177176-177191-Projects-SOW.pdf

Department of the Interior National Park Service

Jean Lafitte National Historical Park & Preserve

Acadian Cultural Center and Wetlands Acadian Cultural Center

REPLACE DEFICIENT PARKING LOT LIGHTING

STATEMENT OF WORK

PMIS Number: 177176 & 177191 Project Title: Replace Deficient Parking Lot Lighting Funding: Repair/ Rehabilitation Prepared By: Mark D. Abshire Fiscal Year: 2015

TABLE OF CONTENTS

1.0 GENERAL

2. 0 SCOPE

3.0 REQUIREMENTS

4.0 SPECIFICATIONS

5.0 PROJECT SITE INFORMATION

6.0 MEASUREMENT AND PAYMENT

7.0 DEFINITION OF BID ITEMS

8.0 PROJECT MEETINGS AND REPORTS

9.0 SCHEDULED INSPECTIONS

10.0 SAFETY

11.0 SUBMITTALS

12.0 FINAL DOCUMENTS

13.0 CONTRACT BID SCHEDULE

1.0 GENERAL

The Acadian Cultural Center in Lafayette (ACC), part of the Jean Lafitte National Historical Park and Preserve, tells stories of the origins, migration, settlement, and contemporary culture of the Acadians (Cajuns) and other area groups. Ranger programs, films, exhibits, and events share a variety of local traditions including music, story-telling, dance, and food, and explore the mysteries of the Atchafalaya Basin, Louisiana's wildest place. The ACC facilities are located at: 501 Fisher Road, Lafayette, LA.

70508.

The Wetlands Acadian Cultural Center (WACC), also part of the Jean Lafitte National Historical Park and Preserve, has made it its mission to interpret the cultural and natural history of the Mississippi River delta region and make that history accessible to the Thibodaux community. The WACC facilities are located at: 314 St. Mary Street, Thibodaux, LA. 70301

Both of these project facilities include parking lot and exterior lighting that is used to illuminate the public parking areas, as well as the exterior of the facility buildings. The need for ample lighting serves multiple purposes to include public safety and physical security. The current lighting fixtures at both locations are antiquated, in need of repairs, and in some instance total replacement. The park will utilize the efficiencies and cost savings obtained by converting or replacing these fixtures in order to use LED lamp.

2. 0 SCOPE

It is the intent of this contract to convert, or replace where necessary, parking lot and exterior wall mounted lighting fixtures in order for them to be able to accept light emitting diode (LED) lamps at both ACC and WACC facilities. New lighting apparatuses that are to replace an existing apparatus will be either an exact model replacement or will be matched as close as possible to physical appearance and color to maintain the original architectural appearance, color and style intent.

3.0 REQUIREMENTS

1. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the work of this contract.

2. The contractor is responsible for field-verification of any drawings that are provided by the government that indicate quantitative or dimensional data.

3. At WACC, there are be a total of 16 Sternberg model pole-mounted light fixtures that are to be converted in order to enable a mogul (E-39) based LED lamp to be used in the fixture. The contractor will place a new LED lamp in each of these fixtures after conversion. The new LED lamps will provide at least the same number of lumens or greater than the original configuration. The new LED lamps will also produce a bright white light in color. The contractor will examine and make any repairs or adjustments to all pole-mount anchorage connections.

4. Also at WACC, there are be a total of 15 Sternberg model wall mounted light fixtures that are to be converted in order to enable a mogul (E-39) based LED lamp to be used in the fixture. The contractor will place a new LED lamp in each of these fixtures after conversion. The new LED lamps will provide at least the same number of lumens or greater than the original configuration. The new LED lamps will also produce a bright white light in color.

5. The contractor will provide the government with four(4) each spare LED lamps for the WACC facility that can be used in the Sternberg model fixtures.

6. At ACC, there are a total of 17 Sternberg model pole-mounted light fixtures that are currently using 120V mogul-based compressed fluorescent lamps. The contractor will make conversions to these fixtures only if necessary in order to enable a mogul (E-39) based LED lamp to be used in the fixture. The contractor will place a new LED lamp in each of these fixtures afterward. The new LED lamps will provide at least the same number of lumens or greater than the original configuration. The new LED lamps will also produce a bright white light in color. One(1) light pole is bent beyond repair and the contractor will be responsible for replacing it with a new direct-replacement light pole.

The contractor will examine and make any repairs or adjustments to all pole-mount anchorage connections.

7. Also at ACC, there are a total of 29 cylindrical shaped, wall-mounted down-light fixtures on the exterior of the building that are to be replaced with new fixtures. The new cylindrical down-light fixtures will accept mogul-based LED lamps; will provide at least the same number of lumens or greater than the original configuration, and produce a bright white light in color.

