P-102559 - Executed Contract - 5 Day Janitorial L6664 Carlinville_Redacted.pdf

Central Management Services

Contract

5 Day Janitorial L6664 Carlinville

27-416CMS-BOPM4-P-102559

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

open to provide services to or conduct business with the general public. Janitorial services are and its equipment. Vendor requirements include, but are not limited to, full performance of all s for

Five-Day Janitorial Service at L6664, 340 East Wilson, Carlinville, IL 62626.

1.2. SUPPLIES AND/OR SERVICES REQUIRED: Vendor shall furnish adequate labor, material and services:

1.2.1. Vendor must provide/perform - Five Days a Week (during normal work hours on Monday, thru Friday between 12:00 p.m. to 5:00 p.m.)

A) All restrooms of

State of Illinois Contract v.25.4

B) Extra rolls of toilet paper must be available in each stall daily. Paper towel dispensers, when necessary.

C) consumables (i.e. toilet paper, paper towels, cloth towels for drying hands, and hand soap).

D)

E) Vendor must vacuum all carpets. All loose staples are to be removed from the carpet prior to vacuuming, as needed. Carpet must be spot cleaned when needed.

F)

G) Vendor must remove wastepaper and other waste items from the facility each day and place waste in the trash receptacles provided by the State.

H) Vendor must collect and place recyclable waste in designated containers provided by designated recycling container.

I)

J)

K)

1.2.2. Vendor must provide/perform – On a Twice Weekly Basis

A) Vendor must clean all entryway glass (To include public and employee entrances) inside and outside, as needed .

B) must be swept as needed .

1.2.3. Vendor must provide/perform – On a Weekly Basis

A) v.25.4

B)

C) an appearance.

D) Vendor must dust all windows and ledges to remove cobwebs and clean up any dead bug.

E)

1.2.4. Vendor must provide/perform – On a Semi-Annual Basis

A) Vendor must shampoo all carpets.

B) Vendor must wash all blinds.

C)

D) Wash the outside of the s.

E)

F)

1.2.5. Vendor must provide/perform – On an As Needed Basis

Vendor will perform on an hourly basis, other janitorial related duties with mutual agreement between Vendor and CMS Facility Manager.

1.2.6. Other Service Requirements

A) Vendor understands and agrees that it must pay all employees performing employees performing wor rates required by law -obtained at: .

B) expense, all janitorial supplies and equipment required to perform the services herein preferable p v.25.4

Environmental Choice Ecologo Agency Design for the Environment (DFE) Formulator Program. Whenever available, the Vendor shall furnish products manufactured or produced in the State of Illinois.

C) All necessary cleaning equipment, including power driven waxing and polishing machines, industrial type vacuum cleaners, vacuum hoses and services, shall be furnished by the Vendor. Such equipment sh approved by the CMS Facility Manager. Equipment deemed by the CMS Facility Manager to be of improper type or design, or inadequate for the purpose intended, shall be immediately removed from the premises and replaced with equipment approved by the CMS Facility Manager.

D) Electrical power shall be furnished by the State of Illinois to operate janitorial equipment as is necessary to perform janitorial services. Hot and cold water shall also be made available by the State.

E) to the State facility manager or designee may result in the withdrawal of the storage space.

F) All trash shall be placed in outside trash receptacles before leaving. If trash receptacles are full, remaining trash shall be placed on top of the trash receptacle in

, or in any area of the facility.

G) Janitorial personnel must sign in upon entering the premises and sign out upon leaving. Sign-in and sign-out sheets will be provided by the State Facility Manager.

H) quarterly and annual basis.

I) : In the event Central Management Services acquires a to provide janitorial services for square-foot cost as indicated in this contract.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. Vendor shall invoice the State in arrears for services, on a monthly basis.

v.25.4

1.3.2. Vendor

of the contract and it shall contain a layout

1.3.3. Janitorial personnel must sign in upon entering the premises and sign out upon leaving.

The Sign- -Out sheets will be provided by the Facility Manager and maintained on-do not sign-in or sign-out, per diem deducted by $100 for each day the janitorial personnel does not sign-in or sign-out or the contract.

