On-Call Bridge Design Services for Various Bridge Projects.pdf

COUNTY OF MONTEREY

DEPARTMENT OF PUBLIC WORKS, FACILITIES AND PARKS

1441 SCHILLING PLACE, 2ND FLOOR

SALINAS, CA 93901-4527

(831) 755-4800

REQUEST FOR QUALIFICATIONS #10991

FOR

ON-CALL BRIDGE DESIGN SERVICES FOR

VARIOUS BRIDGE PROJECTS LOCATED IN THE

COUNTY OF MONTEREY, CALIFORNIA

FOR THE

DEPARTMENT OF PUBLIC WORKS, FACILITIES AND PARKS

Qualifications packages are due by 3:00 p.m. (PST)

Wednesday, August 19, 2026

Approved as to Form

Office of the County Counsel

Susan K. Blitch, County Counsel

Michael J. Whilden

Deputy County Counsel

Date: ____________________

Docusign Envelope ID: 6A187108-AD14-8891-8119-571E420D3D4B

7/10/2026 | 4:23 PM PDT

RFQ #10991 – On-Call Bridge Design Services

(THIS PAGE INTENTIONALLY LEFT BLANK)

TABLE OF CONTENTS:

SOLICITATION DETAILS

1.0 INTENT

2.0 BACKGROUND

3.0 CALENDAR OF EVENTS

4.0 COUNTY POINT OF CONTACT

5.0 SCOPE OF WORK

6.0 AGREEMENT TERM

7.0 QUALIFICATION REQUIREMENTS

8.0 PACKAGE REQUIREMENTS

9.0 SELECTION CRITERIA

10.0 SUBMITTAL INSTRUCTIONS AND CONDITIONS

11.0 PRICING

12.0 AGREEMENT AWARD

13.0 PREVAILING WAGE

14.0 SEQUENTIAL AGREEMENT NEGOTIATION

15.0 AGREEMENT TERMS AND CONDITIONS

16.0 COLLUSION

17.0 RIGHTS TO PERTINENT MATERIALS

18.0 PIGGYBACK CLAUSE

19.0 PREFERENCE FOR LOCAL CONTRACTORS

20.0 SAMPLE AGREEMENT

SIGNATURE PAGE

ATTACHMENTS/EXHIBITS

ATTACHMENT A: PERSONNEL QUALIFICATION STATEMENT AND PROJECT

EXPERIENCE AND REFERENCES

ATTACHMENT C: RATE SCHEDULE

ATTACHMENT D: LOCAL BUSINESS DECLARATION FORM

SOLICITATION DETAILS

1.0 INTENT

1.1. The County of Monterey Department of Public Works, Facilities and Parks (PWFP), hereinafter referred to as “County”, is soliciting qualifications packages from qualified organization(s), hereinafter referred to as “CONTRACTOR(s)”, to provide a full range of on-call bridge design services for various bridge projects in the County of Monterey, California as outlined within

Section 5.0, Scope of Work of this Request for Qualifications (RFQ) #10991.

1.2. The scope of work shall include, in general, the full range of professional civil engineering and environmental services typically required for bridge design projects in the public sector.

1.3. This solicitation is not intended to create an exclusive service AGREEMENT, and up to five (5)

AGREEMENT awards may be made. Each AGREEMENT will be written for a total not to exceed amount of $1 million.

2.0 BACKGROUND

2.1. The County of Monterey is located on the Central Coast of California approximately 120 miles south of San Francisco and encompasses approximately 3,771 square miles. The County owns and maintains a diverse inventory of bridge structures, including vehicular, pedestrian, and culvert crossings and has a need for on-call bridge design services for a variety of construction projects.

The scope of services for these projects vary from design of new bridges to major and minor repairs/alterations to existing bridges.

2.2. This RFQ #10991 is structured to allow County the option to establish one (1) or multiple

AGREEMENT(s). The purpose of this AGREEMENT(s) is to provide County with a pre-qualified listing of resources for on-call bridge design services as needed in various locations. Inclusion on the AGREEMENT list does not guarantee an award of any particular project or minimum dollar amount.

3.0 CALENDAR OF EVENTS

3.1. Release RFQ Thursday, July 16, 2026

3.2.

3.3.

Deadline for Written Questions

County Posted Response to Written Questions

3:00 p.m., PST, July 29, 2026

August 5, 2026

3.4.

3.5.

3.6.

3.7

Qualifications Package Submittal Deadline

Estimated Notification of Selection

Estimated AGREEMENT to Board of

Supervisors (BOS) for Approval

Estimated AGREEMENT Date

3:00 p.m., PST, August 19, 2026

September 2026

October 2026

October 2026

This schedule is subject to change as necessary.

3.8. FUTURE ADDENDA: CONTRACTOR(s), who received notification of this solicitation by means other than through a County mailing, shall contact the person designated in the COUNTY

POINT OF CONTACT herein to request to be added to the mailing list. Inclusion on the mailing list is the only way to ensure timely notification of any addenda and/or information that may be issued prior to the solicitation submittal date. IT IS THE CONTRACTOR(s) SOLE

RESPONSIBILITY TO ENSURE THAT THEY RECEIVE ANY AND ALL ADDENDA

FOR THIS RFQ by either informing the County of their mailing information or by regularly checking the County’s Solicitation Center web page at https://www.countyofmonterey.gov/government/departments-a-h/administrative-office/contracts-purchasing/solicitation-center. Addenda are posted on the website the day they are released.

