ON-CALL TRAFFIC SIGNAL SYSTEM SERVICES

SOQ # 26-18258S-TE

SALLY BACA

JEFFERSON COUNTY

100 Jefferson County Parkway • Golden, Colorado 80419-4550 • (303)271-8587

SOQ #26-18258S-TE On-Call TRAFFIC SIGNAL MAINTENANCE

Statement of Qualifications

SOQ # 26-18258S-TE

The County of Jefferson, Colorado, is accepting responses for On-Call Traffic Signal Maintenance in accordance with the terms, conditions, and specifications contained in these solicitation documents.

This project and any subsequent addenda will be posted to BidNet (Rocky Mountain E-Purchasing System, RMEPS) website (www.RockyMountainBidSystem.com). Vendors are encouraged to register with BidNet for this and other opportunities.

Funding used for this project is from: Jefferson County Funds

SCHEDULE OF ACTIVITIES

Solicitation Issued July 2, 2026

Questions DUE July 14, 2026 2 p.m. MTN

Addendum posted July 21, 2026 estimated

DUE DATE July 28, 2026 2 p.m. MTN

QUESTIONS

All questions must be submitted in writing via e-mail to purchasing agent at sabaca@jeffco.us, by 07/10/26. Questions received after the posted due date for questions will not be accepted.

METHOD OF AWARD

The successful Offeror will be required to execute an agreement with Jefferson County in a form which will include all the terms, conditions, specifications, costs and labor rates, and any approved exceptions to this solicitation. The enclosed sample Master Contract is substantially in the form that will be executed between the successful Bidder and Jefferson County.

The County of Jefferson, Colorado, reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the bids received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County, Colorado. The County reserves the right to base the suitability of the award on factors other than lowest price.

If you are unable to access any of the content of these documents, please complete our digital accessibility request form or call us at 303-271-8455 for assistance.

I. INTRODUCTION

Jefferson County is accepting Statements of Qualification for On-Call Traffic Signal Maintenance. Services may be requested by various divisions within the County on an as-needed basis, but it is anticipated that most services will be for Transportation and Engineering division and that County funds will be used to pay for the services.

mailto:XXXX@jeffco.us https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406 https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406

The top-rated Contractor will be asked to enter into a Master Contract and may be given the opportunity to provide on-call traffic signal maintenance services. Prequalification through this process does not guarantee that a firm will receive a Purchase Order, or that any work, or any specific level of work, or any specific project, will be awarded to the Contractor(s).

A more detailed Scope of Work shall be developed for each project; however, the General Scope of Work attached as an exhibit to the sample contract is a summary of activities which may or may not be included in the Work.

II. SCOPE OF SERVICES

The Contractor shall perform the following activities:

EMERGENCY RESPONSE

Equipment malfunctions and/or damage which, in the opinion of the County's Representative or other authorized person(s), constitutes a serious hazard or inconvenience to the public, shall be considered an emergency or unscheduled repair. Such emergency malfunctions or damage could include, but not necessarily be limited to, situations where:

1. All indications are out, including bulbs or lenses, for any single traffic movement.

2. Signal heads give conflicting indications to any intersection approach.

3. Damage to any traffic signal control device, such as a signal head or span wire that has fallen to the ground, that is substantially out of its proper position or is preventing the intersection from operating properly.

4. Vehicle or pedestrian signal is in flash-mode.

5. Any other condition that prohibits the intersection equipment from operating properly.

The Contractor shall respond to all emergency calls within sixty (60) minutes after notification. The County shall respond to emergency calls that are received during the business hours of the Transportation & Engineering Division, Monday through Thursday 7:00 AM to 5:00 PM. Jeffcom Dispatch shall directly contact the Contractor outside of business hours.

Emergency work completed during the regular working hours of 7:00 AM to 5:00 PM Monday through Friday shall be paid for at the standard Personnel and Equipment hourly rates established in the Cost Schedule.

Emergency work completed outside of the regular working hours of 7:00 AM to 5:00 PM Monday through Friday shall be paid at the After Hours/Emergency hourly rate established in the Cost Schedule, exception for Administrative, Engineering, and Consultant time.

No timing changes on controllers or accessories shall be made by the Contractor unless authorized by the County Representative or their designee, except during emergencies. Timing changes that may be necessary during emergencies such as detector failures, push button failures, etc. may be made without approval. The County Representative or their designee shall be notified of such changes on the next working day. A copy of any signal timing adjustments shall be forwarded to the County Representative or their designee within seven (7) days after adjustment.

