P15PS01139_Provisions_and_Clauses_rev_2.docx

PROVISIONS AND CLAUSES

P15PS01139

A - Solicitation/Contract Form

B - Supplies or Services/Prices

C - Description/Specifications

G - Contract Administration Data …

H - Special Contract Requirements

I - Contract Clauses

J - List of Documents, Exhibits and Other Attachments

K - Representations, Certifications, and Other Statements of Bidders

L - Instructions, Conditions, and Notices to Bidders

M - Evaluation Factors for Award

A - Solicitation/Contract Form

52.204-14 - Service Contract Reporting Requirements (Jan 2014)

52.211-10 - Commencement, Prosecution, and Completion of Work. (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 240 days. The time stated for completion shall include final cleanup of the premises. (End of clause)

52.211-13 - Time Extensions. (SEP 2000)

Time extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. The change order granting the time extension may provide that the contract completion date will be extended only for those specific elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order also may provide an equitable readjustment of liquidated damages under the new completion schedule. (End of clause)

52.222-23 - Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction. (May 1999)

52.222-27 - Affirmative Action Compliance Requirements for Construction. (Apr 2015)

(a) Definitions. As used in this clause--

“Covered area” means the geographical area described in the solicitation for this contract.

“Deputy Assistant Secretary” means the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, or a designee.

“Employer’s identification number” means the Federal Social Security number used on the employer’s quarterly Federal tax return, U.S. Treasury Department Form 941.

“Gender identity” has the meaning given by the Department of Labor’s Office of Federal Contract Compliance Programs, and is found at www.dol.gov/ofccp/LGBT/LGBT_FAQs.html .

“Minority” means --

(1) American Indian or Alaskan Native (all persons having origins in any of the original peoples of North America and maintaining identifiable tribal affiliations through membership and participation or community identification).

(2) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands);

(3) Black (all persons having origins in any of the black African racial groups not of Hispanic origin); and

(4) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race).

“Sexual orientation” has the meaning given by the Department of Labor’s Office of Federal Contract Compliance Programs, and is found at www.dol.gov/ofccp/LGBT/LGBT_FAQs.html .

(b) If the Contractor, or a subcontractor at any tier, subcontracts a portion of the work involving any construction trade, each such subcontract in excess of $10,000 shall include this clause and the Notice containing the goals for minority and female participation stated in the solicitation for this contract.

(c) If the Contractor is participating in a Hometown Plan (41 CFR 60-4) approved by the U.S. Department of Labor in a covered area, either individually or through an association, its affirmative action obligations on all work in the plan area (including goals) shall comply with the plan for those trades that have unions participating in the plan. Contractors must be able to demonstrate participation in, and compliance with, the provisions of the plan. Each Contractor or subcontractor participating in an approved plan is also required to comply with its obligations under the Equal Opportunity clause, and to make a good faith effort to achieve each goal under the plan in each trade in which it has employees. The overall good-faith performance by other Contractors or subcontractors toward a goal in an approved plan does not excuse any Contractor’s or subcontractor’s failure to make good-faith efforts to achieve the plan’s goals.

(d) The Contractor shall implement the affirmative action procedures in subparagraphs (g)(1) through (16) of this clause. The goals stated in the solicitation for this contract are expressed as percentages of the total hours of employment and training of minority and female utilization that the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for the geographical area where that work is actually performed. The Contractor is expected to make substantially uniform progress toward its goals in each craft.

(e) Neither the terms and conditions of any collective bargaining agreement, nor the failure by a union with which the Contractor has a collective bargaining agreement, to refer minorities or women shall excuse the Contractor’s obligations under this clause, Executive Order 11246, as amended, or the regulations thereunder.

(f) In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S. Department of Labor.

(g) The Contractor shall take affirmative action to ensure equal employment opportunity. The evaluation of the Contractor’s compliance with this clause shall be based upon its effort to achieve maximum results from its actions. The Contractor shall document these efforts fully and implement affirmative action steps at least as extensive as the following:

(1) Ensure a working environment free of harassment, intimidation, and coercion at all sites and in all facilities where the Contractor’s employees are assigned to work. The Contractor, if possible, will assign two or more women to each construction project. The Contractor shall ensure that foremen, superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to maintain such a working environment, with specific attention to minority or female individuals working at these sites or facilities.