4.0 COUNTY POINT OF CONTACT

4.1. Questions and correspondence regarding this solicitation shall be directed to the County’s primary contact:

Janie Bettencourt

Management Analyst II

1441 Schilling Place, 2nd Floor

Salinas, California 93901-4527

Phone: (831) 755-5184

Email: bettencourtj@countyofmonterey.gov

4.2. The deadline for submitting written questions regarding this solicitation is indicated in the

CALENDAR OF EVENTS herein. Questions submitted after the deadline will not be answered.

4.3. All questions shall be submitted in writing (email is acceptable and encouraged). When submitting questions, please identify the RFQ # to which the question pertains. Questions will be researched, and answers will be posted on County’s Solicitation Center web page at:

https://www.countyofmonterey.gov/government/departments-a-h/administrative-office/contracts-purchasing/solicitation-center by the deadline indicated in the CALENDAR OF EVENTS herein.

4.4. Only answers to questions communicated by formal written addenda will be binding.

4.5. Prospective CONTRACTOR(s) shall not contact County officers or employees with questions or suggestions regarding this solicitation except by writing through the primary contact person listed above. Any unauthorized contact may be considered undue pressure and cause for disqualification of the CONTRACTOR(s).

5.0 SCOPE OF WORK

CONTRACTOR’s Minimum Work Performance Percentage: CONTRACTOR shall perform with their own organization AGREEMENT work amounting to not less than fifty percent (50%) of the original total AGREEMENT not to exceed sum, except that any designated 'Specialty Items' may be performed by subcontract and the amount of any such 'Specialty Items' so performed may be deducted from the original total AGREEMENT price before computing the amount of work required to be performed by CONTRACTOR’s organization. CONTRACTOR shall not assign, Docusign Envelope ID: 6A187108-AD14-8891-8119-571E420D3D4B https://www.countyofmonterey.gov/government/departments-a-h/administrative-office/contracts-purchasing/solicitation-center https://www.countyofmonterey.gov/government/departments-a-h/administrative-office/contracts-purchasing/solicitation-center mailto:perezb@co.monterey.ca.us https://www.countyofmonterey.gov/government/departments-a-h/administrative-office/contracts-purchasing/solicitation-center https://www.countyofmonterey.gov/government/departments-a-h/administrative-office/contracts-purchasing/solicitation-center subcontract, sell, or otherwise transfer its interest or obligations in this AGREEMENT without the prior written consent of County.

The scope of work includes, in general, the full range of professional engineering services, including all disciplines typically required for bridge projects in the public sector. The scope of services for these projects vary from design of new bridges to major and minor repairs/alterations to existing bridges. CONTRACTOR shall have extensive experience and knowledge including but not limited to the following: Federal Highway Administration

(FHWA) programs, Caltrans Local Assistance Procedures Manual (LAPM), Caltrans Local

Assistance Program Guidelines (LAPG), California Environmental Quality Act (CEQA), and National Environmental Policy Act (NEPA). CONTRACTOR shall have experienced and qualified staff to provide services, and otherwise do all things necessary for or incidental to the performance of work as set forth below:

5.1 The scope of work shall include and is not limited to, the following services and requirements:

Project Management: In coordination with County, CONTRACTOR shall provide supervision and scheduling of project staff, review work prepared by staff and subcontractors, lead project coordination and client liaison while monitoring project schedule and budget. CONTRACTOR shall prepare project reports and attend meetings, conferences, site visits with County staff to receive input and discuss and review the project during its critical design periods.

Project Schedule: CONTRACTOR shall develop and monitor a critical path method project schedule (using Microsoft Project) showing each task, start and end dates, task duration, and dependency. This schedule must be updated and submitted regularly in coordination with the County as appropriate.

Project Initiation: CONTRACTOR shall prepare funding documents for programming, and authorize funds per LAPM and LAPG requirements.

Preliminary Design: CONTRACTOR shall provide preliminary design support for

Caltrans Highway Bridge Program (HBP)/LAPM submittals such as the Preliminary

Environmental Study (PES) and Request for Authorization (RFA), etc.

Geotechnical Investigation: CONTRACTOR shall provide subsurface geotechnical investigation reports to support the design of the new bridge or the alteration of the existing structure, as required by the project scope.

Environmental Studies and Reports: CONTRACTOR shall prepare all environmental documentation and reports necessary to secure environmental clearance under both CEQA and NEPA including environmental mitigation documentation, preparation of environmental mitigation and monitoring and reporting programs.

Environmental Permitting: CONTRACTOR shall identify all agencies with permitting authority over any aspects of the project and maintain communication and coordination with such agencies through all phases of the work. Coordinate with and serve as liaison between such agencies and the County of Monterey. Prepare permit applications for review, approval, and submittal by the County.

Utility Relocation: CONTRACTOR shall identify utilities on the plans and coordinate utility relocations both prior to and during construction.

Right-of-Way: CONTRACTOR shall obtain and review title reports for any and all required acquisitions/easements as part of the project and perform surveys to determine existing property lines, right-of-way (ROW), and easements as needed.

Analysis: CONTRACTOR shall perform various kinds of engineering analyses such as hydrologic analysis, hydraulic analysis, scour analysis, and traffic analysis to adequately address the design needs of the project. If necessary, perform type selection analyses and reporting.

Design: CONTRACTOR shall perform as necessary hydrologic and hydraulic design, stream-bank protection design, stream diversion design, foundation design, bridge design, roadway design, traffic control and traffic detour design.

Construction Documents: CONTRACTOR shall prepare construction documents such as final construction plans and specifications which will conform to County’s and Caltrans Standards.

CONTRACTOR shall include final design calculations and final construction cost estimate as part of construction documents.

Construction Support: CONTRACTOR shall attend the pre-construction meeting with the

Construction Contractor and other project participants. Respond to questions the Construction

Contractor may have and address issues that need to be resolved before work commences.

