P01_Statement of Work _Musician.docx

Chapel Musician/Pianist Statement of Work

REFERENCE: VA Medical Center, Martinsburg, West Virginia, PURPOSE: This purchase request provides and supports ministry to the Veteran patients at this medical center facility. This request covers the charges for this service for the Fiscal Year 2026 (FY26) with option years through 2030 (FY30).

GOVERNMENT REQUIREMENT: Per VHA Directive 1111 (Section 2, Background), “the opportunity for religious worship must be made available to each patient who desires such opportunity.” Music is an integral part of religious worship in many faith traditions, and especially in those worship opportunities most frequently requested by our Veteran patients. A musician competent to provide a full range of music for these worship opportunities (primarily Christian but not exclusively so) as well as support for civic ceremonies that include a spiritual component (public memorial services, national days of prayer, etc.) and occasionally in support of Veteran families (funerals, weddings), is necessary to provide the religious worship opportunities required by VHA Directive 1111. The Musician will maintain a cooperative relationship with the medical center patients and staff population and comply with VA regulations and policies.

STANDARDS: Work to be performed mainly on the weekends, with some weekdays, between the hours of 8:00 a.m. to 4:30 p.m., this may include some Federal Holidays. Vendor must have a musical degree with a music major or it’s equivalency; ability to read music, arrange, transpose, and play the piano by ear. Vendor must be able to meet the professional certification requirements of the American Guild of Organists, the National Association of Pastoral Musicians Basic Piano Certificate, or similar certificate demonstrating proficiency with sacred music in a worship setting. Vendor is to provide all necessary transportation, and proof of ability to play the piano. Ability to play other common musical instruments used in worship will also be a factor in consideration. (Contractor may be required to schedule a meeting to demonstrate ability for the VA Contracting Officer/Chaplain Team prior to award).

SCHEDULE:

Sunday morning services are:

Protestant 0930-1030 Roman Catholic 1100-1200

Other Services: Good Friday, National Day of Prayer, Christmas Day, Thanksgiving Day, and typically 1-2 other holidays during the year. Christmas and Thanksgiving follow the Sunday schedule (Protestant at 0930, Roman Catholic at 1100). For other services, the time is negotiated, but typically early afternoon.

There are normally 2 Memorial services each year for Veterans who die in the facility. The first is the Friday after Memorial Day, the second is the Friday after Veterans Day. Both of these services begin at 1100.

Any weddings, funerals, etc. will be during regular business hours during the week. Specific times for these are negotiated when they are scheduled, though we try to accommodate the family’s request.

There are currently no regularly scheduled Saturday services at this time, nor does the Government anticipate scheduling them.

REQUIRED REPORTING:

a. Contract personnel are required to check in with the chief or acting chief of the using service prior to starting work and check out at the end of the work day.

b. Badging: Vendor is required to have identification badge visible on their person while on VA premises.

c. Security: All vendors and visitors are subject to Federal Installation Security Requirements, including inspection of any containers, equipment, or vehicles as required.

d. VA Security IT Checklist 6500.6 statement: a Security Accreditation Package is not required.

SPECIAL PROVISIONS: None

LOCATION: Martinsburg VA Medical Center, 510 Butler Avenue, Martinsburg, West Virginia

PERIOD OF PERFORMANCE:

The contract period of performance is for one (1) Base Year contract with four (4) option year periods. Not exceeding 5 years.

FY22 – 111 services FY23 – 106 services FY24 – 114 services FY25 – 60 services through end of March 2025, anticipate an additional 52 services through rest of FY = 112

Average: 111 services per year. Budget for 120.