On-Call_General_Construction_Services_Pool_(Addendum_#5_Revision).pdf

REQUEST FOR PROPOSAL

ON-CALL GENERAL CONSTRUCTION SERVICES POOL

(NO. 2026.057-RFP)

FOR

Washington County, Oregon

RELEASE DATE: July 27, 2026 DEADLINE FOR QUESTIONS: August 20, 2026

RESPONSE DEADLINE: August 27, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

On-Call General Construction Services Pool

1. Request for Proposal (RFP) w/Pre-Prop

2. Introduction

3. Overview and Purpose

4. Scope of Services

5. Evaluation Phases

6. Evaluation and Award Process

7. Instructions to Proposers

8. Terms and Conditions

9. Vendor Submissions

Attachments:

A - Owner Project Requirements B - Sample SOV_04.28.26 C - No Prof Liab Att C D - Services Contract

E - FAC PROJECT WORK ASSIGNMENT

F - Project list for the last 3 years

On-Call General Construction Services Pool

1. 1. Request for Proposal (RFP) w/Pre-Prop

Washington County, Oregon is requesting proposals from qualified firms to provide On-Call General Construction Services Pool.

A pre-proposal conference will be held on Thursday, August 13, 2026 at 11:00 am. Information distributed or responses to questions at the pre-bid meeting will not in any way alter or affect any of the provisions contained in the bidding documents and contract requirements.

Statements made by the agency’s representatives at this meeting do not change the provisions and requirements of the solicitation documents unless confirmed by written addendum issued by the Agency. More information can be found in the Introduction Section of the Procurement Portal posting under Timeline.

Proposals must be received by 2:00 pm Thursday, August 27, 2026.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://secure.procurenow.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

The Washington County Board of Commissioners reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Kiersten Vanderhoof, Senior Procurement Analyst

Posted to: Monday, July 27, 2026 OregonBuys https://secure.procurenow.com/portal/washington-county-or

On-Call General Construction Services Pool

2. 2. Introduction

The following instructions, terms, and conditions apply to all solicitations to provide either goods or services to Washington County.

1. 2.1. Summary

This solicitation is intended to create a pool of General Contractors approved to perform General Contracting for construction services not to exceed $500,000. Washington County is seeking General Contractor Services for building construction on an on-call basis. The work will involve remodeling, demolition, upgrades, new construction and rehabilitation of County owned andf/or leased properties. This will be a broad scope contract involving the supply of any needed trade, material, coordination, technical expertise or requested construction labor, materials, equipment or services.

Proposers responding to this solicitation must be capable of performing the work described.

Facilities coordinates and provides oversight of project activities with consultants and contractors and while precise scope of work will vary for each project, services may include but are not limited to what is included within this solicitation.

2. 2.2. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

Facilities

3. 2.3. Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from the County's Procurement Portal.

Date of Legal Advertisement July 27, 2026 mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

On-Call General Construction Services Pool

Pre-Proposal Meeting (Non-Mandatory) August 13, 2026, 11:00am Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/267947511 224010?p=ZTyfi0urkbDBiEXKdb Meeting ID: 267 947 511 224 010 Passcode: aF7Nf6Hm

Question Submission Deadline August 20, 2026, 5:00pm

Submittals Due August 27, 2026, 2:00pm

Contractor Selection Date September 18, 2026 https://teams.microsoft.com/meet/267947511224010?p=ZTyfi0urkbDBiEXKdb https://teams.microsoft.com/meet/267947511224010?p=ZTyfi0urkbDBiEXKdb

On-Call General Construction Services Pool

3. 3. Overview and Purpose

1. 3.1. Purpose

Facilities is responsible for providing and maintaining safe, cost efficient space for all County programs. Facilities manages over three million square feet of general office, library, court, jail, probation office, clinic, shop, warehouse and other types of specialized space largely owned by the County in about various locations throughout Washington County. Facilities is also responsible for overseeing the long term capital requirements of these building assets through a balance of capital management and building disposition strategies. Specific direct services provided by Facilities include:

• Property management and customer service;

• Full maintenance provided by internal trade groups & contracted services;

• Lease administration;

• Long term County facilities strategic portfolio management;

• Project management for capital and strategic projects;

• 24/7 Response to facility related emergencies throughout the year; and

• Environmental, health and safety support services.