CONTRACTOR shall provide County with design support during construction such as reviewing construction shop drawings, answering requests for information (RFIs) and performing field inspections, as necessary.

As-Built Plans: CONTRACTOR shall provide County with an electronic as-built plan file in

AutoCAD format complete with redline changes or corrections. Such plans will be based upon information obtained from field measurements and observations made during project construction and approved contract change orders.

5.2 Services shall be provided on an on-call basis. County will contact the CONTRACTOR with regard to an individual task and/or project. CONTRACTOR shall then submit a detailed proposal that shall include at minimum assigned CONTRACTOR staff, relevant task(s), deliverables, schedule, and quote for services based on Attachment B, Exhibit 10-H2 - Cost Proposal for County approval.

a. County will determine the final scope for professional engineering services prior to a notice to proceed for a specific task and/or project. County may negotiate the scope and cost prior to issuance of the notice to proceed. County has the right to reject any submitted proposal.

5.3 CONTRACTOR shall advocate for the County and ensure the project produced is in the best interest of the County. CONTRACTOR shall deliver products on or ahead of required schedule and within proposed budget.

5.4 CONTRACTOR shall perform all work in conformance with all applicable County, state, and federal laws, including but not limited to County Standards, State Standard Plans and

Specifications, Manual on Uniform Traffic Control Devices (MUTCD), and the Americans with

Disabilities Act of 1990 (ADA), as may be revised and amended from time to time.

6.0 AGREEMENT TERM

6.1. The term of the AGREEMENTS will be for a period of up to five (5) years. The AGREEMENT shall continue to cover the term of on-call services for projects which were issued a notice to proceed until the services in relation to those projects have been completed. Accordingly, all

Delivery Orders for on-call services must be issued but need not necessarily be completed within five (5) years of the start date of the AGREEMENT to allow for completion.

6.1.1. County is not required to state a reason if it elects not to renew.

6.2. If the AGREEMENT includes options for renewal or extension, CONTRACTOR(s) must commence negotiations for any desired rate changes a minimum of ninety (90) days prior to the expiration of the AGREEMENT.

6.2.1. Both parties shall agree upon rate changes in writing.

6.3. The AGREEMENT shall contain a clause that provides that County reserves the right to cancel the AGREEMENT, or any extension of the AGREEMENT, without cause, with a thirty (30)-day written notice, or immediately, with cause.

7.0 QUALIFICATION REQUIREMENTS

Interested firms must meet ALL of the following qualification requirements in order to be considered by

County:

7.1 CONTRACTOR shall have the necessary licenses certifications, and knowledge to adequately complete the tasks outlined in the scope of work. It is preferred that at least one (1) member of the CONTRACTOR’s project team be a licensed Structural Engineer in California.

7.2 CONTRACTOR shall have a minimum of five (5) years of experience designing bridge, roadway, and drainage related projects. Experience shall be in the State of California and shall include documentation and permitting in the State of California and extensive experience working with the local, state and national regulatory agencies, including but not limited to: HBP, LAPM, LAPG, California Environmental Protection Agency (Cal EPA), United States Environmental Protection

Agency (USEPA), and California Division of Occupational Safety and Health (Cal-OSHA).

Experience in Caltrans District 5 preferred.

7.3 CONTRACTOR’s Project Manager shall have a minimum of five (5) years specializing in bridge and road design and environmental documentation and permitting in the State of California, and thorough understanding of Caltrans Standard Plans and Specifications, LAPM, Caltrans Local

Assistance Program Specifications and Guidelines, HBP, FHWA, and Highway Bridge

Replacement and Rehabilitation Program (HBRRP).

7.4 CONTRACTOR shall comply with all applicable laws, ordinances, rules and regulations for the scope.

8.0 PACKAGE REQUIREMENTS

8.1. CONTENT AND LAYOUT:

8.1.1. CONTRACTOR should provide the information as requested and as applicable to the proposed services. The qualifications package shall be organized as per the table below;

headings and section numbering utilized in the qualifications package shall be the same as those identified in the table. Qualifications packages shall include, at a minimum, but not limited to, the following information in the format indicated:

Qualifications Package Layout

Organize and Number Sections as Follows:

Section 1

COVER LETTER (including firm information and contact information)

SIGNATURE PAGE

SIGNED ADDENDA (if any)

TABLE OF CONTENTS

Section 2 PRE-QUALIFICATIONS/LICENSING REQUIREMENTS

Section 3

PERSONNEL QUALIFICATION STATEMENT, PROJECT

EXPERIENCE AND REFERENCES (ATTACHMENT A)

Section 4 TECHNICAL ASPECTS

Section 5

PROPOSED PROJECT MANAGEMENT APPROACH

(ATTACHMENT B)

Section 6

EXHIBIT 10-H2 - COST PROPOSAL (ATTACHMENT C) (SEALED

SEPARATELY)

Section 7 ENVIRONMENTALLY FRIENDLY PRACTICES

Section 8 STATEMENT TO SERVICE ENTIRE COUNTY

Section 9 LOCAL BUSINESS DECLARATION FORM (ATTACHMENT D)

Section 10 EXCEPTIONS

Section 11 APPENDIX

Section 1, Requirements:

Cover Letter: All qualifications packages must be accompanied by a cover letter not exceeding two (2) pages and should provide firm information and contact information as follows:

Firm Information: Description of the type of organization (e.g., corporation, partnership, including joint venture teams and subcontractors) and number of years in existence.

Indicate any planned or anticipated changes in business organization or operations, such as dissolution, winding-up, merger, etc., that may bear on ability to complete services in accordance with AGREEMENT. Include CONTRACTOR’s license class and license number.

