS:

A. It shall be understood that the unit prices bid are firm for the initial year of the contract.

B. It shall be understood that the unit prices provided shall be in accordance with the Department of

Industrial Relations (DIR) Director’s General Prevailing Wage Determination as identified on the DIR website https://www.dir.ca.gov/oprl/2019-1/PWD/Southern.html.

C. Bidder agrees that the unit pricing may adjust upon mutual agreement between the Contractor and City. Basis of adjustment may include, but not limited to, the Bureau of Labor Statistics Consumer Price Index (CPI) Los Angeles- Long Beach-Anaheim (CUURS49ASA0), Producer Price Index (PPI) and/or the DIR Director’s General Prevailing Wage Determination.

D. All prices shall be FOB delivered to the City of Burbank.

10. ORDERING METHOD

It is the intent of the City to issue two (2) purchase orders with a total estimated lump sum to adequately cover the costs of items ordered for the specified period. The City reserves the right to split this contract and award to more than one vendor if it is to the City’s advantage.

11. FORM OF BIDDER’S QUOTATION AND SIGNATURES

Bidder shall submit their bid electronically via Planetbids. Additional forms provided by the City, shall be executed by the Bidder’s authorized representative and submitted electronically as an attachment via Planetbids. Failure to use the City’s form, or provide them electronically, will disqualify the bidder.

Providing additional quotes, other than those forms provided by the City, will disqualify your bid.

Any clarifications of terms must be requested via the online Q&A prior to bid closing.

Documents to be submitted via Planetbids:

A. Bidder’s Quotation Sheet (pages 5-6) B. Affidavit to Accompany All Bidder’s Quotations (pages 7-8) C. Contractor’s References (page 9-10) D. Subcontractor’s List and Quotation Breakdown (page 11) E. Non-Collusion Declaration (page 12) F. Vendor/Contractor Certification (pages 13-14) G. Surface Treatment (page 31)

12. PREPARATION OF BIDDER’S QUOTATION

A. Bidder must provide pricing and additional forms electronically via Planet Bids.

B. All bids and additional forms must be submitted electronically via Planet Bids by the deadline.

C. All blank spaces in the additional forms shall be properly completed. The text of the quotation must not be changed, and no additions shall be made to the terms contained therein. Unauthorized conditions, limitations or provisions attached to a quotation will render it informal and may cause its rejection.

D. The Bidder shall state in figures the unit prices. If the unit prices and the extended total amount stated by the Bidder for any items are not in agreement, then the unit price alone will be considered as representing the Bidder's intention, and the base bid will be corrected to conform thereto.

E. When more than one item appears in the Bidder’s Quotation Sheet, Bidders may quote on any one or more item. The bidder must state “NO BID” on items not offering in the quotation. The City reserves the right to accept a bid on each separate item or on any of them offered in any quotation received, except when otherwise provided by specific limitation by the City.

F. A Bidder may withdraw a quotation, without prejudice, before the hour fixed for opening of bids, by submitting a written request to the Purchasing Manager for its withdrawal. No quotation may be withdrawn after the hour fixed for opening bids without approval of the City.

G. To withdraw your electronic bid, follow the same procedure you would as if you were submitting your electronic bid the first time; when your bid appears select “Withdraw” and then “OK”.

H. To submit an alternate quotation, the Contractor must first submit a quotation as requested or the alternate may not be considered. Alternate bids must have a detailed description under the line-item comments.

I. No quotation received after the specified deadline or at any place other than the Planet Bids website will be considered.

J. Bidders shall submit the applicable notarized affidavit in addition to the Bidder’s Quotation.

All forms must be downloaded and submitted electronically via the Planet Bids website. Hard copies will not be available. If you are having technical issues downloading or submitting your bid documents, please contact Planet Bids Directly at (818) 992-1771. Computers are available for public access at your local library, or any City of Burbank Public Library. For more information regarding City of Burbank Public Libraries, please visit https://burbanklibrary.org/workforce.