Facilities provides an annual assessment of all Capital facility needs and develops a specific strategy consistent with available funding which permits the completion of improvements in a carefully planned approach. Facilities ensures compliance with important policies and statutory requirements such as, Federal, State and local regulations, high performance green building policies, Oregon's Certification Office for Business Inclusion and Diversity (COBID) policies and incorporates sustainable practices. Facilities provides project management services including planning, design, and construction services in a way that takes into account the needs of operating programs and the need to accomplish work in a cost effective manner and results in buildings that are usable and functional for their intended uses.

2. 3.2. Goals, Values and Other Important Conditions

The County is comprised of various departments, each responsible for providing different services to the public. Facilities is responsible for maintaining the County’s facility assets and making sure that all building systems are operational to ensure optimal work environments for the various departments in the County. Therefore, Facilities goal for the contract resulting from this solicitation is to award it to a company that has the experience with the various pieces of equipment covered under the contract; an experienced, well trained, diverse and professional workforce; the ability to provide preventative maintenance, repair and emergency services;

access to replacement parts to repair and maintain the various pieces of equipment covered under the contract; values sustainability and focuses on providing opportunities to minority, women and emerging small businesses. It is also important for proposers to understand the

On-Call General Construction Services Pool diversity of buildings that will be covered under the contract resulting from the solicitation. The County occupies and Facilities maintains jails, detention facilities, health clinics, libraries, courthouses, etc. Due to the operations at these facilities, proposer’s workforce will be required to pass a background check; proposers need to be comfortable with servicing equipment at the various facilities; and will be required to interact with County employees in a professional and respectful manner. The County values, supports and nurtures diversity, and will have the expectation that any firm contracting with the County will become a partner in fostering diversity with dignity and respect.

3. 3.3. Scope of Services

Proposers responding to this solicitation must be capable of performing the work described in this solicitaiton and/or contained within the Attachments. Facilities coordinates and provides oversight of project activities with consultants and contractors and while precise scope of work will vary for each project, services may include but are not limited to the scope as outlined in this

RFP.

4. 3.4. Contract Term

The contract term shall be an initial one (1) year term. The County shall have the option to renew this contract for an additional four (4) year period or until a projects started under this contract have been completed, whichever is later. The effective date of the contracts shall be approximately July 2026 or the date on which each party has signed the contract, whichever is later. Unless earlier terminated, the termination date of all contracts issued under this RFP shall be no more than five (5) years from the initial, first contract execution, approximately July 2031.

The County will resolicit the pool every three years. The County reserves the right to resolicit sooner if the contractor pool is not able to manage the workload.

5. 3.5. Contract Negotitation

The County will initiate contract negotiations with the responsive and responsible Proposer(s) with the highest scoring proposals, proposals that score 35 points or more. Washington County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.

6. 3.6. Contract Award

The County is seeking to award multiple contracts, as determined by the County, to the responsible Proposer(s) whose Proposal(s) the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this RFP. After the

On-Call General Construction Services Pool seven (7) calendar-days intent-to-award protest period has expired and the County has resolved any or all protests, the County will proceed with the final awards. The County reserves the right to award a contract to the responsible Proposer(s) that has/have met the minimum Proposal requirements and has /have received the highest total score(s) for the technical Proposal requirements. Washington County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.

GCSP Contracting Methodology

Under the GCSP, a base contract template (“Template”) will be established for use with all of the GCs. This Template will be used to negotiate a contract with each GC. The Template will contain language establishing all of the requirements that will apply to the pool, and will serve as a “Parent Agreement” for each respective GC, allowing the addition of “Project Work Assignments (PWA)” to each GCs respective Parent Agreement for each project awarded to the GC. The PWA will contain the scope of work, the GCs proposal, timeline and lump sum, as well as any other required documents. Contingent upon the appropriate approval by the County the PWA will be executed by both parties.