Contact Information: The name, address, phone number, and email of CONTRACTOR’s primary contact person during the solicitation process through to potential AGREEMENT award.

Data Universal Numbering System (DUNS) Number: Provide DUNS number issued by

Dun and Bradstreet Information Services. Firm(s) must have a DUNS number.

Former Firm Name(s): If any, indicate all previous firm (or branch office) name(s) during the last five (5) years. Indicate the year that any and all corporate name change(s) were effective and the associated DUNS number. This information is used to review past performance on federal contracts.

Litigation History: Provide a description of litigation to which your firm has been a party to in the past five (5) years. Please include the following details:

Name of Case

Case Number

Date Filed

Court in which Filed

Judgment or Result

Date of Judgment or Result

Violations: CONTRACTOR shall submit copies of all notices of violations, corrective action notices, enforcement actions or orders, warning notices, writings, or other forms of permit violation/non-compliance documentation (such as those issued by Cal/OSHA) received by CONTRACTOR, or any business organization owned or operated by

CONTRACTOR, or any business organization which owns or operates as

CONTRACTOR, from any public agency for the last five (5) years.

Prior Contract Termination: If the firm has ever had a contract terminated for failure to satisfactorily complete the work, please provide a description of the contract work, and the circumstances relating to failure to complete the work.

Signed Signature Page and Signed Addenda (if any Addenda were released for this solicitation). Qualifications packages submitted without this page will be deemed non-responsive. All signatures must be manual and in BLUE ink.

Table of Contents

Section 2, Pre-Qualifications/Licensing Requirements:

Pre-Qualifications: CONTRACTOR shall acknowledge in writing that it meets all the pre-qualifications, insurance, and licensing requirements as set forth in the County

AGREEMENT, which may be viewed using the link provided on Section 20, Sample

Agreement, of this RFQ #10991.

Licensing Requirements: CONTRACTOR shall acknowledge, in writing, its compliance with all laws governing the services as described within RFQ #10991 and that it meets all governmental licensing requirements.

CONTRACTOR shall possess all permits, licenses, and professional credentials necessary to deploy devices and perform services as specified under RFQ #10991.

Section 3, Personnel Qualification Statement, Project Experience and References:

Requirements for this section are presented in Attachment A.

Section 4, Technical Aspects:

CONTRACTOR shall provide a written and signed statement in this section which confirms that their qualifications package is inclusive of all elements necessary to complete the services being requested within this RFQ.

Section 5, Proposed Project Management Approach and Work Plan for Meeting the Services

Requested by County described in Section 5.0 of the RFQ:

Quality of Project Management Approach (one (1) page limit): Include steps and methods used to ensure project is constructed to the approved plans and specifications. Methods or steps used to minimize project change orders and claims.

Schedule Management Approach (one (1) page limit): a description of schedule management approach software used, and methods used to recover from slippage of schedule milestones, progress meetings with Construction Contractor, and system to track timely review of submittals and RFIs

Cost Management Approach (one (1) page limit): describe your firm’s value engineering methodology.

Include detailed description of efforts CONTRACTOR will undertake to achieve County satisfaction and to satisfy the requirements of Section 5.0, Scope of Work.

Section 6, Exhibit 10H-2 - Cost Proposal (Attachment C):

CONTRACTOR shall complete and submit pricing (including for proposed subcontractors) as per EXHIBIT 10-H2 – COST PROPOSAL (ATTACHMENT C) of the Caltrans LAPM and submit in a SEPARATE SEALED ENVELOPE.

Section 7, Environmentally Friendly Practices:

CONTRACTOR shall summarize all environmentally friendly practices to which it adheres while doing business as relevant to the County’s Climate-Friendly Purchasing

Policy:

https://www.countyofmonterey.gov/home/showpublisheddocument/22305/636241459023

900000 . CONTRACTOR shall indicate whether it is a ‘Green Certified’ business and state which governing authority administered the certification.

Section 8, Statement to Service Entire County:

Include a statement acknowledging that CONTRACTOR can service all locations or stipulate which of the following locations CONTRACTOR cannot provide services to:

Pajaro, Castroville, Royal Oaks, Salinas, Monterey, Carmel Valley, Marina, Seaside, Prunedale, Aromas, Soledad, King City, and as far reaching in the South County past the

San Luis Obispo County border.

Docusign Envelope ID: 6A187108-AD14-8891-8119-571E420D3D4B https://www.countyofmonterey.gov/home/showpublisheddocument/22305/636241459023900000 https://www.countyofmonterey.gov/home/showpublisheddocument/22305/636241459023900000

If certain locations are to include added fees for travel time, please indicate as such in this statement.

Section 9, Local Business Declaration Form (Attachment D):

CONTRACTOR shall declare whether or not it is a local business in accordance with the

County of Monterey’s Local Business Preference Policy.

Section 10, Exceptions:

Submit any and all exceptions to this solicitation on separate pages and clearly identify at the top of each page with “EXCEPTION TO COUNTY RFQ #10991”. Each exception shall reference the page number and section number, as appropriate. CONTRACTOR should note that the submittal of an exception does not obligate County to revise the terms of the RFQ or AGREEMENT.

Section 11, Appendix:

Appendix: CONTRACTOR may provide any additional information applicable to this qualifications package and include such information in the Appendix section.

8.2. ADDITIONAL REQUIREMENTS: To be considered “responsive”, submitted qualifications package shall adhere to the following:

8.2.1. Four (4) sets of the qualifications package (one [1] original marked “Original” plus three

[3] copies) shall be submitted in response to this solicitation. Each copy shall include a cover indicating the submitting company name and reference to “RFQ #10991”. In addition, submit one (1) electronic version (preferrable as a PDF file) of the entire qualifications package on a USB memory stick. Additional copies may be requested by

County at its discretion.