(2) Establish and maintain a current list of sources for minority and female recruitment. Provide written notification to minority and female recruitment sources and community organizations when the Contractor or its unions have employment opportunities available, and maintain a record of the organizations’ responses.

(3) Establish and maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-street applicant, referrals of minorities or females from unions, recruitment sources, or community organizations, and the action taken with respect to each individual. If an individual was sent to the union hiring hall for referral and not referred back to the Contractor by the union or, if referred back, not employed by the Contractor, this shall be documented in the file, along with whatever additional actions the Contractor may have taken.

(4) Immediately notify the Deputy Assistant Secretary when the union or unions with which the Contractor has a collective bargaining agreement has not referred back to the Contractor a minority or woman sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor’s efforts to meet its obligations.

(5) Develop on-the-job training opportunities and/or participate in training programs for the area that expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the Contractor’s employment needs, especially those programs funded or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under subparagraph (g)(2) of this clause.

(6) Disseminate the Contractor’s equal employment policy by --

(i) Providing notice of the policy to unions and to training, recruitment, and outreach programs, and requesting their cooperation in assisting the Contractor in meeting its contract obligations;

(ii) Including the policy in any policy manual and in collective bargaining agreements;

(iii) Publicizing the policy in the company newspaper, annual report, etc.;

(iv) Reviewing the policy with all management personnel and with all minority and female employees at least once a year; and

(v) Posting the policy on bulletin boards accessible to employees at each location where construction work is performed.

(7) Review, at least annually, the Contractor’s equal employment policy and affirmative action obligations with all employees having responsibility for hiring, assignment, layoff, termination, or other employment decisions. Conduct review of this policy with all on-site supervisory personnel before initiating construction work at a job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter.

(8) Disseminate the Contractor’s equal employment policy externally by including it in any advertising in the news media, specifically including minority and female news media. Provide written notification to, and discuss this policy with, other Contractors and subcontractors with which the Contractor does or anticipates doing business.

(9) Direct recruitment efforts, both oral and written, to minority, female, and community organizations, to schools with minority and female students, and to minority and female recruitment and training organizations serving the Contractor’s recruitment area and employment needs. Not later than 1 month before the date for acceptance of applications for apprenticeship or training by any recruitment source, send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process.

(10) Encourage present minority and female employees to recruit minority persons and women. Where reasonable, provide after-school, summer, and vacation employment to minority and female youth both on the site and in other areas of the Contractor’s workforce.

(11) Validate all tests and other selection requirements where required under 41 CFR 60-3.

(12) Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel for promotional opportunities. Encourage these employees to seek or to prepare for, through appropriate training, etc., opportunities for promotion.

(13) Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not have a discriminatory effect by continually monitoring all personnel and employment-related activities to ensure that the Contractor’s obligations under this contract are being carried out.

(14) Ensure that all facilities and company activities are non-segregated except that separate or single-user rest rooms and necessary changing or sleeping areas shall be provided to assure privacy between the sexes.

(15) Maintain a record of solicitations for subcontracts for minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations.

(16) Conduct a review, at least annually, of all supervisors’ adherence to and performance under the Contractor’s equal employment policy and affirmative action obligations.

(h) The Contractor is encouraged to participate in voluntary associations that may assist in fulfilling one or more of the affirmative action obligations contained in subparagraphs (g)(1) through (16) of this clause. The efforts of a contractor association, joint contractor-union, contractor-community, or similar group of which the contractor is a member and participant may be asserted as fulfilling one or more of its obligations under subparagraphs (g)(1) through (16) of this clause, provided the Contractor --

(1) Actively participates in the group;

(2) Makes every effort to ensure that the group has a positive impact on the employment of minorities and women in the industry;

(3) Ensures that concrete benefits of the program are reflected in the Contractor’s minority and female workforce participation;

(4) Makes a good-faith effort to meet its individual goals and timetables; and

(5) Can provide access to documentation that demonstrates the effectiveness of actions taken on behalf of the Contractor. The obligation to comply is the Contractor’s, and failure of such a group to fulfill an obligation shall not be a defense for the Contractor’s noncompliance.