GCSP Project Award Method Projects will be awarded on a standardized, equitable, competitive, “round robin” basis as follows: For each project identified,

● A minimum of 3 GCs (but fewer than all GCs in the pool) would receive an invitation to submit bids for the Project.

● If all invited GCs accept the invitation to bid, they will submit bids. If an invited GC declines the invitation to bid, the next GC will be invited to bid, until at least 3 GCs have accepted the invitation to bid for the Project.

● The invited GCs submit their bids, and the Project will be awarded on a lowest responsive bid basis.

● For each subsequent Project, the non-winning GCs from the prior project and the next GC in the pool will be invited to submit bids for the project and the previously described cycle will repeat.

7. 3.7. Not to Exceed Maximum Labor Rates

The Contractor shall establish a not-to-exceed (maximum) labor rate for subcontractors and for any work performed with its own forces when executing Change Orders. Subcontractors shall be paid based on their submitted labor rates; however, these rates may not exceed the established maximum. If the Contractor’s usual subcontractors have rates above this limit, the Contractor must identify and utilize qualified subcontractors whose rates comply with the maximum. A Contractor’s or sub-contractor’s labor will not receive a supplemental mark-up of any kind (see General Conditions for more information).

On-Call General Construction Services Pool

8. 3.8. Bonds and Retainage

The County reserves the right to decide on requiring bonds and withholding retainage on a project by project basis, in whatever manner is in the best interest of the County.

On-Call General Construction Services Pool

4. 4. Scope of Services

1. 4.1. Scope of Work

Washington County is seeking responses for General Construction Services for building construction on an on-call basis. The work will require each supplier to hold a general contractors license in the State of Oregon to subcontract and manage subcontractors based on the project requirements. Projects could involve remodeling, demolition, upgrade, new construction and rehabilitation of County owned properties. This will be a broad scope contract involving the supply of any needed trade, material, coordination, technical expertise or requested construction labor, materials, equipment or services. Suppliers that hold a general contractors license but only specialize in one trade group will not be considered to meet the requirements of the GCSP. All work awarded as a result of successfully bidding GC Pool projects shall comply with the scope of work explained within the RFP and any attachments included.

2. 4.2. Work Category Definitions

A. The work to be performed through GCSP is described as follows (“Work”):

B. General Note: All non-specified work description shall be negotiated at the time of use, all work performed under the child contract must comply with current building codes.

C. Supervision: Coordination of contracted trade work, labor, materials, and completions of projects. Estimation services as requested per job, consultation for future projects, and any other support work at the request of the County. Contractor must have sufficient capacity to provide supervision for multiple- concurrent projects, with full time supervision provided. Supervisors must have the ability and authority to approve cost, schedule, scope and informational changes.

D. General building maintenance, alteration, repair, replacement and operations, including:

1. Carpentry

a. Door and door hardware

b. Cabinetry and surfaces

c. Envelope/windows and roofing

d. Flooring, drywall, and interior finishes

e. Framing

f. Masonry

g. Minor constructability review and costing

2. Electrical maintenance, repair and replacement, including:

On-Call General Construction Services Pool

a. Service panels and distribution

b. Emergency and standby systems

c. Branch circuits, outlets, fixtures, and fixture controls

d. Fire alarm and security and intrusion systems

e. Conduit and cabling

3. Mechanical and plumbing maintenance, repair and replacement, including:

a. Water service, piping distribution, and fixtures

b. Air handlers, Terminal units, Boilers, Cooling towers, and Chillers

c. Fire Suppression and Irrigation

d. Pumps, valves, Controls

4. Site improvement, maintenance, repair and replacement, including:

a. Excavation and materials movement

b. Civil storm, sanitary, water service, underground conduit, and vaults

c. Landscaping and irrigation (including installation)

d. Concrete, asphalt, and curbs

e. Fencing, tree removal, and stone work

The following nonexclusive list of work scopes are excluded from GCSP:

Projects that include seismic upgrades to the building structure Projects that include a Zoning Change of Use Projects that require Design Review through a permitting agency Projects subject to the Construction Manager/General Contractor (CM/GC) delivery method Projects subject to a Public Labor Agreement or similar agreement Projects requiring Community Conservation Partnership Program engagement

3. 4.3. General Requirements

The work area will be kept in an orderly condition, free of unnecessary material and equipment.

