REQUEST FOR QUALIFICATIONS

AVIA RFQ 27-05

FOR

ON-CALL ENGINEERING SERVICES

DATE: August 27, 2026

(FEDERAL and NON-FEDERAL TASK ORDER PROJECTS)

I. INTRODUCTION

A. INVITATION TO PROPOSE

Pursuant to this Request for Qualifications (“RFQ”), Charlotte Douglas International Airport (“CLT” or “Airport”), which is owned and operated by the City of Charlotte, North Carolina, is seeking statements of qualifications (“SOQ”) from qualified and experienced firms (individually or collectively referred to as “Firm”, “Company” or “Consultant”) interested in providing on-call Engineering services for the Airport (the “Services”). The Scope of Services is attached hereto as Exhibit A.

The Services will be governed by a professional services agreement, a form copy of which is included as Exhibit H (the “Agreement”). Firms are advised to carefully read and review the Agreement as they prepare their SOQs in response to this RFQ. CLT reserves the right to revise the terms of the Agreement at any time during the RFQ process and to negotiate different terms with the selected Firm.

The Agreement(s) between the City of Charlotte (Sponsor of the Airport) and the selected Firm(s) will be subject to all applicable Federal Rules and Regulations, including but not limited to those identified in AC 150/5100-14E. The most recent version of the Federal Contract Provisions for Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects can be found at https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5100-14E.pdf

Firms are encouraged to also carefully review all sections of this RFQ including all attachments and exhibits as they prepare their SOQs. Failure to comply with the terms, conditions and requirements of this RFQ may result in disqualification of the Firm in the sole discretion of CLT.

Firms will only be eligible for Services if their SOQs clearly include the experience necessary to complete the general duties for the specific type of projects set forth in Exhibit A or other substantially similar projects.

B. RFQ EXHIBITS

The following exhibits are attached to this RFQ and made part hereof:

Exhibit A Scope of Services Exhibit B Sample Task Order Document (TOD) Exhibit C-1 DBE Compliance Instructions and DBE Form #3 Exhibit C-2 CBI Program Instructions and CBI Form #3 Exhibit D City Non-Discrimination Certification Exhibit E Certification of Offeror Regarding Tax Delinquency and Felony Convictions Exhibit F Certification of Offeror Regarding Lobbying and Influencing Federal Employees Exhibit G Intentionally Omitted Exhibit H Sample Form Professional Services Agreement https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5100-14E.pdf

C. RFQ SCHEDULE

DATE ACTIVITY (All times are ET)

August 27, 2026

Issue RFQ

September 10, 2026

Pre-Proposal Meeting at 2:00 PM (virtual and in-person option available)

Microsoft Teams Link:

https://teams.microsoft.com/meet/253789551167074?p=BP16jKewfheZLFOxI9 Microsoft Teams Meeting ID: 253 789 551 167 074 Microsoft Teams Password: dE3QY7jr

In-Person Location: CLT Center, 5601 Wilkinson Blvd., Charlotte, NC 28208

September 17, 2026

Deadline for Submission of Written Questions at 5:00 pm

October 1, Statement of Qualifications are due at 2:00 pm

CLT reserves the right to modify the deadline set forth in the above table in its sole discretion.

Any such modifications will be stated in an addendum as described in Section II. B below.

D. DISADVANTAGED BUSINESS ENTERPRISE (“DBE”) PROGRAM and

CHARLOTTE BUSINESS INCLUSION (“CBI”) PROGRAM

The City complies with two different and separate programs: the federal Disadvantaged Business Enterprise (“DBE”) Program and the Charlotte Business INClusion (“CBI”) Program, depending on the funding source associated with the Services for each Task Order project individually.

1. DBE Program (Federal funding)

The DBE Program is subject to the requirements of 49 CFR Part 26 – Participation by DBE in Department of Transportation Financial Assistance Programs and the City’s DBE Program. A complete copy of the City’s DBE program can be found at www.cltairport.com. Instructions regarding compliance with the DBE Program and form copies of DBE Form #3 – Utilization Commitment – are attached as Exhibit C-1.

This Solicitation was advertised at a time in which 49 CFR Part 26 has been amended by a new Interim Final Rule (IFR), which is binding law for federally funded contracts. The IFR was published in the Federal Register on October 3, 2025 and it immediately paused all DBE goal setting as well as the counting of DBE participation towards any goal. The IFR did not abolish nor significantly alter the majority of the DBE program including the traditional compliance related aspects – though the absence of a DBE goal has a significant practical effect on the DBE program as a whole.

https://teams.microsoft.com/meet/253789551167074?p=BP16jKewfheZLFOxI9 http://www.cltairport.com/

In time, the IFR will allow goal setting as well as the counting of DBE participation to resume. At that time appropriate action will be taken to ensure that this contract and each Task Order project remain in compliance with the IFR and all applicable law including federal guidance. At a minimum, it is anticipated that federally funded Task Orders issued after goal setting and the counting of DBE participation towards goals has resumed pursuant to the IFR, will include a DBE goal.