(i) A single goal for minorities and a separate single goal for women shall be established. The Contractor is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and nonminority. Consequently, the Contractor may be in violation of Executive Order 11246, as amended, if a particular group is employed in a substantially disparate manner.

(j) The Contractor shall not use goals or affirmative action standards to discriminate against any person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

(k) The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts under Executive Order 11246, as amended.

(l) The Contractor shall carry out such sanctions and penalties for violation of this clause and of the Equal Opportunity clause, including suspension, termination, and cancellation of existing subcontracts, as may be imposed or ordered under Executive Order 11246, as amended, and its implementing regulations, by the OFCCP. Any failure to carry out these sanctions and penalties as ordered shall be a violation of this clause and Executive Order 11246, as amended.

(m) The Contractor in fulfilling its obligations under this clause shall implement affirmative action procedures at least as extensive as those prescribed in paragraph (g) of this clause, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of Executive Order 11246, as amended, the implementing regulations, or this clause, the Deputy Assistant Secretary shall take action as prescribed in 41 CFR 60-4.8.

(n) The Contractor shall designate a responsible official to --

(1) Monitor all employment-related activity to ensure that the Contractor’s equal employment policy is being carried out;

(2) Submit reports as may be required by the Government; and

(3) Keep records that shall at least include for each employee the name, address, telephone number, construction trade, union affiliation (if any), employee identification number, social security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, separate records are not required to be maintained.

(o) Nothing contained herein shall be construed as a limitation upon the application of other laws that establish different standards of compliance or upon the requirements for the hiring of local or other area residents (e.g., those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program). (End of Clause)

52.225-9 - Buy American–Construction Materials (May 2014)

(a) Definitions. As used in this clause-- “Commercially available off-the-shelf (COTS) item”—

(1) Means any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Component” means an article, material, or supply incorporated directly into a construction material.

“Construction material” means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site. Materials purchased directly by the Government are supplies, not construction material.

“Cost of components” means--

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the construction material.

“Domestic construction material” means—

(1) An unmanufactured construction material mined or produced in the United States;

(2) A construction material manufactured in the United States, if—

(i) The cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind for which non-availability determinations have been made are treated as domestic; or

(ii) The construction material is a COTS item.

“Foreign construction material” means a construction material other than a domestic construction material.

“United States” means the 50 States, the District of Columbia, and outlying areas.

(b) Domestic preference.

(1) This clause implements the 41 U.S.C. chapter 83, Buy American, by providing a preference for domestic construction material. In accordance with 41 U.S.C. 1907, the component test of the Buy American statute is waived for construction material that is a COTS item. (See FAR 12.505(a)(2)). The Contractor shall use only domestic construction material in performing this contract, except as provided in paragraphs (b)(2) and (b)(3) of this clause.

(2) This requirement does not apply to information technology that is a commercial item or to the construction materials or components listed by the Government as follows: ______ [Contracting Officer to list applicable excepted materials or indicate “none”]

(3) The Contracting Officer may add other foreign construction material to the list in paragraph (b)(2) of this clause if the Government determines that

(i) The cost of domestic construction material would be unreasonable. The cost of a particular domestic construction material subject to the requirements of the Buy American statute is unreasonable when the cost of such material exceeds the cost of foreign material by more than 6 percent;

(ii) The application of the restriction of the Buy American statute to a particular construction material would be impracticable or inconsistent with the public interest; or

(iii) The construction material is not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality.

(c) Request for determination of inapplicability of the Buy American statute.

