P27-0008.pdf

STATEMENT OF QUALIFICATIONS Materials Management Procurement

9875 N. 85th Ave., 2nd Fl.

Peoria, Arizona 85345-6560

Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P27-0008

Rev 2-23-2023 CF 1

REQUEST FOR

STATEMENT OF QUALIFICATIONS

(SOQ)

JOB ORDER CONTRACTING

FOR

City Wide Civil Site Work

SOLICITATION NUMBER: P27-0008

Due Date:

10.08.2026 by 5:00 PM Arizona Time

Pre-Submittal Meeting:

N/A

Point of Contact:

Jamal Christian | Contract Officer jamal.christian@peoriaaz.gov 623-773-7780 mailto:jamal.christian@peoriaaz.gov

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SECTION 1 – INTRODUCTION

1.1 Introduction

The City of Peoria Arizona is seeking experienced contractors to provide Civil/Site work, and related services, on an as-needed basis at various project locations throughout the City of Peoria utilizing Job Order Contracting (JOC) project delivery method.

Selected Contractors will be expected to enter into a base contract for services. It is the intent of The City of Peoria to select up to four (4) contractors for contract award. The initial term of the JOC will be for a minimum of one (1) year and may be renewed up to four (4) additional one-year terms. Renewal of the contract will be based on the successful performance of the JOC Contractor and the needs of the City. The individual job order maximum amount is $3,000,000. Pricing shall be negotiated fee.

During the term of the JOC, work is performed as a series of individual job orders. Individual projects may require the expenditure approval of Peoria City Council. Each job order, initiated by the owner, is defined cooperatively by the owner and contractor. The scope, schedule and price are negotiated and agreed upon. Then the contractor is directed to proceed with the work.

Job Order Contracting may include ancillary design services, pre-construction services, construction work (bid & self-performed), maintenance/repair trade work, and the preparation of project closeout documents, as-built documents, etc.

1.2 Cooperative Purchasing

Any contract resulting from this solicitation shall be for the use of the City of Peoria. In addition, specific eligible political subdivisions and nonprofit educational or public health institutions may also participate at their discretion. In order to participate in any resultant contract, a political subdivision or nonprofit educational or public health institution must have been invited to participate in this specific solicitation and the contractor must be in agreement with the cooperative transaction. In addition to cooperative purchasing, any eligible agency may elect to participate (piggyback) on any resultant contract; the specific eligible political subdivision, nonprofit educational or public health institution and the contractor must be in agreement. Any orders placed to the successful contractor will be placed by the specific agencies participating in this purchase. Payment for purchases made under this agreement will be the sole responsibility of each participating agency. The City shall not be responsible for any disputes arising out of transactions made by others.

1.3 Project Budget

The City of Peoria CIP identifies funding for projects in fiscal year of 2027 and shows planned projects for the next ten (10) years. A copy of the CIP can be viewed at https://www.peoriaaz.gov/government/departments/management-and-budget. The approved FY2027 budget is available to fund various projects utilizing the awarded JOC contract.

https://www.peoriaaz.gov/government/departments/management-and-budget

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Projects may extend into the next fiscal year and beyond but in no instance will any one project under this JOC exceed $3,000,000.

SECTION 2 –DESCRIPTION, SCOPE OF WORK, ADDITIONAL REQUIREMENTS, AND

PROJECT INFORMATION

2.1 Description

This Job Order Contract is issued to assist the City of Peoria with general construction services, together with engineering services as necessary, related to major and minor roadway and drainage construction projects. Interested contractors will have the ability to show related experience with similar Job Order Contracts, similar projects, and a proven track record in projects of the same nature and magnitude. The selected contractors will be expected to deliver turnkey projects, including all permitting and regulatory requirements.

The City of Peoria has elected to use the JOC delivery method for these projects as outlined under A.R.S. Title 34. Cost effective construction in the shortest possible time frame and within the City’s tolerance of financial risk will be the guiding principles behind the projects.

2.2 Scope of Work

A. General Scope The City of Peoria maintains a network of streets and pavements. These pavements include streets, parking areas, sidewalks, handicap ramps, curbs, gutters, privacy and/or noise walls, trails, multi-use paths, and park pavements. Public improvements within the right-of-way also include asphalt and concrete pavements, drainage features, shoulders, guard rails, barriers, streetlights, bus stops, benches, vaults, boxes, conduit, landscaping repairs, and other features that must be maintained.