All debris will be picked up and hauled away by the Contractor. Material that can be recycled shall be sent to an appropriate recycler. Only environmentally-friendly and/or Low VOC materials, adhesives, and coatings shall be used.

4. 4.4. Safety Measures

The Contractor shall ensure that all staff have received current and appropriate training in at least the following areas:

A. Lockout and tag-out procedures - Contractor shall provide all required locks and tags and shall maintain an inventory of installed locks and tags and transfer of lockouts if work extends past

On-Call General Construction Services Pool one (1) shift. In some cases the Owner may require special color tags when multiple groups are locking out a device. The contractor may also be asked to follow County LOTO procedures and notifications if the Owner’s representative requires it.

B. Confined space training - Recognize confined space hazards. Take appropriate measures.

Implement a permit system for permit-required confined space entry with a qualified person in charge. Prior to entering a permit required confined space the contractor must check with Facilities to review any known hazards.

C. Recognize asbestos hazards and appropriate safety measures when working in the vicinity of asbestos containing materials.

D. Bloodborne pathogens specific to buildings like Washington County.

E. Lead paint and Silica training.

F. Contractor will use their own ladders, lifts and safety equipment.

G. All other required OSHA training as it relates to the work to be accomplished. The Contractor shall provide electricians with appropriate safety equipment and clothing and ensure that they are properly used. This clothing must have a company Logo. This equipment includes but is not limited to insulated tools (not tools that are wrapped with tape), insulated gloves, face shields and flash protective clothing.

H. Safety plans or Lead paint plans shall be submitted to the Owner's representative and approved before work can be done.

I. SDS sheets shall be ready available and onsite for all chemicals used or stored on site. The use of electronic devices with reasonable backup that meet all OSHA requirements will also be acceptable. All areas should be cleaned as the contractor works and all excess chemicals will be removed upon completion of a project or job order.

J. No excess material will be left onsite without the approval of the Owner’s representative.

5. 4.5. Protection

A. Cover materials, equipment, existing devices, furnished devices,installed devices.Protect them all against damage, both before and after installation.

B. Materials, equipment, or devices damaged prior to final acceptance of the Work shall be restored to their original condition or replaced at Owner’s option.

C. Equipment shall be inherently safe and moving parts shall be covered with guards that meet all current OSHA standards.

6. 4.6. Additional Service Requirements

The Contractor will be required to perform all work in keeping with Washington County security procedures while on the Facilities’ grounds and shall be responsible for all personnel (including subcontractors) employed by their firm to ensure that Facilities’ dress codes and overall policies are followed.

Background checks are required for work in many Washington County Facilities. A separate background check shall be required for WCSO and DCJ facilities and will be the contractor’s responsibility to maintain with guidance from the Facilities Dept and/or Owner's representative.

The successful Proposer and their employees working on Washington County or leased sites shall

On-Call General Construction Services Pool be required to complete the attached background investigation forms. 1 piece of identification and consent to fingerprinting and photograph will be needed in most cases. No background investigation applicant denied by Washington County shall be permitted to work at Washington County sites. It is anticipated that the successful Bidders, subcontractors, and their employees will complete their Background Investigation prior to issuance of the Notice-to-Proceed on any electrical work. Allow fourteen (14) business days to process the background checks. Any addition of subcontractors or employees working on the site after the Notice-to-Proceed shall also be required to complete a background investigation prior to working on the projects.

