OT902221_DNR017_Rev.pdf

Index No.: DNR017 Eff. Date: 02/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: MOWING, SLOPE MOWING, AND GROUNDS MAINTENANCE SERVICES

CONTRACT No.: OT902221 EFFECTIVE DATES: 08/14/20 to 01/31/23

* Renewal through 01/31/26

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. OT905920 that opened on 6/10/20 and Invitation to Bid No. OT900122 that opened on 07/28/21. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 36 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Natural Resources, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

*Indicates renewal through 01/31/26.

Signed: __________________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/static/pdf/Instructions_010118.pdf https://procure.ohio.gov/pdf/Standard_t_c_051520.pdf

Eff. Date: 08/26/21

TABLE OF CONTENTS

CONTRACT ITEMS PAGE NO.

Special Contract Terms and Conditions 3 Specifications and Requirements 5 Attachment Two, “Aerial View Maps and Additional Requirements” 11 Attachment Three, “Slope Mowing Detail Table” 12 Price Schedule 13 Contractor’s Index 19 *

* To advise of change in Page Number.

Eff. Date: 08/14/20

SPECIAL TERMS AND CONDITIONS

AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

DELIVERY AND ACCEPTANCE: Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency. Payment for services rendered will occur upon the inspection and written confirmation by the ordering agency that the services provided conform to the requirements set forth in the Contract. Unless otherwise provided in the Contract, payment shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

SITE VISIT: Prior to submitting their bid response, the bidder should visit the location(s) they are bidding in order to survey the facility(s) and to become familiar with the requirements of the bid. The bidder must contact each facility to schedule an appointment. To schedule an appointment, please refer to the appropriate agency contact person in Attachment Three. Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within ten (10) calendar days after request/notification by the Office of Procurement Services to do so. Any references, that may appear in the descriptive literature, that may alter the terms and conditions and specifications of the bid (e.g. F.O.B. Shipping Point or Prices Subject to Change), will not be part of any contract and will be disregarded by the state of Ohio. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

EVALUATION: Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the state will multiply the Estimated Annual quantities by the unit price resulting in the line item total. For each bid district, each line item total in the Contract Mowing Price Table will be added to the lot total of of the Time and Materials Price Table for that bid district. Failure to bid all items in a bid district may result in the bidder being deemed not responsive for that bid district.

CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder by bid district. Failure to bid all line items in a district (mowing price and time and materials price) may result in the bidder being deemed not responsive for that district.

FIXED-PRICE WITH ECONOMIC ADJUSTMENT: The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from his suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost of the finished supplies, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

Eff. Date: 02/01/23

SPECIAL TERMS AND CONDITIONS

As a baseline for any future price increase requests, Bidder should complete the Cost Allocation Table, indicating the percentage of each significant cost element which is included in the bid price. The sum of the percentages must equal one hundred percent. Failure to complete the Cost Allocation Table as specified may result in the rejection of price increase requests.

USAGE REPORTS: Every twelve (12) months, DAS may request a report (written or on disk) indicating sales generated by this contract. The report shall list usage by customer, by line item, showing the quantities/dollars generated by this contract.

The report shall be forwarded to the Office of Procurement Services, 4200 Surface Road, Columbus, OH 43228-1395.

SUPPLEMENTAL BID: Any award made as a result of Invitation to Bid No. OT900122 is part of Contract No. OT902221 effective 09/01/21, and unique Contract language applicable to this award is denoted herein by parentheses “{ }.”

* PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES: No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

* To advise of updated Contract language as a result of Amendment 3.

Page 5 *

SPECIFICATIONS AND REQUIREMENTS

I. BACKGROUND:

DAS, on behalf of the Ohio Department of Natural Resources (ODNR), would like to initiate {continue towards establishing}* a statewide contract for mowing at owned dams and wildlife areas across the state. The contract is expected to be for 3-5 mowing seasons {in total}*. The Division of Water, Dam Safety requires the owner of a dam to keep the dam mowed and maintained. The Division of Wildlife has limited staff and resources and are unable to mow various Dams and Wildlife Areas due to personnel and equipment restraints. Many of the Dams require specialized mowers and equipment due to the steep slopes. The Division of Wildlife does not have the specialized equipment and personnel to perform this difficult work at the remote locations of the dams. There are also several Wildlife Areas and shooting/archery ranges that require mowing and trash removal. There are currently over 40 different areas that require mowing that {and some}* are included in the contract. There may be several more dams and shooting ranges that may be acquired over the next couple of years that may be added to the contract once they are in possession of the Division of Wildlife.