2. CBI Program (No federal funding)

Pursuant to Charlotte City Council’s adoption of the CBI Policy, the CBI program seeks to enhance competition and participation of Small Business Enterprises (SBEs) in City contracting. To accomplish this, the City has examined its procurements and sets or negotiates specific SBE participation goals on a contract-by-contract basis. In addition, CBI makes a concerted effort to expand its certified SBE vendor pool and assist City-certified firms in growing, enhancing, and developing their businesses. A complete list of City-certifiedSBEs is available on the City’s InclusionCLT website:

http://charlotte.diversitycompliance.com. Instructions regarding compliance with the CBI Program and copies of CBI Form #3 – Utilization Commitment – are attached as Exhibit C-2.

3. Goals

No DBE participation goal (“DBE Goal”) will be negotiated for federally funded Task Orders assigned under the Firm’s Agreement until such time as the IFR allows goal setting to resume. At this time, it is unclear whether federally funded Task Orders issued before goal setting has resumed will be expected to have a goal negotiated or added when goal setting resumes. The City will take the action necessary at that time to comply with federal law and guidance. Federally funded Task Orders issued after goal setting and the counting of DBE participation towards goals has resumed pursuant to the IFR, will include a DBE goal.

A CBI participation goal (“CBI Goal”) will be negotiated for non-federally funded Task Orders assigned under the Firm’s Agreement.

The type of goal is and will be dependent on the funding source of the Services that are assigned to the selected Firm. This requirement will be made part of the selected Firm’s Agreement.

4. Submittals

Since the assigned Services may be federally or non-federally funded, the City reviews the DBE and CBI firms that Proposers intend to utilize on assigned Services under this Agreement. Firms are required to complete and attach Form #3 – CBI SBE Utilization Commitment to their SOQ. Please note, Form #3 is the ONLY CBI form that should be attached to the SOQ.

http://charlotte.diversitycompliance.com/

The selected Firm will be required to submit DBE/CBI Form #4 – Letter of Intent for each DBE/SBE the selected Firm commits to use on assigned Services to meet the DBE requirements. Letters of Intent are due no later than three (3) business days from the time they are requested by CLT, unless otherwise agreed by the parties. During the term of the Agreement, the selected Firm shall be required to submit payment information into the City’s InclusionCLT system.

This requirement shall not apply in regard to DBE firms until the IFR allows goal setting to resume. Unless directed otherwise by CLT, Form #3 – DBE Utilization Commitment attached to the SOQ shall include only CBI certified firms. This submission requirement shall not apply in regard to DBE firms until the IFR allows goal setting to resume. At that time, CLT shall request a revised Form #3 – DBE Utilization Commitment from selected Firms.

E. TITLE VI SOLICITATION NOTICE (A5.3.1)

CLT, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

F. FEDERAL FAIR LABOR STANDARDS ACT SOLICITATION NOTICE (A15.3)

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

G. TRADE RESTRICTION CERTIFICATION (A23.3)

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);

2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and

3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S.

firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:

1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA

II. RFQ SELECTION PROCESS

A. POINT OF CONTACT

The point of contact for all submissions and correspondence regarding this RFQ will be as follows:

RFQ Manager – David Larson Email: david.larson@cltairport.com

Information related to this RFQ, including any addenda, will be posted to CLT’s web-based Project Management Information System (PMIS) Bid Portal (the “Bid Portal”)using the link below. Written request for clarification must be submitted electronically through the Bid Portal Q&A Board.

https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=656a08bb-bb6e- 4895-8532-386ea48bfd71

B. INTERPRETATION AND ADDENDA

No interpretation or clarification regarding this RFQ will be made verbally to any Firm.

Requests for interpretation or clarification must be submitted electronically via the Bid Portal.

When submitting a request for interpretation or clarification, Firms are encouraged to reference the RFQ page and topic number pertinent to the question(s). All questions must be submitted no later than the date and time stated in the RFQ Schedule as the deadline for submission of questions. Any questions received after that time may not be addressed.

Interpretations, clarifications and supplemental instructions from CLT will be in the form of a written addendum, which will be posted to the Bid Portal.

Only the written interpretations, clarifications or supplemental instructions set forth in the posted addenda shall be binding, and Firms are warned that no other source is authorized to give information concerning, explaining or interpreting this RFQ.

C. ATTEMPTS TO INFLUENCE THE SELECTION PROCESS

With the exception of written requests for interpretation or clarification submitted to the RFQ Manager as described in Section II.B. above, Firms, including any and all persons acting on their behalf, are strictly prohibited from contacting elected or appointed City officials, officers, or employees, on or regarding any matter relating to this RFQ from the time the RFQ is issued until the start of the open business meeting at which City Council is asked to approve the contract between the City and the selected Firm.