8. Also at ACC, there are a total of 8 Hydrel model, exterior, wall pack fixtures that are to be replaced with new LED model fixtures that provide at least the same number of lumens or greater than the original configuration, and produce a bright white light in color.

9. The contractor will provide the government with four(8) each spare LED lamps for the ACC facility. Four(4) that can be used in the Sternberg model fixtures and four(4) that can be used in the new wall-mounted, cylindrical, down lights.

10. At both of the WACC and ACC facilities, the contractor will clean prep and apply to all existing Sternberg model poles, pole-mounted and wall-mounted fixtures an Industrial Urethane Alkyd (or comparable, suitable alternative) paint that is matches in color and pattern to existing.

11. At both of the WACC and ACC facilities, the contractor will thoroughly clean all existing Sternberg model fixture globes to original transparency, replace any missing or damaged globes with new. The contractor will also place new gasket material between each globe and fixture to enhance the water seal capability of the fixture.

12. At the WACC facility, there are several large trees in the parking lot and entrance areas where the lower limbs are drastically obscuring parking lot lighting and building entrance lighting areas. The intent is to trim the lower branches of these trees to maintain physical security and visitor safety, while retaining the ascetics and beauty of the property. The contractor will trim at least ten(10) of the worst of these trees, whereby no lower branch will droop lower than 10 feet above the ground surface. The contractor will properly dispose of all trimmed wood material upon completion.

13. All work must meet or exceed industry standards in methods, workmanship and materials used.

14. All electrical work will be performed by a licensed electrician.

15. All materials removed under this contract shall be properly disposed of by the contractor once the COR has determined that they are unfit for reuse by the Government.

16. All materials supplied or purchased for the work under this contract shall be from a domestic source.

17. All work performed under this contract shall comply with Davis-Bacon Act requirements.

18. The period of performance for this contract is 120 days after the contract is awarded.

19. The Contractor shall follow all of the Park’s policies, procedures and guidance with regard to performing work activities on federal lands.

20. Contractor will follow all environmental protection laws governed by the federal government and the state.

21. The contractor shall appropriately cordon off the work areas with caution tape, signage, and/or physical barriers to notify all of the safety dangers and prevent public access into the work areas. The contractor will place physical barriers where necessary to prevent the public in unsafe areas during non-work hours.

19. The contractor will provide copies of all manufacturers’ warranties for supplies or materials utilized. Contractor will provided a warranty for workmanship, that will be warranted free from defects in materials and workmanship for a period of one (1) year from the date of the Letter of Acceptance. Contractor shall be responsible for correction of any deficiencies or failures, which may result from normal usage at no cost to the government during the one-year warranty period.

4.0 SPECIFICATIONS

Contractor must meet or exceed all industry standards on materials and methods utilized under this contract.

5.0 PROJECT SITE INFORMATION

1. PROJECT LOCATION:

A. Wetlands Acadian Cultural Center (WACC), 314 St. Mary Street, Thibodaux, LA.

70301.

B. Acadian Cultural Center (ACC), 501 Fisher Road, Lafayette, LA. 70508

2. CONTRACTOR’S USE OF PERMISES:

a. The contractor will be provided an area that can be used to stage materials and equipment that is to be used for this contract. The contractor is responsible for the physical security of all materials and equipment staged for the duration of the contract.

b. Contractor work activities must take place between the hours of 07:00 and 16:00 Monday thru Friday.

c. No work activities will take place during Federal or JELA observed(Mardi Gras) Holidays.

d. No work activities will take place during any implementation of the JELA Hurricane Action Plan, which can be provided upon request.

e. Contractor will coordinate with the appointed contracting officer’s representative (COR) on the specifics of how the work site is to be accessed, parking, staging area(s), etc. to lessen the impact to the visiting public.

f. Contractor personnel may utilize the facility’s public restrooms, but must make sure that any negative impact on the normal level of cleanliness is rectified.

6.0 MEASUREMENT AND PAYMENT

Payment will be included for the bid item to which the work relates. Progress payments will be based on the percentages noted below for this scope of work as included in the bid items. Any optional work denoted within this document and exercised by the government in the contract award will be annotated separately from the progress payment percentages noted below and will be processed for payment after work is completed and accepted by the government.

1. Materials and Supplies - 40%

2. Lighting Repairs and Placement- 50%

3. Closeout Requirements - 10%

7.0 DEFINITION OF BID ITEMS

1. All bid items are measured as lump sum items, except where as noted in the Bid Schedule. Detailed cost brake down for each item shall be identified in the cost estimate package and shall be paid according to the percentages noted in Section 6.0 Measurement and Payment.

