REQUEST FOR QUALIFICATION

MS27-035

ON-CALL CIVIL ENGINEERING DESIGN AND TECHNICAL SUPPORT

SERVICES

City of Victorville

14343 Civic Drive

Victorville, CA 92392

RELEASE DATE: September 23, 2026

DEADLINE FOR QUESTIONS: October 14, 2026

RESPONSE DEADLINE: October 21, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Qualification #MS27-035 Title: On-Call Civil Engineering Design and Technical Support Services https://secure.procurenow.com/portal/victorvilleca https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Victorville

REQUEST FOR QUALIFICATION

On-Call Civil Engineering Design and Technical Support Services

I. INTRODUCTION

II. NOTICE OF INVITING QUALIFICATIONS

III. TERMS AND CONDITIONS

IV. SOQ FORMAT AND REQUIRED CONTENT

V. EVALUATION CRITERIA

VI. CONSULTANT SUBMITTALS

Attachments:

A - CITY CONSULTANT.PROFESSIONAL.SERVICES AGMT (1)

1. INTRODUCTION

1.1. Summary

The City of Victorville (City) is inviting Statements of Qualifications (SOQs) from qualified civil engineering consulting firms to provide On-Call Civil Engineering Design Services to supplement the City's in-house

Engineering Department and support the City's Capital Improvement Program (CIP).

The City intends to establish agreements with up to three (3) qualified civil engineering consulting firms to provide professional engineering services on an as-needed, task-order basis. Services will be assigned based on project needs, consultant qualifications, availability, expertise, and the specific requirements of each assignment.

1.2. Contact Information

Project Contact:

XIMENA ZAMBRANO

Assistant Engineer II

14343 Civic Drive PO Box 5001

Victorville, CA 92393-5001

Email: xzambrano@victorvilleca.gov

Phone: (760) 955-8337

Procurement Contact:

Megan Seidler

Finance Specialist

14343 Civic Drive

Victorville, CA 92392

Email: mseidler@victorvilleca.gov

Phone: (760) 955-5082 Ext: 55082

Department:

Engineering

1.3. Timeline

Release Project Date September 23, 2026

Pre-Bid Meeting (Non-Mandatory) October 7, 2026, 9:00am

14343 Civic Dr. Victorville, CA 92392, Conference

Room A or Virtually via Zoom: https://victorvilleca-gov.zoom.us/j/84208191101.

Question Submission Deadline October 14, 2026, 2:00pm mailto:xzambrano@victorvilleca.gov tel:(760)955-8337 mailto:mseidler@victorvilleca.gov tel:(760)955-5082;ext=55082 https://victorvilleca-gov.zoom.us/j/84208191101

Submission Deadline October 21, 2026, 2:00pm

2. NOTICE OF INVITING QUALIFICATIONS

2.1. INTRODUCTION:

The City of Victorville (City) is inviting Statements of Qualifications (SOQs) from qualified civil engineering consulting firms to provide On-Call Civil Engineering Design Services to supplement the City's in-house

Engineering Department and support the City's Capital Improvement Program (CIP).

The City intends to establish agreements with up to three (3) qualified civil engineering consulting firms to provide professional engineering services on an as-needed, task-order basis. Assignments will be made based on project needs, consultant qualifications, availability, expertise, and the specific requirements of each task order.

2.2. BACKGROUND:

The Engineering Department is responsible for a broad range of functions, including traffic, surveying, development review, and inspection. The Department also manages the Capital Improvement Program

(CIP) — its primary program for delivering public infrastructure improvements, including water, sewer, airport, streets, drainage, and traffic-related projects.

Engineering staff design most CIP projects in-house, occasionally engaging outside consultants for large or complex projects requiring specialized expertise. The Department has maintained a modest capital program, with the CIP budget totaling approximately $18 million in FY 2025/26 and $12 million in FY

2026/27.

The volume, complexity, and variety of CIP projects — combined with the Department's other ongoing responsibilities — has created a need for additional civil engineering design support to supplement projects managed in-house.

