OT903721_Contract_rev.pdf

Index No.: DNR031

Eff. Date: 05/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: WAYSIDE EXHIBITS

CONTRACT No.: OT903721 EFFECTIVE DATES: 06/30/21 to 04/30/24 Renewal through 04/30/26

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. OT903721 that opened on 05/17/21 and Invitation to bid No. SRC0000004375 that opened on 06/20/22. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders, Standard Terms and Conditions dated 05/15/20 and Standard Terms and Conditions dated 04/19/22, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to the Ohio Department of Natural Resources, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

*Indicates renewal through 04/30/26, per amendment 2.

Signed: __________________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/pdf/Instructions_010118.pdf https://procure.ohio.gov/pdf/Standard_t_c_051520.pdf https://procure.ohio.gov/static/pdf/Standard_T_C_041922.pdf

Index No. DNR031 Eff. Date: 06/30/21

SPECIAL TERMS AND CONDITIONS

AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

DELIVERY AND ACCEPTANCE: Supplies will be delivered to the participating agency within six weeks after receipt of order.

The delivery location will be noted on the purchase order issued by the participating agency. Acceptance (transfer of title) will occur upon the inspection and written confirmation by the ordering agency that the supplies delivered conform to the requirements set forth in the Contract. Unless otherwise provided in the Contract, acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

Ohio Department of Natural Resources 2045 Morse Rd.

Columbus, OH 43229 Ryan Schroeder: (419) 445-1775

DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within five (5) calendar days after request/notification by the Office of Procurement Services to do so. Any references, that may appear in the descriptive literature, that may alter the terms and conditions and specifications of the bid (e.g. F.O.B. Shipping Point or Prices Subject to Change), will not be part of any contract and will be disregarded by the state of Ohio. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

PRODUCT SAMPLES: The bidder(s) may be required to submit samples of the supplies being offered. The sample requested will consist of a full-color print of a graphics panel design. The example print file can be accessed via link on page 7 of this document. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within five (5) calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive.

After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract.

Any variation between the samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

EVALUATION: Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the state will calculate the low lot total by multiplying the bid price per item by the estimated annual usage. The resulting products will be totaled to arrive at the final low lot total. Failure to bid all items may result in the Bidder being deemed not responsive.

FIXED-PRICE WITH ECONOMIC ADJUSTMENT: The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective sixty (60) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from his suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost of the finished supplies, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

Eff. Date: 06/30/21

SPECIAL TERMS AND CONDITIONS (CONTINUED)

BID AUTOMOBILE LIABILITY CHECKLIST:

Contractor will indicate, by checking the appropriate box(es) below, which mode of transportation will apply to this contract.

Bidder/Broker (“The Contractor”) or their Sub Contractor will make delivery or be performing services using a vehicle that is owned, leased or rented. Provide Certificate of Insurance documenting automobile liability with a Combined Single Limit of $500,000.00.

X Goods/Services will be delivered via common carrier.

No employee or representative of the contractor will have cause to be on state property to make deliveries or to perform services.

BIDDER COST ALLOCATION CATEGORIES

As a baseline for evaluation of price adjustment requests for this Contract, Bidders shall indicate the percentage of total costs for the following cost elements. The sum of all percentages must equal one hundred percent. Bidders may add additional cost categories if appropriate.

Cost of Materials Labor Transportation Overhead Utilities Other

35% 12% 12% 38% 2% 1%

Eff. Date: 07/26/22

SPECIFICATIONS

I. SCOPE: The Department of Administrative Services (DAS), on the behalf of the Department of Natural Resources

(DNR), is seeking a Contractor to manufacture Wayside Exhibits for various locations throughout the State. The exhibits are signs that combine text and images with the goal of describing the landscape or revealing the significance of an outdoor location.

II. REQUIREMENTS – MOUNTING BASES AND FRAMES

1. MANUFACTURE

A. Mounting Bases shall be made of powder coated aluminum, consisting of two (2) posts with a backing plate and 1” frame lip.