II. SCOPE:

A. This Invitation to Bid (ITB) seeks to retain a Contractor to provide slope mowing and non-slope mowing services, according to these specifications, for agencies and locations indicated in Attachment Three.

B. Agency Locations: Attachment Three, “Slope Mowing Detail Table,” contains the current locations and estimated annual number of times they are to be mowed. The estimated numbers are for evaluation purposes only. Actual number of times the locations will be mowed will be determined by the agencies and may change.

1. The Contractor will provide mowing services to the listed agency mowing locations within its awarded district(s). The agency mowing locations are listed in Attachment Three.

2. Mowing locations listed in Attachment Three will use the awarded Contractor and the corresponding Contract pricing.

3. District definitions: Each bid district is defined by its corresponding list of Ohio counties, as indicated below. The districts are specified by ODNR and are logistically based on locations where work will be performed. A visual illustration of locations are shown in Attachment One, Location Overview Map, Page 10 {the District borders are shown in Attachment One}*.

a. DISTRICT 1: Defines locations in the following counties of Ohio: Champaign, Delaware, Fairfield, Fayette, Franklin, Knox, Licking, Logan, Madison, Marion, Morrow, Pickaway, Union;

b. DISTRICT 2 East: Defines locations in the following counties of Ohio: Allen, Crawford, Erie, Hancock, Hardin, Huron, Ottawa, Richland, Sandusky, Seneca, Wyandot;

c. DISTRICT 2 West: Defines locations in the following counties of Ohio: Defiance, Fulton, Henry, Lucas, Paulding, Putnam, Van Wert, Williams, Wood;

d. DISTRICT 3: Defines locations in the following counties of Ohio: Ashland, Ashtabula, Carroll, Columbiana, Cuyahoga, Geauga, Harrison, Holmes, Jefferson, Lake, Lorain, Mahoning, Medina, Portage, Stark, Summit, Trumbull, Tuscarawas, Wayne;

e. DISTRICT 4 North: Defines locations in the following counties of Ohio: Athens, Belmont, Coshocton, Guernsey, Monroe, Morgan, Muskingum, Noble, Perry, Washington;

{Note: The thirteen specified locations in this ITB are in the four counties of Guernsey, Morgan, Muskingum, and Noble. These slope mowing areas are roughly in a 30 minute drive radius of one another. However, ODNR may request Time and Material services for any location within District 4 North, according to the pricing table.} *

* To advise of aditional Contract language as a result of award, and repagination.

Eff. Date: 02/01/23

SPECIFICATIONS AND REQUIREMENTS (CONTINUED)

f. DISTRICT 4 South: Defines locations in the following counties of Ohio: Gallia, Hcking, Jackson, Lawrence, Meigs, Pike, Ross, Scioto, Vinton;

g. DISTRICT 5: Defines locations in the following counties of Ohio: Adams, Auglaize, Brown, Butler, Clark, Clermont, Clinton, Darke, Greene, Hamilton, Highland, Mercer, Miami, Montgomery, Preble, Shelby, Warren;

C. The State Holiday Schedule is defined below:

STATE OF OHIO

HOLIDAY SCHEDULE

HOLIDAY DATE

New Year’s day January 1 Martin Luther King day Third Monday in January Washington-Lincoln day (President’s day) Third Monday in February Memorial day Last Monday in May Juneteenth day * Nineteenth day of June * Independence day July 4 Labor day First Monday in September Columbus day Second Monday in October Veterans’ day Eleventh day of November Thanksgiving day Fourth Thursday in November Christmas day December 25

Notes: Holidays which fall on Saturday or Sunday may be rescheduled to a weekday, as determined by each using Agency. Contractor shall confirm exact date(s) with each Agency’s facility contact person.

The above State Holiday Schedule shall follow any change to Ohio Revised Code 1.14.

Generally, Contractor shall consult with the Agency about avoiding high traffic days such as holidays and weekends.