CLT reserves the right to disqualify any Firm who contacts a City or CLT official, employee, representative, contractor, or agent concerning this RFQ other than in accordance with this section.

mailto:david.larson@cltairport.com https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=656a08bb-bb6e-4895-8532-386ea48bfd71 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=656a08bb-bb6e-4895-8532-386ea48bfd71 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=656a08bb-bb6e-4895-8532-386ea48bfd71

D. RFQ ACKNOWLEDGMENT

Firms shall thoroughly examine and become familiar with this RFQ, including forms, attachments, exhibits and any addenda that may be issued. The failure or the neglect of a Firm to receive or examine any RFQ document shall in no way relieve it from any obligation with respect to its SOQ or the obligations that flow from the submission and selection of an RFQ. No claim based upon a lack of knowledge or understanding of any provision of this RFQ shall be allowed.

E. MATERIAL REQUIREMENTS AND SELECTION CRITERIA.

SOQ Responsiveness and Material Requirements. Firms are responsible for submitting complete and responsive SOQs in accordance with the requirements of this RFQ. Certain requirements identified in this RFQ are material and may not be waived if omitted, incomplete, or not provided in the manner required. CLT may, in its sole discretion and to the extent permitted by applicable law, waive minor informalities or irregularities that do not affect the substance of the SOQ or the competitive standing of the Firms. Failure to comply with a material requirement may result in the SOQ being deemed nonresponsive and rejected.

Selection Criteria. Upon review and evaluation of all responsive SOQs, including any interviews that CLT may require, the Evaluation Committee will select and recommend the Firm or Firms that, in its sole judgment, are most qualified in meeting the requirements and objectives of this RFQ as set forth below, and hence represent the Best Qualified firm(s).

1. Demonstrated experience of Firm (Weight 30%)

a. Prime Firm: Demonstrated experience of the Prime Firm in providing services, for comparable airports and/or projects where applicable, within previous five (5) years; identify key qualifications, certifications, credentials, and office locations where the work will be performed.

b. Subconsultant Firm: Demonstrated experience of the Subconsultant Firms in providing services, for comparable airports and/or projects where applicable, within previous five (5) years; identify key qualifications, certifications, credentials, and office locations where the work will be performed.

2. Demonstrated Key Individuals Experience (Weight 25%)

a. Key Individuals: Demonstrated experience of key individuals, including name, title, professional qualifications, certifications and licenses, education, specific role for this contract, and prior relevant projects. At a minimum to include the following key individuals and their general availability to the Airport throughout the contract term: 1‐ Principal in Charge/Officer, 2‐ Project Manager, 3. Deputy Project Manager, 4. Discipline Leads for each Subconsultant or Specialty, 5.

Quality Control Coordinator.

3. Project Execution (Weight 25%)

a. Organization Structure: Provide a graphic of the proposed project team’s organizational chart. Include all proposed disciplines.

b. Team Organization: Provide a written narrative describing how the Company will organizationally provide the Services, as well as a depiction of the organizational relationship between its key personnel, the Principal‐in‐Charge, and other key members of the management team, including subconsultants as necessary.

Provide a description of how this organizational structure will facilitate managing the Services requested, and how such structure will guarantee an efficient flow of information to ensure all Services are fully coordinated within the organization when provided.

c. Quality Control Plan: Discuss how quality control will be achieved, and how design reviews and internal approvals will be achieved. Discuss the authority of the leader of this process.

d. Technical Resources: Describe the ability to provide graphics and renderings suitable for presentation at meetings with elected officials, media events, public meetings, and printed and/or web-based publications. Provide examples of how technically complex information was presented to a non‐technical audience.

Additionally, provide a description of the Company’s ability to use and abide by the Airport’s computer-aided design (CAD) and/or building information model (BIM) standards. Provide relevant examples.

4. DBE/CBI Programs. (Weight 10%)

a. Provide a description of the Firm’s proposed plan to comply with the CBI Program, as well as the DBE program, the IFR, and the potential variables presented in the anticipated re-implementation of DBE goal setting as described above. The Firm is, or will be, required to submit a DBE/CBI Form #3 that lists each proposed DBE/SBE subcontractor that will participate on the Work as described in §I. (D) above.

5. Disclosures and SOQ Completeness (Weight 10%)

a. Disclose any terminations, bankruptcy, claims or lawsuits as described below. If a

Firm has no matter to report, the Firm shall expressly state that no such matter exists. Describe the circumstances, outcome, and relevance of any disclosed matter.

i. Identify contract terminations within previous 10 years at other airports and explain circumstances.

ii. Identify bankruptcies within previous 10 years and explain circumstances.

iii. Identify pending claims or lawsuits within the previous 10 years between

Firm and other airports and explain circumstances.

b. Adherence to SOQ format or submission requirements set forth, in Section III(A), limited to minor formatting and non-material submission irregularities.