(1)

(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including--

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

(2) If the Government determines after contract award that an exception to the Buy American statute applies and the Contracting Officer and the Contractor negotiate adequate consideration, the Contracting Officer will modify the contract to allow use of the foreign construction material. However, when the basis for the exception is the unreasonable price of a domestic construction material, adequate consideration is not less than the differential established in paragraph (b)(3)(i) of this clause.

(3) Unless the Government determines that an exception to the Buy American statute applies, use of foreign construction material is noncompliant with the Buy American statute.

(d) Data. To permit evaluation of requests under paragraph (c) of this clause based on unreasonable cost, the Contractor shall include the following information and any applicable supporting data based on the survey of suppliers:

Foreign and Domestic Construction Materials Price Comparison

Item 1

Foreign construction material

Domestic construction material

Item 2

Foreign construction material

Domestic construction material

[List name, address, telephone number, and contact for suppliers surveyed. Attach copy of response; if oral, attach summary.] [Include other applicable supporting information.] [*Include all delivery costs to the construction site and any applicable duty (whether or not a duty-free entry certificate is issued).] (End of Clause) 52.225-10 -Notice of Buy American Requirement--Construction Materials (May 2014)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American--Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations. (End of provision)

52.227-4 - Patent Indemnity--Construction Contracts. (DEC 2007)

52.232-5 - Payments Under Fixed-Price Construction Contracts. (MAY 2014)

52.236-2 - Differing Site Conditions. (APR 1984)

52.236-3 - Site Investigation and Conditions Affecting the Work. (APR 1984)

52.236-4 - Physical Data. (APR 1984)

Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. (a) The indications of physical conditions on the drawings and in the specifications are the result of site investigations by [].

(b) Weather conditions [].

(c) Transportation facilities [].

(d) []. (End of clause)

52.236-5 - Material and Workmanship. (APR 1984)

52.236-6 - Superintendence by the Contractor. (APR 1984)

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. (End of clause)

52.236-7 Permits and Responsibilities. (NOV 1991)

52.236-9 - Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements. (APR 1984)

52.236-10 - Operations and Storage Areas. (APR 1984)

52.236-11 - Use and Possession Prior to Completion. (APR 1984)

52.236-12 - Cleaning Up. (APR 1984)

52.236-13 - Accident Prevention. (NOV 1991) - Alternate I (NOV 1991)

52.236-14 - Availability and Use of Utility Services. (APR 1984)

52.236-15 - Schedules for Construction Contracts. (APR 1984)

52.236-17 - Layout of Work. (APR 1984)

52.236-21 - Specifications and Drawings for Construction. (FEB 1997)

52.242-14 - Suspension of Work. (APR 1984)

52.246-12 - Inspection of Construction. (APR 1996)

52.246-21 - Warranty of Construction. (MAR 1994)

52.248-3 - Value Engineering - Construction. (OCT 2010) - Alternate I (APR 1984)

52.249-10 - Default (Fixed-Price Construction). (APR 1984)

B - Supplies or Services/Prices

Bid Schedule

Design & Construct New Braking Pads – GRCA RFP#P15PS01139

*** Individual line item total costs must include any / all pricing elements, and must be the complete designed and installed cost for the particular braking pad ***

C - Description/Specifications

Statement / Scope of Work

Replace South Entrance Station and Repair / Replace Hermit Road Bus Braking Pads

Grand Canyon National Park May 2015

A. GENERAL

This project consists of designing and constructing the replacements for failed concrete bus braking pads at various locations along Hermit Road, and designing and replacing concrete braking pads at the South Entrance Station at the South Rim of Grand Canyon National Park.

Work for this project shall include designing and constructing the reinforced concrete braking pads to accommodate the weight and braking forces anticipated for the volume and variety of traffic that will utilize these areas. Vehicles range from motorcycles and standard POVs to very large vehicles including tour buses, shuttle buses, garbage trucks and semi-tractor trailer trucks with heavy freight. The design shall follow the approximate dimensions, layout, size, color and function shown on the schematic design drawings and photos of existing (attached). Design shall include structural engineering for concrete depth, mix and reinforcement.

B. SCOPE OF WORK

GENERAL REQUIREMENTS

1. The contractor shall provide all labor, materials, supplies, tools and miscellany to perform the work of this task order.