The purpose of this solicitation is to establish on-call agreements with qualified civil engineering consulting firms to provide professional services on an as-needed, task-order basis. This arrangement will allow the City to secure supplemental engineering resources for individual projects or assignments without the need to conduct a separate procurement process for each engagement.

https://stories.opengov.com/victorvilleca/bc0e7904-d6fc-46b8-a1a6-7e76161a4817/published/gsGV6cj6o?currentPageId=67d0fe5d3252ff57f7cbd37d https://stories.opengov.com/victorvilleca/6cdae704-7d86-4fee-aad4-0069156d6a20/published/zuzy9uRi5?currentPageId=695edc4bdc5c6275cc1e8607 https://stories.opengov.com/victorvilleca/6cdae704-7d86-4fee-aad4-0069156d6a20/published/zuzy9uRi5?currentPageId=695edc4bdc5c6275cc1e8607

2.3. SCOPE OF SERVICES:

Given the breadth of the CIP and the Engineering Department's responsibility for managing multiple projects concurrently, the City requires supplemental civil engineering design resources to assist with project development and design. The proposed on-call civil engineering services will provide the CIP team with access to additional engineering expertise and design capacity on an as-needed basis, allowing the

City to efficiently advance projects while retaining overall project management and direction in-house.

To support the timely advancement of capital improvement projects, the City intends to retain up to three

(3) qualified civil engineering consulting firms on an on-call basis.

Consultant services are intended to supplement, rather than replace, the City's in-house engineering capabilities by providing special studies, plans, or technical support as needed. The City will continue to establish project priorities, manage the CIP, direct project development, and determine when consultant assistance is necessary. Individual assignments will be authorized by the City through task orders issued in accordance with the resulting agreement.

Services may include, but are not limited to, the following"

• Roadway widening, rehabilitation, and reconstruction

• Sidewalk, curb, gutter, and ADA improvements

• Drainage and storm drain improvements

• Civil designers/drafters under the direction of City Staff

• Sewer and water improvements

• Traffic signal and street lighting improvements

• Signing and striping

• Bikeways and pedestrian facilities

• Grading and earthwork

• Retaining walls and other civil structures

• Utility relocation and coordination

• Hydrologic studies and analysis

• Hydraulic modeling

• Storm drain sizing and design

• Floodplain analysis

• Detention and retention analysis

• Culvert analysis and design

• Channel analysis and design

• Low-impact development (LID) and stormwater design

• Preparation of drainage and hydrology/hydraulics reports

• Structural engineering

• Electrical engineering

• Street lighting

• Constructability reviews of CIPs

• Cost estimating

2.4. MINIMUM QUALIFICATIONS:

Consultants must have a minimum of five (5) years of experience providing professional civil engineering services to support capital improvement projects for public agencies in California.

2.5. CITY RIGHTS AND DISCRETIONS DURING CONTRACT TERM:

The City reserves the right to negotiate the scope of services, level of effort, staffing approach, and fee proposal prior to issuing a task order to ensure cost reasonableness and alignment with project objectives and available funding. All task orders are contingent upon the availability of appropriated and authorized funds. In the event funding is reduced, delayed, suspended, or withdrawn, the City reserves the right to suspend, modify, or terminate any task order, in whole or in part, upon written notice to the Consultant.

In such cases, the Consultant shall be compensated only for services expressly authorized and satisfactorily performed up to the effective date of suspension, modification, or termination. The City makes no guarantee regarding the quantity or volume of work to be assigned under this agreement.

2.6. ADDITIONAL SERVICES AND AUTHORIZATION:

The City reserves the right to modify the scope of any task order, including the removal of tasks or reduction in level of effort, if certain services are determined to be unnecessary, duplicative, not required by applicable regulatory agencies, or no longer aligned with project objectives. The Consultant shall be compensated only for services actually performed and authorized by the City.

Tasks identified in a task order budget but not performed shall not be eligible for payment. Inclusion of a task or budgeted amount within a task order shall not be construed as a guarantee that such services will be required or authorized.

The Consultant shall perform only those services expressly authorized under an approved task order. If the Consultant believes that additional services are required due to regulatory requirements, agency direction, or changes in project scope, the Consultant shall notify the City in writing and obtain written authorization prior to performing such services.