F. EVALUATION COMMITTEE AND AWARD OF CONTRACT

An Evaluation Committee will review all SOQs. As part of the evaluation process, the Evaluation Committee may engage in discussions with any Firm to determine in greater detail the Firm’s qualifications and to learn about the Firm’s proposed method of performance of the Work.

CLT may in its discretion schedule follow-up interviews with one or more Firms. During such interviews, Firms will be required to present their qualifications and to respond in detail to any questions posed by the Evaluation Committee. Firms will be notified in advance of the time and format of such interviews.

The City reserves the sole right to select the best qualified Firm(s) or team(s) deemed to be in the best interests of the City. The Evaluation Committee will consider all relevant materials and information in making its selection. The Evaluation Committee will select and recommend the Firm that it determines, in its sole discretion, is best qualified to provide the Work.

CLT will inform the selected Firm(s) in writing that it has been selected, subject to final agreement between CLT and the Firm on all terms and conditions of the Agreement. Firms are encouraged to carefully review the sample Agreement included with this RFQ and to evaluate their ability to comply with all of its terms and conditions prior to submitting a SOQ. CLT expects the selected Firm(s) to execute the Agreement substantially in the form provided with this RFQ, and exceptions to the terms and conditions of the Agreement will be considered only in limited circumstances and are not expected to be accepted.

If CLT and the selected Firm are unable to agree on the final terms, the selected Firm will be excused from further consideration and CLT may, at its option, select another Firm. Upon Firm’s execution of the Agreement, the Aviation Director may submit it to City Council for approval.

The City Council may, in its sole and absolute discretion, accept or reject the recommendation of the Evaluation Committee, Agreement, and supporting ancillary documents. The City shall have no obligations under this RFQ until City Council has formally approved the award of the Agreement to the selected Firm and the Agreement has been executed by both parties.

G. CONSENT TO INVESTIGATE

The selection of the Firm will be based on a thorough investigation of the proposals submitted in response to this RFQ. As part of the selection process, CLT may request that Firms provide additional information, including without limitation, financial records, certified bank statements or other company records relevant to the Evaluation Committees review of the proposals. By submitting an SOQ, each Firm consents to any investigation CLT deems necessary.

H. DISQUALIFICATION OF PROPOSAL

Without in any way limiting CLT’s or City Council’s right to reject any or all SOQs, Firms are advised that any of the following may be considered as sufficient cause for the disqualification of a Firm and the rejection of an SOQ: (i) failure to meet the eligibility requirements set forth in the Scope of Work; (ii) submission of more than one SOQ by an individual, firm, partnership or corporation under the same or different names, including the names it does business under; (iii) evidence of collusion among Firms; (iv) improper communication as described in Section II. (B), or (v) evidence of a conflict of interest not readily subject to appropriate mitigation or avoidance. SOQs will be considered irregular and may be rejected for omission, alterations of form, additions not called for, conditions, limitations, unauthorized alternate proposals or other irregularities of any kind. All of the foregoing notwithstanding, CLT reserves the right to waive any irregularities in its sole discretion.

III. PROPOSAL FORMAT AND SUBMISSION REQUIREMENTS

A. SOQ FORMAT

CLT desires all SOQs to be identical in format in order to facilitate the evaluation process.

Failure to comply with the format requirements set forth herein may result in rejection of the SOQ. SOQs shall be structured as follows:

1. Cover Page shall state the firm name and reference this RFQ.

2. Cover Letter, at a minimum, should include:

a. Full legal contracting name of the Firm

b. Contact information for the firm representative authorized to negotiate scope and fee.

c. Execution by a firm representative authorized to legally bind the firm. Including the representative’s printed name and email address.

d. Acknowledgement of addenda, if any.

3. A description of how the firm meets each of the Selection Criteria identified in Section

II.E. above. Please organize this section of the RFQ to clearly and completely address each of the selection criteria described in Section II.E.

4. DBE Compliance Instructions and DBE Form #3 Exhibit C-1 are not required with SOQ submission but shall be submitted at a later date when requested by CLT.

5. CBI Program Instructions and CBI Form #3 Exhibit C-2 should be submitted for this section, stating the SBE company(s) that selected Firm intends to use and a description of the scope of work for each SBE company identified, EXCLUDING % or dollar values..

6. City Non-Discrimination Certification Exhibit D.

7. Certification of Offeror Regarding Tax Delinquency and Felony Convictions Exhibit E.

8. Certification of Offeror Regarding Lobbying and Influencing Federal Employees Exhibit F.

**CBI Form #3 should be attached to the SOQ. All forms need to be signed**

B. SUBMISSION REQUIREMENTS

Firms must submit ONE (1) electronic version in searchable Adobe Acrobat .pdf format to the Bid Portal no later than the date and time set forth in the RFQ Schedule above, according to CLT’s clock.