This JOC will be focused on the maintenance, repair, rehabilitation, modification, replacement, and construction of such work within the public right-of-way and easements.

Work may include, but is not limited to:

• Roadway and pavement improvements;

• Parking areas;

• Sidewalks and pedestrian facilities;

• ADA improvements;

• Curbs and gutters;

• Trails and multi-use paths;

• Drainage facilities;

• Shoulders;

• Guardrails and barriers;

• Street lighting;

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• Bus stops and related improvements;

• Vaults, boxes, conduit and underground facilities;

• Landscaping and irrigation restoration; and

• Other civil/site improvements identified in an individual Job Order.

B. Traffic Signal, Conduit and Fiber Optic Improvements The Contractor shall have experience and capability to perform minor traffic signal work, conduit, communications, and fiber optic work when included within an individual Job Order.

Work may include:

• Traffic signal systems and components.

• Traffic signal poles, mast arms, foundations, and related structural components.

• Traffic signal cabinets, controllers, control equipment, and associated equipment.

• Traffic signal heads, pedestrian signal equipment, push buttons, detection equipment, and related components.

• Traffic signal loop detectors and other vehicle or pedestrian detection systems.

• Installation, relocation, adjustment, repair, replacement, and removal of conduit systems.

• Installation of new conduit, including underground conduit, directional bore conduit, and other approved installation methods.

• Installation, relocation, adjustment, repair, replacement, and removal of pull boxes, hand holes, vaults, and other conduit-related facilities.

• Installation, relocation, repair, replacement, termination, testing, and splicing of fiber optic cable.

• Installation and modification of fiber optic communications infrastructure supporting traffic signals, intelligent transportation systems, City communications, and other approved City facilities.

• Fiber optic testing and documentation.

• Coordination with the City, utility providers, telecommunications providers, and other affected agencies.

• Locating and potholing existing conduit, fiber optic facilities, traffic signal facilities, and other underground infrastructure prior to construction when required.

• Protection of existing traffic signal, conduit, fiber optic, and communications facilities during construction.

• Restoration, adjustment, and testing of traffic signal and communications systems following construction.

• Providing temporary facilities, bypass systems, or other temporary measures when required to maintain operation of existing traffic signal or communications systems during construction.

• The Contractor shall coordinate all traffic signal, conduit, communications, and fiber optic work with the City and shall comply with applicable City standards, 9875 N. 85th Ave., 2nd Fl.

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C. Design and Post-Design Services Minor design services or post-design services may be required for some projects. The scope of work for design or post-design services, when applicable, will be defined by the city and included in the Job Order. For Job Orders that require design services, the Contractor shall use Arizona Registered professionals to prepare and seal documents produced by the registrant.

Any as-builts required to be completed as part of post-design services shall be in accordance with the City of Peoria Engineering Standards Manual (PESM).

D. Preconstruction and Construction Services Construction services covered by the JOC may include preconstruction services, including but not limited to:

• Serve as the general contractor during construction;

• Coordinate and manage subcontractors during construction;

• Coordinate with various utilities;

• Public meetings and notifications when required;

• Arrange for procurement of materials and equipment;

• Schedule and manage site operations;

• Continue use of a collaborative process; and

• Provide quality controls.

E. Roadway, Pavement and Site Work The successful contractors shall have experience, knowledge, and ability to accomplish the following tasks. Construction services may include, but are not limited to; all labor and equipment to provide work for the tasks listed below including, repair and construction of existing features as well as new pavement and equipment required.

• Obtain all necessary permits required to complete the Job Order, including Engineering Off-site, haul route, stockpile, SWPPP, dust control, traffic control plans, and other required permits.

• Maintaining shoulders including grading, placement of surface treatment, and sealing.

• Working with the City to develop and implement solutions for remaining compliant with PM10 requirements.

• Repairing or installing guard rails, handrails, and roadside barriers.

• Fence work including block, iron, steel, chain link, and other types.

• Subgrade preparation including compacting native soil, placing and compacting ABC, and grading.

• Placing asphalt pavements including full-depth sections, overlays, patches, and repairs.

• Pavement maintenance and rehabilitation including crack and joint sealing, slurry, fog, chip, and other asphalt rejuvenation methods, milling, cutting, and removal of concrete

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• Coordinating with utility companies to replace, relocate, remove, or install street light systems, traffic signal poles, mast arms, control equipment, traffic signal equipment, loop detectors, and detection equipment.

