S1_Notice_to_Quoter_v1.pdf

NOTICE TO QUOTER

13 February 2015

A. SET-ASIDE: Total Small Business

• NAICS: 424720, PETROLEUM AND PETROLEUM PRODUCTS MERCHANT WHOLESALERS (EXCEPT

BULK STATIONS AND TERMINALS), 500 Employees

B. SOLICITATION NO.: P15PS00493

C. SITE VISIT: Not applicable

D. DUE DATE AND TIME: 23 February 2015, Friday, 2:00 am Mountain Time

E. BE SURE TO READ IN ITS ENTIRETY AND RETURN QUOTE BY THE DUE DATE AND TIME VIA EMAIL

TO:

Jacqueline E. Carter, 303-969-2866, jacqueline_carter@nps.gov

F. TITLE: Fuel (Diesel and Unleaded) for Zion National Park, 84737

SCOPE: The contractor is required to provide all personnel and supplies in order to properly carry out the required services (safely) and in accordance with this requirement and standard commercial practices. The contractor is required to obtain and maintain all licenses, permits and pay all fees in accordance with federal, state and local laws.

1) Delivery: FOB – Destination, 24 hour notice, multiple delivery orders will be required under the awarded contract, delivery time is between 0700 and 1600, No Holidays

2) Locations: Two (2) Fuel Tanks (Map to be provided upon request) o Unleaded 1/6000 Below Ground Zion Maintenance Area o Diesel 1/4000 Below Ground Zion Maintenance Area

3) Award Amount (Ceiling): Not to Exceed (NTE) Funded Amount/Ceiling without a formal written modification by a NPS Contracting Officer.

4) Invoice: No more than monthly, via Internet Payment Platform (Payment made within 30 Days)

5) Period of Performance: 3/1/2015 – 9/30/2015 o Option: 10/01/2015 – 02/29/2016 (Subject to the Availability of Funds/52.217-8, Option to Extend Services – Fill-in 5 day notice)

6) Contract Type is Fixed Price, Economic Price Adjustment (Bulk Funded Not-to-Exceed total Funded Amount)

Line Item

Type Description NSN Unit of Issue

Estimated Total Quantity - Not to Exceed Quantity

Unit Price*

10 Unleaded Regular AKI 87 MUR 9130-00-148-

GL 9,000 $_______

20 Diesel Grade 2-D-S 15, DS2 9140-01-524-

GL 4,000 $_______

* Note: Based on your company’s knowledge of the market, and the projected changes to fuel cost for the year/period of performance -- estimate a fully burdened unit price (fuel cost, plus any additional cost) that is recommended to be used to estimate the amount of funds that should be allocated to the awarded contract in order to pay for the total estimated quantity for the contract period of performance. The ACTUAL price charged to the Government will be as agreed (proposed price index, plus additional fixed price).

The Federal Acquisition Regulation Clause 52.216-2, Economic Price Adjustment—Standard Supplies applies to this requirement.

Other pricing index examples are as follows: http://www.energy.dla.mil/customers/standard_prices/Pages/MAP2.aspx, http://www.eia.gov/analysis/, or http://tools.automotive.com/gas-prices/32/utah/washington/.

1) Actual Unit Per Gallon Prices:* Not to Exceed Proposed Daily Rate Index, such as OPEC*, plus negotiated fixed price for transportation, profit, G&A and Overhead will be assessed as follows:

mailto:jacqueline_carter@nps.gov http://www.energy.dla.mil/customers/standard_prices/Pages/MAP2.aspx http://www.eia.gov/analysis/ http://tools.automotive.com/gas-prices/32/utah/washington/ o Proposed Public Index: _________________________________________[Add link] o Additional Charges per order/trip/ or gallon (specify):

Examples $00.10 /per gallon ; Description of Charge: For Transportation OR 2% /per gallon ; Description of Charge: For Transportation $____________%/per ___________; Description of Charge: _________________________ $____________%/ per ___________; Description of Charge: _________________________ $____________%/ per ___________; Description of Charge: _________________________ Total (Actual Unit Price) = Index price per __________, plus $_________ or ______% per ___________

2) Large Quantity Discount of ______% for orders exceeding ___________ gallons.

G. 52.212-1, ADDENDUM - INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS

1) Submit quote on company letter head with the following information:

a. Company Information

i. Point of Contact (name, phone, email address)

ii. DUNS

iii. Prompt Payment Discount: _____% _____ Days (< than standard 30 days)

b. Estimated Unit Price*

c. Price Index URL/location

d. Additional Changes (Amounts, Unit, and Description)

e. Total (Actual Unit Price), Index Unit, Additional Charges and Unit

f. Large Quantity Discount Criteria

2) Provide any additional ordering information, and any assumptions made while generating this quote.

3) Provide a copy of the MSDS of proposed products. (See paragraph K, and related clauses for the Government’s policy on sustainable and environmentally friendly products.)

4) Return quote by not later than the date and time specified in paragraph D, DUE DATE AND TIME.

5) Prior to award, the contractor must complete and have an active registration on SAM (sam.gov). Failure to complete within a reasonable time (as determined by the Contracting Officer) will render your firm ineligible for award.

H. 52.212-2 -- EVALUATION -- COMMERCIAL ITEMS.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

PRICE (Unit Price/Rates must be fair and reasonable)

TECHNICAL (Must meet the needs of the Government as described)

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

I. Place of Manufacture – Country (52.225-1, Buy American, applicable to all products)

J. Note that the payment terms are via EFT and within 30 days from receipt of a proper invoice submitted via the Internet Payment Platform (ipp.gov).

K. Unless otherwise exempt (including construction) NPS require that the products are—

(1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated);

(2) Water-efficient;

(3) Biobased;

(4) Environmentally preferable (e.g., EPEAT®-registered, or non-toxic or less toxic alternatives);

(5) Non-ozone depleting; or

(6) Made with recovered materials.

L. The total award amount of this contract SHALL not exceed the funding amount unless otherwise modified. The FAR Clause 52.213-3, Notice to Supplier applies.

M. Other Terms and Conditions apply (i.e. 52.212-4, 52.212-4, 52.213-3, 52.216-2, 52.217-8 etc.)

O. Ordering Instruction –

• The contractor shall only accept an order from an authorized National Park Service caller. An authorized caller are those designed in writing by the procuring or administrative Contracting Officer)

• The contractor shall not accept an order that would exceed the funding available on the contract.

• The contractor will charge the Government in accordance with the amount agreed in the contract and not in excess of the price given to its most favored customer.

• The contractor will not accept orders after the contract end date.

• Order will be made by phone or email and include the following information:

o Contract Number: P15PX________ o Order Number: Order Number will be consecutive starting with 1, then 2, 3 etc.

o Contract Line Item Number: (Either 10 or 20) o Type of Fuel: (Unleaded or Diesel) o Total Estimated Amount Required and The Unit Price Estimated** o Funds Remaining o National Park Service person (other than the authorized caller) to accept the delivery and sign the delivery ticket.

**The contractor must verify, accept or dispute the unit price before accepting the order.

H. 52.212-2 -- Evaluation -- Commercial Items.