P03 JA_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

(BRAND NAME)

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office 17 VHA Regional Procurement Office- West 124 E. HWY Suite 100 Duncanville, TX 75137.

2237: 549-22-1-1208-0045

2. Nature and/or Description of the Action Being Processed: Tyler Outpatient Center (OPC) police department is currently in need of an upgraded radio communication system.

The system needs to be able to connect Tyler VA police to the Dallas VA police department.

The communication system will also require a secure communication line for the VA police department. This is a Brand Name Only acquisition. .

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The proposed action is to purchase a new radio communication system. The current system is out of date and needs to be upgraded with the current technology and up to date communication secureity protocols. Tyler OPC communication system needs to be compatible with the current Motorola radios and system. The communication system requires the following:

Specifications 3.6 impact-resistant full color touch display tactile knobs, supports all public safety frequency bands 7/800 MHZ, VHF, UHF, equipped with broadband LTE, WFI, Bluetooth 5.0 GPS, accurate location data over a broadband network, and multi-media messaging.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or

Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Motorola communication system is compatible with the current system used at Tyler OPC police facility. The Dallas VA Police department currently uses the Motorola communication system. In order for Tyler OPC to communicate with the Dallas VA Police Department they require a system that is from the same manufacturer to ensure compatibility. The current Motorola radios owned by Tyler OPC are also only compatible with a communication system from the same manufacturer. No other product is compatible

Effective Da Page 2 of 3 with the current system. If any other product is used, it would require Dallas VA and Tyler OPC Police facilities to purchase all new equipment to support communication operations between facilities resulting in excessive duplication of costs, delay in upgrading the current communication systems, and risk emergency and police communication disruption. Due to these facts, Brand Name Motorola radios are required. This justification applies to the entire acquisition.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The Government’s effort to solicit were conducted on Sams.gov on May 5, 2022- May 9, 2022, resulted in four SDVOSBs and one small business response. Based on the potential solicited sources, there are small businesses that can provide these radios. However, the manufacturer is a large business. This acquisition cannot be set-aside to a small business. The requirement will be solicited as Brand Name Only unrestricted.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Market research indicates the Motorola communication system is available through authorized distributors. Therefore, pricing is expected to be fair and reasonable when compared to Market Research and anticipated competitive quotations.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research results shows at least two small business vendors capable of providing the productl. However, the acquisition cannot be set-aside. The acquisition is over the SAT where no SDVOSB/VOSB or any other socio-economic group manufacture the product. Therefore, the acquisition will be solicited Brand Name Only unrestricted.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: No other facts apply.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Cynergy, 23187 La Cadena Dr., Suite 102, Laguna Hills, CA; AEG-Group, 888 E Belvidere Rd STE 409 Grayslake, IL 60030; Spearpoint Associates LLC, 1621 Central Ave. Cheyenne, Wyoming; Lorimar Group Inc., 1488 Pioneer Way Ste 14, EL Cajon, CA; Vision Technologies LLC, 6704 Curtis Ct, Glen Burnie, MD.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to monitor changes in new and developing Communication Systems that allow interoperability with existing VA systems to plan future acquisitions for this requirement as Brand Name or Equal.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Effective Date: 02/01/2022 Page 3 of 3

Acquisition Specialist Dallas VA

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date