8.2.2. Qualifications packages shall be prepared on 8 ½ x 11 paper, preferably bound with front and back covers. Foldout charts, tables, spreadsheets, brochures, pamphlets, and other pertinent information or work product examples may be included as Appendices.

8.2.3. Reproductions of the County of Monterey Seal shall not be used in any documents submitted in response to this solicitation.

8.2.4. CONTRACTORS shall not use white-out or similar correction products to make late changes to their qualifications package. Any corrections or late changes must be made by manually striking through the incorrect text and making the correction in BLUE ink.

Corrections may be handwritten or typed next to the original text and must be initialed in

BLUE ink by the individual signing the qualifications package.

8.2.5. To validate your qualifications package, submit the SIGNATURE PAGE (contained herein) with your qualifications package. Qualifications packages submitted without that page will be deemed non-responsive. Qualifications package signature on the Signature

Page must be manual, in BLUE ink, and included with the original copy of the qualifications package. Photocopies of the Signature Page may be inserted into the remaining three (3) qualifications package copies.

8.3. CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET INFORMATION:

Qualifications packages submitted in response to this RFQ shall not be marked, in whole or in part, as confidential or proprietary and must not constitute or contain information that is confidential, proprietary, or trade secret, or subject to any other claim that it is not subject to public disclosure under applicable law. The County may refuse to consider any proposal package so marked.

Qualifications packages submitted in response to this RFQ will become subject to public disclosure per the requirements of applicable law, including but not limited to the California Public Records

Act, Government Code Section 6250 et seq, and the Ralph M. Brown Act, Government Code

Section 54950 et seq. Please be advised that all information and documents submitted to County by CONTRACTOR shall become non-confidential, non-proprietary, non-trade secret, public records without exception and subject to public disclosure by the County at any time without prior notice to CONTRACTOR, whether pursuant to a request for disclosure or otherwise, including but not limited to disclosure in the course of County’s normal procedures to post on the internet or otherwise make available to the general public documents of interest to the public. All interested

CONTRACTORS are advised to consider when deciding what information to include in their submitted qualifications package, that such inclusion will result in the information becoming a fully disclosable public record. The County shall not be liable in any way for disclosure of any such records or part thereof related to this RFQ or any qualifications package, including, but not limited to, evaluations, proposals, or any other information or records. In submitting the information and documents, the CONTRACTOR is agreeing to the County’s release of such information and documents under the Public Records Act or the Brown Act, without further notice to the CONTRACTOR, and is agreeing to release, indemnify, and hold harmless the County from any harm that may result to the Proposer or any third party for release of such information and documents. This release and promise to defend and indemnify is given regardless of whether any exemption from disclosure may be available or might have been claimed under applicable law, and CONTRACTOR’s responding to this RFQ acknowledge that the decision whether to assert any such exemption will be made in the County’s sole discretion. Submission by an interested

CONTRACTOR constitutes a complete waiver of any claims whatsoever against the County, and/or its agents, officers, or employees, that the County has violated a vendor’s right to privacy, disclosed trade secrets, or caused any damage by allowing the qualifications package to be inspected.

Additionally, all qualifications packages received by County in response to this RFQ shall become the exclusive property of the County. The County reserves the right, without limitation, to make use of any information or ideas contained in the qualifications packages submitted. By submitting information and documents to the County as part of this RFQ, CONTRACTORS acknowledge and agree to the terms of this Section 8.3.

9.0 SELECTION CRITERIA

9.1. The selection of CONTRACTOR and subsequent AGREEMENT award(s) will be based on the criteria contained in this solicitation, as demonstrated in the submitted qualifications package.

CONTRACTOR should submit sufficient information for County to easily evaluate qualifications packages with respect to the selection criteria. The absence of required information may cause the qualifications package to be deemed non-responsive and may be cause for rejection. County may decide to conduct interviews and contact references during the selection process.

9.2. Selection criteria include, but are not limited to, the following:

9.2.1. CONTRACTOR’s demonstrated understanding of the services as described within this

RFQ #10991, quality and thoroughness of the qualifications package.

9.2.2. CONTRACTOR’s demonstrated related project experience, previous governmental agency work, including on-call bridge design projects.

9.2.3. CONTRACTOR’s record of safety and regulatory compliance.

9.2.4. CONTRACTOR’s history of reliable, prompt, and thorough services.

9.2.5. CONTRACTOR’s compliance with all County requirements, including insurance and indemnification requirements, as detailed within RFQ #10991 and in the AGREEMENT

(see link provided in Section 20.0, Sample Agreement).

9.2.6. CONTRACTOR’s sustained industry reputation for customer satisfaction in quality of service, in resolving service problems, and providing customer support as necessary.

9.3. The scoring criteria includes the following:

Scoring Criteria

Maximum

Points

Proposed Team Qualifications and Resume (Maximum of 5 Points Each)

(Attachment A)

Organizational chart of proposed team provides a clear picture of the working relationship between all key personnel on the proposed team

Proposed team members have relevant technical expertise to provide bridge design services as described in Section 5.0, Scope of Work

Proposed team members have the appropriate licenses, registrations, and certifications to provide engineering task listed in Section 5.0, Scope of Work

Some or all team members/firms have previously worked together on bridge design projects

Project Experience and References (Attachment A) 30

Project Experience and Reference demonstrate that the firm provided similar services as described in Section 5.0, Scope of Work (preferably California State or local government agencies) in the previous five (5) years.

