P-84441 Executed Contract_Redacted.pdf

Central Management Services

Contract

JPMC Carpentry Reg 3 Sec Reg 4 Ter

25-416CMS-BOPM4-P-84441

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the

Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor's execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

To establish a joint purchase master contract to enable governmental units defined as State

Agencies per Section 5, to contract for carpentry services on an as needed basis during the contract period.

This contract cannot be used for major repairs that involve the alterations of the building structure and/or are costed above $50,000, without The Capital Development Board providing pre-approval for those repairs.

1.2. SUPPLIES AND/OR SERVICES REQUIRED::

1.2.1. Vendor will provide minor alterations for carpentry services, repairs, and replacements to interior and exterior structures, including, but not limited to:

A. Exterior surfaces

B. Dry Wall and Patching

C. Windows - pane replacement, frame repairs

D. Roof- small patches, eave repair, vent repair/seal

E. Interior floors, wall, ceilings, partitions

F. Carpet, vinyl composition tile (VCT), ceramic tile, millwork

G. All types of wood, metal, swing, sliding and power accessible doors

H. Hardware and repairs to hardware, including new door handles/locks

State of Illinois Contract v.25.3

2.3. MAXIMUM AMOUNT: The total payments under this contract are not applicable as this is an indefinite quantity master contract.

3. TERM AND TERMINATION

3.1.

3.2.

3.3.

3.4.

TERM OF THIS CONTRACT: The contract will have a term beginning the later of 07 /01/25, or upon execution until 06/30/2030. If a start date is not specified, the contract will be effective upon the last dated signature of the parties. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30

ILCS 500/20-80.

TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State's satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State's written notice. If not cured by that date the State may either:

(a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty

(30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois

General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-

State of Illinois Contract

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the

State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency's Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

Send invoices to:

Agency: Requesting Agency/Entity

Attn: Requesting Agency/Entity

Address: Requesting Agency/Entity

City, State Zip Requesting Agency/Entity

Email: Requesting Agency/Entity

For procurements conducted in BidBuy, the Agency may include in this contract the

Bid Buy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by

Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or

State of Illinois Contract

6. ATTACHMENTS

6.1. Financial Disclosures (including Illinois Procurement Gateway print-off if applicable)

State of Illinois Contract

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

• Agency Reference#: 25-416CMS-BOPM4-R-256204

• Project Title: JPMC Carpentry Reg 3 Sec Reg 4 Ter

• Contract#: 25-416CMS-BOPM4-P-84441

• Procurement Method (IFB, RFP, Small Purchase, etc.): IFB

• Bid Buy/ Bulletin Reference#: 25-416CMS-BOPM4-B-48125

• BidBuy / Bulletin Publication Date: 06/27/25

• Award Code: A

• Subcontractor Utilization? D Yes D No Subcontractor Disclosure? D Yes D No

• Funding Source:

• Obligation #:

• Small Business Set-Aside? D Yes D No

• Minority Owned Business? D Yes D No

• Women Owned Business? 12(1 Yes D No

• Persons with Disabilities Owned Business? D Yes D No

• Veteran Owned Small Business? D Yes D No

• Other Preferences?

State of Illinois Contract v.25.3

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