D. Experience:

1. Bidder shall have experience with providing services of similar scope and size, within the last five (5) years.

Bidder shall submit Bidder Prior Projects and References Form, Attachment Four, to document its experience with projects/contracts of similar scope and size, providing services at a minimum of three locations, (not necessarily at the same time) within the last 5 years. Bidder shall provide a complete list of equipment available to the Bidder, that will be used to perform the mowing services. Information provided by the Bidder may be used to determine if the Bidder is responsive and/or responsible. Failure to provide Bidder Prior Projects and References Form, Attachment Four with the information required, may deem the Bidder not responsive. Additional pages may be added to provide the equipment list.

2. Bidder must have been in the business of providing mowing, slope mowing, and grounds maintenance services for a minimum of three (3) years within the last five (5) years. Failure to provide evidence of this may deem the Bidder not responsive.

E. Should services from a State Use Program (Ohio Revised Code Sections 4115.31 to 4115.34), e.g., Community Rehabilitation Program, become available to meet the agency’s need during the contract term, the agency must give first consideration to procuring services from such resource.

III. DEFINITIONS:

A. Obstacles: barriers, buildings, drainage structures, feeders, fences, guardrails, guys, mailboxes, Ornamental Plants, pipes, poles, posts, signs, trees, walls, and any object of value that is intended to be maintained;

B. Ornamental Plants: Wildflower plots, any prepared plant bed, ornamental trees and shrubs, fruit trees, vegetables, gardens;

* To advise of additional holiday in the State of Ohio Holiday Schedule.

Page 7 *

C. Mowing (Non-Slope): Mowing is generally defined as mowing vegetation on flat terrain or inclines less than 3 horizontal to 1 vertical and are relatively accessible to the use of conventional mowing equipment.

D. Restorative Maintenance: Restorative Maintenance shall be requested and scheduled at least three weeks in advance by the Agency. This may include stump removal, filling holes, raking or removing dead and cut vegetation, applying granular fertilizer, planting grass seed, and manual lawn care offered by the Contractor.

E. Slope Mowing: Slope mowing is generally defined as mowing vegetation on inclines steeper than 3 horizontal to 1 vertical and are relatively inaccessible to the use of conventional mowing equipment, e.g., steep slopes and hills near roadside shoulders and wet ditch bottoms, behind guardrails and barriers, along banks on bodies of water, intersections, overpasses, dams, signs, poles, and on steep cut,/fill slopes, etc. These type areas will require the use of specialized equipment designed for slope mowing, e.g., tractor equipped with a hydraulic boom and rotary head cutter.

F. Trash: Non-vegetation debris that should be removed from the mowing area, preferably before mowing and trimming.

G. Trimming: The mowing/trimming of Vegetation from the edge of roads, paths, and walkways. Trimming of paved pedestrian walkways shall be performed with a powered string trimmer.

H. Vegetation: Vegetation consists of overgrown planted and/or natural grasses, weeds, and other vegetation within the area to be mowed.

I. WA: Wildlife Area

IV. GENERAL REQUIREMENTS

Mowing services must maintain a good appearance level. During high growth months, the mowing should be more frequent, as not to exceed the maximum height determined by the agency. Contractor is to submit for approval a tentative mowing schedule for the entire season (ending December 31). Such a schedule will be subject to periodic review and modification by the facility manager or designee. The Price per Mowing includes scheduled mowing services, mobilization, emergency service, trash cleanup and disposal, and trimming, as specified, for the listed locations.

A. Preparation

1. Prior to mowing, trash will be removed and disposed of from the mowing area. This includes any debris that would be torn, ripped, or scattered by the mower and result in an objectionable appearance. If this removal process (excluding disposal) takes more than thirty (30) minutes of labor per acre of area, Contractor will stop trash removal and advise agency of estimated additional time needed to complete the task. If approved by agency, Contractor shall finish debris removal according to the Time and Materials pricing for actual labor performed and materials used.

2. Do not mow grassed areas saturated with standing water to the point standard mowing equipment may not be used without excessive damage to the turf. A prorated deduction will be made from the invoice for any wet area not mowed, if the total exceeds one acre. Prorated deduction quantities will be agreed-upon prior to beginning work in any area in question.

* Repagination

Page 8 *

B. Mowing

1. Contractor shall properly install and maintain safety devices at all times when the equipment is in use and maintain the mowing equipment so as to produce a clean, sharp cut and uniform distribution of the cuttings.

2. The mowing equipment used will have the capability of cutting a height from 4 inches to 12 inches.

Cutting height shall be performed as per prior agreement with the Agency.