The Consultant shall not be entitled to compensation for services performed outside the approved task order scope unless expressly authorized in writing by the City. Determinations regarding regulatory requirements, federal or State agency directives, and scope modifications shall be subject to review and confirmation by the City.

2.7. NON MANDATORY PRE-PROPOSAL MEETING:

All prospective Consultants are invited and strongly encouraged to attend a Non-Mandatory Pre-Submittal

Meeting at 9:00 a.m. PST on October 7, 2026, located at 14343 Civic Dr., Victorville, CA 92392 or virtually via Zoom, https://victorvilleca-gov.zoom.us/j/84208191101. Prospective Consultants are encouraged to ask questions, address problems, and other issues regarding this project during this meeting. All questions, other than those asked at the Pre-Submittal Meeting must be submitted via the City's eProcurement Portal.

2.8. QUESTIONS:

All prospective Consultants desiring an explanation or interpretation of the RFQ or specifications must be entered via the City's e-Procurement Portal, OpenGov, in the Question and Answer section of the project.

All questions must be submitted on or before October 14, 2026, at 2:00 p.m. PST to allow a reply to reach the prospective Consultant before the proposal submission date. In order to receive such information, Consultant must submit a request via OpenGov at, https://procurement.opengov.com/portal/victorvilleca. All answers to inquiries will be posted on the

OpenGov portal promptly either directly or as an amendment to the solicitation. As a registered consultant, you will receive notifications to your email by clicking "Follow" on this project.

2.9. EVALUATION CRITERIA:

Staff will review qualifications and select the consultant(s) most qualified to provide the requested services. Staff may contact the consultant(s) for additional information or clarification. Selection among the consultants will be based upon qualifications and experience, capacity and availability, and refereces

(see Section 5 - Evaluation Criteria); if the Firm is qualified; has no conflicts of interest with the City;

adheres to the RFQ instructions; quality of work; if the firm has the expertise, experience, and staff.

2.10. SUBMITTAL CLOSING DATE AND TIME:

The City will accept Submittals for the above-referenced RFQ via the City's eProcurement Portal until 2:00 pm, PST on October 21, 2026.

The City's eProcurement Portal Clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as a poor internet connection. The City strongly recommends completing your response well ahead of the deadline. Consultant take full responsibility for the City's receipt of its

Submittal.

Project Documents pertaining to this Project solicitation are available at the City’s eProcurement Portal.

Only those who download Consultant Submittal Documents from the portal will be included in a plan holders/followers list and may receive notices such as revisions to the plans or addenda.

https://procurement.opengov.com/portal/victorvilleca

3. TERMS AND CONDITIONS

3.1. SUBMITTAL INCLUSIONS:

All documents required by the RFQ shall be returned in their entirety, with ALL applicable portions fully completed by the Consultant. Each Consultant is encouraged to review and confirm that its Submittal includes and specifically addresses ALL of the requirements of this RFQ solicitation prior to submitting a response.

3.2. GENERAL PROVISIONS:

A. The City will assume no responsibility for any understandings or representations concerning conditions made by any of its officers or employees prior to execution of a final agreement unless they are included in this Request for Qualifications.

B. Any reasonable inquiry to determine the responsibility of a prospective Consultant(s) may be conducted. The submission of Qualifications shall constitute permission by the prospective

Consultant(s) for the City to verify all information contained therein. If the City deems it necessary, additional information may be requested from the prospective Consultant(s) for further consideration.

C. A prospective Consultant(s) may withdraw their Qualifications at any time prior to the date and time which is set forth herein as the deadline for acceptance of Qualifications.

D. The City reserves the right to request additional information from any or all prospective entities as deemed necessary by the City in order to evaluate the Qualifications. This process may not be used as an opportunity to submit missing documentation or to make substantive revisions to the original Qualifications.

E. The City reserves the right to reject any or all Qualifications and, in the event the Consultant selected, it may attempt to negotiate an agreement with the Consultant that, in the sole judgment of the City, is the best qualified to provide the services requested.

