P-2024-006308 IFQ no plans.pdf

IFQ/B Page 1 Form Rev. 04/02/26 Invitation for Quote/Bid - NonFederal

Facilities Development & Operations

Department

2633 Vista Parkway

West Palm Beach, FL 33411

Telephone - (561) 233-0200

Palm Beach County

Board of County

Commissioners

Sara Baxter, Mayor

Marci Woodward, Vice Mayor

Maria G. Marino

Gregg K. Weiss

Joel G. Flores

Maria Sachs

Bobby Powell Jr.

County Administrator

Joseph Abruzzo

“An Equal Opportunity Employer”

INVITATION FOR QUOTE/BID

ANNUAL CONTRACT

DATE: 6/19/2026

SENT TO: Qualified Contractors

On the Annual Contract Minor Construction

Services

SENT FROM: Capital Improvements Division

SENDER: Rocky Roque, Facilities Systems Project

Manager

PHONE: (561)233-0191

PROJECT NAME: Melissa's Place - Playground Shade Structure

PROJECT NUMBER: P-2024-006308

Mandatory Pre-Bid Conference. There will be a Mandatory Pre-Bid Meeting at Melissa's Place - Lake Village at the Glades, located at 1749 E. Main Street, Pahokee (meet in parking lot) at 10:00 a.m. on July 8, 2026. The purpose of this pre-bid meeting will be to review the requirements for the project described in this Invitation for Quote/Bid. You must attend this meeting if you intend to bid this work.

The work is to be done under the terms and conditions of Palm Beach

County’s Annual Contract - Minor Construction Services as supplemented by this Invitation for Quote/Bid.

Questions must be e-mailed to FDO-CID-Bids@pbc.gov at least seven (7) calendar days prior to the bid due date. Only questions received in writing will be responded to regarding this Invitation for Quote/Bid.

file://///pbcgov.org/FDO/common/Business/Znachko%20Working%20File/CID%20Forms/Contracts/Construction%20-%20Annual%20(Pre-Qual)/NonFederal/Invitation%20for%20Quote/FDO-CID-Bids@pbc.gov

IFQ/B Page 2

Submitting the Quote/Bid Package

The Quote/Bid Package must be enclosed in a sealed opaque envelope. The envelope must be addressed as follows:

Project Name: Melissa's Place - Playground Shade Structure

Project Number: P-2024-006308

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, Florida 33411

Attention: Diana Del Rio Cabrera

No responsibility will be attached to the Owner for premature opening of or failure to open a quote/bid not properly identified. If the quote/bid is sent by mail, the sealed envelope must be enclosed in a separate mailing with the notation "SEALED QUOTE/BID ENCLOSED" on the face thereof.

PROJECT NO.: P-2024-006308

*DUE: August 3, 2026 by 2:00 p.m.

* The Quotes/Bids received by this time will be opened at this time at a public meeting at the below address.

RETURN TO: Capital Improvements Division

2633 Vista Parkway

West Palm Beach, FL 33411

Qualification of Contractors. In order to submit a quote/bid in response to this IFQ/B, a contractor must be qualified under the Annual Contract - Minor Construction Services. A contractor may obtain a Qualification Application for this Annual Contract by sending an email with the Project # in the subject line to: FDO-CID-Bids@pbc.gov or call (561) 233-0261. Qualification applications may also be downloaded from the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4. The contractor must submit the Qualification

Application at least 10 days before the Quote/Bid Due Date in order for its quote/bid to be considered.

file://///pbcgov.org/FDO/common/Business/Znachko%20Working%20File/CID%20Forms/Contracts/Construction%20-%20Annual%20(Pre-Qual)/NonFederal/Invitation%20for%20Quote/FDO-CID-Bids@pbc.gov https://pbcvssp.pbc.gov/vssprd/Advantage4 https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

IFQ/B Page 3

1. SCOPE OF WORK: This Quote/Bid is to furnish all material, labor, supervision, permits and supplies necessary and reasonably incidental to furnish and install a complete shade structure over existing playground equipment per the project requirements provided by Capital Improvements Division in this

Invitation for Quote/Bid at Attachment “C” and all exhibits and addenda thereto. Work is to be done under the terms and conditions of Palm Beach County’s Annual Contract - Minor Construction

Services, and pursuant to the conditions of the Work Order, both of which are incorporated into the

Contract Documents by reference.

2. SCHEDULE OF TIME FOR COMPLETION. The time of completion for this Project will be as follows: The Contractor must substantially complete the work within one hundred twenty (120) calendar days from the Notice to Proceed from Owner.

3. LIQUIDATED DAMAGES. Liquidated Damages are $120/day for failure to achieve certification of

Substantial Completion within the Work Order time or approved extension thereof.