• Utility locating and potholing underground utilities and obstructions.

• Placing and relocating conduit and boxes, including vaults, hand holes, pull boxes, and fiber optics.

• Removing and placing concrete pavements including curb and gutter, driveways, roadways, ramps, sidewalks, culverts, boxes, hardscape features, walls, abutments, retaining walls, brick pavers, and landscape features.

• Constructing ADA-accessible features including ramps, warning features, wayfinding features, and other improvements to meet ADA requirements.

• Drainage features including scuppers, gutters, valley gutters, drains, pipes, basins, lined and unlined swales and channels, dry wells, catch basins, and culverts/headwalls.

• Striping and signing including design of plans and specifications, providing and installing project signs, installing striping, symbols, raised pavement markers, and signage.

• Surface preparation and painting of equipment within the right-of-way.

• Preparing traffic control plans, providing traffic setup in accordance with approved traffic control plans, and barricading work areas.

• Earthwork including site rough and finish grading.

• Stamped, painted, and thermoplastic decorative asphalt.

• Bikeways and multi-use paths including concrete, asphalt, granite, and natural materials.

• Minor wet and/or dry utility installation, relocation, and adjustments.

• Minor landscaping and irrigation systems and controls.

• Wall construction, repair, replacement, and painting.

• Repair/replacement of entry monuments, special signs, gabion baskets, and similar improvements.

2.3 Additional Requirements

Interested contractors must possess experience in the following areas:

A. Permit Management: The attainment of permits from any and all jurisdictions which the project may require, including but not limited to the City of Peoria and Maricopa County.

B. Shop Drawings: Shop drawings shall include sketches, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials furnished by JOC to explain specific portions of the Work in detail.

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C. Work Schedule: JOC shall, upon JOC’s submission of its signed Job Order, submit for approval from City a Work Schedule showing the sequence in which JOC proposes to perform the Work and the dates JOC plans on starting and finishing the stages of Work, including acquiring all required materials and equipment.

D. Work Schedule Progress Report: Throughout the progress of the Work, JOC shall submit a Work Schedule Progress Report every thirty (30) days or more frequently if so directed by City.

E. Construction: The physical construction of the work, through competitive subcontractor selection/bidding and/or self-performance as dictated by the unique needs of each individual project.

F. Emergency Work: If City emergency work arises, JOC accepts and agrees it shall give top priority to issued Job Orders to perform City-designated emergency work and shall allocate resources reasonably necessary to accomplish City’s emergency work according to City’s schedule requirements.

If JOC incurs additional costs, expenses, or schedule delays on another issued Job Order as a result of performing City emergency work, City equitably shall adjust the non-emergency issued Job Order(s) to compensate JOC for its efforts in performing said City-designated emergency work

G. Cost Proposals: Upon the request of the owner, project cost proposals may be submitted either as a lump sum or as a Guaranteed Maximum Price (GMP). GMP cost proposals shall be “open book” with full transparency provided to the Owner and any project savings will be returned to the Owner at the end of the project.

H. Federal Compliance: Where federal monies are utilized, the scope shall include prevailing wage compliance as per the Davis Bacon Act and submission of weekly certified payroll.

The City of Peoria will notify the contractor if federal grants are utilized.

I. Project Close-Out: The preparation, maintenance, or modification of the Owner’s project close-out documentation including, but not limited to:

• Marking of as-built conditions on construction documents;

• Assembly of an operations, maintenance, and warranty manual;

• Turnover of certified payroll documentation for federal projects;

• City, County, State, or Federal agency special close-out requirements; and

• Maintenance personnel training, if applicable.

Depending on the scale of the projects under this JOC, experience in the following areas may also apply:

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J. Professional Services: The contracting of professional design services from licensed Arizona professionals when the scope of the work requires basic construction documents to support the attainment of agency permits and/or subcontractor bidding.

K. Preconstruction Services: The management of design consultants, when included under the JOC, public engagement, construction cost estimating, constructability review, and value engineering as required to achieve the City’s project budget.

2.4 General Information

The successful JOC contractors will have documented established successful work relationships with various qualified subcontractors, engineering professionals, and knowledge of JOC project delivery methods. The specific work associated with each job order shall be mutually agreed upon and issued by the City.