13. BIDDERS INTERESTED IN MORE THAN ONE BID

A person, firm or corporation shall NOT make or file, or be interested in more than one bid, for each quotation or bid request (except an alternative bid when specifically requested) provided, however, a person, firm or corporation who has submitted a sub-quotation to a prime Bidder, or who has quoted prices on materials to such prime bidder, is not thereby disqualified from submitting a sub-quotation or from quoting prices to other bidders submitting quotations.

14. INSURANCE

The Contractor shall assume all liability for injuries to persons or damages to property during the performance of the Contract caused by any equipment or materials furnished or work done under the Contract or the operation thereof during the life of the contract and shall furnish and maintain Workers’ Compensation Insurance, General Liability and Property Damage Insurance, and Automobile Liability Insurance as herein provided, whether performance be by the Contractor, their Subcontractors, or anyone directly or indirectly employed by him, and such insurance shall be obtained from an insurance company authorized to do business in the State of California with at least an A- rating and found to be acceptable to the City of Burbank. Said insurance shall provide that it will not be modified, canceled, or terminated until at least thirty (30) days' prior written notice thereof has been filed with the City’s Risk Management & Safety Division – General Liability Office, 301 E. Olive Ave., Burbank, CA 91502 or insurance@burbankca.gov.

Before delivering any equipment, materials, or the performance of any work by the Contractor, Subcontractors or any agent, servant, employee, or representative of any of them, at the jobsite under the Contract, the Contractor must file with the Procurement Services Division a policy or an acceptable Certificate of Insurance subject to approval of the City, indicating the requisite insurance is in full force and effect.

A. Workers’ Compensation Insurance.

1) The Contractor shall furnish satisfactory evidence that he has secured in the manner required by law the payment of Workers’ Compensation provided for in the California Labor Code and all amendments thereto and shall maintain such insurance during the life of this Contract. The policy shall be endorsed to waive all rights of recovery against the City, members of the City Council, and officers, employees, and agents of the City. The Contractor shall require each and every Subcontractor to secure similar Worker's Compensation Insurance unless already covered by the Contractor.

2) If the Contractor is a sole proprietor, the Contractor must furnish a letter stating that he is a sole proprietor and is not required to carry Workers’ Compensation Insurance.

B. General Liability and Property Damage. During the life of this Contract, the Contractor shall secure, pay for and maintain General Liability and Property Damage Insurance protecting the Contractor and any subcontractors from any and all claims and actions for damage, for personal injury, including accidental death and for property damage which may directly or indirectly arise from, grow out of, or be attributable to, their operations or performance under this Contract, whether such operations by the Contractor or by a Subcontractor, or by any person directly or indirectly employed by either or any of them, and said insurance shall indemnify and save harmless the City, its officers, employees, agents and representatives from all actions, causes of action, claims, debts or demands of any and every kind or nature whatsoever, by reason of, growing of, out of, or attributable to the work to be performed under said Contract, and the amount of such insurance shall be in an amount of not less than One Million Dollars ($1,000,000) combined single limit for injuries, including accidental death and property damage on account of any one occurrence. The policy shall provide for coverage of all claims occurring during the term of the policy notwithstanding the fact that the claim may be asserted subsequent to the expiration of the policy.

The following ENDORSEMENTS are required to be placed on a Separate Endorsement to the policy furnished:

1) The City of Burbank, 275 East Olive Avenue, Burbank, CA 91502, its officers, employees, agents, and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured.

2) With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds.

3) This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4) With respect to the additional insureds, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Burbank, Procurement Services Division, 301 E. Olive Ave. Room 305, Burbank, CA 91502.

The City requires coverage for both “ongoing operations” and “products-completed operations hazard.” In order to satisfy the requirement, the Contractor’s insurance company shall submit an ISO Form CG 20 10 11 85 or an ISO Form CG 20 10 (or a substitute form providing equivalent coverage as approved by the City) and an ISO Form CG 20 37 (or a substitute form providing equivalent coverage as approved by the City) endorsement.