4. BID SECURITY AND PUBLIC CONSTRUCTION BOND. Bid Security and Public Construction

Bond are required for this Project in accordance with Section 5.2 of the Instructions to Bidders of the Annual

Contract as follows:

Bid Security. If Bid is $200,000 or over, this Bid must be accompanied by a Bid Security (in the form of, at Bidder's option, cashier's check, certified check, money order or Bid Bond in favor of the County) in the amount of at least five percent (5%) of the bid price, see Section 5.2.2 of the

Instructions to Bidders of the Annual Contract for detailed requirements regarding Bid Security and Attachment “B”.

Public Construction Bond. If Bid is $200,000 or over (or if cumulative open work orders are

$200,000 or over), then prior to execution of a Work Order, and not later than fourteen (14) calendar days after notification from Owner, the successful Bidder must furnish a Public

Construction Bond in the amount of 100% of the Work Order and Guarantee, see Section 5.2.3 of the Instructions to Bidders of the Annual Contract for detailed requirements regarding the Public

Construction Bond and Guarantee.

5. Small Business Development (SBD) Program. Section 5.3 of the Instruction to Bidders of the Annual

Contract sets out the requirements of the County’s Small Business Development Program. All Bidders are required to submit with their bid the appropriate SBD Program schedules. SBD Schedules to be submitted with the quote/bid are as follows:

a) Schedule 1 - List of All Proposed Subcontractors, including SBE Participation. A completed Schedule 1 submitted by the prime shall list the names of all subcontractors, intended to be used in performance of the contract, if awarded. The total proposed percentage of SBE participation shall also be included on this form. This schedule must also be used if an SBE prime bidder is performing any portion of this contract with their work force.

b) Schedule(s) 2 - Letter(s) of Intent to Perform as a Subcontractor, including SBE

Subcontractors. A completed Schedule 2 is a binding agreement between the prime contractor and the subcontractor (of any tier) and should be treated as such. Each Schedule 2 shall be properly executed by the Prime Contractor and proposed subcontractor. If the Contractor is an SBE, a Schedule 2 shall be submitted to document work to be performed by its workforce.

IFQ/B Page 4

Completed and submitted SBD forms are incorporated into and made a part of the Contract Documents.

Attachment “A” identifies the affirmative procurement initiatives (APIs) applicable to this Invitation for Quote/Bid.

If Bidder is unable to comply with the API requirements as set forth in Attachment “A”, Bidder shall submit a request for a waiver or partial waiver with its bid by the quote/bid due date. Each waiver request shall include documentation demonstrating the Bidder undertook satisfactory Good Faith

Efforts, as defined in the SBD Ordinance, and set forth in Section 5.3 of the Annual Contract’s

Instruction to Bidders. Waiver requests not submitted at the time of bid submission shall not be considered. If the Office of SBD determines that adequate Good Faith Efforts have been demonstrated to warrant a partial or total waiver, the waiver shall be granted accordingly. If the

Office of SBD determines that the Bidder failed to submit documentation sufficient to demonstrate

Good Faith Efforts, the request for waiver or partial waiver shall be denied and the Bidder shall be deemed non-responsive. The granting of a waiver shall apply solely to the Bidders to whom it is issued and shall not, by itself, amend, reduce, or otherwise alter the API requirements applicable to other

Bidders under the solicitation. A Bidder may seek reconsideration of an adverse waiver determination as set forth in Section 5.3 of the Annual Contract’s Instruction to Bidders and the SBD

Ordinance.

6. Addendum. Any interpretation, clarification, correction, or change of the Bidding Documents will be made only by Addendum. The Department will send written instructions regarding discrepancies, omissions or unclear intents to all Bidders who are Qualified Contractors with an Annual Contract. For projects

$150,000 and over all Addendum to a solicitation will also be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4.

Interpretations, corrections or changes to the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. Prior to submission of its Bid/Quote, each Bidder must ascertain that it has received all Addenda issued. The Bidder must acknowledge receipt of each individual Addendum at the time of issuance and final receipt of all Addenda by completing the acknowledgment space provided on the Addendum Form. Failure to acknowledge receipt may result in rejection of a bid/quote.

7. Failure to Provide the Required Documents after Notification of Award. If after Notification of award from the County, the successful Bidder does not provide within 14 Days of Notification the signed

Work Order, the Public Construction Bond and Guarantee (when required), and the required certificates of insurance, the County may: 1. Call in the bid security when provided; 2. Cancel the notification of recommended award and award the project to the next responsive, responsible low bidder; 3. Terminate this Annual Contract for cause; 4. Suspend or debar the Bidder from bidding on future projects for a period of two (2) years, in accordance with the Palm Beach County Purchasing Ordinance; and/or 5. Pursue any and all remedies available against the Bidder for damages resulting from its failure to enter into a Work

Order and provide all required documents within 14 Days after notification.