All SOQs shall not exceed thirty (30) pages in 8 1/2" x 11" format, exclusive of cover pages, tab pages, exhibits, a Table of Contents, and required forms, with all text of a size that is easily legible without magnification. Failure of the firms to organize the information required by this RFQ as outlined herein may result in CLT, at its sole discretion, deeming the Firm non-responsive to the requirements of this RFQ. The Firm, however, may reduce the repetition of identical information within several sections of the SOQ by making the appropriate cross-references to other sections of the SOQ. Appendices shall not be allowed.

C. WITHDRAWAL OF SOQ; CORRECTION OF ERRORS

Firms may change or withdraw their SOQ from the Bid Portal at any time prior to the Due Date and Time for Statements of Qualifications. Withdrawal of an SOQ by a Firm will not preclude the Firm’s re-submission of a revised RFQ on or before the submission deadline.

D. PROPOSAL TERMS FIRM AND IRREVOCABLE

The signed SOQ, unless withdrawn prior to the submission deadline, shall be considered a firm offer on the part of the Firm. All SOQ responses (including all statements, claims, declarations, prices and specifications in the SOQs) shall be considered firm and irrevocable for purposes of contract negotiations unless specifically waived in writing by CLT. The selected Firm should be prepared to have its SOQ and any relevant correspondence or documentation incorporated into the Agreement, either in part or in its entirety, at CLT's election. Any false or misleading statements found in the SOQ are grounds for disqualification of the Firm and termination of the Agreement.

This RFQ does not constitute an offer by CLT. No binding contract, obligation to negotiate, or any other obligation shall be created on the part of CLT unless CLT and the Firm execute the Agreement following award of such agreement by the City Council.

IV. RFQ TERMS AND CONDITIONS

A. CLT’s RIGHTS AND OPTIONS

CLT reserves the following rights, which may be exercised at CLT’s sole discretion:

i. To supplement, amend, substitute, withdraw or otherwise modify this RFQ at any time;

ii. To issue additional requests for information;

iii. To require a Firm to supplement, clarify or provide additional information in order for CLT to evaluate its SOQ;

iv. To conduct investigations with respect to the qualifications and experience of each Firm;

v. To waive any defect or irregularity in any SOQ received;

vi. To share the SOQs with City and/or CLT employees other than the Evaluation

Committee as deemed necessary;

vii. To award all, none, or any part of the scope of work set forth in this RFQ that is in the best interest of CLT with or without re-solicitation;

viii. To discuss and negotiate with selected Firm(s) any terms and conditions in the

SOQs;

ix. To enter into any agreement deemed by CLT to be in the best interest of CLT;

x. To reject any or all SOQs submitted; and

xi. To re-advertise for proposals using this RFQ or a different RFQ or solicitation.

B. ACCURACY OF RFQ AND RELATED DOCUMENTS

CLT assumes no responsibility for conclusions or interpretations derived from the information presented in this RFQ or otherwise distributed or made available during this selection process.

In addition, CLT will not be bound by or be responsible for any explanation, interpretation or conclusions of this RFQ or any documents other than those provided by CLT through the issuance of addenda. In no event may a Firm rely on any oral statement in relation to this RFQ.

Should a Firm find discrepancies or omissions in this RFQ, or any other documents provided by CLT, the Firm should immediately notify CLT of such discrepancy or omission in writing, and a written addendum may be issued if CLT determines clarification necessary. Each Firm requesting a clarification or interpretation will be responsible for delivering such requests to CLT as directed in Section II.B of this RFQ.

C. FIRM’S COST OF PROPOSAL PREPARATION

Firms are responsible for all costs associated with the proposal process including, but not limited to, the creation of the proposal and any interviews (if applicable). CLT will not accept any promotional items as part of the proposal process and any such items included will either be discarded or, if requested, returned to the Firm at Firm’s cost.

D. RIGHT TO TERMINATE NEGOTIATIONS / DISCUSSIONS

The Firm’s participation in this process may result in CLT selecting the Firm to engage in further discussions including the negotiation of the Agreement. The commencement of such discussions and negotiations, however, does not signify a commitment by CLT to execute the Agreement or to continue discussions and negotiations. CLT may terminate discussions and/or negotiations at any time and for any reason prior to the award of a binding contract by the City Council, and either abandon the selection process or select another Firm with whom to enter negotiations.

E. OWNERSHIP AND PUBLIC RECORDS LAW

All SOQs and supplementary material provided as part of this RFQ will become the property of CLT. Firms are advised that all information included in the material provided is public record except for information that falls under one or more of the statutory exceptions set forth in Chapter 132 and 66-152 et seq. of the North Carolina General Statutes. Firms may only designate information confidential that it, in good faith, considers a trade secret or confidential under North Carolina public records and trade secret law. However, CLT reserves the right to review and make any final determination regarding the disclosure of any information submitted in connection with this RFQ in response to a public record request under North Carolina law.