7. 4.7. Work Scheduling and Installation Expectations

A. The extent of Work involved with this contract includes but is not limited to remodel, demolition, upgrade, new construction and rehabilitation of County owned properties B. All costs to perform the work will be all inclusive in the Hourly rates, Material rates, Equipment rental rates and third party vendors rates with markup listed in the proposal for each of the three consumable areas.

C. Proposer is also required to disconnect and remove existing equipment and material rendered obsolete by these alterations. Material having a resale or recyclable value shall be credited to Washington County.

D. Existing services cannot be interrupted during normal working hours unless cleared and scheduled by the owner's representative.

E. In the event that any services must be interrupted, it shall be done only with the written consent of the Owner, and only for the date and duration mutually agreed upon.

F. Provide adequate temporary services as may be required, including standby generators if deemed necessary.

G. Coordinate Work with the Owner to ascertain mutually agreeable schedules and project outcomes.

H. All Work must be performed in accordance with the schedule established for this Work in cooperation with the Owner and the other trades to allow for a speedy and efficient completion of the Project.

I. Provide other County trades or third party vendors with advance information on any project or time and material proposed work.

J. Provide the other trades with information and shop drawings necessary to permit the trades affected to install their work properly and without delay.

K. Follow all county processes and notify the owner's representative and client to ensure a successful project outcome.

8. 4.8. All Project Work and Service Work Proposals

A. Visit the Project Site and thoroughly investigate existing conditions prior to submitting a proposal.

B. All Work shall be performed by tradespeople skilled in the Work required. All affected areas shall be restored to the original or better condition to the satisfaction of the Owner’s Representative. No additional charges will be allowed for failure to include all labor that is

On-Call General Construction Services Pool required for this Work. Work required in existing “finished” areas must be coordinated with Owner to assure minimal disruption of normal activities.

C. Turn obsolete material and equipment over to Owner. Washington County may require Contractor to recycle or legally dispose of obsolete material and equipment removed as part of this contract.

9. 4.9. Materials and Equipment

A. Materials and equipment shall be new and shall bear the manufacturer’s name, model number and other identification markings.

B. Materials and equipment shall be the standard product of a manufacturer regularly engaged in the production of the required type of material or equipment for at least five years (unless specifically exempted by Owner) and shall be the manufacturer’s latest design with published properties.

C. Equipment and materials of the same general type shall be of the same manufacturer throughout the project to provide uniform appearance, operation and maintenance in a given building.

D. Protect the materials and work of other trades from damage during installation of the Work provided under this Contract.

E. Cutting or drilling of any structural members will NOT be permitted unless deemed absolutely necessary and is reviewed, documented and approved by a structural engineer and the Owner’s representative

F. Materials and installation shall comply with the latest editions of codes, laws and ordinances of Federal, State and local governing bodies, the Owner Project Requirements, and authorities having jurisdiction.

G. In every installation where regulation of the utility company applies, conformance with its regulations shall be mandatory and any costs involved, including their fees or charges, shall be included in the Contract.

H. In case of differences between Building Codes, State and Federal laws, local ordinances, utility companies’ regulations and the Contract Documents, the most stringent shall govern.

I. All design, equipment and materials specified by design shall conform to all applicable acts, laws, rules and regulations in the latest editions of following organizations:

1. National Electrical Code (ANSI/NFPA 70)

2. Life Safety Code (NFPA 101)

3. National Electrical Safety Code (NESC-ANSI C2).4. American National Standards Institute (ANSI)

4. National Fire Protection Association (NFPA)

5. Oregon Structural Specialty Code (OSSC)

On-Call General Construction Services Pool

6. Institute of Electrical and Electronics Engineers (IEEE)

7. Insulated Cable Engineers Association (ICEA)

8. National Electrical Manufacturers Association (NEMA)

9. Illuminating Engineering Society (IES)

10. Underwriters Laboratories Inc. (UL)

11. Occupational Safety and Health Administration (OSHA)

12. Americans with Disabilities Act (ADA)

13. Oregon Structural Specialty Code (OSSC)

J. Should work be performed which does not comply with the requirements of the applicable building codes, State and Federal laws, local ordinances, industry standards and utility regulations, changes for compliance shall be done at no additional cost to the Owner.