8. Prohibition against Considering Social, Political or Ideological Interests in Government

Contracting - F.S. 287.05701. Bidders are hereby notified of the provisions of section 287.05701, Florida

Statutes, as amended, that the County will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the County's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

https://pbcvssp.pbc.gov/vssprd/Advantage4 https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

IFQ/B Page 5

9. Human Trafficking Affidavit. Contractor warrants and represents that it does not use coercion for labor or services as defined in section 787.06, Florida Statutes. Contractor shall execute

Attachment “D”, Nongovernmental Entity Human Trafficking Affidavit, which is attached hereto and incorporated herein by reference.

10. CONTRACT AMENDMENTS. The Annual Contract is amended as follows: none.

Quote/Bid Form Page 1 Form Rev. 02/04/26 Quote/Bid Form - NonFederal

QUOTE/BID FORM

PROJECT NAME: Melissa's Place - Playground Shade Structure

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION FOR QUOTE/BID,

THE QUOTE/BID PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) OSBD Schedules 1 and 2 completed and executed.

c) Bid Security. (If the bid is $200,000 or more).

d) Signed Addenda, if any issued

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

1. TOTAL QUOTE/BID AMOUNT $ ____________

Written amount ____________

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment

A and as submitted on its OSBD Schedules 1 and 2.

3. Is the Bidder a Palm Beach County certified SBE? Yes_____ No_____

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the

Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial

Nondiscrimination Policy as set forth in Resolution 2025-0748, as may be amended, to wit:

discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination.

Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution 2025-

0748, as may be amended.

Quote/Bid Form Page 2 Form Rev. 02/04/26 Quote/Bid Form - NonFederal

5. The Bidder shall be bound by the terms of its Bid for a period of one hundred twenty (120) calendar Days from the date of the bid opening and may not withdraw its Bid within that time period. If the County issues a Notification from Owner within the above 120-Day period, then the

Bidder will be bound by the Bid as submitted. If the County fails to issue a Notification from

Owner to the successful Bidder within the above identified 120-Day period, the successful bidder will not be required to honor its bid unless otherwise agreed to by both parties. County anticipates, but does not guarantee, the award of a Work Order and written notice to proceed within ninety (90) calendar Days of Notification from Owner, absent the filing of a timely bid protest.

6. It is agreed that the undersigned has received all addenda complete as issued by the County and that related costs are included in the bid submitted. The undersigned acknowledges receipt of said addenda as follows:

Addendum # dated Addendum# dated

Addendum # dated Addendum# dated

The undersigned has included the signed addenda, if issued, in its bid package.

7. The undersigned does hereby declare that the Bid covers all expenses of every kind incidental to the completion of said Work in accordance with the Contract Documents, including all claims that may arise through damages or other causes whatsoever. The undersigned does hereby declare that it shall make no claim on account of any variation from any estimate in the quantities of Work to be done, nor on account of any misunderstanding or misconception of the nature of the Work to be done or the grounds, subsurface conditions, or place where the Work is to be done.

QUOTE/BID PROVIDED BY:

Contractor Name

Date Signature

Print Name and Title

Quote/Bid Must Contain Original Signatures. No Copies or Emailed/Faxed Quotes/Bids Will

Be Accepted

OSBD SCHEDULE 1

SOLICITATION/PROJECT/BID NAME: ______________ _ SOLICITATION/PROJECT/BID NO.: _____________ _

SOLICITATION OPENING/SUBMITTAL DATE: ______________ COUNTY DEPARTMENT: __________________

Section A PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT* ON THE PROJECT:

NAME OF PRIME RESPONDENT/BIDDER: __________________ ADDRESS: ___________________ _

CONTACT PERSON: _____________________ PHONE NO.: __________ E-MAIL:._____________ _

PRIME'S DOLLAR AMOUNT OR PERCENTAGE OF WORK: _____________ _ Non-SBE SBE

SBE Prime's must include their percentage or dollar amount in the Total Participation line under section B.