After performing any emergency response work, the Contractor shall provide the County Representative or their designee with a report of the work completed. This report shall include the location, a description of the problem, the time and date the call was received by the Contractor, the name and entity of the person reporting the problem, the time and date the Contractor arrived on-site, the time and date the problem was corrected, and a description of the work that was performed.

NON-EMERGENCY WORK

Non-emergency work shall be paid for on a time and materials basis according to the Personnel and Equipment hourly rates established in the Cost Schedule. Jefferson County may provide at its option, ( and depending on availability), some or all parts and materials necessary for the work done by the Contractor. The cost of materials, parts, or units supplied by the Contractor shall be reimbursed by the County in the amount of the Contractor's cost plus a material markup as established in the Cost Schedule. A copy of the invoice from the material supplier shall accompany the invoice from the Contractor for materials used in the work.

Scheduling and completion time shall be agreed upon by the County and the Contractor on a case-by-case basis, unless otherwise specified herein or directed by the County.

When construction traffic control (e.g., lane closures) is required as part of this process, the Contractor shall submit a Method of Handling Traffic (“MHT”) to Jefferson County for approval prior to implementing traffic control. All construction traffic control costs will be paid based on the CDOT cost data book.

Activities may include but is not limited to the following types of work:

1. Rectangular Rapid Flashing Beacons (RRFB) Installation of RRFB’s shall include all necessary work for a fully functioning RRFB. This may include:

a. Caissons

b. Solar Panels

c. Push Buttons

d. Signing

e. MUTCD Flash Pattern

f. Wiring

g. Traffic Control

2. School Flashers Installation of School Flashers shall include all necessary work for a fully functioning School Flasher. This may include:

a. Caissons

b. Solar Panels

c. Push Buttons

d. Signing

e. MUTCD Wig-Wag

f. Wiring

g. Traffic Control

3. Traffic Signal Cabinet & Base Installation of Traffic Signal Cabinet shall include all necessary work for a fully functioning cabinet. This may include:

a. Removal of existing Traffic Signal Cabinet & Base

b. Reset all equipment from existing cabinet to new cabinet

c. Wiring of new cabinet

d. Inspect traffic signal is functioning as designed

e. Traffic Control

4. Replacement of Equipment This work may include upgrade or modification of existing equipment or the installation of new equipment. Installation of traffic signal equipment in a non-emergency setting shall include all necessary work for a fully functioning unit.

a. Detection Units (Gridsmart)

b. Controllers

c. Wiring

d. Pull Boxes

e. Other Miscellaneous Traffic Signal Equipment

5. Service calls in response to damage, failures, or malfunctions as a result of the following types of occurrences:

a. Collision damage

b. Major Storms

c. Roadway Failures

d. Utilities Failures

e. Equipment failures or malfunctions

6. Lamp change. Lamps at each location, including flashers and signals, will be replaced as directed by the County. Installed lamps shall conform to the ITE LED Signal Specifications.

Incandescent lamps shall be replaced with LED lamps. Lamps will be replaced on a material and time cost basis. The Contractor shall inform the County of the specific indication, location, and (if applicable) LED date of all replaced lamps.

7. Additions and/or modifications to the traffic control equipment. Completion shall occur within seven days unless otherwise directed by the County.

8. Repair of any damage to the traffic control equipment as listed on the Schedule of Assets, which is not caused by the act or omission of the Contractor or the Contractor's agent or employees. Completion shall occur within seven days unless otherwise directed by the County.

9. Painting of or removal of graffiti from traffic poles, signal heads, and cabinets.

Completion shall occur within seven days unless otherwise directed by the County.

10. Traffic detector installations, including but not limited to electromagnetic detector loop, video detection, radar detection, or thermal detection systems.

11. Testing, installation, or relocation of controllers, cabinets, or poles.

12. Restoration of intersections on an emergency basis and full operation within thirty (30) days.

13. Installation of signs (including overhead signs), school zone flashers, electronic feedback signs, crosswalk beacons, and warning beacons.

14. Installation, inspection, and repair of overhead street lighting and ancillary lighting associated with structures.

15. Removal of snow from signal heads when indications are not visible.

16. Annual Preventive Maintenance – the following checks will be performed

a. Documentation f. Conflict Monitor Testing k. Pull Boxes

b. Wiring g. Cabinet Switches l. Pre-Empt

c. Cabinet h. Vehicle Detection m. UPS System

d. Controller i. Signal Heads n. System Interconnect

e. Communication j. Push Buttons

After performing any extra work, the Contractor shall provide the County Representative or their designee with a report of the work completed. This report shall include the location, a description of the assigned work, the time and date the assignment was received by the Contractor, the name and entity of the person assigning the work, the time and date the Contractor arrived on-site, the time and date the extra work was completed, and a description of the work that was performed.