For any project determined by the City to be appropriate for this Job Order Contract, the City will request that the contractor prepare a scope of work, cost proposal, project schedule and back-up supporting documentation. If acceptable, the City will issue a Job Order, at which time the parties will execute an individual job order specifying the cost and completion schedule for that project. Although the City anticipates that the JOC Contractor will be issued work, the Contractor is neither guaranteed a minimum amount of work nor any jobs at all. The City reserves the right and will issue job orders based on ability of the contractor to meet the City’s work schedule and the availability of trades and expertise in relation to each project.

All construction shall conform to the latest version of the Uniform Standard Specifications and Details for Public Works Construction published by the Maricopa Association of Governments (MAG) together with the City of Peoria Development Infrastructure Guidelines, Specifications and City of Peoria Supplemental to MAG Uniform Standard Details, and the construction documents (plans and specifications) associated with each Job Order.

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SECTION 3 - STATEMENT OF QUALIFICATIONS

3.1 SOQ Format:

The JOC contractors will be selected through a qualifications-based selection process based on the evaluation criteria outlined herein. The contractors selected will be the contractors whose SOQ’s are responsive, responsible, and are the most advantageous to City, as determined by City in its sole discretion. The City reserves the right to add, delete, or modify any part of this solicitation at City’s sole discretion.

• Include a 1-page cover letter prepared on the company’s letterhead, with the name and contact information of the firm’s lead person for the SOQ and signed by an individual authorized to sign on behalf of the company.

• Digital Proposal Content shall not exceed ten (10) pages in length.

• Adherence to the maximum page criterion is critical and each page with criteria information will be counted.

• Pages that have project photos, charts, and graphs will count toward the maximum number of pages.

• Provide a list of three (3) references from current clients or clients whom you have performed work within the past five (5) years.

3.2 SOQ Content:

Interested Contractors must submit a Statement of Qualifications (SOQ) that addresses the points as outlined. The SOQ should be assembled in the relative order as outlined below.

A. Method of Approach to Performing the Required Services

i. JOC Management Approach

Describe your overall approach to managing and administering the City’s Job Order Contract. At a minimum, address:

• Organization and management of multiple concurrent Job Orders at different locations throughout the city;

• Process for receiving, reviewing, scoping, estimating, negotiating, and executing Job Orders;

• Approach to coordinating with the City’s Project Manager, Contract Officer, inspectors, consultants, utilities, and other stakeholders;

• Methods for maintaining communication and accountability throughout each Job Order;

• Ability to rapidly mobilize personnel, equipment, subcontractors, and materials when required;

• Methods for managing workload and maintaining adequate resources for multiple simultaneous Job Orders;

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• Approach to emergency and time-sensitive work; and

• Methods for identifying and addressing potential scope, schedule, cost, and coordination issues before they affect the project.

ii. Preconstruction, Scoping and Estimating

Describe your approach to developing a complete and accurate Job Order scope and cost proposal. At a minimum, address:

Joint scoping and site investigation;

• Review of existing plans, specifications, utility information, and field conditions;

• Identification of existing utilities and potential utility conflicts;

• Development of quantities and construction methods;

• Preparation of cost estimates and supporting documentation;

• Identification of subcontractor and supplier requirements;

• Constructability reviews;

• Value engineering;

• Identification of potential risks and unforeseen conditions;

• Development and maintenance of the project schedule; and

• Proposed turnaround time for Job Order proposals.

iii. Construction Management Approach

Describe your approach to managing construction activities for individual Job Orders, including:

• Construction scheduling and sequencing;

• Management and coordination of subcontractors;

• Quality control and quality assurance;

• Site safety and housekeeping;

• Traffic control and maintaining access for the public;

• Coordination with utility owners and other agencies;

• Inspection and testing;

• Material procurement and long-lead items;

• Management of changes in scope;

• Documentation of field conditions;

• Progress reporting;

• Monthly invoicing; and

• Project closeout.

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iv. Traffic Signal, Conduit and Fiber Optic Work

Describe your firm's experience and approach to managing traffic signal, conduit, communications, and fiber optic work, including:

• Installation and relocation of conduit;

• Installation and relocation of pull boxes, hand holes, and vaults;

• Traffic signal equipment and infrastructure;

• Fiber optic installation, splicing, termination, and testing;

• Identification and protection of existing underground communications facilities;

• Coordination with the City and utility/telecommunications providers;

• Maintaining operation of existing traffic signal and communications systems during construction;

• Temporary facilities or bypass systems when required; and

• Testing, documentation, and turnover of completed fiber optic and communications systems.

v. Subcontractor Selection and Management

Provide your Subcontractor Selection Plan and describe the procedures that will be used to select, manage, and evaluate subcontractors for individual Job Orders.