Section B PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE PROJECT BELOW:

(Check all Applicable Categories) DOLLAR AMOUNT OR Subcontractor/Sub consultant Name

PERCENTAGE OF WORK

Non-SBE SBE

1. □ DI

2. □ □

3. □ □

4. □ □

5. □ □ (Please use additional sheets if necessary)

Total

Total Bid/Offer Price$. ______________ Total Certified SBE Participation $

I hereby certify that the above information is accurate to the best of my knowledge:

Name & Authorized Signature Title

Note: 1. The amount listed on this form for a Subcontractor/sub consultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Only those firms certified by Palm Beach County at the time of solicitation due date are eligible to meet the established OSBD Affirmative Procurement Initiative (API). Please

3. Modification of this form is not permitted and will be rejected upon submittal.

4. If a Mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation.

OSBD LETTER OF INTENT- SCHEDULE 2

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant � any tier) and should be treated as such. All Subcontractors/subconsultants, including any tiered Subcontractors/ subconsultants, must properly execute this document. If a Mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER:------------------------------

SOLICITATION/PROJECT NAME:--------------------------------

Prime Contractor:___________________.Subcontractor:_________________ (Check box(s) that apply)

□ SBE □ Non-SBE □ Supplier Date of Palm Beach County Certification (if applicable): _______

SBE PARTICIPATION - SBE Primes must document all work to be performed by their own work force on this form. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. When applicable, identify the line item(s) associated with the service/product being supplied. SBE credit will only be given for the areas in which the SBE is certified. A detailed quote/ proposal may be attached to a properly executed Schedule 2 for additional information.

Line

Item

Item Description Unit Price Quantity/

Units

Contingencies/

Allowances

Total Price/Percentage

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage: ________________

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Name of 2nd/3rd tier Subcontractor/subconsultant

Print Name of Prime

By:_________________ Authorized Signature

Print Name

Title

Date: __________________

Price or Percentage: ______________ _

Print Name of Subcontractor/subconsultant

By:------------------ Authorized Signature

Print Name

Title

Date: ___________________

SOLICITATION/PROJECT/BID NAME: SOLICITATION/PROJECT/BID NO.:

SOLICITATION OPENING/SUBMITTAL DATE: COUNTY DEPARTMENT:

Section A PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT* ON THE PROJECT:

NAME OF PRIME RESPONDENT/BIDDER: ADDRESS:

CONTACT PERSON: PHONE NO.: E-MAIL:

Non-SBE SBE

Section B PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE PROJECT BELOW:

Subcontractor/Sub consultant Name (Check all Applicable Categories)

Non-SBE SBE

DOLLAR AMOUNT OR

PERCENTAGE OF WORK

1.

2.

3.

4.

5.

(Please use additional sheets if necessary) Total _________________________

Total Bid/Offer Price $ Total Certified SBE Participation $

I hereby certify that the above information is accurate to the best of my knowledge:

DIRECTION: List Firm Name, Address & Provide PBC Vendor ID#. (https://www.pbcgov.org/pbcvendors)

Subcontractor 1 1222 Easy St., WPB, FL 33401

561-123-4567 VC178229

Subcontractor 2 5600 Carefree Lane, WPB, FL 33411

954-345-6789 VC123459

SAM

PLE

John Doe

PRIME’S DOLLAR AMOUNT OR PERCENTAGE OF WORK:

SBE Prime’s must include their percentage or dollar amount in the Total Certified SBE Participation line under section B.

Name & Authorized Signature Note: 1. The amount listed on this form for a Subcontractor/sub consultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Only those firms certified by Palm Beach County at the time of solicitation due date are eligible to meet the established OSBD Affirmative Procurement Initiative (API). Please check the applicable box and list the dollar amount or percentage under the appropriate demographic category.

3. Modification of this form is not permitted and will be rejected upon submittal.

4. If a mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation.

OSBD SCHEDULE 1

ddelriocabrera Textbox MUST List ALL Subcontractors/Subconsultants ddelriocabrera Textbox Add All Certified SBE Amounts, Including Prime SBE ddelriocabrera Typewriter $145,385.80 ddelriocabrera Typewriter 181,380.85 ddelriocabrera Textbox

SAMPLE

ddelriocabrera Textbox $86,380.85

Subcontractor:

SBE PARTICIPATION – SBE Primes must document all work to be performed by their own work force on this form. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. When applicable, identify the line item(s) associated with the service/product being supplied. SBE credit will only be given for the areas in which the SBE is certified. A detailed quote/proposal may be attached to a properly executed Schedule 2 for additional information.

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime

By:

Authorized Signature

Print Name of Subcontractor/subconsultant

By:

Authorized Signature

Print Name Print Name

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

SOLICITATION/PROJECT NUMBER:

SOLICITATION/PROJECT NAME:

19600

Carlin Park, Maintenance Bldg, Roofing Replacement

$95,000Remove and replace existing roof

President

John Doe

Roofers Are Us, Inc.

Prime Contractor: Roofers Are Us, Inc.

(Check box(s) that apply)

☒ SBE □ Non-SBE □ Supplier

Title

Date: 6/4/2025

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. All Subcontractors/subconsultants, including any tiered Subcontractors/ subconsultants, must properly execute this document. If a mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation. Each properly executed Schedule 2 must be submitted with the bid/proposal.