F. The City shall not enter into an agreement with any prospective Consultant(s) that has previously had an agreement with the City terminated, or that has previously been found to have violated any provision of the Victorville City Code, or related resolutions or ordinances, or any provision of federal law, state, or other local law.

G. The City reserves the right to enter into an agreement with a Consultant(s) at any time, deviate from this Request, reject any or all SOQs, continue to advertise for new Qualifications, negotiate with multiple entities simultaneously, waive any defects in Qualifications, or to proceed otherwise. The Request and the selection process will in no way be deemed to create a binding contract or agreement of any kind between the City and any prospective Consultant(s). The submission of Qualifications does not in any way commit the City to enter into an agreement with any prospective Consultant(s).

H. This Request for Qualifications shall be governed in accordance with the laws of the State of

California and the jurisdiction of any disputes hereunder shall be had in San Bernardino County.

3.3. WITHDRAWAL OF SUBMITTAL BEFORE CLOSING:

Any Consultant may request the withdrawal of its submittal by written request, at any time prior to the scheduled closing date and time. Upon receiving the written request to withdraw any proposal, the City will consider the Consultant's submittal null and void. Withdrawal of the Consultant's submittal will not prejudice Consultant's resubmittal for this or any future solicitations.

3.4. CONTRACT TERM AND COMPENSATION:

The City intends to award on-call professional services agreements with an initial term of one (1) year.

The City may, at its sole discretion, extend each agreement for up to three (3) additional one-year terms, for a maximum contract term of four (4) years.

The anticipated compensation shall not exceed $125,000 per year per Consultant, subject to the City's authorization of individual task orders and the availability of appropriated funds. If all three optional one-year extensions are exercised, the maximum potential compensation under each agreement shall not exceed $500,000 over the four-year contract term.

The City does not guarantee any minimum amount of work or compensation during the initial term or any extension term. Individual assignments will be authorized by the City on an as-needed basis through task orders or other written authorizations in accordance with the resulting agreement.

3.5. TASK ORDER AND REQUEST FOR QUOTE PROCESS:

The specific scope of services, deliverables, schedule, and compensation for each assignment shall be established by the City through individual task orders or work authorizations. The Consultant shall provide the requested services in accordance with the requirements, schedule, and authorized fee established for each task order or work authorization.

The City will issue a Request for Quote (RFQ) for individual assignments under this Agreement. The

Consultant shall submit a fee proposal in response to each RFQ based on the specific scope of services, deliverables, and schedule identified by the City. Upon acceptance of the Consultant's fee proposal, the

City will issue a task order authorizing the Consultant to proceed with the requested services. Each task order shall establish the specific scope of services, deliverables, schedule, and authorized compensation for the assignment. The Consultant shall perform the services in accordance with the requirements and schedule set forth in the applicable RFQ and authorized task order.

3.6. CONTRACT EXECUTION EXCEPTIONS:

Qualified Consultant must be prepared to enter into and comply with the terms and provisions of the

City's standard Consultant/Professional Services Provider Agreement, a sample of which is provided as

Attachment "A", Sample Agreement, in Section 6 of the Project Documents. In Submitting a response to this RFQ, Consultant is certifying that it takes no exceptions to the provisions of this RFQ, including but not limited to, the Sample Agreement. If any exceptions are taken. such exceptions must be specifically noted on the documents returned in the Consultant's Required Documents Uploads in Section 7, of the

Consultant Submittals. Hereof Consultants are directed to carefully review the Sample Agreement, including the insurance and indemnification provisions therein. Submission of requests for exceptions by

Consultant shall in no way be considered or construed as binding upon the City or an acceptance of any such request for exception. Consultant that take exception to the provisions of this RFQ and/or the City's standard Agreement also do so at the risk that their submittal may be declared to be nonresponsive and not considered for contract award.

3.7. COMPLIANCE WITH LAWS:

The Consultant shall be required to comply with all federal, state, and local laws and ordinances, and all federal state and local rules or regulations applicable to the services to be provided.