At a minimum, address:

• Process for identifying qualified subcontractors;

• Methods used to obtain competitive subcontractor pricing;

• Qualifications and experience considered when selecting subcontractors;

• Quality-control requirements;

• Safety requirements;

• Subcontractor performance monitoring;

• Management of subcontractor schedules;

• Procedures for resolving subcontractor performance issues; and

• Methods for ensuring that subcontractors comply with the City's Contract requirements.

The Contractor shall not select subcontractors based solely on price. The Contractor shall demonstrate how qualifications, experience, capacity, safety, quality, schedule, and price will be considered in subcontractor selection.

vi. Schedule Management

Describe your approach to developing and maintaining Job Order schedules, including:

• Establishing critical milestones;

• Identifying long-lead materials and potential procurement delays;

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• Monitoring progress against the approved schedule;

• Identifying schedule slippage;

• Corrective actions to recover lost time;

• Coordination of multiple Job Orders;

• Communication of schedule changes to the City; and

• Methods for achieving the City's required completion dates.

vii. Quality Control, Testing and Documentation

Describe your quality-control program and approach to ensuring that all work complies with the Contract Documents, City standards, approved plans, and applicable regulations.

Address, at a minimum:

• Quality-control procedures;

• Inspection procedures;

• Material testing;

• Asphalt and concrete testing;

• Compaction testing;

• Utility and conduit installation inspection;

• Fiber optic testing and documentation;

• Deficiency identification and correction;

• As-built documentation;

• Project records; and

• Final project closeout.

viii. Public and Stakeholder Coordination

Describe your approach to minimizing impacts to residents, businesses, motorists, pedestrians, bicyclists, emergency services, and other affected stakeholders.

Address:

• Public notification;

• Maintaining access;

• Traffic impacts;

• Coordination with adjacent property owners;

• Response to public concerns;

• Construction-site communication;

• Emergency access; and

• Coordination with City departments and other agencies.

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ix. Cost Control and GMP Approach

Describe your approach to developing and managing a Guaranteed Maximum Price (GMP) or other negotiated Job Order price.

Do not include proposed fees, coefficients, rates, or other pricing information in the SOQ.

At a minimum, address:

• Development of the initial estimate;

• Obtaining competitive subcontractor and supplier pricing;

• Open-book pricing;

• General conditions;

• Construction contingencies;

• Allowances;

• Value engineering;

• Cost reconciliation;

• Change management;

• Tracking committed and actual costs;

• Identification of potential savings to the City; and

• Process for returning unused project funds or savings to the City when applicable.

x. Warranty and Post-Construction Services

• Describe your approach to:

• Warranty administration;

• Warranty inspections;

• Identification and correction of warranty deficiencies;

• Response to warranty issues;

• Final documentation;

• As-built information;

• Operations and maintenance information, when applicable; and

• Obtaining final customer acceptance and satisfaction.

B. Local Experience & Qualifications of the Contractor

• Provide a general description of all services provided by the Contractor or team that is proposing to provide JOC services. Indicate all services provided by each team member. Include information for any specific subcontractor to be utilized for all work of a certain type.

• List the Arizona professional and contractor license(s) held by the Contractor. Provide

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• Provide project information where the Contractor provided construction services similar to those listed in Section 2 – Scope of Work.

• Provide a list of three (3) references from current clients or clients whom you have performed work within the past five (5) years.

• Provide a list of current JOC contracts and agencies.

The City may take into consideration the number of Job Order Contracts a company may have, the resource investment of the contractor in current City work, and the amount of previous work recently performed for the City as part of the selection process.

C. Qualifications & Experience of Key Personnel

• Identify and list the qualifications and experience of the key people who will be responsible for performing the work under the resulting contract.

• Provide project information for key personnel expected to be assigned to this JOC where the Contractor provided construction services similar to those listed in Section 2

– Scope of Work.

• Discuss key personnel and their perspective and experience on partnering, quality control, project scheduling, claims, dispute resolution, changes in the Scope of Work, construction safety, value engineering, balancing workloads, and ways to reduce costs to the Owner.

• Provide an organizational chart representing the proposed key JOC personnel.