Date of Palm Beach County Certification (if applicable):3/30/2024 .

Title

Date: 6/4/2025

S dlynch Highlight dlynch Highlight

Subcontractor:

SBE PARTICIPATION – SBE Primes must document all work to be performed by their own work force on this form. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. When applicable, identify the line item(s) associated with the service/product being supplied. SBE credit will only be given for the areas in which the SBE is certified. A detailed quote/proposal may be attached to a properly executed Schedule 2 for additional information.

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime

By:

Authorized Signature

Print Name of Subcontractor/subconsultant

By:

Authorized Signature

Print Name Print Name

Title

Date:

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

Remove and replace existing roof

Subcontractor 1

President Assistant Vice President

John Doe James Doe

Roofers Are Us, Inc.

SAM

PLE

Subcontractor 1

$50,385.80

Date: 6/4/2025 6/4/2025

Date of Palm Beach County Certification (if applicable):1/1/2024

Prime Contractor: Roofers Are Us, Inc.

(Check box(s) that apply)

☒ SBE ☐ Non-SBE □ Supplier

SAMPLE OSBD LETTER OF INTENT – SCHEDULE 2

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. All Subcontractors/subconsultants, including any tiered Subcontractors/ subconsultants, must properly execute this document. If a mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: 19600

SOLICITATION/PROJECT NAME: Carlin Park, Maintenance Bldg, Roofing Replacement dlynch Highlight dlynch Highlight dlynch Highlight dlynch Highlight dlynch Highlight dlynch Placed Image

Placed Image

SBE PARTICIPATION – SBE Primes must document all work to be performed by their own work force on this form. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. When applicable, identify the line item(s) associated with the service/product being supplied. SBE credit will only be given for the areas in which the SBE is certified. A detailed quote/proposal may be attached to a properly executed Schedule 2 for additional information.

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime

By:

Authorized Signature

Print Name

Date:

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

President

John Doe

Roofers Are Us, Inc.

SAM

Prime Contractor: Roofers Are Us, Inc.

Subcontractor 2 Print Name of Subcontractor/subconsultant

By:

Authorized Signature

Jane Doe Print Name

Vice President

Subcontractor: Subcontractor 2

Date of Palm Beach County Certification (if applicable):

$35,995.05

$25,995.05

$10,0002nd Tier Subcontractor

Date: 6/4/2025 6/4/2025

□ SBE ☒ Non-SBE □ Supplier

SAMPLE OSBD LETTER OF INTENT – SCHEDULE 2*

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. All Subcontractors/subconsultants, including any tiered Subcontractors/ subconsultants, must properly execute this document. If a mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: 19600

SOLICITATION/PROJECT NAME: Carlin Park, Maintenance Bldg, Roofing Replacement dlynch Highlight dlynch Highlight dlynch Highlight dlynch Highlight dlynch Highlight

Placed Image

SBE PARTICIPATION – SBE Primes must document all work to be performed by their own work force on this form. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. When applicable, identify the line item(s) associated with the service/product being supplied. SBE credit will only be given for the areas in which the SBE is certified. A detailed quote/proposal may be attached to a properly executed Schedule 2 for additional information.

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

SOLICITATION/PROJECT NAME: Carlin Park, Maintenance Bldg, Roofing Replacement

SAM

Date of Palm Beach County Certification (if applicable):

Prime Contractor: Subcontractor 2 Subcontractor: 2nd Tier Subcontractor

$10,000.00

Jude Doe

Manager

Jane Doe Print Name

Vice President

Subcontractor 2 2nd Tier Subcontractor Print Name of Subcontractor/subconsultant

□ SBE ☒ Non-SBE □ Supplier

Date: 6/4/2025

Date: 6/4/2025

SAMPLE OSBD LETTER OF INTENT – SCHEDULE 2*

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. All Subcontractors/subconsultants, including any tiered Subcontractors/ subconsultants, must properly execute this document. If a mandatory API goal applies, failure to submit a properly executed Schedule 2 will result in a determination of non-responsiveness to the solicitation. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: 19600

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INSTRUCTIONS ON COMPLETING SUBCONTRACTOR/SUBCONSULTANT SCHEDULES 1 – 2

Respondents must complete and correctly execute the required OSBD Schedules when responding to a solicitation and submitting payment requests after contract award. As long as there is a required API goal, Schedules 1, 2 and 2(a) must be submitted with all bids or proposals from subc ontract ors and subcons ultants in o rd er to b e considere d respo nsive t o the solicitati on.