3.8. SAFETY, SANITARY, AND MEDICAL REQUIREMENTS:

The Consultant, Consultant's employees, shall promptly and fully carry out the existing safety, sanitary, and medical requirements as prescribed by the Division of Industrial Safety and by County or State Health

Departments to the end that proper work shall be done, and the safety and health of the employees and of the community may be conserved and safeguarded. In case such regulations and orders are not observed by the Consultant, they may be enforced by the City Engineer at the Consultant’s expense.

3.9. NON-DISCRIMINATION AND NON-PREFERENTIAL TREATMENT:

The successful Consultant shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, in connection with or related to the performance of City of Victorville contracts.

3.10. GROUNDS FOR DISQUALIFICATION:

All prospective entities are expected to conduct themselves with the utmost integrity and responsibility throughout the Request process. Any prospective Consultant(s) that violates these expectations, as determined in the sole discretion of the City, will be subject to disqualification. Generally, the grounds for disqualification include but are not limited to:

• Contact regarding this procurement with any City official or employee, other than the contact person designated in this Request, from the time of issuance of this Request until the consideration and approval of a professional services agreement.

• Evidence of collusion, directly or indirectly, among prospective entities in regard to the amount, or the terms and conditions of this Request and the prospective agreement.

• Influencing, or attempting to influence, any City staff member or official throughout the solicitation process, including the development of specifications beyond those included here, if any.

• Evidence of submitting incorrect or inaccurate information in response to this Request or misrepresentation or failing to disclose facts during the evaluation or negotiation process.

• Existence of any lawsuit, claim, or dispute between the prospective Consultant(s) and the City.

• Evidence of the prospective Consultant(s)’s inability to successfully complete the responsibilities and obligations of the Request process.

• The prospective Consultant(s)’s default under any City agreement or termination of a previous agreement.

3.11. INDEMNIFICATION:

a. Except as set forth in Subsection b of this Section, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the City, its officers, employees, representatives, and agents (the “City Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the City (collectively “Claims”) which may arise out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the City Indemnitees. The foregoing notwithstanding, to the extent this Agreement is a

"construction contract" as defined by California Civil Code Section 2783, as such may be amended from time to time, Consultant's obligation to indemnify shall not apply when to do so would be prohibited by

California Civil Code Section 2782.

b. The provisions of this Subsection b apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design

Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.

(1) Notwithstanding the provisions of Subsection a above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the City Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement.

(2) In no event shall the costs of defense charged to Consultant exceed the Consultant’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection b shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the City Indemnitees.

c. The City does not and shall not waive any rights that it may have against Consultant under this

Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this section shall apply regardless of whether said insurance policies are determined to be applicable to the

Liabilities described herein.

d. The City's acceptance of Consultant's Services shall not operate as a waiver of the City's rights under this section. The obligation to indemnify and defend, as set forth in this section, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this

Agreement.

e. If Consultant subcontracts any portion of the Services to be performed under this Agreement, Consultant shall obtain executed indemnity agreements with provisions identical to those set forth in this section from each subcontractor/subconsultant. If Consultant fails to do so, it shall be fully responsible to indemnify the City as set forth herein. Failure of the City to monitor Consultant's compliance with these provisions shall not constitute a waiver thereof.

3.12. INSURANCE REQUIREMENTS:

COMMERCIAL GENERAL AND AUTOMOBILE LIABILITY INSURANCE

a. Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement

(and during the Option Period, if applicable), Commercial General Liability Insurance, of not less than One

Million Dollars ($1,000,000) per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, for bodily injury, personal injury, death, loss, or damage resulting from the acts or omissions of the Consultant or its officers, employees, servants, volunteers, and agents and independent contractors.

b. Consultant shall further procure and maintain, at its own expense, during the Initial Term of this

Agreement, (and during the Option Period, if applicable), Commercial Vehicle Liability Insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit, covering any vehicle utilized by Consultant or its officers, employees, servants, volunteers, agents and independent contractors in performing the services required by this Agreement.