3. The Contractor shall mow in the same direction of traffic; mowing against traffic is prohibited.

4. Contractor will mow its contracted location(s) as per the areas identified in Attachment Two, “Aerial View

Maps and Additional Requirements”, unless Agency provides differing instructions, or to comply with items 5 through 10, below.

5. Hand-mowing and trimming with smaller equipment will be performed as necessary around obstacles, Ornamental Plants, and walkways.

6. The area and limits of mowing have been previously established and should be distinguishable in the field. Where landscaping has been established or natural landscaping has been preserved, Contractor will maintain the boundaries, conforming to the established mowing contours and right-of-way.

7. All mowed areas shall be uniform in appearance and free from scalping and skips.

8. The Contractor shall perform mowing with great care and in a manner that will limit the amount of vegetative debris that is discharged onto the paved shoulder / roadway. Discharge on pedestrian walkways shall be swept away by the Contractor.

9. Wildflower plots or naturally occurring wildflowers are to be avoided when in bloom and when re-seeding.

A prorated deduction will be made from the invoice for any wildflower area not mowed, only if the total exceeds one acre. Prorated deduction quantities will be agreed-upon prior to beginning work in any area in question.

10. The Contractor will pay special attention not to mow Ornamental Plants. Any Ornamental Plant material or Obstacle that the Contractor damages, destroys or causes to prematurely die shall be replaced by the Contractor, at the Contractor’s expense.

C. Mowing Evaluation and Post Inspection

1. After mowing, Contractor should note any damaged areas such as holes or bare spots in a report, recommended remedies, and submit to the ODNR contact person.

a. Restorative Maintenance shall be performed if Agency has approved and scheduled with the Contractor at least three weeks in advance, and should be scheduled to coincide with the mowing day. Contractor shall invoice according to the Time and Materials pricing and shall document the itemized details of the actual work performed.

b. Vegetation debris as a result of the mowing, larger than two feet in length and/or one inch in diameter, must be removed from the mowing area and disposed of.

* Repagination

Page 9 *

2. Waste Disposal

a. All debris and trash shall be disposed of properly, according to all applicable laws and regulations.

Normally this means liquid disposal into a sanitary sewer system, and when hazardous materials (HAZMAT) may be involved, at a licensed disposal facility. ODOT {State}* trash containers may be used only with prior approval.

b. If Contractor utilizes a grinder or chipper, disposing of wood chips/mulch at an on-site designated plot may be possible with the ODOT {State}* contact person’s approval.

c. In the event that debris and trash disposal is not possible on location, the waste should be returned to the company facility for proper disposal.

V. SPECIAL REQUIREMENTS

Highlandtown Lake: The Highlandtown Lake location, 40118-40000 Ohio State Route 3, Wellsville, OH 43968, is utilizing another Contract in 2020, and the expected earliest time which work may begin at this location will be in the 2021 mowing season. Work may not begin under this Contract at this location until the Agency issues an initial purchase order under this Contract, as per the date specified on said purchase order.

Spencer Lake: Attachment Two, “Aerial View Maps and Additional Requirements”, pages 75-78 contain an ODNR document titled, “Specifications for Lawn Care Services Managed by Fish Management District 3,” for Spencer Lake/Wildlife Area, Spencer, Medina County. Bidder/Contractor will follow all of these requirements, except part 2 of “Bid Submission.”

Zepernick Lake: Attachment Two, “Aerial View Maps and Additional Requirements”, pages 90-93 contain an ODNR document titled, “Specifications for Lawn Care Services Managed by Fish Management District 3,” for (A) Zepernick Lake/Wildlife Area, Hanoverton, Columbiana County, and (B) Ruff Pond (Zepernick Wildlife Area), Hanoverton, Columbiana County. Bidder/Contractor will follow all of these requirements, except part 2 of “Bid Submission.”

VI. OTHER REQUIREMENTS

A. In preparing its bid, Bidder should consider the information in Attachment One, Location Overview Map, Attachment Two, Aerial View Maps and Additional Requirements, and Attachment Three, to understand the geographical location of the specified mowing areas.

Attachment Three, “Slope Mowing Detail Table,” contains essential information needed for bidding. The site-specific information includes location names, type of mowing required, expected mowing frequency, the months that mowing will be performed, equipment typically needed, notes, and ODNR contact person information.

B. Should the agency needs services at locations not listed in the Contract, Contractor will provide services according to the Time and Materials pricing at any place within the counties of the awarded bid district.