Important Points to Remember

A. Schedule 1 must be completed by the Prime Contractor and submitted with their bid or proposal.

1. Section “A” of this form must be properly completed by all Prime Contractor/Consultants. Regardless of whether the Prime is a certified or non-certified company. Include the company name, address, contact person, and information, as well as the dollar amount or percentage of work that the prime is responsible for completing.

2. Section “B” of this form must list all Subcontractor(s)/Subconsultant(s) to be utilized on this project.

Please check the appropriate box if the Subcontractor(s)/subconsultant(s) is certified as a PBC-OSBD SBE or Non-SBE.

3. The Prime is to indicate the dollar amount or percentage of work for all subcontractors/subconsultants. All subcontractors/subconsultants must be identified as either SBE or Non-SBE and include the dollar amount or percentage of work under the applicable designation.

4. At the very bottom of the Schedule, write down the total bid amount or percentage of work that will be completed by SBEs.

5. The Prime or authorized individual must print, sign and date the form.

B. Schedule 2 or 2(a) must be properly executed and submitted with the bid/proposal for all subcontractors/subconsultants listed on Schedule 1.

1. Specify in detail the work to be performed or material supplied, along with the dollar amount or percentage of work for each item and corresponding line item number(s), when available.

2. If there is a portion of the work that will not be performed by the subcontractor/subconsultant, a separate, properly executed Schedule 2 must be submitted for all 2nd and 3rd tier Subcontractors/subconsultants. The original subcontractor/subconsultant must indicate that information in the “red box” located in the middle of the form.

3. All subcontractors/subconsultants must print, sign and date the form.

Form Rev. 6/4/2026 Attachment A for Minor Construction -MultiTrade

ATTACHMENT “A”

(for Minor Construction - MultiTrade)

AFFIRMATIVE PROCUREMENT INITIATIVES (APIs) FOR CONSTRUCTION

PROCUREMENT

The API(s) approved for this project are selected below by ☒. Fillable pdfs of all OSBD forms can be found on the OSBD website at https://discover.pbc.gov/hed/osbd/ Pages/Documents.aspx . Also, see the SBD Ordinance and Countywide PPM CW-O-043 for further information on APIs.

__X__ SBE Subcontracting Program

A minimum mandatory goal of 25% SBE participation is established for this contract. The SBD Office shall reduce or waive this goal when there is inadequate availability of SBE prime and / or subcontractor firms. If Bidder is unable to comply with the API requirements as set forth herein, Bidder shall submit a request for a waiver or partial waiver with its bid by the quote/bid due date. Each waiver request shall include documentation demonstrating the Bidder undertook satisfactory Good Faith Efforts, as defined in the SBD Ordinance, and set forth in Section 5.3 of the Annual Contract’s

Instruction to Bidders. Waiver requests not submitted at the time of bid submission shall not be considered.

https://discover.pbc.gov/hed/osbd/Pages/Documents.aspx https://discover.pbc.gov/hed/osbd/Pages/Documents.aspx

Palm Beach County

Office of Small Business Development

Subcontracting Goal-Waiver Request Form PROJECT NAME: ___________________________________________________ DATE: ______________

COMPANY NAME: _________________________ CONTACT NO: ______________________________

CONTACT PERSON: __________________________ CONTACT EMAIL: ____________________________

In the sections below, points will ONLY be awarded if the firm has fully satisfied the criteria. More information regarding subcontracting Goal-Waiver Request Evaluation Criteria. Contractors/Consultants must obtain a total of 80 or more points to receive a waiver approval. Vendor Directory is accessible through the Office of Business Development website (www.pbcgov.org/pbcvendors)

PART I: Sufficient Commercially Useful Work Identified to Meet

Subcontracting Goal Points: ______

15 points possible:

Please provide documentation and supporting evidence to show how the criteria were fulfilled.

List the specific scope of work identified for each of the SBEs contacted.

Ensure the scope of work identified for SBEs is greater than or equal to the subcontracting goal(s)

Additional comments, if any

PART II: Initial Communications to Potential SBE Subcontractors Points: _____ 40 points possible:

Using PBC Vendor Portal / Website Posting of Subcontractor Solicitations/Outreach Efforts

Please provide documentation and supporting evidence to show how the criteria were fulfilled

Contact at least three {3) SBEs in the PBC Vendor Directory for each scope of work identified to be subcontracted in Part I (emails/call logs/fax), one (1) week prior to pre-bid meeting date.

Include current documentation of searches from the PBC Vendor Directory.

Notify SBEs within at least 2 (two) weeks prior to the bid opening date, using at least three (3) digital media outlets (e.g.

website, newspaper, trade association, publications, etc.)