Repairs shall be undertaken at the site within twenty-four hours after Jefferson County notifies the Contractor of needed repair. In the event of damage due to a collision, the Contractor shall take digital photos upon arrival that clearly show the extent of the damage, as well as photos when repairs have been completed. These photos shall be sent to the County Representative or their designee no later than the issuance date of the applicable invoice for the repair work.

It is the responsibility of the Contractor to ensure that responses to service calls are not duplicated. If the Contractor dispatches multiple service visits in response to a single issue reported by the County such that the Contractor's subsequent technicians identify an issue already identified by a Contractor's previous technician, or find that the issue has already been resolved by a Contractor's previous technician, the County shall not be obligated to pay for the cost of the additional service visits. For every service visit, the Contractor shall input logbook entry consisting of the technician's name, date, time, and action performed.

UTILITY LOCATES

Jefferson County is a U.N.C.C. Colorado 811 Tier One utility member, following Colorado 811's most recent Procedure Guidelines, and utilizes the Colorado 811 email notification system. Jefferson County, as owner of the underground utilities, is responsible for locating their facilities pursuant to

CRS 9-1.5-105.

Traffic signal utility location services will be ongoing as directed by the County Representative or their designee. The County will perform the majority of locate requests that are received during the business hours of the Transportation & Engineering Division, Monday through Thursday 7:00 AM to

5:00 PM.

This work is associated with the traffic control equipment as listed in the appendix, which are owned by Jefferson County in conformance with Tier One member of CO811. The Contractor may utilize a qualified subcontractor for this work.

1. The County shall monitor and review the Jefferson County traffic signal locate requests in the

Colorado 811 cloud-based WebTMS® ticket management system for utility locate services.

The Contractor shall have Dispatcher credentials in the WebTMS® system. The County shall assign utility locates to the Contractor by notifying the Contractor and providing the ticket number.

2. The Contractor is responsible for performing the assigned utility locates in the appropriate response timeframe as prescribed by Colorado 811 Procedures.

3. The Contractor will dispatch a qualified Utility Location Technician to the location, in an appropriately marked vehicle, appropriately stocked by the Contractor with all utility location equipment, devices, tools, available maps/data on utility, and marking materials (e.g. paint/flags/etc.).

4. The Contractor Utility Location Technician will use the typical utility location tools and methodologies to mark the utility location. In cases where the Contractor recommends elevated tools or methods of underground utility detection, such as ground penetrating radar, the Contractor will consult with the County and obtain approval prior to proceeding with additional detection procedures and incurring additional costs.

5. The Contractor is responsible for entering positive responses to assigned locate requests within the timeframe prescribed by the Colorado 811 Procedure Guidelines. The positive response will be entered using the WebTMS® system upon completion of the specific Jefferson County utility location.

6. The Contractor shall provide a detailed summary of work performed for Jefferson County including the locations and ticket number in the monthly invoices. Documentation shall include a minimum of time started and completed, date, location, and the UNCC Colorado 811 ticket number.

7. The Contractor shall meet with the County, quarterly or as requested, to communicate process improvements and exchange any new information including known permitted construction activities.

MINIMUM EXPECTATIONS

1. Continuous service shall be provided by the Contractor 24-hours each day, 365 days each year. The Contractor shall provide and maintain a 24-hour a day, continuous method of contact.

2. The Contractor shall maintain sufficient service trucks to perform all of the work described herein, with the exception of the Utility Locate work. The minimum required vehicles shall include: one primary truck, one backup emergency service truck, and one bucket truck. Each shall be equipped with amber rotating or flashing beacons visible from 360 degrees. Each vehicle shall be clearly identified with the Contractor's name and telephone number.

3. The Contractor shall stock additional material, parts, or units as may be needed for emergency work, extra work, and utility locates as described herein. The Contractor shall stock the necessary controllers, poles, and other items, parts, tools, materials, equipment, and supplies reasonably necessary to restore an intersection to an operating condition on an emergency basis and full operation within three (3) days.

4. The Contractor shall ensure that all technicians who will be carrying out the work described herein have any third-party software downloaded on their laptops that is necessary for troubleshooting, configuring, and/or addressing issues with the traffic control equipment. See Schedule of Assets for traffic control equipment that may require third-party software.

5. The Contractor shall have present at the location at which any work is performed, sufficient and qualified personnel to properly perform the work and an I.M.S.A. Certified Level II or higher traffic signal technician to supervise the work.