• .Current JOC Commitments and Availability

• For each key person proposed for this JOC, identify all current Job Order Contracts

(JOCs) to which the individual is assigned or otherwise involved.

D. Conformance to SOQ

Provide all information / forms in the format as required herein.

SECTION 4 - SUBMITTAL REQUIREMENTS

4.1 Submittal Information

A. SOQs shall be submitted through the City of Peoria’s Purchasing Portal (Bonfire) website at https://peoriaaz.bonfirehub.com/portal under the appropriate solicitation opportunity.

Submissions submitted elsewhere or under the wrong solicitation will not be considered.

B. B. SOQs shall be on 8 ½ x 11” and are limited to no more than twelve (12) pages and must include the following:

• Include a 1-page cover letter prepared on the company’s letterhead, with the name and contact information of the firm’s lead person for the SOQ, and signed by an individual https://peoriaaz.bonfirehub.com/portal

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• The company’s responses to the SOQ criteria in Section 3 – Statement of Qualifications in order A-C and titled as listed.

• Adherence to the maximum page criterion is critical and each page with criteria information will be counted. Pages that have project photos, charts, and graphs will count toward the maximum number of pages.

C. Solicitation Amendments: Any changes to the solicitation document will be in the form of a Solicitation Amendment. Amendments are posted on the City of Peoria’s Purchasing Portal (Bonfire) website at https://peoriaaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Interested parties are cautioned to check the Purchasing Portal (Bonfire) for amendments prior to submitting their proposal. The City will not be held responsible if a vendor fails to receive any amendments issued.

The City shall not be responsible for any oral changes to the scope of work or specifications made by any employees or officer of the City and interested parties are cautioned not to rely on any such changes.

4.2 Appendix

Appendix shall contain the following and will not count against the total page count:

• Scanned copies of the Arizona Registrar of Contractors License Identification Card(s).

Multiple ID cards may be placed on the same page.

• Statement of bonding capacity from an A- or better Surety Company, including the maximum amount for a single project and aggregate project amount.

• Provide an outline of the Contractor’s Safety and Health Plan (3 pages).

• Provide a statement identifying any contract or subcontract held by the Contractor or officers of the company, which has been terminated within the last five (5) years for cause.

• Identify any claims arising from a contract owner, which resulted in litigation or arbitration within the last five (5) years. Briefly describe the circumstances and the outcomes.

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SECTION 5 - SELECTION PROCESS, EVALUATION CRITERIA, AND CRITICAL DATES

5.1 Evaluation Process

A Selection Panel will evaluate each Statement of Qualifications (SOQ) according to the evaluation criteria in order to determine a shortlist of Four (4) – Nine (9) contractors for the interview phase of the selection process.

5.2 Evaluation Criteria

A. Statement of Qualifications

• Method of Approach 500 points

• Experience & Qualifications of the Contractor 200 points

• Qualifications & Experience of Key Personnel 200 points

• Conformance to SOQ 100 points

B. Interviews (If Necessary)

• Presentation 400 points

• Response to Interview Questions 400 points

• Team Cohesiveness and Overall Fit 200 points

Up to nine (9) shortlisted contractors may be invited to participate in interviews based on the scoring of written proposals. If interviews are conducted the interview criteria alone will be used in determining order on a final list. However, the City reserves the right to select contractor(s) based on the SOQ submittals only and not to proceed to interviews.

At the conclusion of the selection process, each of the rated elements for each contractor will be evaluated to determine the best qualified contractors.

The City reserves the right to consider historic information and facts, whether gained from the Offeror’s proposal, questions and answer conferences, references, or other source and the views of the evaluator(s) with prior Contract or service delivery experience with any of the Offerors, while conducting the proposal evaluations.

5.3 Critical Dates

The following schedule has been prepared for this selection process:

• Submittals Due 10.08.2026

• Notification of Interviews (If Necessary) 11.02.2026

• Interviews (Shortlist Only) (If Necessary) 11.16.2026

• Contractor Notification 11.19.2026

Until the award and execution of the JOC contract, the City will only release the name of each company placed on the short list and final list. All other information received by the City

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The proposals of the selected offeror(s) will be open to the public inspection after the Contract(s) are awarded and the City has executed the contract(s) with the selected offeror(s).

SECTION 6 – GENERAL INFORMATION, CONTRACTOR SHALL, AND QUESTIONS

6.1 General Information

• Instructions: The City of Peoria shall not be held responsible for any oral instructions.