2. Demolition shall include all work necessary for removal of the existing failed concrete pads and existing roadway as necessary for construction of the new concrete braking pads / surfacing. No other demolition work for this project is anticipated.

3. Disposal of all work generated rubbish off NPS lands. Job site shall be left in a tidy condition at the end of each work day. Disposal of materials shall incorporate best reusable practices of recyclable materials, and shall, to the extent possible, satisfy the appropriate LEED credits for recycling and reducing construction waste.

4. Contractor shall dispose of waste materials / debris in a registered landfill outside of Grand Canyon National Park in accordance with all applicable laws. Provide the COR all documentation related to the transportation and disposal of the waste / debris.

5. The contractor shall obtain all necessary permits for construction requirements. All required permits shall be obtained prior to beginning of on-site work.

6. Construction shall be coordinated to the best of the contractor’s ability to be accomplished during off-peak visitation periods for the Park. Additionally, the contractor will be responsible to provide temporary alternative shuttle stop locations when a particular existing shuttle bus stop is affected by construction.

7. Provide COR with a copy of the construction drawings for each concrete replacement site, including plans to show limits of work, staging, and layout and grading; traffic and pedestrian control plans; details showing sections with recommended reinforcement; and all accompanying specifications. Construction details shall be stamped by Professional Engineers in the state of AZ.

8. All lodging shall be the responsibility of the contractor. No lodging or camping is available within Grand Canyon National Park.

9. Contractor shall furnish a final set of ‘as built’ drawings showing any deviations from the design drawings.

SPECIFIC REQUIREMENTS

1. Design and construct new braking pads to match the existing in color (black or dark gray) and texture at various locations along Hermit Road including:

a. Hermit Road Interchange

b. Trail View Overlook Shuttle Stop

c. Maricopa Point Shuttle Stop

d. Powell Point Shuttle Stop

e. Hopi Point Shuttle Stop

f. Mohave Point Shuttle Stop

g. The Abyss Shuttle Stop

h. Monument Creek Vista

i. Pima Point Shuttle Stop

j. Hermits Rest Shuttle Stop

2. Design and construct new braking pads at the South Entrance Station to match the existing layout, but with un-colored, rough broom finished (or equivalent) concrete including:

a. Lane 2

b. Lane 3

c. Lane 4

3. Design of the new braking pads and associated site improvements shall at a minimum include / meet the following:

a. Geotechnical engineering investigations to determine specific soil bearing capacities necessary to construct braking pads capable of supporting bus vehicle traffic along Hermit Road, and heavy volumes from a variety of vehicles at the South Entrance Station. Special provisions will be considered for Lane 4, which receives 150 tour buses+ per day, and other oversized vehicles. Include all appropriate loading requirements specific to all applicable local, state, and federal building codes

b. All field surveys shall be performed by the contractor as part of the design and preparation of the design drawings. Surveys shall be used to confirm/modify grades as needed to ensure positive drainage and ADA accessibility requirements, and for field layout during construction. Surveyor shall utilize Blue Stake as well as local Park utility staff for obtaining information on existing utilities in the area of construction

c. All structural calculations for all load bearing elements of the new reinforced concrete braking pads, as designed, including all appropriate loading requirements specific to all applicable design codes as well as all local, state, and federal codes

d. Design of new reinforced concrete braking pads shall require, at a minimum, a design team capable of performing all structural and geotechnical calculations. The design team must, at a minimum, include a licensed Professional Engineer for each discipline being designed

e. The design may include local drainage improvements (within limits of concrete paving) required as necessary as part of the new braking pads along Hermit Road and at the South Entrance Station.

f. At select locations along Hermit Road, there is approximately 1” grade difference between existing concrete to be replaced and adjacent asphalt. This condition was noted at Mohave Point and at Monument Creek Vista shuttle stops. Design to address differences in elevation at the edges where these two pavements meet, so that the difference in elevations is imperceptible.