6. All work shall be performed under applicable OSHA safety rules.

7. The Contractor shall be sufficiently knowledgeable of and experienced in traffic control so that during any construction and maintenance operation by the Contractor which may create hazards to vehicles, pedestrians, or workers, the Contractor shall place traffic control devices, as specified by the current FHWA "Manual on Uniform Traffic Control Devices" and current Colorado Supplemental as necessary to alleviate the hazardous conditions.

8. The Contractor shall provide the County Representative or their designee with an up-to-date report of all scheduled or unscheduled maintenance, repairs, or extra work monthly and upon demand when required. This report shall be by location and shall include a description of the problem, the time and date the call was received by the Contractor, the name and entity of the person reporting the problem, the time and date the problem was corrected, and the corrective action that was taken.

MISCELLANEOUS

1. When a malfunction is reported by the County, and after thorough inspection by the

Contractor, it is determined that no malfunction exists, the County shall pay the Contractor in accordance with the Cost Schedule.

2. Any damage to any signal equipment which is the result of any negligence or act or omission of the Contractor, the Contractor's agent, or employees shall be repaired or replaced by the Contractor at no cost to the County.

3. Identification of traffic control equipment shall be by part numbers supplied by the manufacturer or the equipment and/or commonly known terms by the Institute of Transportation Engineers or as indicated by Jefferson County. No other classifications of materials, parts or units will be made.

4. Only materials, parts, and units supplied or recommended by the manufacturers of the traffic control equipment shall be used in the repair and maintenance of traffic control equipment.

Where no specific material, parts, or item is recommended by the manufacturer, or where the material, part or unit can be located locally, the material, part or unit used shall be as prescribed by either the Institute of Transportation Engineers, the International Municipal Signal Association, or the County's Representative or their designee, or by all three. In all instances of conflict, the County's Representative or their designee shall determine the material part or unit to be used. The County shall reimburse the Contractor for material, parts, or supplies by the Contractor as set forth in the Cost Schedule. Material invoices shall be made available to the County upon request.

5. Additional traffic signal and flasher locations may be added to this Contract by the County at the established prices of this Contract. An acceptance inspection will be performed by the Contractor prior to adding a new location to the Contract. Traffic signal or flasher locations may also be removed from this Contract by the County.

6. The County will notify the Contractor in writing when any other contractor is scheduled to do any work at the locations covered under this Contract. The said location will temporarily be removed from the Contract until the other contractor's work has been completed and accepted by the County, at which time the location will be reinstated.

III. MINIMUM QUALIFICATIONS

To be considered for selection, the following minimum requirements must be met:

1. Must be able to meet Jefferson County insurance requirements with any exceptions approved by the Safety & Compliance Office.

V. FORM OF SUBMITTAL

The Submittal shall include the following items listed herein:

1.Company Submission Complete all information and sections of the Company Submission Document.

2.Cover Letter and Executive Summary Include your company’s history, structure and size. Specify the number of years your firm has been providing on-call traffic signal maintenance services. Describe your firm’s expertise and any other information that would be helpful to the County in the selection process. Please limit this information to

(1) page.

3.Similar Project History Provide examples of three (3) major contracts with governmental entities which are comparable to the scope of the services listed in this solicitation. Include the following information for each project:

a. Firm/facility name

b. Term of contract

c. Total dollar amount of original contract

d. Total amount of project upon completion

e. Reasons for variance in original contract amount vs. total amount of contract upon completion

f. Contact name at facility

g. Phone number for contact

4.Personnel Qualifications

a. Provide resumes for key personnel. Demonstrate that they have managed comparable projects and have sufficient qualifications and/or experience to successfully complete this type of work.

b. Include any manufacturer or industry training pertinent to this type of work.

5.Surety Letter Provide a letter from your surety company confirming bonding capacity

6.References Provide at least three (3) references similar to the scope of services described in this solicitation. If the References are identical to the information provided in the Similar Project History, just include a statement to that effect.

Include the following information for each reference:

a. Firm/facility name

b. Term of contract

c. Services provided

d. Amount of contract

e. Contact name at facility

f. Phone number for contact

7.Labor Rate Schedule Include the following in the Labor Rate Schedule:

a. Rates for regular hours

b. Rates for after hours (weekends, evenings)

c. Material mark-up

d. Cap percentage increase for any renewal years

Rates must be held firm for the entire one-year period.

8.Additional Information Provide any additional information which further details your firm’s qualifications.