C. Automobile Insurance. Automobile Liability Insurance in an amount of not less than One Million

Dollars ($1,000,000) combined single limit for bodily injuries and property damage, including all owned, hired and non-owned vehicles.

D. Damage and Theft. The Contractor may insure the equipment, materials, and work to cover

Contractor's interest in the same from time to time, as required. The City will not, under any circumstances, be liable, answerable, or accountable for any theft, loss, or damage, however and by whatever cause, to said equipment, materials and work, or any part or parts thereof, used or employed in fully completing the Contract, until after the contract is completed and formal acceptance of the work by the City.

E. Blanket Insurance Policies. Blanket insurance policies complying with the above requirements carried by the Contractor, or acceptable and approved certificates thereof, may be substituted for specific policies upon approval by the City.

F. Hazardous Materials. The Contractor handling the abatement portion of this Contract, whether it be the General Contractor or Subcontractor, must meet these insurance requirements, in addition to those listed above:

1) Public Liability and Property Damage: Coverage must not exclude Asbestos or Lead Abatement.

The inclusion of this coverage must be noted on the insurance certificate.

2) Automobile Insurance. Automobile Liability Insurance in the following amounts combined single limit for bodily injuries and property damage, including all owned, hired and non-owned vehicles.

a. $1,000,000 for NON-BULK TRANSFERS by licensed Hazardous Waste Transporters is acceptable if double bagged primary container is less than 100 liquid gallons.

b. $5,000,000 for BULK TRANSFERS AND ALL OTHER TRANSFERS THAT DO NOT MEET THE

REQUIREMENTS OF SECTION A ABOVE.

In addition to the Certificate of Insurance, a separate additional insured endorsement is required for each policy. Separate endorsement must be in a form acceptable to the City. Note: If the Subcontractor is performing the abatement work, they must also name the City as well as the General Contractor as Additional Insureds.

The following ENDORSEMENTS are required to be placed on a Separate Endorsement to the policy furnished:

1) The City of Burbank, 275 East Olive Avenue, Burbank, CA 91502, its officers, employees, agents and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured.

2) With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds.

3) This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4) The coverage provided by this policy shall include sudden and accidental pollution caused by dumping, discharge, or escape of irritants, pollutants, or contaminants.

5) With respect to the additional insureds, this insurance shall not be canceled or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Burbank, Risk Management & Safety Division – General Liability Office, 301 E. Olive Ave., Burbank, CA 91502 or insurance@burbankca.gov.

15. SAFETY PRACTICES

The Contractor is fully responsible for the safe performance of all work for which they are contractually committed, whether performed by themselves or by their Subcontractors. The Contractor must provide adequate protection for the health and safety of City employees, the general public and their own personnel. The Contractor must have in place their own Injury and Illness Prevention Program as required by Labor Code § 6401.7 and Title 8 § 1509 and § 3203 of the California Code of Regulations.

The Contractor must submit the Vendor/Contractor Certification Form with their bid. Failure to submit WILL disqualify your bid. By signing the certification form the contractor has certified, under penalty of perjury, such a program is in place. Subcontractors will be required to sign prior to commencing work. California law also requires that the aforementioned program cover all employees and personnel controlled, directed, or supervised by the Contractor to the extent that they are exposed to worksite and job assignment specific hazards.

The program shall be written and shall include but not be limited to the following elements:

1. Identification of the person or persons responsible for implementing the Contractor's safety program.

List name of the Contractor’s on-site Safety Representative.

2. The Contractor's system for identifying and evaluating workplace hazards including scheduled periodic inspections to identify unsafe conditions and work practices.

3. The Contractor's methods and procedures for correcting unsafe or unhealthy conditions and work practices in a timely manner. The Contractor shall correct unsafe and unhealthy conditions and work practices in a timely manner based on the severity of the hazard.

4. The Contractors occupational health and safety training program designed to instruct employees in…