2. There are a total of ten (9) Bid Items for this contract. There are six (6) Base Bid Items and Three (3) Optional Bid Items. Each Base Bid Item is self-explanatory and each Optional Bid Item is described within the attached descriptions of work.

3. Price project bids according to the Bid Schedule contained within this document.

8.0 PROJECT MEETINGS AND REPORTS

1. Before start of work the COR will arrange an on-site meeting with the Contractor and provide the meeting agenda.

2. The contractor will provide a daily log of work activities to the COR during the period of performance of the contract.

9.0 SCHEDULED INSPECTIONS

1. The Contractor shall do an initial site walk through with the COR to discuss strategies for executing the project requirements before beginning work.

2. After the contractor finishes the lighting work at either location or completes work on any exercised Optional Bid Items, then the COR and the Contractor will do a walkthrough inspection of the finished work to determine if there are deficiencies that need to be corrected before acceptance.

3. After the contractor corrects all deficiencies noted on prior inspections, then the COR and the contractor will do a final inspection of work to determine acceptance.

4. A closeout inspection will be conducted by the Contractor and the COR. The purpose is to do a final walkthrough of the work area to ensure that all debris, equipment and materials have been properly removed or addressed and ensure that the condition of the facilities surrounding the work areas had not been negatively impacted. All remaining submittal documentation must be turned-in before or during the closeout inspection. Final Payment will not be made until all remaining documents are submitted and accepted after review.

10.0 SAFETY

1. The contractor will enforce an effective accident prevention program and provide a safe environment for all workers and the public.

2. Reportable Accidents: A project reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, fires, and property damage by accident in excess of $100. Notify Contracting Officer immediately in the event of a reportable accident. Within 7 days of a reportable accident, fill out and forward to Contracting Officer an Accident/Property Damage Report (Form CM-22). Form may be obtained from the Contracting Officer.

3. Provide adequate first aid facilities for the number of employees and the hazards associated with the types of ongoing construction work at the site.

4. Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

5. The contractor will develop a Job Hazard Analysis (JHA) for the work to be performed and conduct a safety meeting with all personnel and sub-contractors to discuss the JHA before work begins. The contractor will document the meeting and all attendees and provide a copy to the COR. Also as a minimum, the contractor will conduct weekly 15-minute "toolbox" safety meetings. These meetings shall be conducted by a foreman or supervisor and attended by all construction personnel at the worksite.

6. The “ACCIDENT PREVENTION PLAN” shall be written to comply with all OSHA requirements, must be site specific and be relevant to the work that is to be performed.

The plan must minimally contain the following:

1) Name of responsible supervisor to carry out the program.

2) Weekly and monthly safety meetings.

3) First aid procedures.

4) Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to provide for property protection and safety of the public, National Park Service personnel, and Contractor's employees. Identify the work included under each phase.

5) Training, both initial and continuing.

6) Planning for possible emergency situations, such as floods, fires, cave-ins, slides, explosions, power outages, and wind storms. Such planning shall take into consideration the nature of construction, site conditions, and degree of exposure of persons and property.

11.0 SUBMITTALS

1. Contractor shall forward submittals to the COR at least 14 days before the need for approval. Submit one reproducible original and two of each shop drawing, two copies of manufacturer’s catalog sheets (cut sheets), and two copies of all other submittals requested.

2. All submittals shall be transmitted using National Park Service form CM-16 dated 4/00.

A copy of the form is included as an attachment. (This form can be downloaded from the Workflows website at http://www.nps.gov/dscw/con_subreviewe.htm. No action will be taken on a submittal item unless accompanied by the transmittal form.

3. Number each submittal consecutively starting with 001 for the first then 002, 003, etc.

For re-submittals use the original submittal number, plus a letter suffix beginning with A.

For example, an item submitted three (3) times for approval with have the following numeration until approved: 001, 001.A, 001.B.

4. Electronic Copies: All schedules and reports submitted shall be posted on the NPS DSC SharePoint project website or sent via email, provided in the native electronic file format.

5. Accident Prevention Plan: After contract award and before work is to begin submit for review an Accident Prevention Plan, to include a Job Hazard Analysis (JHA). The COR will review the proposed Plan. If the plan requires any revisions or corrections, the Contractor shall resubmit the Plan within 10 days. No progress payments will be made until the plan is accepted.

6. Environmental Protection Plan: After contract award and before the work is to begin, submit for review, an Environmental Protection Plan. The COR will review the proposed plan. If the plan requires any revisions or corrections, the Contractor shall resubmit the Plan within 10 days. No progress payments will be made until the plan is accepted. Contractor shall have individual sections that address Air Quality Controls, Water Pollution Prevention, Noise Acoustic Management, and Construction Waste Management and Disposal. The plan shall also address placing new or removed materials on site in a way that they damage, destroy, or kill the vegetation.