VI. SELECTION CRITERIA

The County will evaluate submittals based on the listed qualifications. The selection criteria below are not listed in any order of predominance. Firms should consider all criteria when submitting their submittal.

Selection will be based solely on the information each firm provides. Missing or incomplete information may be cause for rejection.

1. Experience and Qualifications

2. Ability to Meet Project Schedules on submitted project examples (Contract Completion Date vs.

Actual Completion Date)

3. Initial vs. Final Contract Amount on submitted project examples

4. Litigation/Claim History

5. Surety Letter and Bonding Capacity/Firm Stability

6. Quality of Submittal

7. Labor Rates and Material Mark-Up

8. References

9. Interview/Presentation, if applicable

The successful firm or firms will be chosen based on the qualifications and selection criteria discussed in this solicitation. The selection process may include a request for additional information or an oral presentation to support the written submittal.

VII. EXHIBITS - DOCUMENTS APPLICABLE TO THIS SOLICITATION

1. Sample Contract

2. Insurance Requirements

3. EXHIBIT B - Maintenance Labor Rates

4. EXHIBIT C – Jefferson County Signal Maintenance Schedule of Assets

VIII. METHOD OF SUBMITTAL

Responses shall be submitted in the format stipulated in the Submittal Checklist.

All responses submitted shall become the property of Jefferson County and will become public record.

Jefferson County reserves the right to reject any responses in whole, or in part, received in response to this solicitation. All costs related to the development of a response to this solicitation and/or any possible subsequent presentations are the exclusive responsibility of the responding firm. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating firms.

COMPANY SUBMISSION

Complete, sign, and submit this portion with your solicitation response.

This information must be the cover page of your response.

Company Information

Company Name: ________________________________________ EIN: __________________

Active Unique Entity Identification (UEI) Number (Required for Federally Funded Projects)

Company Name as filed with the Secretary of State, if corporate entity:

(Colorado Secretary of State Website, for reference purposes, is http://www.sos.state.co.us/ ) Note: Be advised that the successful firm, if a corporate entity, will be required to provide evidence of current good standing with the Colorado Secretary of State after acceptance of bid.

Phone Number: _________________________

Company Address: ________________________________________

When organized? __________________________________________________________________________

A. If a corporation, what State incorporated in? _______________________________________________

B. Date of last filing with Secretary of State_____________________________________________

Authorized Representative Indicate the name of the Authorized Representative who will be assigned to this project:

Phone Number: _________________________ Email Address:__________________________________________

Contract Key Notices Indicate the name and title of the individual who will receive CONTRACT Key Notices__________________________________

Company E-mail Address_______________________________________________________________________

Mailing Address_______________________________________________________________________________

Telephone Number_____________________________________________________________________________

Authorized Signatory for Contract

The County requires a legally authorized person to sign contracts and accepts signatures on contracts from the following individuals:

A. Corporation (For-Profit or Non-Profit) – President or Vice President

B. Limited Liability Company (LLC) - Manager or Member

C. General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP), Limited Liability Limited Partnership (LLLP) - General Partner

Please choose one of the below options and identify:

(1) title of the person who will sign the contract according to your business form, and

(2) the document authorizing that person to sign:

Limited Liability Company (LLC) Sole member or manager

Other: _________________________________ (documentation required)

If the signatory is not a sole member or manager, including company officers such as President, CEO, CFO, or General Counsel, please identify and attach documentation (e.g., operating agreement) demonstrating their authority to bind the company:

Corporation (for-profit or non-profit) President

Vice-President

Other: _________________________________ (documentation required)

If the signatory is not the President or Vice President, including corporate officers such as CEO, CFO, or General Counsel, please identify and attach documentation (e.g., a board resolution) demonstrating their authority to bind the company:

Partnerships (including general, LP, LLP, and LLLP) General Partner

Other: _________________________________ (documentation required)

If the signatory is not a general partner please identify and attach documentation (e.g., partnership agreement) demonstrating their authority to bind the company:

Print name of authorized signatory:

Insurance The successful Contractor shall be required to furnish the County with certificates of insurance for the insurance types and limits as detailed on the attached insurance exhibit prior to performing any activity on this project. Jefferson County, Colorado shall be the Certificate Holder and shall be named as Additional Insured. All subcontractors must meet the same insurance requirements unless a deviation has been approved.

Indicate your ability to comply with the following requirements:

a. Your firm agrees to meet all insurance requirements. If no, provide details on Exceptions sheet.