* To advise of aditional Contract language as a result of award, and repagination.

ATTACHMENT ONE

{This Attachment One is to illustrate district borders only}*

* To advise of aditional Contract language as a result of award OT900122.

ATTACHMENT TWO

Aerial View Maps and Additional Requirements

Attachment Two, “Aerial View Maps and Additional Requirements” may be accessed through the following Web Address as a PDF File Document:

https://procure.ohio.gov/pdf/Att.Two_Aerial_View_Maps_and_Additional_Requirements.pdf

{ATTACHMENT TWO (OT900122)

Aerial View Maps - OT900122

Attachment Two, “Aerial View Maps - OT900122” may be accessed through the following Web Address as a PDF File Document:

https://procure.ohio.gov/pdf/Att.Two-OT900122_Aerial_View_Maps_OT900122.pdf }*

* To advise of aditional Contract language as a result of award.

https://procure.ohio.gov/pdf/Att.Two_Aerial_View_Maps_and_Additional_Requirements.pdf https://procure.ohio.gov/pdf/Att.Two-OT900122_Aerial_View_Maps_OT900122.pdf%20%7d* https://procure.ohio.gov/pdf/Att.Two-OT900122_Aerial_View_Maps_OT900122.pdf%20%7d*

ATTACHMENT THREE

Slope Mowing Detail Table

Attachment Three, “Slope Mowing Detail Table” may be accessed through the following Web Address as a PDF File Document:

https://procure.ohio.gov/PTcond/Att.Three_Slope_Mowing_Detail_Table.xlsx

{ATTACHMENT THREE (OT900122)

Slope Mowing Detail Table – OT900122

Attachment Three, “Slope Mowing Detail Table – OT900122” may be accessed through the following Web Address as a PDF File Document:

https://procure.ohio.gov/PTcond/Att.Three-OT900122_Slope_Mowing_Detail_Table_OT900122.xlsx }*

* To advise of aditional Contract language as a result of award.

https://procure.ohio.gov/PTcond/Att.Three-OT900122_Slope_Mowing_Detail_Table_OT900122.xlsx

Index No., DNR017

PRICE SCHEDULE

The following Bid Districts were not awarded: District 1; District 2 East; District 2 West; and District 5;

UNSPSC CATEGORY CODES: 70111700, 70111710, 72102905

CONTRACT MOWING PRICE TABLE

District 3

CONTRACTOR: Buckeye Excavating Development LLC

OAKS

Item ID Number

Bid

District

Overview Map

Reference Location Address or Closest

Intersection/Address Price per Mowing

38477 3 11 Grand River WA

Greenville Rd NW (St. Rte.

88) & Hoffman Norton Rd

NW, Bristolville, OH 44402 $ 1,175.00 EA

38478 3 13 Highlandtown Lake

40118-40000 Ohio State Route 3, Wellsville, OH

43968 $ 2,800.00 EA *

38479 3 36 Shreve Lake 5901-6599, Twp. Hwy 316, Shreve, OH 44676 $ 560.00 EA *

38480 3 48 Zepernick Lake/Ruff

Pond 26687 OH-172, East Rochester, OH 44625 $ 1,080.00 EA *

38481 3 37 Spencer Lake 5852 River Corners Rd, Spencer, OH 44275 $ 720.00 EA *

* To advise of change in Price per Mowing, effective for services performed on or after 02/01/25.

Page 14 *

PRICE SCHEDULE (CONTINUED)

District 4 North *

CONTRACTOR: Hartman Landscaping.