By submitting an SOQ, Firm agrees that the CLT may reveal any information contained in the SOQ to staff, consultants or third parties assisting with this RFQ and the negotiation of the resulting Agreement. Where information is marked “Trade Secret” or “Confidential,” Firm agrees to indemnify, defend and hold harmless the City and each of its officers, employees and agents from all costs, damages and expenses incurred in connection with the City choosing to withhold any material based on Firm’s designation of said material as a “Trade Secret” or “Confidential.”

EXHIBIT A – SCOPE OF SERVICES

INTRODUCTION

The Charlotte Douglas International Airport (CLT) is seeking statements of qualifications from professional engineering firms to provide task order engineering services. Services are expected to cover a range of smaller studies, conceptual designs, investigations, coordination processes and technical support of a limited nature. Many of the anticipated tasks will be themed toward facilitating decision-making and implementation of projects in Charlotte’s Capital Improvement Program (CIP) and Repair or Maintenance Projects initiated by the Airfield Maintenance Section that are or will be designed and constructed under other contracts. The Task Order assignments are intended as extension-of-staff efforts and expertise for the effective delivery of CIP projects and other projects or issues to come before the Development Division. This Engineering and Construction Task Order contract is focused largely but not exclusively on support to “horizontal/flat-work” design engineering and construction support services for engineering. Task orders based around “facility/vertical/building” design engineering and construction support services may be issued. The Task Order contract is complemented by two other Task Order support contracts for each of Planning and Architecture Design.

ROLE OF THE CONSULTANT

The selected on-call consultant team (Consultant) will be an external source of engineering expertise and assistance to CLT’s Engineering and Construction Section, which is a subdivision of the Development Division, and to the Airfield Maintenance Section, which is a subdivision of the Facilities Division. The Consultant will work at the direction of CLT’s Airport Director of Engineering and his/her designees. The assignments will range from project-specific issues such as program development and verification, and cost estimating, to project-to-project or project-to-tenant coordination services, to program support services such as electronic information management.

The Consultant shall be required to work with other consultants of CLT including individual contract designers and construction contractors. On behalf of CLT staff, the Consultant will also interface and coordinate with airport tenants such as airlines, concessionaires, and Transportation Security Administration (TSA); and with other city, regional, state and federal agencies, including the Federal Aviation Administration (FAA).

STATEMENT OF WORK: POTENTIAL TASK ASSIGNMENTS

The types of task assignments are expected to cover the range of responsibilities and perspectives handled by the Engineering and Construction Section and the Airfield Maintenance Section, and can be generally classified as one of the following:

Existing Conditions Inventories or Condition Assessments — the Consultant may be tasked to inspect, document, and assess the locations and conditions of various assets as a means to validate or prioritize project programs, to adjust budget allocations, or to expedite or reduce risk in upcoming design projects prior to the selection of a project designer.

Project Scoping, and Project Program Definition Studies or Validations — the Consultant may be tasked to develop project scopes or project programs that translate and advance Master Plan concepts towards the advertisement of design. These tools will clarify the size, location, special equipment needs, levels of finishes and operational adjacencies of upcoming projects, and will solidify cost and schedules for CLT’s CIP. Alternatively, the Consultant might be asked to review the Project Program Definition documents developed by others as a second opinion, or in light of new information or needs.

Conceptual/Schematic Design Studies, Design Reviews, Design Value Engineering, Design Maintainability and Design Constructability Reviews — design-related tasks may consider concepts prior to design development or, on projects that are under design by others, to assist staff in reviews of construction documents, to develop and consider value engineering alternatives, or to understand construction means and methods necessary to deliver a project considering various field conditions or continuity of traffic requirements.

Additional tasks may consider providing maintenance and repair options concepts and designs within a variety of civil engineering scenarios.

Full Engineer of Record/Designer of Record Services for Projects within Task Order Thresholds — full Engineer/Designer of record services for projects which have completed planning phase and require design and/or construction administration through closeout services from designer. Such task orders will comply with task order value threshold established in on-call contract.

Application and Permit Preparation — when not accomplished by other contracts and consultants, project applications and permits with city, state and federal agencies necessary for design decisions and the award of construction may be prepared and processed under this task contract. This includes regulatory applications as well as funding/grant applications.

Project-to-Project and Project-to-Organization Integration and Coordination;

Customer Coordination Support, Continuity of Operations Planning (COOP), Maintenance of Traffic Planning, Maintenance of Essential Services – the Destination CLT program consists of several major and adjacent projects, especially in the terminal area.

Where it is revealed that a project has a gap or a conflicting overlap with another project, or when a project has complicated impacts on customers and tenants, the Consultant may be tasked to develop or to coordinate the resolution, or to demonstrate by model or graphic that essential systems and services can be protected and maintained during construction.

