OIG - Choate Scope of Service FY27 B-53015.docx
DOCX document 20 KB Posted
- Contract number
- 27-444DHS-INSPG-P-98776
- Issued by
- Illinois
About this file
This is a Scope of Service document for janitorial services issued by the DHS Office of Inspector General (OIG) for contract B-52845 at the Choate facility located at 1000 Main Street, Anna, Illinois. The contract covers cleaning services for a 3,627 square foot office space designated as Cottage 7.
The vendor is required to provide janitorial services three times per week on Monday, Wednesday, and Friday between 8:30 a.m. and 4:00 p.m. Services include cleaning and sanitizing all restrooms (toilets, urinals, sinks, fixtures, floors, mirrors, and door handles), employee break and lunch areas, vacuuming all carpeted areas, mopping hard surface floors, dusting windowsills and door frames weekly and ceiling lights, heating ducts, and air conditioner ducts monthly as needed, cleaning windows in high-traffic areas weekly and other interior windows as needed, emptying and sanitizing all trash receptacles, sanitizing door handles throughout the facility, and sweeping outside entryways and sidewalks. The vendor must supply all necessary equipment and materials, including vacuums, mops, brooms, trash liners, toilet paper, and paper towels. The document specifies that services must maintain professional housekeeping standards and may include additional reasonable duties as needed to maintain facility cleanliness and sanitation.
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Other files
| File | Type | Posted |
|---|---|---|
| OIG-Choate FY27 standard terms and conditions 4~1.pdf |
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Text version
DHS Office of Inspector General
B-52845 - Janitorial Services for DHS OIG Offices at Choate DC (Cottage 7), 1000 Main Street, Anna, IL 62906.
The square footage/size of the office that will need to be cleaned is 3,627 square feet.
Scope of Services
SUPPLIES AND/OR SERVICES REQUIRED: Services to be performed three times per week (Monday, Wednesday, and Friday between the hours of 8:30am – 4:00pm) are as follows:
Restrooms: All restrooms are to be cleaned on every scheduled cleaning day, this will include: All toilets/urinals are to be cleaned with a toilet bowl cleaner and the entire toilet, including toilet seat and lid, shall be sanitized with an approved Sanitizer. Sinks and fixtures shall be cleaned and sanitized with a commercial sanitizer. Restrooms floors must be swept and mopped with a commercial sanitizing cleaner. Trash containers and hygiene containers shall be emptied, (cleaned and sanitized as needed), and fitted with a properly fitted trash can liner. Walls/stalls will be cleaned and sanitized as needed. Mirror will be cleaned each cleaning day. Restroom door handles shall be washed and sanitized each cleaning day. An adequate amount of toilet paper and paper towels shall be supplied by the vendor and made accessible for each restroom cleaned, that will last until the next scheduled cleaning.
Employees Break/Lunch areas: Employee break/lunch area is to be cleaned on every scheduled cleaning day, this will include cleaning and sanitizing any countertops, tables, chairs, etc. Trash containers shall be emptied (cleaned and sanitized as needed) and fitted with a properly fitted trash can liner supplied by the vendor. Break/Lunch area floors must be swept and mopped with an approved cleaner and sanitizer. If applicable sinks and water fountains shall be cleaned and sanitized with an approved Sanitizer. (All sinks and water fountains may not be in the break/lunch area.) It is acknowledged that OIG Staff are responsible for cleaning up after themselves. The Vendor will not be responsible for washing dishes, cleaning refrigerators, microwaves, coffee makers, etc.
Vacuuming: NOTE: Vacuum to be supplied by Vendor. All carpeted areas shall be vacuumed on each scheduled cleaning day. This includes the areas around copiers, shredders or other office equipment that can easily be vacuumed under or around so as to not damage the equipment. This also includes door mats when used at the facility. Spot clean carpeting when needed.
Mopping: NOTE: Mops/brooms to be supplied by Vendor. All hard surface floors shall be cleaned each scheduled cleaning day, swept, and mopped with a commercial cleaner/sanitizer.
Dusting: At least weekly, the Cleaning Crew shall dust all windowsills and door frames. Monthly or as needed, dust ceiling lights (if easily accessible), heating ducts (registers) and air conditioner ducts and venetian blinds, removing dust and cobwebs. (If windowsills contain personal items belonging to Staff, the Staff will be responsible for dusting that windowsill.)
Window Washing: Frequently used areas such as entry ways and first impression areas should have windows cleaned weekly or more frequently if needed. Other inside windows should be cleaned as needed.
Trash: Each cleaning day the Vendor will empty all waste baskets and trash receptacles, clean and sanitize if needed, and the Vendor shall provide and place plastic liners of the correct size in each. All waste is to be cleared from the building by the Vendor.
Door Handles: At least weekly or more often if needed and every cleaning day for restrooms door handles on all doors should be sanitized to prevent the spread of germs.
Outside Entryway and Sidewalk: Outside entryways and sidewalks in the immediate area (weather permitting) shall be swept clean to keep from tracking dirt, leaves, etc. into the building.
Disclaimer: The above list of cleaning duties is not inclusive, and the Vendor may be asked to provide services that are reasonable with keeping up with the responsibilities of good housekeeping standards in presenting a clean, tidy, sanitary and professional appearing facility.
File details come from the government source that posted it. Updated .