Yes No

b. The County shall be added as an Additional Insured to all liability policies:

c. Your property and liability insurance company is licensed to do business in Colorado:

d. Indicate the name of your property and liability insurance company here:

Name: ________________________________________________________

e. Your property and liability insurance company has an AM Best rating of not less than A- and/or

VII:

Qualifications All questions must be answered completely. If necessary, you may supply any additional information with your submittal.

1. How many years have you been engaged in this type of work/service? Under what firm name(s) and how long under each? How long has each company been bonding work?

2. Attach a list of three (3) references for major contracts with governmental agencies which parallel the proposed project. Provide agency name, address, phone number, contact, project location, project description, contract dollar amounts, original and final with explanation if they are different, contract duration, original and final with explanation if they are different. gross amount of each contract and the appropriate dates of completion.

3. Attach resumes of the principal members of your organization who will be involved with this project.

4. Liquidated damages and/or disputes: Attach a list of all government or agency projects in the last two

(2) years where liquidated damages were or may be assessed; current or previous substantial disputes or protests. If applicable attach explanation in detail.

5. Have you ever failed to complete any work satisfactorily and on time awarded you by a government agency?

If yes, where and why? __________________________________________________________________

6. Have you ever defaulted or been terminated on a contract with a government agency?

If yes, where and why? Was the contract bonded?

7. Do you anticipate subcontracting work under this contract?

If yes: what percentage to total contract? _________% Attach list of subcontractors.

8. Are any lawsuits; Federal, State or Local Tax Liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm currently?

If yes, attach details.

9. Have any charges been filed against you, your firm, or the bidding entity, with the office of contract compliance, the equal opportunity commission, a state government civil rights commission, or any other similarly constituted entity of anti-discrimination legislation or regulations?

If yes, attach details.

10. Has your firm filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven (7) years?

11.Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

12.Are you or your firm currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at https://sam.gov

Cooperative Purchasing Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of issuing solicitations and to make better use of public funds through volume purchasing. Please indicate if you agree to extend the prices and terms of the resulting award to other local government agencies in the event they would have need for your product/services:

Yes No

Exceptions Are there any exceptions taken to any of the terms, conditions, or specifications of these bid documents or sample contract?

Yes No

If there are exceptions taken to any of the terms, conditions, or specifications of these bid documents, they must be clearly stated on a separate sheet of paper, attached to this bid sheet, and returned to Jefferson County.

Acknowledgment of Receipt of Addenda Proposer acknowledges receipt of addenda numbers ______ through _____ . (Check if none: ☐)

Acknowledged by: ______________________________

Acknowledgment The undersigned, having carefully examined all the documents pertaining to the subject project, including the project specifications, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in the submittal documents in accordance with the project documents for the price set forth herein.

This acknowledgment shall be signed by an authorized agent and returned with the submittal.

Authorized Signature: ______________________________________________________________

Printed Name and Title: __________________________________________________________

E-mail Address: _________________________________________________________________

Date: _______________

Submittal Checklist Proposing firms should make every effort to submit responses in a digitally accessible format.

In addition, the awarded proposer and its solution must comply with all applicable provisions of §§ 24-85- 101, et seq., C.R.S., the Accessibility Standards for Individuals with a Disability established by the Colorado Governor’s Office of Information Technology pursuant to § 24-85-103(2.5), C.R.S., all State of Colorado technology accessibility standards, and Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), as incorporated into those standards.

The County will only accept responses submitted on BidNet (Rocky Mountain E-Purchasing System, RMEPS) and will not accept hard copies or responses submitted by any other means. After uploading response documents, you must click the SUBMIT button. The County will not accept uploads that are “saved” but not “submitted”. To verify that your response was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status. For any technical assistance, please contact BidNet support at 800-835-4603.

Late submittals will not be accepted.

The following documents are to be returned with your response. An incomplete response may lead to disqualification.

Submit the following copies of all information requested herein, including all attachments, and in the order listed below.

Place a check (√) against each document submitted.

ONE (1) electronic copy submitted on BidNet www.bidnetdirect.com/colorado to include:

❑ Response to the selection criteria of this solicitation (Submittal Items 1-8) ❑ Completed and signed Company Submission and Qualifications ❑ W-9 for firm submitting the response ❑ Attachments for the following items:

▪ References

▪ Resumes

▪ Letter from Surety Company confirming bonding capacity ❑ If applicable:

• Details on liquidated damages and/or disputes

• List of subcontractors

• Details on lawsuits

• Details on charges filed

• Exceptions sheet

• Authorized Signatory pages

❑ Costs, Labor or hourly rates (Provide in a separate envelope) https://colorado.public.law/statutes/crs_24-85-101 https://colorado.public.law/statutes/crs_24-85-101 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 http://www.bidnetdirect.com/colorado http://www.bidnetdirect.com/colorado

Terms and Conditions of the solicitation

1. Understanding of the Work: All participating firms or individuals (hereinafter referred to as Offeror or

Vendor) are expected to examine all documents contained herein. Failure to do so shall in no way relieve an Offeror from obligations with respect to their offer or to the subsequent award. Nonresponsive and incomplete submittals may be deemed cause for rejection. The County is not required to consider any claim of misunderstanding.