Project Management Approach (Attachment B) 25

Including Project Management Approach, Schedule Management Approach and

Cost Management Approach

Experience with Caltrans Local Assistance 15

Environmentally Friendly Business Practices (one [1] page limit) 5

Environmentally Friendly Business Practices and Green Business Certification as described

Local Business Declaration Form (Attachment D) 5

Total Maximum Points 100

9.4. AGREEMENT award(s) will not be based on cost alone.

9.5. To the extent that personnel and equipment shall be provided under this AGREEMENT, CONTRACTOR, if so requested, shall afford County an opportunity to inspect CONTRACTOR’s equipment and additional proposed team information prior to award of the AGREEMENT.

9.6. The award(s) resulting from this RFQ will be made to CONTRACTOR(s) that submit a response that, in the sole opinion of County, best serves the overall interest of County.

9.7. The award(s) made from this RFQ may be subject to approval by County Board of Supervisors.

10.0 SUBMITTAL INSTRUCTIONS AND CONDITIONS

10.1. Submittal Identification Requirements: ALL SUBMITTALS MAILED OR DELIVERED

CONTAINING QUALIFICATIONS PACKAGES MUST BE SEALED AND BEAR ON THE

OUTSIDE, PROMINENTLY DISPLAYED IN THE LOWER LEFT CORNER THE

FOLLOWING INFORMATION:

RFQ #: RFQ #10991, On-Call Bridge Design Services

COUNTY PRIMARY CONTACT: Janie Bettencourt

CONTRACTOR’s NAME: _________________________________________

10.2. Mailing Address: Qualifications packages shall be mailed to County at the mailing address indicated on the Signature Page of this solicitation.

10.3. Due Date: Qualifications packages must be received by County ON OR BEFORE the time and date specified, at the location and to the person specified on the Signature Page of this solicitation.

It is the sole responsibility of CONTRACTOR to ensure that the qualifications package is received at or before the specified time. Postmarks and facsimiles are not acceptable. Qualifications packages received after the deadline shall be rejected and returned unopened.

10.3.1 Carrier: If the qualifications package is to be delivered via carrier, the carrier tracking number for the package shall be e-mailed to the County’s primary contact listed in Section 4.1 of this solicitation prior to the submittal deadline. This will verify the qualifications package was received on time.

10.3.2 In person: If the qualifications package is to be delivered in person by the CONTRACTOR or by the CONTRACTOR’s representative or agent, a confirmation of receipt shall be requested by the CONTRACTOR or by the CONTRACTOR’s representative or agent to confirm the qualifications package meets the submittal deadline.

10.4. Shipping Costs: Unless stated otherwise, the Free on Board (FOB) for receivables shall be destination. Charges for transportation, containers, packaging, and other related shipping costs shall be borne by the shipper.

10.5. Acceptance: Qualifications packages are subject to acceptance at any time within ninety (90) days after opening. County reserves the right to reject any and all qualifications packages, or part of any qualifications package, to postpone the scheduled deadline date(s), to make an award in its own best interest, and to waive any informalities or technicalities that do not significantly affect or alter the substance of an otherwise responsible qualifications package and that would not affect a CONTRACTOR’s ability to perform the work adequately as specified.

10.6. Ownership: All submittals in response to this solicitation become the property of County. If a

CONTRACTOR does not wish to submit a qualifications package but wishes to acknowledge the receipt of the request, the reply envelope shall be marked “No Bid”.

10.7. Compliance: Qualifications packages that do not follow the format, content and submittal requirements as described herein, or fail to provide the required documentation, may receive lower evaluation scores or be deemed non-responsive.

10.8. Cal/OSHA: If applicable to the specific project scope, the items proposed shall conform to all applicable requirements of the Cal/OSHA Act of 1973.

11.0 PRICING

11.1. CONTRACTOR(s) shall complete ATTACHMENT B: EXHIBIT 10-H2 – COST PROPOSAL for the provision of services as outlined within this RFQ.

11.2. CONTRACTOR prices stated in ATTACHMENT B: EXHIBIT 10-H2 – COST PROPOSAL shall be effective from the date the qualifications package is submitted to the day the

AGREEMENT is awarded and through the initial term of the AGREEMENT.

11.3. Prior to the start of each project (any on-call services), County and CONTRACTOR(s) will mutually agree upon the budget for the project.

11.3.1. County will provide a defined scope.

11.3.2. CONTRACTOR shall prepare a proposal for County approval.

11.3.3. Pricing shall be consistent with rates provided in Attachment C and may be based upon an hourly rate or by the project, based upon the direction of the County.

11.3.4. Prices quoted for work assignments must remain in effect for a minimum of thirty (30) days.

11.4. Invoicing by CONTRACTOR(s) shall be clearly itemized, to show labor hours, material, direct costs, any mark-up, and shall include but is not limited to, the following:

11.4.1. County department receiving services.

11.4.2. Multi-Year Agreement (MYA) number.

11.4.3. Delivery Order (DO) number under which the invoice is to be charged.

11.4.4. Project name and/or location of services provided.

11.4.5. Date(s) of services.

11.4.6. County Project Manager.

11.5. Qualifications package should include any early payment discounts and/or incentives offered.

12.0 AGREEMENT AWARD

12.1. No Guaranteed Value: County does not guarantee a minimum or maximum dollar value for any

AGREEMENT or AGREEMENTS resulting from this solicitation.

12.2. Board of Supervisors: The award(s) made from this solicitation may be subject to approval by

County Board of Supervisors.

12.3. Interview: County reserves the right to interview selected CONTRACTOR(s) before an

AGREEMENT is awarded. The costs of attending any interview are the CONTRACTOR’s responsibility.

12.4. Incurred Costs: County is not liable for any costs incurred by CONTRACTOR in response to this solicitation.

12.5. Notification: All CONTRACTORS who have submitted a qualifications package will be notified of the final decision as soon as it has been determined.