WORKERS' COMPENSATION INSURANCE

a. Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement

(and during the Option Period, if applicable), Workers' Compensation Insurance, providing coverage as required by the California State Workers' Compensation Law.

b. If any class of employees employed by the Consultant pursuant to this Agreement is not protected by the California State Workers' Compensation Law, Consultant shall provide adequate insurance for the protection of such employees to the satisfaction of the City.

PROFESSIONAL LIABILITY INSURANCE

Professional Liability Insurance or Errors and Omissions insurance as appropriate to Consultant’s profession shall be required and written on a policy form specifically designed to provide coverage for and protect against the negligent acts, errors and omissions of the Consultant in the performance of the services required by this Agreement. A minimum limit of One Million Dollars ($1,000,000) per claim and in the aggregate must be provided.

ADDITIONAL INSURED

Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, all insurance policies, except for the Workers' Compensation and

Professional Liability, shall be endorsed to name the City and its officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the Authority Attorney, as Additional

Insureds.

WAIVER OF SUBROGATION RIGHTS

Consultant shall require the carriers of all required insurance policies, to waive all rights of subrogation against the City and its officers, employees, servants, volunteers, agents, and independent contractors and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver.

PROOF OF INSURANCE COVERAGE; REQUIRED ENDORSEMENTS

a. Consultant shall secure from a good and responsible company or companies authorized to transact insurance business in the State of California, the policies of insurance required by this Agreement and furnish to the City Clerk certificates of insurance evidencing the required coverage, and policy endorsements at least one (1) business day prior to the commencement of any services to be performed under this Agreement.

b. The policies and certificates of insurance shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.

c. Each policy and certificate of insurance shall be endorsed to provide that the policy shall not be terminated or expire without first providing thirty (30) days written notice to the City of such termination or expiration.

d. Each policy and certificate of insurance shall be endorsed to provide that the policy will be maintained throughout the Initial Term (and during the Option Period, if applicable), of this Agreement.

e. The commercial general liability and vehicle liability policies shall be endorsed to contain the following provision: “For any claims related to this contract, the Consultant’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.”

3.13. PREVAILING WAGE AND DEPARTMENT OF INDUSTRIAL RELATIONS

REGISTRATION REQUIREMENTS (ONLY IF APPLICABLE)

Work deemed to be "public works" under California law are subject to the prevailing wage requirements pursuant to the California Labor Code and will be subject to prevailing wage rate compliance monitoring and enforcement by the California Department of Industrial Relations (DIR). Further, both the prime consultant and any member of the consultant team member must be registered with the DIR pursuant to

Labor Code Sections 1725.5 and 1770 et seq. prior to submittal of any proposal. No contractor or sub-consultant may be awarded a contract for public work on public works project unless registered with DIR pursuant to the Labor Code. Proof of such required registration for both the prime consultant and the specific team member holding the contractor's license must be submitted with the proposal. Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth.

California State Prevailing Wage information is available through the DIR website at the following links:

• DIR FAQ: www.dir.ca.gov/OPRL/FAQ_PrevailingWage.html

3.14. PUBLIC RECORD:

Be advised that all information contained in submitted RFQ shall become a matter of public record and subject to public disclosure pursuant to a valid request made under the California Public Records Act, Gov.

Code § 7920.000. et seq. (the “CPRA”), upon award of a contract. The City will not disclose any part of any

RFQ before it announces a recommendation for selection on the grounds that there is a substantial public interest in not disclosing proposals during the evaluation process. After the announcement of a recommended award, all proposals will be subject to public disclosure. Should Consultant believe that submitted information is exempt from disclosure under the CPRA, Consultant must identify all such material by conspicuously marking the same “confidential” or “proprietary”. In addition, Consultant shall identify the specific exemption of the CPRA justifying nondisclosure of the information. In the event

Consultant requests notification from the City of receipt of a CPRA request seeking such information, the

City will provide notification of such a request to Consultant as soon as is reasonably practicable. The City will produce or exempt material in accordance with the CPRA in its sole and absolute discretion. In the event Consultant believes such information should be withheld or exempted, Consultant may bring appropriate legal action, including, without limitation, a reverse Public Records Act suit, to protect its alleged interests.