Alternative Project Delivery Methods Evaluations – the Consultant may be tasked to help CLT staff evaluate and select alternative construction delivery techniques for individual projects.

Construction Request for Information Support, Change Order Review, and Preparation of Contract Modifications – tasks may include technical support to on-going project construction.

Safety and Security Studies and Procedures – the Consultant may be tasked to provide procedures and documentation to ensure that safety and security are maintained at the highest levels. Potential tasks include efforts related to Runway Incursion Management (RIM), and to studies and training regarding the Safety Management Systems and related Safety Risk Management analyses currently being proposed by the FAA.

Activation and Turnover Support – tasks may be required to coordinate acceptance and occupancy of facilities. The nature of these tasks may be for coordination services or for products such as close-out reports or the collection and cataloguing of warranties and manuals for owner-purchased material and equipment.

E-Information Management Support – task services are expected to include staff, equipment and software to support information pertaining to CLT’s CIP. These services might include support with construction management software, public and intranet websites, and CADD and GIS data.

REQUESTED EXPERTISE AND CAPABILITIES

Although the following list is tentative, and may not reflect the breadth of expertise that is either detailed later in this document or may be requested in the future under this contract, the following summarizes expertise that may be anticipated for this contract:

Primary Expertise

Primary areas of expertise are disciplines where task leadership by subject matter expertise is likely, but not exclusively, expected:

• Airfield Civil Engineering

• Commercial Development Site Design and Engineering

• Commercial Parking and Staging Facilities

• Highway Civil Engineering

• Hydrology and Storm Water Management

• Structural Engineering

• Traffic Engineering and Intelligent Transportation Systems

• Utility Systems (Communications, Electrical, Gas, Sanitary and Storm Sewers, Water)

Supporting Expertise

Supporting expertise is expected to be necessary as part of the above major task initiatives but these areas may be the sole focus of stand-alone tasks (survey controls setting, general cost estimating support task, etc.):

• Aircraft Hydrant Fueling and Fuel Storage

• Aircraft Special Systems (Pre-Conditioned Air, Fixed Ground Power, etc.)

• Airfield Lighting and Signage

• Airspace Obstruction and Airspace Procedures Evaluation

• Cost Estimating

• Construction Delivery Methods

• E-Information Management Support, GIS and CADD

• Building/Facility Design Development

• Environmental Permitting and Mitigation Design

• Environmental Testing

• Facilitation

• Geotechnical Services

• Landscape Architecture

• Materials Testing

• Modeling and Simulation (Landside and Airside)

• Safety and Risk Management Assessment and Planning

• Scheduling and Project Controls

• Surveying and Controls

• Utility Location and Condition Assessment

• CCTV Investigations

• Pavement design

• Existing pavement evaluation

• Construction Administration

• Wayfinding and signage

• Sustainable design

• Passenger conveyance systems

• Aircraft / Terminal gate layout evaluation

• Independent Fee Estimates

EXHIBIT B

SAMPLE - DO NOT SUBMIT WITH SOQ

Task Order Document – Aviation Department Request and Price Proposal for Engineering Services

Please provide a Price Proposal for the Company’s cost and time to perform the Engineering Services required for the Task Order Project described below within ten (10) business days of the Request Date. Your Price Proposal shall be a lump sum all-inclusive amount that covers every aspect of work required to provide the services and all of the Deliverables associated therewith in accordance with the terms and conditions of your Professional Services Agreement with the City. Your Price Proposal must identify all costs for which the City will be responsible.

SERVICE REQUEST DETAILS (Provided by Airport)

REQUEST DATE

PROJECT LOCATION TERMINAL; LAND-SIDE; AIR FIELD; ETC.

FUNDING SOURCE FEDERAL or NON-FEDERAL

DESCRIPTION OF

PROJECT

PRICE PROPOSAL (Provided by Company)

DELIVERABLES: All Deliverables that will be needed to complete the services required for the project shall be identified in the table below. Company may use as many lines as necessary to capture the costs associated with all Deliverables and Expenses required to perform the project work. Company’s Price Proposal shall be based upon and use the hourly rates set out in Exhibit C to the Agreement. Company may submit its Price Proposal in another format if, at a minimum, the information requested below is included.

ITEM

CATEGORY

DESCRIPTION

TARGET

COMPLETION

DATE

COST

1 Deliverable 2 Deliverable 3 Deliverable 4 Expenses

TOTAL AMOUNT OF COMPANY’S PRICE PROPOSAL:

Business Inclusion Programs:

By signing this Task Order Request and Price Proposal, Company agrees that it will comply with the requirements of the applicable Business Inclusion Program as set out in further detail in the Agreement depending upon whether the project is funded with Federal or Non-Federal funds.

