OriginalSolicitationAmendments15722.pdf

SOLICITATION NO. 15722 – AMENDMENT NO. 1 PAGE | 1

UPDATED 5/8/2023

State of Washington Contracts and Procurement Division Department of Enterprise Services P.O. Box 41411 Olympia, WA 98504-1411

Solicitation Amendment Solicitation No.: 15722 Amendment No.: 1 Effective Date: 11/3/2023

AMENDMENT NO. 1

TO

SOLICITATION NO. 15722

VEHICLE MAINTENANCE AND REPAIR SERVICES

This Amendment (“Amendment”) to Solicitation No. 15722 is effective immediately. Amended Exhibit C is required to be submitted with proposals. All other terms, conditions, and specifications remain unchanged.

P U R P O S E

THE PURPOSE of this amendment is to capture the following changes:

• 1. Section 4.5 and 4.6 of the Competitive Solicitation Document is deleted and replaced as follows to allow bids to be submitted in either hard copy or electronic format.:

4.5. BID FORMAT. Bids may be provided in either electronic or hard copy format. Bids must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in writing by Enterprise Services, documents included with an electronic bid must be prepared in MS Word, MS Excel, or Adobe PDF. Where required to do so, bidders may sign using either a physical or electronic signature.

4.6. SUBMITTING BIDS. Bidder’s Electronic bids must be emailed to DESContractsTeamMaple@des.wa.gov Enterprise Services’ email only can accept emails (including attachments) that total less than 30MB in size. Bidders are cautioned to keep email sizes to less than 25MB to ease delivery. Zipped files cannot be accepted. Hard copy bids can be mailed or hand delivered to the following address.

Attn: Alec La Brayere Washington State Department of Enterprise Services 1500 Jefferson St SE Olympia, WA, 98504-1511

• 3. Exhibit C – Price Sheet is amended as follows: On the instructions tab, under the instructions heading, the following has been added to clarify whether diagnostic labor is billable:

Diagnostic Labor will be billable, even if the purchaser chooses not to have the repair or maintenance work done at that time, or chooses to have it done by a different vendor.

SOLICITATION NO. 15722 – AMENDMENT NO. 1 PAGE | 2

Any communications regarding this amendment must be addressed to the Procurement Coordinator listed below.

Alec La Brayere 360-407-9366 DESContractTeamMaple@des.wa.gov

SOLICITATION NO. 15722 – AMENDMENT NO. 2 PAGE | 1

State of Washington Contracts and Procurement Division Department of Enterprise Services P.O. Box 41411 Olympia, WA 98504-1411

Solicitation Amendment Solicitation No.: 15722 Amendment No.: 2 Effective Date: 11/9/2023

AMENDMENT NO. 2

TO

SOLICITATION NO. 15722

VEHICLE MAINTENANCE AND REPAIR SERVICES

This Amendment (“Amendment”) to Solicitation No. 15722 is effective immediately. Amended Exhibit(s) A-1, B-1 and C are required to be submitted with proposals. The amended Competitive Solicitation and Exhibit D are not required to be submitted, but should be reviewed before bidding. All other terms, conditions, and specifications remain unchanged.

P U R P O S E

THE PURPOSE of this amendment is to capture the following changes:

1. Exhibit B-1 Pass/Fail Performance Requirements : To clarify expectations about use of a labor guide, Exhibit B-1 Pass/Fail Performance Requirements has been modified as follows:

i. To include an additional requirement, marked #15:

Bidder will adhere to an industry standard (for example, Mitchell, All Data, Shop Monkey) or manufacturer standard labor guide for repair and maintenance service time estimates.

2. Exhibit C – Price sheet: Exhibit C – Price Sheet is amended as follows:

a. On the instructions tab, under the instructions heading, the following has been added to allow bidders to indicate what vehicle lines and/or manufacturers they are certified to work on:

i. In the tabs for the Repair, Body Repair and Electrical Vehicle Maintenance and Repair, in row 2, indicate what vehicle lines and/or manufacturers you are certified to work on.

b. Additionally, the following changes were made to make documents more consistent with each other:

i. The heading for category 1 is now Category 1: Maintenance for Combustion

Engine Vehicles -Maintenance performed at regular intervals.

ii. The heading for Category 2 is now Category 2: Repair for Combustion Engine

Vehicles - Problems or damage outside of interval-scheduled maintenance.

iii. The heading for Category 3 is now Category 3: Body Repair for Combustion

Engine and EV Vehicles- All phases of body repair, including frame straightening, re-upholstering and upholstery repair, and painting.

SOLICITATION NO. 15722 – AMENDMENT NO. 2 PAGE | 2

3. The Competitive Solicitation Document is amended as follows to extend the question and answer period and the bidding deadline, and address concerns about usage of ICE as an acronym.

• Bidding deadline is now 11:59 PM on January 12th, 2024. The question and answer period now ends on December 15th, 2024.

COMPETITIVE SOLICITATION DEADLINES

ITEM DATE

Competitive Solicitation Posting Date:

September 20th, 2023

Pre-Bid Conference:

October 4th, 2023 at 1:00 PM (Pacific Time)

Virtual Pre-Bid Conference Attend via Insert Platform

Weblink: Click here to join the meeting Teams Meeting ID: 270 819 680 198 Password: h9ivCe

Telephone Pre-Bid Conference Attend via Conference Call

Dial-In Number: +1 564-999-2000,,601926392# Conference ID: 601 926 392#

Passcode: h9ivCe

Question & Answer Period:

September 20th, 2023 – November December 15th, 2023

Deadline for Submitting Bids: December 8th, 2023 January 12th, 2024

Anticipated Announcement of Apparent Successful Bidders:

February 14th, 2023

Anticipated Award of Contracts:

April 11th, 2023

• All instances of ICE as an acronym are replaced with Combustion Engine.

4. Exhibit A-1 Bidder’s Certification is amended as follows to address concerns about the usage of the ICE acronym:

All instances of ICE as an acronym are replaced with Combustion Engine.

5. Exhibit D Master Contract is amended as follows to address concerns about the usage of the ICE acronym:

All instances of ICE as an acronym are replaced with Combustion Engine.

PRIOR AMENDMENTS

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjgwNWFlYjMtMDBlNS00MTI1LTkzYjctNTIxOTU1ODdhN2Zi%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22fd173ffa-8bf5-4c53-9142-4e2964de462c%22%7d

SOLICITATION NO. 15722 – AMENDMENT NO. 2 PAGE | 3

• Solicitation 15722 was previously amended on November 3rd, 2023 to clarify that diagnostic labor is billable and to allow for submission of hard copy bids.

Any communications regarding this amendment must be addressed to the Procurment Coordinator listed below.

Alec La Brayere 360-407-9366 DESContractTeamMaple@des.wa.gov