K. UL Labels: Provide only electrical products and materials which are listed and labeled by Underwriters Laboratories Inc.

L. Notify Owner of any materials or apparatus believed to be inadequate, unsuitable, or in violation of laws, ordinances, rules or regulations of authorities having jurisdiction.

M. Ensure materials and equipment match current specifications.

N. Do not purchase materials or equipment prior to Owner approval.

10. 4.10. Product Delivery, Storage, and Handling

A. Equipment and materials shall be delivered to the site and stored in original containers, suitably sheltered from the elements and mechanical injury, but readily accessible for inspection until installed. Security of materials, tools, and equipment shall be the Contractor's responsibility.

1. Items subject to moisture damage shall be stored in dry, heated spaces.

2. Manufacturer’s directions shall be followed in the delivery, handling, storage, protection, installation and operation of all equipment and materials.

B. Determine, from examination of the Contract Documents, whether any special temporary openings in the building will be required for the admission of apparatus furnished under this Division, and notify the Owner accordingly.

C. Coordinate with Owner the movement of heavy machinery, equipment and heavy parts thereof brought into or onto the building or premises.

D. Conduit openings shall be kept closed by means of plugs or caps to prevent the entrance of foreign matter.

E. Cover all fixtures, equipment and apparatus as required to protect them against dirt, water, chemical or mechanical damage both before and after installation.

On-Call General Construction Services Pool

F. Equipment shall be safe when operated as intended and moving parts shall be covered with guards.

G. Inclusion of Costs in Pricing: The line item prices must include any and all incidental expenses or other incidental costs, including any and all warehousing, shipping, freight (FOB Destination, if applicable), delivery, pick-up, disposal, financing or carrying charges, and all other charges to accommodate the delivery of the goods and services requested herein.

11. 4.11. Quality Assurance

A. Manufacturers: Contractors must ensure to regularly engage with only manufactured products of the that have been in satisfactory use in similar service for not less than two (2) years. If an exception is needed it can be granted through the Owner's representative.

B. All Code violations encountered relating to existing system wiring which are or may be affected by the work to be installed shall be brought to the attention of the Owner.

C. All projects or work will have a final walk with the Owner's representative.

12. 4.12. Execution Requirements

A. The method of construction shall be the responsibility of the Contractor in accordance with good trade practice. It shall be the responsibility of the contractor to furnish barricade, flag, traffic control, and signs necessary for the completion of the work under this contract. The Contractor must provide any and all protective devices, and pedestrian and vehicular traffic control, to prevent accidents or hamper operations.

B. Contractor will be responsible for meeting all City, State and Federal safety and environmental requirements.

On-Call General Construction Services Pool

5. 5. Evaluation Phases

Proposal not to exceed twenty (20) pages.

1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Page Count Proposal was within the page count and conformed to all instruction in regards to submittal.

Pass / Fail 5 (9.1% of Total)

On-Call General Construction Services Pool

2. Similar Project Experience Describe your company’s experience acting as a General Contractor, either as a prime contractor or as a subcontractor overseeing additional subcontractors, by providing three

(3) examples of projects you have led with total values up to $500,000. Project examples of varying size and complexity are preferred with at least one project of $150,000 or more.

Project examples that demonstrate experience working with public agencies or on buildings that serve the community in similar ways to public agencies are preferred. For each project, include the following:

● The name of the Project Owner

● The name and location of the Project

● The duration of the project. Projects in progress may be described with the expected completion date.

● A description of the project requirements.

● The size, in square feet, of the project.

Projects in progress may be described with the expected size.

● The amount of the original contract.

● The number of change orders and the total dollar amount of increase to the original contract. For projects in progress, provide the most recent information available.

● A summary of the unique characteristics of the project that made you choose it as your example.

Limit of three (3) pages per project. Limit of nine (9) pages total. Pages exceeding the limits will be removed and will not be evaluated.