g. The design shall include a traffic control plan for each location where work will take place. The traffic control plan shall meet all MUTCD standards for signage and Arizona Department of Transportation standards for traffic control design. Assume all areas have the potential for nighttime traffic; traffic control plan needs to respond to daytime and nighttime conditions. As facilitated through the COR, the contractor is responsible for reviewing the traffic control plan with the Park’s Shuttle Bus Operator (Paul Revere Transportation), and park staff, including, but not limited to the Park’s Concessions Division for tour bus uses, Visitor /Resource Protection Division, and with the Park’s Fee Management Office.

h. Final design details shall include Professional Engineer’s stamp from Engineers licensed within the state of Arizona, specific to the disciplines being designed. Stamps shall be included on the final set of prints submitted to the Park for approval

i. Existing construction documents from the original implementation may be utilized for base plans (only pdfs will be available); contractor to confirm actual dimensions and revise existing drawing layout accordingly. New details for concrete braking pad profile, sections, reinforcement, and specifications for design mix shall be provided by the contractor.

j. Final design documentation development shall allow for milestone review of entire design and documentation at the 80% and draft 100% points of development of the design. Interim reviews or non-formal / un-scheduled reviews are not required, but are welcomed. Design for the entire project does not need to be complete prior to construction start; however, construction can only begin for specific areas for which design has been completed and approved by the NPS.

k. The replacement bus braking pads along Hermit Road shall match the original color (black or dark gray) and texture of the existing bus braking pads to remain

l. The replacement braking pads at the South Entrance Station shall be similar in layout to the existing, however the concrete should be un-colored and un-grooved; a texture such as heavy broom finish or equivalent is preferred.

4. Design shall be in accordance with / meet the following:

a. American Association of State Highway and Transportation Officials (AASHTO) Standards

b. Asphalt Institute (AI) Standards

c. American Public Works Association (APWA) Standards

d. American Society of Civil Engineers (ASCE) Standards

e. American Society of Landscape Architects (ASLA) Standards

f. Architectural Barriers Act Accessibility (ABAAS) Standards

g. Department of Transportation (DOT) Standards

h. Federal Lands Highway - Project Development, Design, and Construction Manual

i. Manual on Uniform Traffic Control Devices (MUTCD)

j. National Asphalt Pavement Association (NAPA) Standards

k. Portland Cement Association (PCA) Standards

l. Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects

m. The replacement bus braking pads along Hermit Road (West Rim Drive) shall match the existing color and texture of the existing bus braking pads to remain.

n. The replacement braking pads at the South Entrance Station shall be similar in design and pattern to the existing, however the concrete should be un-colored.

5. Construction of the new reinforced concrete braking pads shall at a minimum include the following:

a. Incorporate all final design elements, as shown on the final, approved set of plans developed under the design phase of this project

b. Provide for temporary pavements and shoulders that may be required to accommodate construction staging, temporary shuttle stops, and phasing of the installation of new concrete braking pads

c. Meet all local, state, and federal laws, codes, and policies required

d. Obtain any required permitting for storm water and erosion control with AZDEQ, and implementation of any mitigation required. Assistance in completing NOI forms when required shall be provided by NPS

e. Include construction quality staking and surveying prior to construction

f. Provide all staffing, signage and traffic control devices and implement traffic control plan at each location of work while construction is taking place and during cure times when traffic is not allowed. Protect new concrete from weather, vandals, and wildlife.

g. Provide site preparation of any landscape areas disturbed by construction activities for re-vegetation by NPS staff. At a minimum, site preparation would include removal of non-native materials (concrete waste, road base, etc.), scarification to a depth of 6”, and raking as needed to blend disturbed grade back to existing grade

h. Shall include concrete / asphalt pavement repair, line striping and symbol painting where necessary to provide a suitable transition between the existing pavement and new braking pads; utilize government provided stencil for painting of any arrows required, in order to match symbol for future painting

i. Shall include steel angles at junction between asphalt and concrete, as required at the Hermit Road Interchange.

j. Option F: Provide striping/pavement marking at each shuttle bus braking pad along Hermit Road. Utilizing highly reflective white pavement marking paint, provide a 4” fog line on the asphalt, between the travel lane and the concrete braking pad. Actual locations will be determined in the field. For bidding purposes, assume approximately 90’ per bus braking pad, or approximately 1,200 total feet. In addition, utilizing stencils provided by NPS, paint the words “BUS STOP ONLY” on each of 13 concrete braking pads. Letters are approximately 5’h x 2’ wide.