3.15. CITY OF VICTORVILLE BUSINESS LICENSE:

The Consultant and each of its sub-consultants shall obtain a City business license prior to commencing work for the City.

3.16. NON-COMMITMENT OF THE CITY:

This Request for Qualifications does not commit the City to award a contract, to pay any costs incurred in the preparation of a submittal for this request, or to procure or contract these services. All products used or developed in the execution of any contract resulting from this Request for Qualifications will remain the public domain at the completion of the contract.

3.17. HIRING OF UNDOCUMENTED IMMIGRANTS PROHIBITED:

Consultant shall not hire or employ any person to perform work within the City or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States.

3.18. AMERICANS WITH DISABILITIES:

The Consultant and all subconsultants shall comply with the Americans with Disabilities Act (ADA) of 1990

(42 U.S.C. 1201 et seq.) which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.

3.19. DRUG-FREE WORKPLACE REQUIREMENTS:

The Consultant and all subconsultant shall comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Sections 8350 et seq.).

http://www.dir.ca.gov/OPRL/FAQ_PrevailingWage.html

3.20. OWNERSHIP OF MATERIALS & DOCUMENTS:

The City retains ownership of any and all partial or complete reports, drawings, plans, notes, computations, lists, and/or other materials, documents, information, or data prepared by the Consultant and/or the Consultant’s subcontractor(s) pertaining to this document. Said materials and documents are confidential and shall be available to the City from the moment of their preparation, and the Consultant shall deliver same to the City whenever requested to do so by the Project Manager and/or the City. The

Consultant shall provide the City with an electronic version of all project-related documents, including all text documents and drawings. The Consultant agrees that same shall not be made available to any individual or organization, private or public, without the prior written consent of the City.

4. SOQ FORMAT AND REQUIRED CONTENT

The following information must be included, at a minimum, to demonstrate qualifications, experience and capability of the Consultant and any subconsultants.

4.1. COVER SHEET:

The cover sheet shall present the project title, RFQ number, proposing firm's name, and date of submission. The cover sheet may include the firm's logo and branding.

4.2. TABLE OF CONTENTS:

The table of contents shall provide a clear and organized outline of the SOQ, including all sections and corresponding page numbers. The table of contents shall facilitate ease of review and navigation by the

City’s evaluation committee. All major sections and appendices shall be accurately referenced.

4.3. COVER LETTER (MAXIMUM 1 PAGE FRONT/BACK)

The Cover Letter shall present a summary of the Consultant's Statement of Qualifications, highlighting the firm's key strengths and qualifications, along with primary contact information and identification of the proposed team. The Cover Letter shall be clear and concise.

4.4. ORGANIZATIONAL CHART AND RESUME FOR KEY PERSONNEL:

The Consultant shall identify the team lead responsible for each major area of expertise proposed to support the City’s on-call civil engineering services. The Consultant may include subconsultants, as applicable.

The Consultant shall provide a team organizational chart or table identifying, at a minimum:

• Prime Consultant;

• Subconsultants, if applicable;

• Team lead for each area of expertise;

• Primary role and area of responsibility for each team lead; and

• Key personnel supporting each area, as applicable.

The areas of expertise should correspond to the potential services identified in this RFQ. Consultants are encouraged to identify personnel who can serve as the primary technical lead and point of contact for each area, allowing the City to readily determine the appropriate resource for individual task orders.

Resumes are not required for all proposed team members. The Consultant shall provide resumes only for the Principal-in-Charge, Project Manager, and designated discipline/team leads, limited to one (1) double-sided page per individual, highlighting relevant qualifications and experience.

4.5. RELEVANT PROJECT EXPERIENCE:

Provide up to five (5) similar projects demonstrating the firm's experience providing civil engineering design services for public agencies, including state- and federally funded projects. Include a brief description of the services provided, the funding source, the firm's role on each project, and the name, title, phone number, and email address of a contact person for the agency or organization.