Any changes to this SOQ shall be in the form of a published addendum.

• Contact: Contact with City of Peoria staff, elected or appointed officials, or selection committee members concerning this SOQ, at any time, in any venue, is strictly prohibited, except as described in Section 6.3 below, and may be grounds for disqualification.

• Costs: The City of Peoria will not be responsible for any costs incurred by any contractor submitting an SOQ or responding to this notice. The City reserves the right to waive any irregularities in any submittal and to reject all submittals and re-advertise or cancel the project in its entirety, at its sole discretion. The City reserves the right to request clarification or additional information.

• Material: All materials submitted in response to this solicitation become the property of the City, and may become a part of any resulting contract. Award or rejection of a proposal does not affect this right.

• Confidential Information: If a person believes that a bid, proposal, offer, specification, or protest contains information that should be withheld, a statement advising the Materials Manager of this fact shall accompany the submission and the information shall be identified. The information identified by the person as confidential shall not be disclosed until the Materials Manager makes a written determination. The Materials Manager shall review the statement and information and shall determine in writing whether the information shall be withheld. If the Materials Manager determines to disclose the information, the Materials Manager shall inform the bidder in writing of such determination.

• Legal Arizona Workers Act: The selected contractor will be required to comply with the “Legal Arizona Workers Act.”

• No Collusion: By submission of an offer, Contractor certifies that no collusion or other anti-competitive practices were involved in the preparation or submission of the offer.

• Gifts/Gratuities: By submission of an offer, Contractor certifies they have not given, offered to give, nor intend to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip favor, or service to a public servant in connection with the submitted offer.

• Business in Arizona: The City will not enter contracts with foreign corporations not granted authority to transact business, or not in good standing, in the state of Arizona by the Arizona Corporation Commission. Businesses outside of Arizona may file

9875 N. 85th Ave., 2nd Fl.

Peoria, Arizona 85345-6560

Rev 2-23-2023 CF 18 documents to obtain a business license from the Arizona Corporation Commission.

Information is available on the Arizona Corporation Commission's website at https://www.azcc.gov for more information. Businesses are cautioned that the processing time can be lengthy.

• Federal Funds: The selected contractor will be required to comply with all associated Federal Compliance Regulations for any federally funded projects that may be done under this JOC contract.

• Protest Policy & Procedures: The City of Peoria Protest Policy and Procedures are contained within the City of Peoria Procurement Code, Chapter 26 - Administration, Section 26-121 which is available online at https://www.peoriaaz.gov/government/city-law/city-code. The specific protest procedures are contained in the Materials Management “Procurement Guidelines” and can be accessed at https://www.peoriaaz.gov/procurement.

6.2 The Contractor shall describe:

• The name of each current JOC and contracting agency;

• The individual's title and role on each current JOC;

• The individual's anticipated level of involvement and approximate percentage of time committed to each current JOC;

• The number and approximate value of active Job Orders currently assigned to the individual;

• The anticipated duration of the individual's involvement in each current JOC;

• Any anticipated changes in the individual's availability during the term of this JOC; and

• How the Contractor will ensure that the proposed key personnel have sufficient availability and capacity to effectively manage and perform work under the City's JOC.

• The Contractor shall specifically identify any overlapping JOC commitments that may affect the availability of proposed key personnel.

• If a key person is expected to transition from another JOC or project to the City's JOC, the Contractor shall identify the anticipated transition date and describe the transition plan.

6.3 Questions

All questions regarding the solicitation should be sent in writing to the designated purchasing agent via email or through Messages/Opportunity Q&A on the City of Peoria’s Purchasing Portal (Bonfire).

The designated purchasing agent for this solicitation is:

Jamal Christian Sr| Contract Officer Phone: (623) 773-7780 Email: jamal.christian@peoriaaz.gov https://www.azcc.gov/ https://www.peoriaaz.gov/government/city-law/city-code https://www.peoriaaz.gov/government/city-law/city-code https://www.peoriaaz.gov/procurement mailto:jamal.christian@peoriaaz.gov

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Rev 2-23-2023 CF 19

All questions must be submitted no later than the date and time indicated on the City of Peoria’s Purchasing Portal (Bonfire).

Contact with City staff, other than the designated contact person indicated in the SOQ, regarding this solicitation is strictly prohibited during the proposal process.