The DBE or CBI goal for this Task Order Project is ______________________ %. Upon execution of the Task Order Request and Price Proposal, Company is expected to provide completed copies of the DBE or CBI Form 4 – Letters of Intent for all participating DBE or CBI subconsultants.

Every aspect of the Company’s Price Proposal must be complete and appear on this Task Order Request and Price Proposal form. The form, together with any attachments or supplemental pages, must be emailed to xxxxxx@cltairport.com on or before the Proposal Deadline listed above.

Company submits this Price Proposal to perform the Services requested in this Task Order Document. Upon acceptance of Company’s Price Proposal, the Task Order Document shall be incorporated into the Company’s Professional Services Agreement with the City, and the terms and conditions thereof shall apply and govern the performance of Services hereunder.

COMPANY NAME

BY: ________________________________

SIGNATURE: _________________________

TITLE: ______________________________

DATE: ______________________________

This instrument has been pre-audited in the manner required by Local Government Budget and Fiscal Control Act.

By: __________________________________ Finance Officer mailto:xxxxxx@cltairport.com

EXHIBIT C-1

DBE PROGRAM INSTRUCTIONS AND DBE FORM #3

This project may have a negotiated DBE goal with the selected firm.

This project is subject to CLT’s Disadvantaged Business Enterprise (DBE) program. If appropriate, the City will negotiate a DBE goal with the Firm. Firm will be required to adhere to the DBE Program guidelines and should be familiar with the guidelines for the DBE Program.

CLT’s DBE Program can be found here: https://www.cltairport.com/business/business-diversity-programs/dbe-program/

Although the DBE Program allows CLT to negotiate a goal with the Firm, CLT reviews how the Proposer expects to utilize DBE firms throughout the course of the Work. Therefore, Proposers are required to complete and submit Form #3- Utilization Commitment upon CLT request.

This Contract is subject to the requirements of 49 CFR Part 26 Participation by DBE in Department of Transportation Financial Assistance Programs

I. CONTACT

Questions regarding the City’s DBE Program should be directed to:

Jasmyne Turman, Airport DBE Liaison Officer (DBELO) P.O. Box 19066 Charlotte, NC 28219 Telephone: (980) 348-8477 Email: jasmyne.turman@cltairport.com

II. BACKGROUND

The City of Charlotte, North Carolina (City) has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the United States Department of Transportation (USDOT), 49 CFR Part 26. The City has received direct Federal financial assistance from the USDOT, for the Charlotte Douglas International Airport (CLT) and the Charlotte Area Transit System (CATS), as well as indirect Federal financial assistance for the Charlotte Department of Transportation (CDOT) as a sub-recipient through the North Carolina Department of Transportation (NCDOT). As a condition of receiving this assistance, the City has signed an assurance that it will comply with 49 CFR Part 26. Should any other City department become a recipient of USDOT funding they will act in compliance with 49 CFR Part 26 and will operate within the following Program’s parameters.

It is the policy of the City to ensure that ACDBEs and DBEs, as defined in 49 CFR Part 23 or Part 26, have an equal opportunity to receive and participate in airport concession opportunities and/or federally assisted contracts. It is also the policy of the City to engage in the following actions on a continuing basis:

https://www.cltairport.com/business/business-diversity-programs/dbe-program/ https://www.cltairport.com/business/business-diversity-programs/dbe-program/ mailto:jasmyne.turman@cltairport.com

1. To ensure nondiscrimination in the award and administration of DOT-assisted contracts in the Department’s highway, transit, and airport financial assistance programs;

2. To create a level playing field on which DBEs can compete fairly for DOT- assisted contracts;

3. To ensure that the Department’s DBE Program operates in a nondiscriminatory manner and without regard to race or sex, while maximizing efficiency of service;

4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;

5. To help remove barriers to the participation of DBEs in DOT-assisted contracts;

6. To promote the use of DBEs in all types of federally assisted contracts and procurement activities conducted by recipients;

7. To assist the development of firms that can compete successfully in the marketplace outside the DBE Program; and

8. To provide flexibility to recipients of Federal financial assistance in establishing and providing opportunities for DBEs.

The City’s Disadvantaged Business Enterprise Program (“DBE Program”) is incorporated into and made a part of the Bid/Proposal Documents and resulting Contract. A copy of the DBE Program and subsequent DBE requirements and documentation pertaining to this contract may be obtained online at www.cltairport.com.

Pursuant to 49 CFR Part 26 and the DBE Program, all Bidders/Proposers must affirmatively ensure that in any contract entered into with the City for applicable projects, DBEs will be afforded equal opportunity to participate in subcontracting opportunities.

A Bid/Proposal will not be considered responsive unless the Bidder/Proposer complies with 49 CFR Part 26 and the DBE Program. Failure to carry out the pre-award requirements stated in the DBE Contract Provisions will be sufficient grounds to reject the Bid/Proposal.