12.6. In County’s Best Interest: The award(s) resulting from this solicitation will be made to

CONTRACTOR(s) that submit(s) a response that, in the sole opinion of County, best serves the overall interest of County.

13.0 PREVAILING WAGE

Under California Labor Code sections 1720 et seq., an AGREEMENT for some or all of the work contemplated by this RFQ may be considered a public work. If applicable, CONTRACTOR shall comply with provisions of the Labor Code (sections 1720 et seq.) governing public works, including payment of prevailing wages, payroll records, and employment of apprentices. Copies of the determination of the general prevailing rate of per diem wages are available to interested parties at: http://www.dir.ca.gov/public-works/prevailing-wage.html.

14.0 SEQUENTIAL AGREEMENT NEGOTIATION

County will pursue AGREEMENT negotiations with CONTRACTOR who submit(s) the best qualifications package or is deemed the most qualified in the sole opinion of County, and which is in accordance with the criteria as described within this solicitation. If the AGREEMENT negotiations are unsuccessful, in the opinion of either County or CONTRACTOR, County may pursue AGREEMENT negotiations with the entity that submitted a qualifications package which

County deems to be the next best qualified to provide the services, or County may issue a new solicitation or take any other action which it deems to be in its best interest.

http://www.dir.ca.gov/public-works/prevailing-wage.html

15.0 AGREEMENT TERMS AND CONDITIONS

15.1. CONTRACTOR selected through the solicitation process will be expected to execute a formal

AGREEMENT with County for the provision of the requested services. The AGREEMENT shall be written by County in a standard format approved by the Office of the County Counsel, similar to the County of Monterey Standard Agreement referenced in Section 20.0, SAMPLE

AGREEMENT below. Submission of a signed qualifications package and the SIGNATURE

PAGE will be interpreted to mean CONTRACTOR HAS AGREED TO ALL THE TERMS AND

CONDITIONS set forth in the pages of this solicitation and the standard provisions included in

Section 20.0 below and at. County may but is not required to consider including language from the CONTRACTOR’s proposed AGREEMENT, and any such submission shall be included in the

EXCEPTIONS SECTION of CONTRACTOR’s qualifications package.

16.0 COLLUSION

CONTRACTOR shall not conspire, attempt to conspire, or commit any other act of collusion with any other interested party for the purpose of secretly, or otherwise, establishing an understanding regarding rates or conditions to the solicitation that would bring about any unfair conditions.

17.0 RIGHTS TO PERTINENT MATERIALS

All responses, inquiries, and correspondence related to this solicitation and all reports, charts, displays, schedules, exhibits, and other documentation produced by CONTRACTOR that are submitted as part of the submittal will become the property of County when received by County and may be considered public information under applicable law. Any proprietary information in the submittal must be identified as such and marked “CONFIDENTIAL INFORMATION” or

“PROPRIETARY INFORMATION”, in conformity with the specific requirements set forth in

Section 8.3, above. County will not disclose proprietary information to the public, unless required by law; however, County cannot guarantee that such information will be held confidential. As a

California government entity, County is subject to the California Public Records Act and other public transparency laws and, as such, cannot guarantee the confidentiality of information marked confidential or proprietary. County will respond to requests for disclosure of records related to this solicitation in accord with applicable law on disclosure requirements and exemptions to disclosure.

18.0 PIGGYBACK CLAUSE

CONTRACTOR shall indicate below if CONTRACTOR agrees to extend the same prices, terms and conditions of their proposal to other public agencies that have delivery locations within the

State of California limits: _____ Yes _____ No. CONTRACTOR’s response to this question will not be considered in award of the AGREEMENT resulting from this solicitation. If and when

CONTRACTOR extends the prices, terms, and conditions of their proposal to other public agencies, any resulting agreement shall be between CONTRACTOR and the other public agencies and County shall bear no responsibility or liability for any agreements between CONTRACTOR and the other public agencies.

19.0 PREFERENCE FOR LOCAL CONTRACTORS

19.1. General Requirements: Each local supplier funded in whole or in part by County funds, or funds which County expends or administers, shall be eligible for a local preference as provided in this section.

19.2. Rights of First Refusal: Each local supplier who is within five percent (5%) of the lowest responsible bid and who is otherwise responsive and responsible to the call for bids shall be provided the opportunity to reduce the local supplier's bid to the amount equal to the amount of the lowest responsible bid, if the lowest responsible bid is submitted by other than a local supplier.

The opportunity to reduce the amount of the bid shall be provided first to the lowest eligible local supplier and, if not accepted by such local supplier within five (5) business days of the opening of bids, who is within five percent (5%) of the lowest responsible bid. In the event an eligible local supplier reduces the bid to the amount of the lowest responsible bid, the eligible local supplier shall be deemed to have provided the lowest responsible bid and shall be awarded the

AGREEMENT.

19.3. The foregoing provisions apply only to competitive bids that require that contracts be awarded to the lowest responsible bidder. For contracts awarded pursuant to RFQs or requests for quotations, the awarding authority may consider, as one (1) of the factors in determining the most suitable proposal or quotation, whether or not a local supplier submits the proposal or quotation.

19.4. Definitions: For the purpose of this section, the following terms have the meanings indicated:

19.4.1. "Area" means Monterey County, San Benito County, and Santa Cruz County.

19.4.2. "Bid" includes any competitive bid, whether formal or informal.

19.4.3. "Local Supplier" shall mean a supplier doing business in the Area for not less than the past five (5) consecutive years.

19.4.4. "Supplier" shall mean a business or resident providing goods, supplies, or professional services.