B. The frame shall be designed to contain and capture the graphic panel on all four sides and include a removable top rail secured with tamper proof hardware for installation and removal of graphic panels. There shall be weep holes along the bottom to allow for water drainage.

C. *Posts shall be 2”x3” in size for cantilevered frame orientations and 3”x5” in size for upright, single pedestal angled, and double pedestal angled orientations. Wall thickness of all posts shall be 1/8” at minimum.

D. Corners, edges, and other bump hazards should be rounded for safety.

E. *Exhibits shall be 32” from the bottom of the exhibit frame to finished grade for both cantilevered, upright, and pedestal frame styles (SEE ATTACHMENT A).

F. Bases shall be available with the following mounting options, with final installation to be completed by DNR:

a. Direct Embedment – Frames shall have 24” in additional height to account for post hole burial directly into the ground.

b. Baseplate Mount – Frames shall be fitted with welded baseplates that allow mounting to any flat surface, such as wood or concrete. Contractor to provide installation instructions and materials.

c. *Rail Mount - Rail mounted frames attach to railings, boardwalks, fences, and similar structures.

Frames shall be fitted with mounting brackets to be directly installed. Railing materials may be stone, wood, plastic, or metal.

2. DESIGN

A. National Park Service Brown or approved equivalent must be an available color choice at minimum.

Bidder shall indicate all colors available on Price Schedule.

a. NPS Brown is a Matthews Paint product, #MP63848.

III. REQUIREMENTS – GRAPHIC PANELS

1. MANUFACTURE

A. Panel Construction

a. Panels shall be printed using a fiberglass embedded inkjet process, resulting in a high-quality, outdoor grade sign meant to withstand defects caused by extreme weather, including fading.

b. High Pressured Laminate (HPL) is also an acceptable panel construction method.

c. Sign face cannot be permanently defaced by scratching, inks, or paints and can be wiped clean with paint remover and solvents without affecting the appearance of legibility of the sign finish or graphics. Panels shall also be resistant to burning by cigarettes.

d. *Additional Requirements – 28”x84” Panel with Upright Frame The 28”x84” Panel with Upright Frame shall incorporate brushed aluminum panels, 6”x82”, mounted to both sides of the frame, to include the ODNR logo and text. The following are three (3) separate options that ODNR may choose for the additional panels. Only one (1) option shall be chosen for any given exhibit (SEE ATTACHMENT ONE).

o ODNR logo and text incise-etched into panels. Recessed graphic and text areas shall be filled with a black outdoor-rated paint. Chemical or laser etching also acceptable.

o ODNR logo and text laser-cut into panels.

o ODNR logo and text printed with metallic ink with ODNR logo and text printed in black.

*Indicates award of supplemental bid, per amendment 1.

SPECIFICATIONS (CONTINUED)

2. DESIGN

A. All graphic panel designs will be provided by DNR in .jpg format.

B. The contractor shall submit a full color proof of the provided design to DNR for review and approval prior to constructing the graphics panel. The contractor shall make any changes as requested by DNR until final approval is received.

IV. GENERAL REQUIREMENTS

1. PACKAGING AND DOCUMENTATION

A. All packages shall include a slip listing all items included in the package.

B. The contractor shall provide clear instructions in each package communicating required assembly, installation, maintenance, and warranty information of items shipped as applicable.

2. HARDWARE

A. *The contractor shall provide all hardware required to fully assemble each Wayside Exhibit, including installation materials for exhibits that are baseplate or rail mounted.

3. *PRICING

A. Items priced “per square inch” in the OhioBuys item grid are to cover exhibit sizes not listed.

B. ODNR will add the panel and frame price together with the price of their chosen mounting style to come to a total price per exhibit.