4.6. CAPACITY AND AVAILABILITY:

The Consultant shall provide a Staffing Capacity Table identifying, at a minimum, the number of available staff by discipline/area of expertise and office location(s) proposed to support this contract. In addition, the Consultant shall provide a brief narrative (not to exceed one page) describing the firm's current workload, approach to managing multiple concurrent task order assignments, and ability to respond to time-sensitive requests.

4.7. FEE SCHEDULE:

The proposer shall complete and submit the On-Call Civil Engineering Fee Schedule, identifying fully burdened hourly rates for all proposed staff classifications, including subconsultants, if applicable. Rates shall include all direct labor, fringe benefits, overhead, administrative costs, and profit.

The fee schedule shall include hourly rates for Year 1, proposed escalation rates and corresponding rates for optional extension years, proposed subconsultant firm names and hourly rates, and any proposed markup applied to subconsultant services.

The proposer shall identify any reimbursable or other direct costs, specialty services, or project-related charges, and indicate whether such costs are included in the proposed hourly rates. For any costs billed separately, the proposer shall identify the billing methodology and basis for reimbursement.

The proposer shall also identify any assumptions used in developing the proposed rates, including assumptions related to staffing, travel, field work, remote work, subconsultant usage, escalation, or other cost considerations.

An authorized representative of the firm shall include a signed certification statement confirming that the submitted rates are fully burdened, and that no additional overhead, administrative fees, or indirect costs will be applied beyond the submitted rates and approved subconsultant markup.

5. EVALUATION CRITERIA

Statements of Qualifications (SOQs) will be evaluated based on the criteria outlined below. The City will select Consultants based on demonstrated qualifications, experience, and overall ability to successfully perform the requested services.

If interviews are conducted, up to 10 additional points may be awarded based on:

• Communication and responsiveness

• Demonstrated understanding of City needs

• Overall team fit

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience

Qualifications of the firm and key personnel, including relevant certifications, expertise, proposed team organization/subconsultant structure, and similar project experience for public agencies.

Points Based 45 (45% of Total)

2. Capacity and Availability

Staffing depth, office location(s), breadth of expertise across the team, and demonstrated ability to respond to multiple concurrent or time-sensitive task order assignments.

Points Based 35 (35% of Total)

3. REFERENCES

Quality and relevance of references provided, demonstrating successful performance on similar on-call or task-order-based civil engineering assignments for public agencies.

Points Based 20 (20% of Total)

6. CONSULTANT SUBMITTALS

6.1. SUBMISSION CERTIFICATION*

I hereby submit to the City of Victorville the following Bid Proposal for work outlined in the plans and specifications. All the following documents are completed, fully executed, and included in my Bid Proposal as required in the bid document:

Submission Certification

Consultants Identification

Consultant Required Document Upload

Consultant Fee Schedule

Consultant References

Signature Authorization

Worker's Compensation Certification

Debarred Certification Acknowledgement

Addenda and/or Notices and Q&A Acknowledgement

I understand on this Submittal Certification is affirmation that all items listed above are fully completed and executed and are hereby submitted with the Bid Proposal as required. I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my Bid Proposal.

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6.2. CONSULTANTS IDENTIFICATION*

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• CONSULTANT'S_IDENTIFICATION...

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6.3. CONSULTANT REQUIRED DOCUMENT UPLOAD*

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• CONSULTANTS_REQUIREMENTS_UP...

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6.4. CONSULTANT FEE SCHEUDLE*

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• On_Call_Engineering_Fee_Sch...

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6.5. CONSULTANT REFERENCES*

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• 4ae35be5-4940-4a7a-a8f8-b44...

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6.6. SIGNATURE AUTHORIZATION*

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• 30a475a5-513e-4513-bad4-217...

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6.7. WORKER'S COMPENSATION CERTIFICATION*

The Consultant shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and on behalf of my firm, I will comply with such provisions before commencing the performance of the services of any contract entered into.

Note: The above Certification form is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Certification. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

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6.8. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT, AND OTHER RESPONSIBILITY MATTERS*

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• CERTIFICATION_REGARDING_DEB...

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6.9. ADDENDA AND/OR NOTICES ACKNOWLEDGEMENT *

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• ADDENDA_ACKNOWLEDGEMENT-NOT...

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