7. Qualifications: Provide qualification information of any companies that are doing work for the contractor that relates to this contract (sub-contractors). The information shall include name of company, owners name, address, phone number, type of work performing, number of years company has been doing type of work, and the individual employee’s information that is doing the work. Also provide copies of certifications and license numbers of all certified work requirements (IE electrician).

8. Project Materials: Submit all pertinent specification information related to the materials and hardware utilized for the new boardwalk installation. Also submit all pertinent specification information related to all Optional Bid Items. All project materials and associated shop drawings indicating installation methods must be submitted for approval and approved by the Government prior to installation.

9. Alternative Methods and Materials: If alternative methods or materials to those indicated are proposed for any phase of work, provide a written description including evidence of successful use on other, comparable projects, and program of testing to demonstrate effectiveness for use on this Project.

10. Approved Equals: A request for approval constitutes a representation that the

Contractor has investigated the proposed item and determined that it is equal or superior in all respects to that specified. The Contractor shall submit all supporting documents of items for the specified and approved equal to demonstrate comparison of the product characteristics to what is specified. It is not the job of the COTR to prove equals meet the terms of this contract.

11. Contractor Quality Control Plan: Provide detail description of plan that uses qualitative and quantitative methods to monitor and record work performance and enforces standards.

12. Project Records Documents: Provide three (3) copies of Operation and Maintenance

(OM) Manuals for the materials used in this project via both CDs or DVDs and on paper with 3-ring binders. The binders will have a cover title and spline (side) title. Provide in each binder all materials and accessories used during the project including the maintenance requirements, warranties and manufactures information. Separate each material with a section tab for notebooks and folders for CD\ DVD with the following information provided:

1. Title information shall include:

a. Project name: 177176 & 177191 – REPLACE DEFICIENT PARKING

LOT LIGHTING – ACC AND WACC

b. Contract No: TBD

c. Park Name: Jean Lafitte National Historical Park and Preserve

2. Manufactures information to include name, address and phone number

3. Warranties and Guarantees will include:

a. Copy of the manufacturer product guarantees for each product used for the project.

b. Provide a copy of the Contractor workmanship warranties.

12.0 FINAL DOCUMENTS

1. After all deficiencies have been corrected by the contractor a Letter of Acceptance will be issued by the government.

2. Before the contractor processes the request for final payment for work under this contract and has no outstanding issues with the government concerning this contract, then the contractor will provide the government a Release of Claim.

END THIS SECTION

13.0 CONTRACT BID SCHEDULE

Jean Laffite National Historical Park and Preserve Wetlands Acadian Cultural Center & Acadian Cultural Center – Replace Deficient Lighting.

Submit bid for all items; failure to do so may render the bid non-responsive. Limit amounts to two decimal places (whole cents). On lump sum bid items, provide total price only. If no bid item exists for a portion of the work, include the costs in a related bid item. In case of error in summation, the total of the corrected bid amounts governs.

ITEM NO. QUANTITY & AMOUNT

SECTION ITEM UNIT OF MEASURE OF BID

QUANTITIES AND SIZES SHOULD BE FIELD VERIFIED

BID ITEM #1 – Cost of all materials for lighting work at WACC L.S. Lump Sum =$________________

BID ITEM #2 – Cost of all labor for lighting work at WACC L.S. Lump Sum =$________________

BID ITEM #3 – Total of close-out costs at WACC, including demobilizing equipment and personnel, disposal of old materials, processing remaining submittals, etc.

L.S. Lump Sum =$________________

BID ITEM #4 – Cost of all materials for lighting work at ACC L.S. Lump Sum =$________________

BID ITEM #5 – Cost of all labor for lighting work at ACC L.S. Lump Sum =$________________

BID ITEM #6 – Total of close-out costs at ACC, including demobilizing equipment and personnel, disposal of old materials, processing remaining submittals, etc.

L.S. Lump Sum =$________________

TOTAL OF ABOVE BID ITEMS Lump Sum = $_________________

OPTIONAL BID ITEM #1 – Rebuild nine(9) Zurn model water hydrants at WACC as denoted in attached description of work.

OPTIONAL BID ITEM #2 – Construct Boat Storage Building at Jones Point location of the Barataria Preserve denoted in attached description of work.

OPTIONAL BID ITEM #3 – Install two(2) showers within the Barataria Educational Center bathroom facilities as denoted in attached description of work.

GRAND TOTAL INCLUDING ALL OPTIONAL ITEMS LUMP SUM =

Award will be made to one Bidder in accordance with the Instructions to Bidders.

END