1.3.4. -9 and are covered under . Vendor

1.3.5. This contract requires a minimum of 60 hours per month to complete all requirements.

Of the 60 50 hours per month for just the daily more hours than the minimums listed here.

1.3.6.

month (50) listed above to complete all requirements of the contract: _1___________

1.3.7.

1,515.33____.

1.3.8. Vendor shall designate an employee to be the contact person for this contract. The name, phone number, and email address of that designee shall be provided by the Vendor below.

Contact Name: _Sam Abadeer_____________________ (Vendor to complete)

Contact Phone: _630-440-4777_____________________ (Vendor to complete)

Contact Email: _monaco.intl@sbcglobal.net__________ (Vendor to complete) v.25.4

1.3.9. Vendor shall provide reporting to CMS Bureau of Strategic Sourcing (CMS BOSS) if requested. Reporting may include but not be limited to, annual veteran hiring, contract usage, and payments to approved subcontractors certified through the State of Illinois’ Business Enterprise Program, if applicable.

A) The information to be submitted in a format designated by CMS BOSS (e.g., Excel spreadsheet, portal). Contract usage reporting must include payments received from all State Agencies, governmental units, and qualified not-for-profit agencies as applicable to this contract.

B) Vendor will submit a close-out report within 90 days of contract expiration that covers the same information since the last contract usage report.

C) Vendor will be expected to participate in performance monitoring that may include, but not be limited to required reporting, quality, delivery and value of goods and services, and customer service.

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1.

1.4.2. The State Facility M

and security systems. The Vendor will be held responsible for the security of the facility(s) an facility. Expenses caused by the Vendor’s failure to secure the facility will be the Vendor’s responsibility.

1.4.3. Vendor and its employees shall maintain a professional appearance while on site, limited to, clothing with no holes, rips or tears, no shorts, no open-toed shoes).

will reside with the Facility Manager.

1.4.4. Vendor and its employees are prohibited from disturbing papers or personal items on use.

1.4.5. Vendor shall be responsible for any and all damage caused by Vendor’s personnel or the Facility Manager or designee of all damages immediately and shall then follow-up

Description of damage, including extent and location

Cause of damage

1.4.6.

New Year’s Day

Lincoln’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day

Christmas Day

1.4.7. The State may conduct at their expense

es, or agents must be cleared through the employee, or agent deemed unsuitable by the State must be immediately replaced. The Facility manager or designee will contact Vendor regarding the need to replace any permanent or temporary employee.

1.5. TRANSPORTATION AND DELIVERY:

Not applicable as

1.6. SUBCONTRACTING:

Subcontractors are not allowed.

1.7. WHERE SERVICES ARE TO BE PERFORMED:

breach of the contract by Vendor.

L6664, 340 East Wilson, Carlinville, IL 62626.

100%

2. PRICING

2.1. TYPE OF PRICING:

The total price of this contract is .

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order.

2.3. PER DIEM CALCULATION FOR MISSED DAYS: Janitorial personnel must sign in upon entering the premises and sign out upon leaving. The Sign- -Out sheets will be provided by the Facility Manager and maintained on-performed will be based upon these sheets and visual janitorial personnel are to be on the premises cleaning and they do not sign-in or sign-out, rate based by $100 for each day the janitorial personnel does not sign-in or sign-out or does not perform the

2.4. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $95,600.00 without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM OF THIS CONTRACT: The contract will have a term beginning the later of 10 6, exceed ten (10) years.

-80.

v.25.4

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has tate shall

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty

3.4. AVAILABILITY OF APPROPRIATION:

in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly

60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm.

Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment

4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a contract of $1,000 or more -10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) issued to the Vendor under the contract and deposit the fee in the Comptroller’s

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including

4.1.4. PREVAILING WAGE: ) be in compliance

with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay

(iv) provide lien waivers to the State upon request. Examples of prevailing wage grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL)

782-6206 or ( ) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING:

using Federal funds and the total Federal funds expected to be used will be provided to the awarded

4.1.6. INVOICING:

provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and State no later than July 31 of that year; otherwise

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s v.25.4

4.1.6.2.

this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

Send invoices to:

Agency: Central Management Services t

Address: 313 S. Sixth Street City, State Zip Email: CMS.BOPM.Janitorial@illinois.gov

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by

4.3. SUBCONTRACTING:

before use of any subcontractors in the performance of this contract. Vendor shall together wi

(15

te. If at

, the expected amount of money that each new or replaced subcontractor will receive

120.