19.4.5. "Local Vendor" means a vendor for which all of the following criteria apply:

19.4.5.1. Vendor either owns, leases, rents or otherwise occupies a fixed office or other commercial building, or portion thereof, having a street address within the Area. Vendor possesses a valid and verifiable business license, if required, issued by a city within the

Area or by one (1) of the three (3) counties within the Area when the address is located in an unincorporated area within one (1) of the three (3) counties as defined as “Area”;

19.4.5.2. Vendor employs at least one (1) full time employee within the “Area”, or if the business has no employees, the business shall be at least fifty percent (50%) owned by one (1) or more persons whose primary residence(s) is located within the “Area”;

19.4.5.3. Vendor’s business must have been in existence, in Vendor’s name, within the

“Area” for at least two (2) years immediately prior to the issuance of either a request for competitive bids or request for qualifications for the County.

19.4.5.4. Newly established businesses which are owned by an individual(s) formerly employed by a Vendor for at least two (2) years also qualifies for the preference; and

19.4.5.5. If applicable vendor must possess a valid resale license from the State Franchise

Tax Board showing vendor’s local address within the “Area” and evidencing that payment of the local share of the sales tax goes to either a city within the “Area” or to one (1) of the three (3) counties within the defined “Area”.

19.5. Link to County’s Local Preference Policy:

https://www.countyofmonterey.gov/home/showdocument?id=22313.

https://www.countyofmonterey.gov/home/showdocument?id=22313

20.0 SAMPLE AGREEMENT

The County AGREEMENT with all terms and conditions (which are hereby incorporated by reference as though set forth entirely herein) may be viewed at the following link:

https://www.countyofmonterey.gov/home/showpublisheddocument/145616/639119366539670000.

https://www.countyofmonterey.gov/home/showpublisheddocument/145616/639119366539670000

SIGNATURE PAGE

COUNTY OF MONTEREY RFQ #10991

DEPARTMENT OF PUBLIC WORKS, FACILITIES AND PARKS RELEASE DATE: July 16, 2026

RFQ TITLE: On-Call Bridge Design Services

QUALIFICATIONS PACKAGES ARE DUE AT THE DEPARTMENT OF

PUBLIC WORKS, FACILITIES AND PARKS BY

3:00 P.M., PACIFIC STANDARD TIME (PST) ON WEDNESDAY,

AUGUST 19, 2026

MAILING ADDRESS:

COUNTY OF MONTEREY

DEPARTMENT OF PUBLIC WORKS,

FACILITIES AND PARKS

1441 SCHILLING PLACE, 2nd FLOOR

SALINAS, CALIFORNIA 93901-4527

QUESTIONS ABOUT THIS RFQ SHOULD BE DIRECTED TO:

Janie Bettencourt, bettencourtj@countyofmonterey.gov, (831) 755-5184

CONTRACTOR SHALL INCLUDE THE FOLLOWING IN EACH QUALIFICATIONS PACKAGE (one [1] original plus three [3] copies):

ALL REQUIRED CONTENT AS DEFINED PER SECTION 8.1 HEREIN

This Signature Page shall be included with your submittal in order to validate your qualifications package.

Qualifications packages submitted without this page will be deemed non-responsive.

CHECK HERE IF YOU HAVE ANY EXCEPTIONS TO THIS SOLICITATION.

CONTRACTOR SHALL COMPLETE THE FOLLOWING TO VALIDATE QUALIFICATIONS PACKAGE

I hereby agree to furnish the articles and/or services stipulated in my qualifications package at the price quoted, subject to the instructions and conditions in the RFQ. I further attest that I am an official officer representing my firm and authorized with signatory authority to present this qualifications package.

Company Name: ______________________________________________________ Date: _________________

Signature: ________________________________ Printed Name: _____________________________________

Street Address: _____________________________________________________________________________

City: ______________________________________ State: _________________ Zip: ___________________

Phone: (_______) ____________________________ E-Mail: ______________________________________

License No. (If applicable): _____________________________________________

License Classification (If applicable): _____________________________________ mailto:bettencourtj@countyofmonterey.

ATTACHMENTS/EXHIBITS

ATTACHMENT A: PERSONNEL QUALIFICATION STATEMENT AND

PROJECT EXPERIENCE AND REFERENCES

Personnel Qualification Statement: CONTRACTOR shall attach the organizational chart of the team that will provide services as specified under RFQ #10991. The chart should show the names and roles of all key personnel and the firm they are associated with if they are a subcontractor.

The chart should provide a clear picture of the working relationship between all key personnel on the proposed team.

Resume of Key Staff: CONTRACTOR shall provide resume(s) for each key person on the proposed team. County will be looking at each proposed team member’s relevant technical expertise to provide bridge design and design support services listed in Section 5.0, Scope of Work and that proposed project team has experience with Caltrans Local Assistance procedures and other federal grant procedures. County will also check that assigned staff have appropriate licenses, registrations and certifications to provide road engineering tasks services listed in the Scope of

Work, and that some or all of the team members (subcontractor firms) have previously worked together on similar projects. (See Section 9.3, Scoring Criteria)

Project Experience and References: CONTRACTOR shall describe its demonstrated capability and for which it provided similar services as described in Section 5.0, Scope of Work (preferably

State of California or local government agencies) within the last five (5) years. Information provided should demonstrate work experience with local, state and federal agencies. Include any experience with LAPM, LAPG, FHWA and ADA. Project information should discuss the type of

CEQA/NEPA document prepared for the project as well as the regulatory permits obtained.

Examples should demonstrate CONTRACTOR’s capacity and expertise to meet customer needs, and should include at a minimum: (see Section 9.3, Scoring Criteria)

1. Project Name

2. Brief Project Description including the following:

• Project scope

• Project schedule

• Record of performance

• Project delivery team (include…