Additional comments, if any https://www.pbcgov.org/pbcvendors www.pbcgov.org/pbcvendors

PART Ill: Follow-up Communications & Bid Negotiations with Points: _____

Potential Subcontractors 30 points possible:

Please provide documentation and supporting evidence to show how the criteria were fulfilled

Promptly follow-up with SBEs after the initial solicitation at least 2 (two) weeks prior to the bid opening date, during normal business hours bytelephone, email, or fax.

Include a written statement with contact information on all subcontractors contacted to includethe following:

o Nameof the subcontractor/firm and thecontact person(s) o Telephone and email address.

o Scope of work the subcontractor indicated they would perform.

o Notesregardingthe outcomeof thecontract.

o Datesofcontact and Datesofnegotiations o The negotiated price o Bids received from subcontractors that could provide a commercially useful function

Additional comments, if any

PART IV: Attendance at Pre-Bid Meeting Points: _____

5 points possible:

County staff maintain documentation regarding attendance at the pre-bid meeting

Below list the individuals from your staff/firm that attended the pre-bid meeting

PART V: Offer Assistance in Securing Financing, insurance, Points: _____

Or Competitive Supplier Pricing 10 points possible:

Please provide documentation and supporting evidence to show how the criteria were fulfilled

Provide easy access to plans and specifications for SBEs

Provide competitive pricing

Make efforts to assist interested businesses in obtaining financing, bonds, and insurance required for the County project/bid

• Scope of work the subcontractor indicated they would perform.

• Notes regarding the outcome of the contract.

• Dates of contact and Dates of negotiations

Provide the name, contact person, contact information the competitive pricing offered by the Supplier.

Other efforts, (if any, list below)

CONTRACTORS/CONSULTANTS MUST OBTAIN A TOTAL OF 80 OR MORE POINTS TO RECEIVE A WAIVER APPROVAL.

CONTRACTORS/CONSULTANTS WILL BE CONSIDERED NON-RESPONSIVE TO THE ENTIRE SOLICITATION UPON

DENIAL OF THE SUBCONTRACTING WAIVER REQUEST. FOR MORE INFORMATION OF THE SUBCONTRACTING

WAIVER CRITERIA OR FOR ASSISTANCE ON COMPLETING THE SUBCONTRACTING WAIVER REQUEST FORM, PLEASE

CONTACT THE OFFICE OF SMALL BUSINESS DEVELOPMENT AT (561) 616 - 840.

THE UNDERSIGNED AFFIRMS/CERTIFIES THAT ALL INFORMATION CONTAINED IN THIS FORM IS ACCURATE AND

COMPLETE; I UNDERSTAND THAT IF THIS REQUEST FOR WAIVER IS DENIED AND I FAIL TO MEET THEREQUIREMENTS

OF THIS SOLICITATION, MY RESPONSE TO THIS SOLICITATION WILL BE DEEMED NON-RESPONSIVE TO THE ENTIRE

SOLICITATION.

Signature Print Name/Title

Approved ____

____ Denied

TOTAL SCORE: /100_____

Good Faith Efforts Form

PRIME CONTRACTOR GOOD FAITH EFFORTS

Prime Contractor Name: Project Name:

Project No.: Date Submitted:

The Prime Contractor has to demonstrate “Good Faith Efforts” to meet the SBE goal, which includes the accurate preparation and submittal of this form, and other efforts described in the Small Business Development Ordinance.

When submitting a Subcontracting Goal - Waiver Request Form, please submit documentation of your efforts indicated below with your bid/proposal.

The fields below will serve as a guide for the Office of Small Business Development (OSBD) to evaluate your Good Faith Efforts toward meeting subcontracting goals. We ask that this form is utilized in order to provide uniformity to our process; additional documents can be submitted as support for efforts made. For any questions regarding this document, please contact the Office of SBD at 561-616-6840.

THE PRIME CONTRACTOR SHOULD ONLY SUBMIT THIS INFORMATION IF THE PARTICIPATION PLAN DOES NOT MEET THE CONTRACT GOAL. FAILURE TO SUBMIT THIS INFORMATION MAY RESULT IN THE BID AND/OR PROPOSAL FOUND AS NON-RESPONSIVE TO THE ENTIRE SOLICITATION. PLEASE NOTE THAT METHODS OF CONTACT CANNOT BE THE SAME ON

MULTIPLE ATTEMPTS.

Scope of

Service

Line Item No.