4.4. AUDIT/RETENTION OF RECORDS:

on stored in databases or other computer systems, shall be v.25.4 of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its normal business hours. Vendor and its subcontractors shall cooperate fully with any such

State for the recovery of any funds paid by the State under this contract or any purported disbursement. The Vendor or subcontractors shall not impose a charge for cords. 30 ILCS

-65.

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of concerning this contract is being resolved unless otherwise directed by the State.

4.6. NO WAIVER OF RIGHTS:

exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

4.7. FORCE MAJEURE:

excused by unforeseeable circumstances beyond its reasonable control and not due to its explo -declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the

4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and maintained by the other Party in the course of pt from disclosure under the Illinois Freedom of or used in the course of performance of this contract shall be disseminated except as v.25.4 collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the in good faith from a third Party not subject to any

4.9. USE AND OWNERSHIP:

and the State of Ill

-called "moral rights" product

4.10. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the including in-house and covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade on 1(a

4.11. INSURANCE: during the term of this contract and any renewals v.25.4

Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of requir

4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the

State employees to pe

4.14. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security subcontractor shall immediately reassign any individual who, in the opinion of the State,

4.16. APPLICABLE LAW:

4.16.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights’ Equal Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against v.25.4 to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. OFFICIAL TEXT:

4.17. ANTI-TRUST ASSIGNMENT:

Vendor’

4.18. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of

Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

4.19. EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a enter into a contract with a State agency if that business or any member of the unitary business group

4.20. NOTICES:

via electronic mail whenever possible. If transmission via electronic mail is not possible, ho signed this contract

4.21. MODIFICATIONS AND SURVIVAL:

and the remaining provisio v.25.4

4.22. PERFORMANCE RECORD/SUSPENSION:

discuss performance or provide contract performance updates to help ensure proper performance of this contract. The State may consider Vendor’s performance under this contract and compliance with law and rul

4.23. FREEDOM OF INFORMATION ACT: This contract and all related public records maintained by, provided to, or required to be provided to the State are subject to the Illinois Freedom found in this contract. 5 ILCS 140.

4.24. SCHEDULE OF WORK:

the hours designated by the State and performed in a manner that does not interfere with the State and its personnel.

4.25. WARRANTIES FOR SUPPLIES AND SERVICES:

4.25.1. Vendor warrants that the supplies furnished under this contract will: (a) conform the State or furnished by the Vendor and agreed to by the State, including but not limited to use; (c) comply with all and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, and expenses, arising from failure of the supplies to meet

4.25.2.

survive t supplies.

4.25.3. Vendor warrants that all services will be performed to meet the requirements of personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with v.25.4 who in any way violates the contract or State policies.

4.26. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately perform this contract.

4.27. EMPLOYMENT TAX CREDIT: -

Department of Revenue (telephone #: 217-524-

The Vendor will be required to report to Central Management Services – Bureau of Strategic Sourcing (BOSS) an annual report on the hiring of Veterans and Ex-this report must be sent by September 30th and sent to the following email address: cms.boss.sourcing@illinois.gov.

5. STATE SUPPLEMENTAL PROVISIONS

Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site

-60.

prevailing wage may be obtained at

Other (describe)

6. ATTACHMENTS

6.1. TIN

6.2. Standard Illinois

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AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

Agency Reference #: 27-416CMS-BOPM4-R-298430

Project Title: 5 Day Janitorial L6664 Carlinville

Contract #: 27-416CMS-BOPM4-P-102559

Procurement Method (IFB, RFP, Small Purchase, etc.): Small Purchase

27-416CMS-BOPM4-B-53666

Award Code: C

Yes No Yes No

Funding Source:

Obligation #:

Small Business Set- Yes No Percentage:

Yes No Percentage:

Yes No Percentage:

Yes No Percentage:

Yes No Percentage: