Central Management Services Contract Summary

This is a Joint Purchase Master Contract (JPMC) between the State of Illinois, acting through Central Management Services (CMS), and Pitney Bowes Presort Services, LLC for mail presort services in the Chicago Metro area. The contract is identified as 26-416CMS-BOSS4-P-98163 and encompasses governmental units within the City of Chicago and Cook, DuPage, Lake, and Will Counties, as well as qualified not-for-profit agencies. The vendor, headquartered in Omaha, Nebraska, was selected through a sole source procurement method published on May 11, 2026.

The contract establishes an indefinite quantity master agreement for First-Class letter-sized and flat-sized mail presort, barcoding, bundling, and delivery services with an initial three-year term commencing upon the last dated signature of the parties, with potential renewal terms not to exceed ten years total. Mail pickup occurs Monday through Friday between 5:00 p.m. and 6:00 p.m. at four approved locations: Central Management Services, Illinois Attorney General, Department of Employment Security, and Illinois Student Assistance Commission. Pricing is based on current USPS rates, with the vendor charging no presort fee for First-Class letter-sized mail and a per-piece charge for flat-sized mail as specified in the BidBuy Items Tab. The vendor retains USPS postage refunds, incentives, and rebates as compensation for service performance. The contract is not a small business set-aside and includes standard State of Illinois provisions regarding insurance ($1,000,000 general liability and $2,000,000 annual aggregate), indemnification, compliance with prevailing wage requirements, and audit rights spanning three to five years depending on federal funding involvement.