Cover pages, corporate summaries, or other items not directly answering Question 2.1.1 will be removed and will not be evaluated. Provide as a single PDF file.

0-5 Points 15 (27.3% of Total)

On-Call General Construction Services Pool

3. Team Structure and Engagement A. ORGANIZATIONAL CHART: Provide an organizational chart of your company, identifying the company executive with the authority to bind the company, Project Manager, Superintendent, Lead Estimator, and other key personnel (i.e. Diversity Manager, BIM Manager, etc.) if applicable. We recognize that one person may hold multiple roles.

2. SUPPLEMENTAL INFORMATION TO

THE ORGANIZATIONAL CHART:

Provide a narrative describing the duties and responsibilities for all key positions identified on the org chart.

We recognize that one person may hold many key roles and you may organize the narrative by person rather than by position if you prefer.

3. STAFF ALLOCATION ON A TYPICAL

PROJECT: Provide a matrix or outline of the roles and responsibilities of key personnel and staff on a typical project. Include the percentage of time that key personnel generally commit on a single project. This matrix may be organized by roles rather than individuals.

4. STAFF QUALIFICATIONS: Describe the qualifications of your key personnel and staff. Describe their roles, experience working together on projects, and experience with GC projects up to $500,000.

5. Provide resumes (maximum two-pages each) for no more than five key personnel, including project manager, superintendent, estimator, and other key personnel.

Response is limited to a combined five (5) pages for the first four items listed above.

Resumes are limited to five (5) resumes total, and two (2) pages per resume. Pages exceeding the limits will not be evaluated. Provide as a single PDF file.

0-5 Points 15 (27.3% of Total)

On-Call General Construction Services Pool

4. Project Approach Provide a detailed description of your approach to General Contractor services including:

● What is your approach to establishing and maintaining a contingency fund to ensure that the Project budget is not exceeded?

● What is your process for documenting the line item components of the not to exceed project price?

● What programs do you use, and what procedures do you follow, to ensure safety of the public and all construction workers at and near project sites?

● What steps do you take to manage the construction schedules? In your experience, what events or elements are most likely to put a construction schedule at risk? How have you proactively managed these risks?

Include descriptions of schedule tracking tools you use.

● What measures have you used to mitigate the recent challenges with availability of labor and materials? What processes have you found helpful in generating sufficient Subcontractor and material supplier competition to minimize Project costs?

Response is limited to five (5) pages. Pages exceeding the limit will be removed and will not be evaluated. Provide as a single PDF file.

0-5 Points 15 (27.3% of Total)

5. COBID Subcontracting Practices Washington County is committed to providing COBID firms with bidding opportunities on its projects, and the successful proposers will be required to submit subcontracting plans for each project they bid. Describe the approach that you use to maximize COBID Contractor utilization including:

● Methods and strategies for outreach, notification and utilization of COBID Subcontractors.

● Technical and other assistance that you provide to COBID Subcontractors such as mentorships and business development training.

Response is limited to three (3) pages. Pages exceeding the limit will be removed and will not be evaluated. Provide as a single PDF file.

0-5 Points 5 (9.1% of Total)

2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

On-Call General Construction Services Pool

1. Interviews If the Coiunty chooses to do interviews of the top scorring proposals the interview scores will determine award.

0-5 Points 51 (100% of Total)

On-Call General Construction Services Pool

6. 6. Evaluation and Award Process

1. 6.1. Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation has occurred multiple firms will be identified that are best able to provide the services to the County. The County reserves the sole right to determine the best Proposals. A notice of intent to award will be published.

2. 6.2. Interviews

Top scoring proposers may be selected for interviews. If oral interviews are determined to be necessary, the scores from the written proposals will be considered preliminary. Final scores will be determined based on the points assigned to the interview process.

3. 6.3. References

The County reserves the right to check references only on the highest scoring proposers or depending on the scoring differential just the highest proposer.

Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

4. 6.4. Period Proposal Validity

All proposals shall remain firm for a period of 180 calendar-days after date specified for receipt of proposals.