2. Questions: Offerors, by their signature hereunder, shall agree to comply with all the conditions, requirements, and instructions of this solicitation as stated or implied herein. Should the County omit anything from this solicitation package which is necessary to a clear understanding of the project, or should it appear that various instructions are in conflict, then the Offeror shall secure instructions from Jefferson County Procurement. All questions must be submitted in writing or via e-mail to the Jefferson County Purchasing Agent listed in the solicitation by the time and date specified in the solicitation. Questions must reference the solicitation number and title. Responses to Offeror inquiries for project budget or engineer's estimate will be deferred until after bid opening (for competitive sealed bids) or after award (for competitive sealed responses).

3. Modifications: Modifications to any of the terms, conditions, or specifications of this solicitation which are made by the County after the solicitation has been posted, and prior to the due date and time, will be made in writing, and signed by the Procurement Manager. No employee of Jefferson County is authorized to modify any of the terms, conditions, or specifications of this package without written approval of the Procurement Manager. This does not prevent the County from considering or accepting offers that propose specifications differing from those included here.

4. Informalities or irregularities: The County reserves the right to reject any or all responses or portions thereof, to waive any informalities or irregularities in the responses received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County.

5. Joint Ventures: In the event a response is submitted by a joint venture, each signatory of the joint venture agreement by which such joint venture was formed, shall sign the response documents.

6. Collusion: By submitting a response, the Offeror certifies that (a) the prices in the response have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other participating Offeror or with any competitor; (b) the prices quoted herein have not been and will not be knowingly disclosed, directly or indirectly, by the Offeror to any other participating Offerors, competitors or County's representatives prior to the final date for submission of such offer; and (c) no attempt has been made and none will be made by the Offeror to induce any other person partnership or corporation to submit a response or not to submit a response (complementary or otherwise) for the purpose of restricting competition.

7. Obligation: By submitting a response, the Offeror acknowledges that (a) the preparation and submission of the response, and other quotations herein contained, does not obligate the County in any way; (b) the County assumes no obligation to enter into an agreement for the project; (c) all solicitation documents are understood; and (d) the Offeror has the equipment, technical ability, personnel and facilities to complete the project as specified herein in accordance with the solicitation documents.

8. Confidential/Proprietary Information. The County is a public entity whose records are subject to public inspection in accordance with the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”).

Upon an award of contract to the successful Vendor, all responses, whether successful or not, will become public records subject to public inspection in accordance with CORA. For these reasons, the County discourages Vendors from submitting trade secrets, or confidential commercial, or financial information, or geological or geophysical data, unless absolutely necessary to respond to the solicitation. If Vendors intend to submit this type of information, Vendors will adhere to the following process:

a. Vendor will package trade secrets and/or confidential commercial or financial information in a separate file and will clearly identify it as such. Comingling of trade secrets and/or confidential commercial or financial information with other information is NOT acceptable.

b. In its response, Vendor will generically identify the separately packaged information and the basis for which such information should be deemed exempt from public inspection under CORA.

If, in the sole determination of the County, the tendered information is a trade secret or confidential commercial or financial information, then the County will not produce such information in response to a CORA request. If a Vendor comingles trade secrets and/or confidential commercial or financial information with its response, then Vendor will be deemed to have waived any claim of confidentiality for those materials and will not be afforded the benefits of this Section. The County will make a determination as to the validity of any written request for confidentiality. Neither a response in its entirety, nor price information will be considered trade secrets or confidential commercial or financial information.

9. Payment for Information: All costs, fees and expenditures paid for, or incurred by, the Offeror in connection with (1) the solicitation (2) negotiations (if any) between the Offeror and Jefferson County shall be the Offeror’s sole responsibility, and the Offeror shall have no recourse whatsoever against the County for reimbursement of such expenses.

10. Pre-submittal Corrections: Responses should be free of strikethroughs. Errors may be crossed out with corrections printed in ink or typed adjacent and must bear dated initials of the person signing the response.