PRICE SCHEDULE

OAKS ID DESCRIPTION PRICE EACH

39511 Wayside Exhibit - 24” x 36” Panel Size, Cantilevered Frame Orientation $788.00

39512 Wayside Exhibit - 36”x52” Panel Size, Upright Frame Orientation $1231.00

N/A 36"x24" Panel Size, Rail Mount Cantilevered Frame $843.00*

N/A 24"x36" Panel Size, Upright Frame $786.00*

N/A 12"x12" Panel Size, Single Pedestal Angled Frame $514.00*

N/A 24"x18" Panel Size, Double Pedestal Angled Frame $733.00*

N/A 24"x24" Panel Size, Double Pedestal Angled Frame $862.00*

N/A 30"x20" Panel Size, Cantilevered Frame $854.00*

N/A 30"x20" Panel Size, Rail Mount Cantilevered Frame $909.00*

N/A 20"x30" Panel Size, Upright Frame $774.00*

N/A 36"x48" Panel Size, Upright Frame $1,180.00*

N/A 48"x36" Panel Size, Cantilevered Frame $1,611.00*

N/A 48"x36" Panel Size, Rail Mount Cantilevered Frame $1,666.00*

N/A 40"x30" Panel Size, Cantilevered Frame $1,182.00*

N/A 40"x30" Panel Size, Rail Mount Cantilevered Frame $1,237.00*

Page 7**

PRICE SCHEDULE (CONTINUED)

OAKS ID DESCRIPTION PRICE EACH

N/A 42"x24" Panel Size, Cantilevered Frame $956.00*

N/A 48"x24" Panel Size, Cantilevered Frame $1,263.00*

N/A 48"x24" Panel Size, Rail Mount Cantilevered Frame $1,318.00*

N/A 48"x36" Panel Size, Cantilevered Frame $1,611.00*

N/A 48"x36" Panel Size, Rail Mount Cantilevered Frame $1,666.00*

N/A 28"x84" Panel Size, Upright Frame *Special Requirements, See Attachment One* $2,350.00*

N/A Price per Square Inch of Panel - Upright Frame $0.43*

N/A Price per Square Inch of Panel - Single Pedestal Angled Frame $0.43*

N/A Price per Square Inch of Panel - Double Pedestal Angled Frame $0.43*

N/A Price per Square Inch of Panel - Rail Mount Cantilevered Frame $0.43*

N/A Price per Square Inch of Panel - Cantilevered Frame $0.43*

N/A Mounting Style - Direct Embedment $0.00*

N/A Mounting Style - Baseplate Mount $95.00*

N/A Mounting Style - Rail Mount $55.00*

**Additional Paint Colors Offered for Mounting Bases and Frames:

NPS Dark Brown, NPS Medium Gray, Black, or custom color via PMS / RAL #. Custom color could be an additional cost.

**Indicates repagination, per amendment 1.

CONTRACTOR’S INDEX

CONTRACTOR AND TERMS:

0000011167 Pannier Corporation 345 Oak Rd.

Gibsonia, PA 15044

*CONTRACTOR’S CONTACT:

Emily Altymer

*Indicates update to contract contact, per amendment 2.

BID CONTRACT NUMBER: OT903721

TERMS: Net 30 Days

DELIVERY: 6 Weeks ARO

Telephone: (724) 265-4900 x210 Fax: (724) 265-4300 E-mail: eea@pannier.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 05/01/24

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four

(24) months, effective 05/01/24 through 04/30/26. Additionally, this amendment is issued to update the contact information for Pannier Corporation.

1 07/26/22 This amendment is issued to award items as a result of supplemental bid SRC0000004375, add to Attachment A, and to repaginate.

Page 10*

ATTACHMENT A

Upright Orientation Example

Cantilevered Orientation Example

Link to Sample Design File

*Indicates repagination, per amendment 1.

https://procure.ohio.gov/PTcond/ot903721waysideexample.jpg

Page 11**

ATTACHMENT A (CONTINUED)

*Rail Mounted Cantilever

*Single Pedestal Angled

*Indicates additions to Attachment A, per amendment 1.

Page 12**

ATTACHMENT A (CONTINUED)

*Double Pedestal Angled

*Upright Orientation – 28” x 84” Additional Panels Example

*Indicates additions to Attachment A, per amendment 1.