5. 6.5. Acceptance, Rejection and Cancellation of Award

Washington County reserves the right to accept or reject any or all proposals received as a result of this RFP and to negotiate with any qualified proposer(s) for all or part of the requested goods and services. All proposals become the property of the County.

This RFP does not commit the County to award a contract or to pay any costs incurred by respondents. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award. All costs of the proposal process, interviews, contract negotiations, and related expenses are the responsibility of the proposer.

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Acceptance of a proposal is subject to budget approval, appropriation and budgetary constraints.

6. 6.6. Award Recommendation

The notice of intent to award will be posted on the County's Procurement Portal website at least seven (7) days before the award of the contract. See PROTESTS AND JUDICIAL REVIEW OF CONTRACT AWARD below for protest of award.

The decision by the Board or the County Administrator to award the contract shall constitute the final decision of the County to award the contract.

7. 6.7. Inspection of Proposals

Subject to the provisions of the Oregon Public Records Law, all proposals received will be available for public inspection after the notice of intent to award has been published. Proposals will be provided via an electronic link.

Copies of material from proposal files may be obtained from the Washington County Procurement Division upon payment of a charges based upon the current County Fee Schedule.

Prepayment is required for providing materials from the proposal files.

8. 6.8. Protests and Judicial Review of Contract Award

Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A proposer may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A proposer must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

Delivery. A proposer must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract.

Content of Protest. A proposer’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Proposer may not protest the content of specifications in an award protest. Proposers may protest only deviations from laws rules, regulations, or procedures including procedures set out in this RFP. Disagreement with the scoring by the Selection Committee is not a basis for protest. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

County Response.The County shall not consider a proposer’s contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may in its sole discretion either award the contract to the successful protestor or cancel the procurement or solicitation. The County shall not consider any protest against award based on the content of specifications.

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Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

9. 6.9. Negotiation with Awarded Contractor(s)

The County reserves the right to negotiate final contract terms with the awarded contractor to the fullest extent allowed by law and as in the best interest of the County.

10. 6.10. Contract Term

The term of the contract will be Initial contract term will be one year, with the option to renew for up to a total of five years. Changes in the term of the contract are allowed if agreed upon by both parties and not to exceed 5 years.

The maximum term of the contract will be five years.

11. 6.11. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor’s liability, or status as independent contractor, and contractor will remain responsible for the cost of all permits unless otherwise specified.

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7. 7. Instructions to Proposers

1. 7.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 7.2. Precedence of Proposal Documents

The order of precedence of documents is as follows:

A. Instructions to Proposers

B. Contract Terms & Conditions (from attached sample contract)

C. Terms and Conditions

D. Project Details/Scope of Work

3. 7.3. Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of proposals is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected. Failure to abide by this may be grounds for disqualification.

4. 7.4. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid proposal documents. It is the proposer's responsibility

On-Call General Construction Services Pool to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

5. 7.5. Pre-Proposal Conference

1. Statements made by County’s representative(s) at the pre-proposal conference are not binding upon the County unless confirmed by written addendum.

2. The purpose of the pre-proposal conference is to offer the prospective proposers an opportunity to ask questions and clarify RFP contract and instructions to ensure proposals submitted meet the criteria.

3. To guarantee the most appropriate use of time, proposers are expected to review the RFP before the pre-proposal conference. Questions regarding the project/proposal information will be discussed at the pre-proposal conference.

6. 7.6. Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in the County's Procurement Portal.

7. 7.7. Specification Protest Process

Delivery:A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2026.057-RFP Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content:A proposer’s written protest must include:

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

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Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

8. 7.8. Phone Proposals, Late Proposals or Modifications

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. The system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail or FAX.

9. 7.9. Interpretations and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal.

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their response.

B. Questions received after Thursday, August 20, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by the County.

G. After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

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H. The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

10. 7.10. Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to the County's Procurement Portal.

Proposals must be uploaded by 2:00 pm Thursday, August 27, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

• Any proposal response…