11. FOB Point: All prices must be quoted as FOB DESTINATION unless stated otherwise

12. Exceptions/Deviations: Any item which does not meet all the terms, conditions, or specifications of this solicitation must be identified on a point-by-point basis on a separate sheet of paper and returned with your response. Indicate the paragraph numbers from the solicitation or describe the specific location of a requirement specified in any attachment, for each deviation proposed. Deviations may be considered, if you submit adequate explanation and justification for any proposed deviation. If there are no exceptions/deviations, so state under the exceptions section of the solicitation.

13. Prices: All prices offered must exclude all taxes and discounts and represent the full net amount the Offeror expects the County to pay if the project is awarded.

14. Withdrawal of Response: No response shall be withdrawn for a period of one hundred eighty (180) days after the opening of responses without the consent of the County's Procurement Manager or ttheir delegated representative.

Withdrawal of inadvertently erroneous responses before the award may be permitted if the Offeror submits proof which clearly and convincingly demonstrates, as determined by the County, that an error was made.

RESPONSES MAY NOT BE RE-SUBMITTED.

15. Electronic Submittal: BidNet (Rocky Mountain E-Purchasing System, RMEPS is the sole location where Jefferson County publishes its solicitations. Only responses uploaded to BidNet will be considered.

16. Submittal Deadline: The electronic responses are stamped with the date and time they are received on BidNet (Rocky Mountain E-Purchasing System, RMEPS). Your response must be received in the format requested by the County no later than the date and time indicated in the solicitation. Late responses will not be accepted or considered.

It is the responsibility of the Offeror to ensure the response is uploaded to BidNet by or prior to the time indicated on the solicitation. The County will not accept any late responses, regardless of the cause, unless the County causes the delay.

17. Clarification: The County reserves the right to request additional written or oral information from Offerors to obtain clarification of their response.

18. Award Recommendation: The award recommendation shall be made to that responsible Offeror whose response is most advantageous to Jefferson County, price, qualifications as submitted with the response, and other factors considered.

19. Preliminary Procedures: The solicitation, the solicitation process and any negotiation towards a final contract are preliminary procedures only and shall not be binding on the County unless and until the County has duly approved and executed a written agreement with the Offeror.

20. Process Termination: The County may terminate the solicitation process and any negotiation or discussion in connection with the solicitation at any time with or without notice to the Offeror or any other person. In such event, the county shall have no liability whatsoever to the Offeror or any other person in connection with such termination.

21. Terms of Payment: The terms of payment shall be Net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

22. Nonperformance: Offerors who fail to perform in accordance with their response are subject to the County striking that Offeror from future bidding opportunities for a period to be determined by the Procurement Manager.

23. Acknowledgement: By signing the Response Sheet contained in this solicitation, the Offeror acknowledges that it has the proper legal authority to sign the document, it has received a copy of the solicitation, and it has read and understands each of the foregoing and all other documents in this solicitation package.

24. Cooperative Purchasing: Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of conducting solicitations and to make better use of public funds through volume purchasing. Offerors may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have need for the same product/services. Usage by any other entity shall not have a negative impact on Jefferson County in the current or any future terms.

25. Disposal of Unsolicited Financial Data: If unsolicited financial data is submitted with a response, it will be destroyed to prevent it from becoming part of the public record. Vendors are advised not to include financial information unless it is expressly required in the solicitation response.

26. Disadvantaged Business Enterprises: All disadvantaged business enterprises will be afforded full opportunity to submit responses in response to all invitations and will not be discriminated against on the grounds of race, color or national origin for all responses for negotiated agreements. Vendors are encouraged to utilize the services of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce as applicable.

27. Consideration of Past Performance: Jefferson County reserves the right to consider past performance, historical information and fact, whether gained from the Offeror’s response, interviews, references, or any other source in the evaluation process.

28. Information Obtained from Private Plan Rooms: Jefferson County is not responsible for the accuracy of information obtained by Offerors from private plan rooms or other sources not authorized by Jefferson County.

29. Specifications Development Vendor Exclusion: Vendors that develop or draft specifications, requirements, or statements of work associated with the work included in this Invitation, or that assist in these activities, are excluded from submitting a bid. By submitting a bid, the Vendor affirms that they did not draft or develop any of the above-referenced items associated with this solicitation.

30. Domestic Preferences: Offerors shall to the greatest extent practicable consistent with law, use goods, products, or materials produced in the United States for their response.

31. Recoverable Materials: Offerors shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired based upon not being competitively available within a timeframe included in the performance schedule; not meeting the bid performance requirements; or not being available at a reasonable price. Refer to https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.