6. Construction Scheduling / Restrictions

a. Hermit Road

i. There are sensitive Threatened / Endangered (T/E) species that are known to be breeding within the canyon, near Hermit Road. The types of heavy equipment that would be required for construction would be subject to seasonal restrictions, where breeding locations are within proximity to the project areas.

ii. Only one of the ten locations along Hermit Road may proceed without time restrictions: Trail View Overlook Shuttle Stop can occur year-round (no seasonal restrictions apply).

iii. 8 locations are all too close to T/E species for work to take place between March 1 and August 31 based on current section 7 compliance. Therefore, work at the following locations is restricted and can only occur between September 1 and February 28: Maricopa Point, Powell Point Shuttle Stop, Hopi Point Shuttle Stop, Mohave Point Shuttle Stop, Abyss Shuttle Stop, Monument Creek Vista Shuttle Stop, Pima Point Shuttle Stop, Hermits Rest Shuttle Stop

iv. Work at the Hermit Road Interchange will be restricted to between Dec. 1 and February 28, when no shuttle bus service is provided in this area. One traffic lane will need to be open at all times.

b. South Entrance Station

i. Restrictions will be during peak visitation periods. No work involving lane closures will be allowed during the following dates:

1. March 28-April 12

2. May 16-May 31

3. June 20-July 12

4. Sept. 2-13

5. Nov 21-Dec 1

6. Dec 16-Jan 1

ii. Only one lane at a time can be closed during the non-restricted dates.

C. PERFORMANCE

1. Place of performance: All work described shall take place on the South Rim of Grand Canyon National Park along Hermit Road and the South Entrance Station. Staging areas will be selected during the design phase and confirmed in the field during construction.

2. Period of performance: All work described shall be completed within 240 calendar days from the issuance of notice to proceed.

D. MITIGATION REQUIREMENTS

This project has been approved to proceed and has cleared compliance through the National Environmental Policy Act (NEPA), provided the following mitigations are followed:

· Ensure frequent communication with all stakeholders (e.g. park staff, CUA holders, shuttle bus operators, tour drivers for Xanterra)

· Other than December 1 – February 28, attempts will be made to avoid full closure of each bus stop while work is occurring. This will be decided on a case-by-case basis after discussions are had with stakeholders and the contractor

· Contact Concessions Division prior to project commencement to discuss schedules and work plan, and early enough to allow stakeholders to plan and adjust accordingly

Cultural Resources

· Although there is no surface evidence of archeological resources, clearance to proceed is recommended with the condition that if concealed archeological resources are encountered during project activities, all necessary steps will be taken to protect them and the Park Cultural Resources Manager will be notified immediately

· The Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes and Director's Order 28, Cultural Resources Management, will be followed for this project. Project lead will contact the Cultural Resources Program Manager for assistance in following these guidelines

· Areas selected for staging equipment and materials are expected to be located in existing disturbed areas where there is no potential for archeological resource disturbance. Contact the park's Cultural Resource Program Manager before creating/utilizing any staging areas not previously addressed or reviewed for this project Wildlife

· Work on Hermit Road, with the exception of Trail View, may only occur September 1 - February 28, the non-breeding season for Mexican spotted owls.