Coordinates of

Dam Location Address or Closest

Intersection/Address Price per Mowing

39793 4 North 39.73194, -81.72081 MB-40

0.83 miles west of A to C

Haul Road & SR 83 $ 2,500.00 EA

39794 4 North 39.75105, -81.698155 MB-46

0.82 miles west of SR 83 &

Twp Rd 27 $ 8,125.00 EA

39795 4 North 39.732651, -81.738297 MB-68

0.14 miles west of SR 284 &

A to C Haul Rd $ 1,000.00 EA

39796 4 North 39.74437, -81.74948 MB-115

1.3 miles NW of MB-115 &

Bristol Church Road $ 1,600.00 EA

39797 4 North 39.710869, -81.803996 MB-133

1.25 miles north of SR 78 &

Twp Rd 952 $ 1,300.00 EA

39798 4 North 39.720488, -81.777213 MB-141

1.71 miles SE of Twp Rd 952 & Weavers Haul Rd $ 1,300.00 EA

39799 4 North 39.716409, -81.771543 MB-144

1.24 miles SE of Twp Rd 952 & Weavers Haul Rd $ 1,625.00 EA

39800 4 North 39.72748, -81.71438 MB-165

0.37 miles west of A to C

Haul Road & SR 83 $ 1,200.00 EA

39801 4 North 39.73323, -81.664316 MM-52

2 miles S of SR 83 & Twp

Rd 13 $ 1,900.00 EA

39802 4 North 39.751833, -81.667919 MM-62

0.76 miles S of SR 83 &

Twp Rd 13 $ 6,500.00 EA

39803 4 North 39.771914, -81.645247 NB-43

1.25 miles N of SR 83 &

Twp Rd 13 $ 2,000.00 EA

39804 4 North 39.773403, -81.633322 NB-64

1.86 miles NE of SR 83 &

Twp Rd 13 $ 1,800.00 EA

39805 4 North 39.761157, -81.671536 NB-90

0.34 miles SW of SR 83 &

Twp Rd 13 $ 3,500.00 EA

District 4 South

CONTRACTOR: Lovin Contracting Company, Inc.

Overview Map

Reference Location Address or Closest

Intersection/Address Price per Mowing

38482 4 South 5 Cooper Hollow WA Mining Haul Rd. & Roscoe

Rd, Oak Hill, OH 45656 $ 2,400.00 EA

38483 4 South 10 Flint Run WA Frank Smith Rd. & State Rte.

124, Jackson, OH 45640 $ 2,400.00 EA

38484 4 South 17 Lake Rupert Off OH-93 north of Hamden, OH $ 4,100.00 EA

38485 4 South 34 Ross Lake Off E Hydell Rd. East of

Chillicothe, OH $ 4,600.00 EA

38486 4 South 40 Tycoon Lake Off Tycoon Rd. NE of Rio

Grande, OH $ 4,100.00 EA

* To advise of award of Contract for Bid District 4 North, and repagination.

TIME AND MATERIALS PRICE:

If the need arises for additional mowing or grounds maintenance services, and the Agency approves the Contractor to perform these services, the Contractor may bill the Agency Time and Materials Price at the following rates, cost, and markup. No additional charges will be allowed under this Contract for Time and Materials Price.

Time and Materials Price Table for Bid District: 3

CONTRACTOR: Buckeye Excavating Development LLC

Labor Hourly Rate Category

Labor Hourly Rate

38487

Mowing Hourly Rate $ 100.00 /hour *

38488

Slope Mowing Hourly Rate $ 145.00 /hour *

38489

Trash Cleanup Labor Hourly Rate $ 52.00 /hour *

38490

Grounds Maintenance Labor Hourly Rate $ 50.00 /hour

38491

Stump Removal

$ 3.40 /per inch diameter of trunk

Mobilization/Travel Price

Price per Service Call

38492

Flat Price, one per Emergency Service Call (Not applicable if services are part of an order scheduled 3 weeks in advance)

$ 182.00 /service call

Supplies and Materials Used for

Grounds Repairs and Maintenance

Supplies and Materials Mark-Up Percentage (over invoice cost)

38499

Supplies and Materials will be at the Contractor’s supplier invoice cost plus the Mark-Up % provided. The Contractor must include the invoice for any items billed to the Agency.

20%

* To advise of change in Mowing Hourly Rate, Slope Mowing Hourly Rate, and Trash Cleanup Labor Hourly Rate, effective for services performed on or after 02/01/25.

Page 16 *

Time and Materials Price Table for Bid District: 4 North *

CONTRACTOR: Hartman Landscaping

Labor Hourly Rate offered

39806

Mowing Hourly Rate

$ 125.00 /hour

39807

Slope Mowing Hourly Rate $ 125.00 /hour

39808

Trash Cleanup Labor Hourly Rate

$ 50.00 /hour

39809

Rate $ 50.00 /hour

39810

$ 10.00 /per inch diameter of trunk

Price per Service Call offered

39811

Flat Price, one per Emergency Service Call (Not applicable if services are part

$ 350.00 /service call

Supplies and Materials Mark-Up Percentage (over invoice cost) offered

39812

Supplies and Materials will be at the Contractor’s supplier invoice cost plus the Mark-Up % provided. The

20% above cost

* To advise of award of Contract for Bid District 4 North, and repagination.