Certified Firm Name, Address, Phone, Email and Contact Person

Methods of Contact

# of times contacted

Contact Date(s)

Certified

Firm Response

Results of Contact (why suitable or not suitable for work)

Phone

E-mail

Fax

Pre-Bid

Authorized Signature: Date: Phone:

Print Name: Email Address:

Bid Bond / Page 1 Form Rev. 02/04/26 Bid Bond - NonFederal

IFQ/B ATTACHMENT B

Return Attachment B if bid is $200,000 or more

DATE:

BID BOND

STATE OF FLORIDA

COUNTY OF PALM BEACH

KNOW ALL MEN BY THESE PRESENTS: That we, (hereinafter called "Principal"), and

(hereinafter called "Surety") are held and firmly bound unto Palm Beach County, a Political Subdivision in the State of Florida, by and through its Board of

County Commissioners, (hereinafter called "County") in the sum of

Dollars,($ ), (which sum is at least 5% of the bid price), lawful money of the United States of America, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly be these presents;

WHEREAS, the "Principal" contemplates submitting or has submitted a bid to the Board of County

Commissioners, Palm Beach County, Florida, for furnishing and paying for all necessary labor materials, equipment, machinery, tools, apparatus, services, all state workmen's compensation and unemployment compensation taxes incurred in the performance of the Contract, means of transportation for and complete

Construction of: (Melissa's Place - Playground Shade Structure P-2024-006308), in the County of Palm

Beach, State of Florida; and

WHEREAS, it was a condition precedent to the submission of said bid that a certified check cashier's check, money order or bid bond in the amount of five percent (5%) of the base bid be submitted with said bid as a guarantee that the bidder would, if given a Notification from Owner, enter into a written contract with the

County, and furnish a public construction bond in an amount equal to one hundred (100%) of the total

Contract, within fourteen (14) consecutive calendar days after the County issues the Notification from

Owner.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, if the bid of the "Principal" herein is accepted and said "Principal", within fourteen (14) consecutive calendar days after written notice being given of such acceptance, (i) enter into a written contract with the County and (ii) furnishes a public construction contract bond in the amount equal to one hundred percent (100%) of the total contract amount and in a form satisfactory to the County, then this obligation shall be void. If the

Principal fails to complete (i) and (ii) above, the sum herein stated shall be due and payable to the "County", and the "Surety" herein agrees to pay said sum immediately upon demand of the "County", in good and lawful money of the United States of America, as liquidated damages for failure of said "Principal".

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

Bid Bond / Page 2 Form Rev. 02/04/26 Bid Bond - NonFederal

PROJECT NUMBER: P-2024-006308

DATE:

IN WITNESS WHEREOF, the said as "Principal" herein, has caused these presents to be signed in its name, by its

, and attested by its under the corporate seal, and the said as "Surety" herein, has caused these presents to be signed in its name, by its

, and attested by its corporate Seal, this day of , A.D., 20 .

ATTEST:

TITLE:

(SEAL)

(Contractor Name)

(Signature)

Print Name and Title:

ATTEST:

TITLE:

(SEAL)

(Surety Name)

(Signature)

Print Name and Title:

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

CAPITAL IMPROVEMENTS DIVISION

IFQ/B ATTACHMENT C

PROJECT REQUIREMENTS

Annual Contract - Minor Construction Services

Contact: Rocky Roque, Facilities Systems Project Manager Phone: (561)233-0191 Project Title: Melissa's Place - Playground Shade Structure Project #: P-2024-006308 Project Location: 1749 E Main Street, Pahokee, FL 33476

1. GENERAL

a. The work covered by this Request for Quote consists of the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting, and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Minor Construction Services for additional requirements.

c. Work to be completed during the hours of 8:00 a.m. to 4:00 p.m., Monday through Friday.

d. Contractor shall contact the Project Manager within seventy-two (72) hours of notice to proceed to establish scheduling, etc. required for project implementation.

e. Work to be completed within one hundred and twenty (120) calendar days from Notice to Proceed. Permit application, if required, is to be submitted by Contractor within five (5) days of “Notice to Proceed” and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $120 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

To furnish and install a complete shade structure over the existing playground equipment.

a. Furnish and install a playground shade structure in accordance with the architectural drawings and specifications, and all requirements set forth in Exhibits “1” and “2.”

3. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal. Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

4. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

5. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

6. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager. A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

7. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

8. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions and/or corrections required to be made before commencing work. Any items not identified, documented and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

9. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State and Local codes, and established standards.

10. WARRANTY

Contractor warrants all equipment, materials and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion.

11. CLEAN UP

Remove all waste materials, tools and equipment from job site daily. Thoroughly clean the entire job area prior to requesting final inspection.

12. SECURITY

All bidders must have badged employees as identified below prior to commencement of work.

This project is subject to: [ ] Critical Facilities Background Check

[ ] State Attorney CJI Facilities Background Check [x] No Background Check

EXHIBITS “1-2”

The exhibits listed above contain exempt and confidential information.

Firms must submit a signed Non-Disclosure Agreement For Protection Of

Building…