· Trash receptacles and all dumpsters must be tightly covered to avoid wildlife access

· Construction workers and supervisors will be instructed to avoid interaction with condors and to immediately contact the appropriate park or Peregrine Fund personnel if and when condor(s) occur at a construction site

· Grand Canyon's Parkwide Spill Response Plan will be utilized by park employees and contractors to prevent potential poisoning of condors and other wildlife as well as soil and water contamination. Project Leaders are responsible for signing and implementing this plan. It is located on the park’s SharePoint site on the Planning and Compliance page (http://share.inside.nps.gov/sites/IMR/grca/opac/default.aspx). Scroll down the left menu to Compliance Documents and Other Information/Shared Documents/Decision Documents - Plans Archive/GRCA Parkwide Spill Response Plan (June 2012) Vegetation

· Any fill materials required for the project must be obtained from a park-approved source in adherence to Standard Operating Procedure 8213-007 "Invasive Plant Free Forage and Construction Materials." Intact native topsoil from the project area will be retained whenever feasible

· Disturbed areas will be mulched, or gravel applied, as appropriate, to limit invasion and spread of invasive, nonnative plants to a depth of three to six inches, depending on level of disturbance, as prescribed by Vegetation Program staff

· The project lead will contact the park's Vegetation Program Manager a minimum of 4 weeks prior to project in order for staff to have time to complete site surveys. For more complex projects, these surveys will be completed during compliance preparation so that survey data can be utilized to develop alternatives

· Pruning necessary for the project, and for any future periodic maintenance in the area, will adhere to the park's pruning guidelines with the goal of retaining health and integrity of trees and shrubs treated. Damage to trees or roots in or adjacent to project areas during construction will be avoided as much as possible, if avoidance is not possible, root pruning guidelines will be followed. The pruning guidelines are available from Vegetation Program Management staff

· All re-vegetation efforts will be directed by Vegetation Management Program staff.

· Equipment and supplies should be staged and stored in already disturbed areas on site and should not create any new impacts to vegetation resources

· All construction equipment that will leave paved or dirt roads will be pressure-washed prior to entering the park and will be clean of any soil, plant matter, or other materials. Vegetation Management Program staff or the project manager will inspect the vehicles prior to entry into the park Failure to follow these requirements could result in work stoppage.

E. ATTACHMENTS

The following are attached as pdf documents.

1. Hermit Road Concrete Replacement Drawings

2. South Entrance Station Drawings

a. South Entrance Station Concrete Braking Pads, dated 2/2015

b. PROJECT 12(1), REHABILITATION, ENTRANCE STATION AND SIGN AND PARKING AREAS - SOUTH ENTRANCE ROAD – As Constructed Drawings dated 9/1990

c. Rehab Visitor Station, South Entrance – Construction Drawings dated 2007

d. As-built drawings for electrical work dated 2/16/09

e. South Entrance Station Conc. Walk Improvements, Dated 5/4/2015

3. Photo Sets of Typical Issues at Both Locations for Informational Purposes: Photo Set 1 – Hermit Road; Photo Set 2 – South Entrance Station; Photo Set 3 – Conc. Walk Improvements

E. DESCRIPTION OF CONTRACT LINE ITEMS

Contract Line Item No. 1 – Hermit Road Interchange: Lump Sum

This item consists of all design, traffic control and construction per above descriptions and as illustrated and described on Sheet 1 of the Hermit Road Concrete Replacement Drawings. It includes removal and replacement of items A-E and G-J. It includes all general conditions, overhead and profit, bonding, taxes and any other mark-ups.

Contract Line Item No. 2 – Hermit Interchange (Option A): Lump Sum

This item consists of all design, traffic control and construction per above descriptions and as illustrated and described on Sheet 1 of the Hermit Road Concrete Replacement Drawings. It includes removal and replacement of item F. only, labeled (Option A). It includes all general conditions, overhead and profit, bonding, taxes and any other mark-ups.

Contract Line Item No. 3 - Trail View Shuttle Stop (Option B): Lump Sum

This item consists of all design, traffic control and construction per above descriptions and as illustrated and described on Sheet 2 of the Hermit Road Concrete Replacement Drawings. It includes removal and replacement of items A-B. It includes all general conditions, overhead and profit, bonding, taxes and any other mark-ups.

Contract Line Item No. 4 - Maricopa Point Shuttle Stop: Lump Sum

This item consists of all design, traffic control and construction per above descriptions and as illustrated and…