Page 17 *

BID PRICE SCHEDULE (CONTINUED)

Time and Materials Price Table for Bid District: 4 South

CONTRACTOR: Lovin Contracting Company, Inc.

Labor Hourly Rate

38493

Mowing Hourly Rate $ 60.00 /hour

38494

Slope Mowing Hourly Rate $ 90.00 /hour

38495

Trash Cleanup Labor Hourly Rate $ 60.00 /hour

38496

Rate $ 60.00 /hour

38497

$ 12.00 /per inch diameter of trunk

Price per Service Call

38498

Flat Price, one per Emergency Service Call (Not applicable if services are part

$ 500.00 /service call

Supplies and Materials Mark-Up Percentage (over invoice cost)

38500

Supplies and Materials will be at the Contractor’s supplier invoice cost plus the Mark-Up % provided. The

20%

* Repagination.

Page 18 *

COST ALLOCATION TABLE

COST ALLOCATION TABLE

As a baseline for any future price increase requests, bidders should indicate, as a percentage of the total cost, what the cost elements are. Sum of the percentages must equal one hundred percent.

(Add additional cost elements and/or copy this form as necessary, and attach to this page.)

Contractor Labor Cost

Fuel Cost

Administrative Cost Equipment Other

Buckeye Excavating Development LLC -- -- -- -- --

Lovin Contracting Company, Inc. 50% 30% 5% 15% --

* Hartman Lawn Care LLC, DBA: Hartman Landscaping 50% 30% 5% 15% --

* To advise of addition of Contractor, and repagination.

Index No. DNR017

Page 19 *

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: OT902221-1

264039 Buckeye Excavating Development LLC TERMS: Net 30 Days 13401 Arnold Rd.

Dalton, OH 44618 DELIVERY: As Specified

CONTRACTOR’S CONTACT:

Steve Steiner Phone: (330) 749-9965

E-mail: ssteiner54@gmail.com

CONTRACTOR AND TERMS: CONTRACT NO.: OT902221-3 *

* 264147 Hartman Lawn Care LLC, DBA: Hartman Landscaping TERMS: Net 30 Days PO Box 2575 Zanesville, OH 43702 DELIVERY: As Specified

CONTRACTOR’S CONTACT:

Beau Hartman Phone: (740) 849-3075 Fax: (740) 201-6952

E-mail: bhartman@hartman-landscaping.com

CONTRACTOR AND TERMS: CONTRACT NO.: OT902221-2

273248 Lovin Contracting Company, Inc. TERMS: Net 30 Days PO Box 758 Robbinsville, NC 28771 DELIVERY: As Specified

CONTRACTOR’S CONTACT:

Mitch Beasley Phone: (828) 479-9462 Fax: (828) 479-6844

E-mail: mitchb@lovincontracting.com

* To advise of addition of Contractor, and repagination.

mailto:mitchb@lovincontracting.com

SUMMARY OF AMENDMENTS

Amendment

Effective

Date Description

5 02/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 02/01/25 through 01/31/26.

Additionally, this amendment is issued to advise of price and rate changes effective for services performed on or after 02/01/25, as indicated herein.

All other prices, terms and conditions remain unchanged.

4 02/01/24

This amendment is issued to advise that, as a result of mutual agreement between the State of Ohio and the Contractor, this Contract is renewed for an additional twelve

(12) months. In addition, this amendment is issued to advise of price and rate changes effective for services performed on or after 02/01/24, as indicated herein.

All other prices, terms and conditions remain unchanged.

3 02/01/23

This amendment is issued to advise that, as a result of mutual agreement between the State of Ohio and the Contractor, this Contract is renewed for an additional twelve

(12) months.

In addition, this amendment is issued to advise of price and rate changes effective for services performed on or after 02/01/23, and to advise of additional holiday in the State of Ohio Holiday Schedule, as indicated herein.

Also, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services.

All other prices, terms and conditions remain unchanged.

2 08/26/21 This amendment is issued to advise of award of Contract to Hartman Lawn Care, LLC for Bid District 4 North as a result of ITB No. OT900122, addition of Contract language, and repagination, as indicated herein.

1 08/19/20 This amendment is issued to advise of change in Contract Number from OT905920 to OT902221 and correction in ITB No. and opening date, as indicated herein.