OhioBuys_F110-02-2026-JAN-AE-RFQ_protected.pdf

Request for Qualifications (Registered Design Professional*) State of Ohio Standard Forms and Documents

F110-02-2026-JAN Publish Date: 2/24/2026 Page 1 of 5

Administration of Project: School District Board + OFCC

Project Name Oakwood-CSD-MNG-CFAP-2025-1 Response Deadline 03/11/2026 12:00PM local time

Project Location

Harman Elementary: 735 Harman Avenue, Oakwood, Ohio 45419

Edwin D. Smith Elementary: 1701 Shafor Boulevard, Oakwood, Ohio 45419 Project Number SFC-260527

City / County Oakwood / Montgomery Project Manager Paul J. Motylinski, PE Owner Oakwood CSD Contracting Authority School District Board + OFCC Delivery Method CM at Risk Prevailing Wages None Publish Date 2/24/2026

No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the Statements of Qualifications (Form F110-330) through OhioBuys. See Section J of this RFQ for additional submittal instructions.

Submit all inquiries regarding this RFQ in writing through OhioBuys (no phone calls please). Inquiries will be answered and posted in OhioBuys on a regular basis until the inquiry deadline. The name of the party submitting an inquiry will not be included on the inquiry response.

Project Overview

A. Project Description

Renovations to Harman Elementary (Harman) and Edwin D. Smith Elementary (Smith).

Harman serves grades 1 through 6 on a site 2.20 acres in size within a residential area. Harman has a basement and two stories above grade. Harman was originally constructed in the year 1909 and has had four additions since it was originally constructed. Three classroom additions were constructed in the years 1949, 1960, and 2003 with sizes of 18,739, 4,170, and 13,878 square feet (sf), respectively. The fourth addition was a stairwell constructed in the year 1998 which is 366 sf in size. The total size of Harman is 70,084 sf.

Smith services grades PK through 6. Smith has a basement and three stories above grade on a three acre site also within a residential area. Originally constructed in the year 1928, Edwin D. Smith had two building additions, a 16,244 sf gymnasium addition constructed in the year 1968 and a 12,606 square foot classroom addition constructed in the year 2003. The total size of Smith is 83,563 sf.

Both elementary schools are planned to be fully renovated, with most of each building’s systems being either repaired or replaced. Certain building components, such as the sloped slate roofs, will be replaced in kind.

Renovations to Harman and Smith will occur while they are occupied and in use. The A/E will be responsible for working with the construction manager and the Contracting Authority to develop a renovation phasing plan for each building. It is anticipated that the renovation schedule will occur over a two year duration consisting of three summer breaks and two school years, May 2027 through August 2029. Phasing the renovations will require swing space for both student populations and staff.

B. Scope of Services

Upon award of the Agreement and issuance of the notice to commence services, commence by developing the Program of Requirements (POR).

All design services required for the complete renovations of both elementary schools as detailed in the building assessments shall be provided by the selected A/E. These design services include, but are not limited to, developing specifications through field inspections and laboratory testing associated with the removal of all hazardous materials, and providing architectural and engineering services.

Request for Qualifications (Registered Design Professional) continued

F110-02-2026-JAN Publish Date: 2/24/2026 Page 2 of 5

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: POR, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Provide innovative and cost effective solutions regarding swing space for the student populations for each building during the renovations.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 24 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (MP, GC, CMR, DB)

2. Role on Project (AE-Lead, AE-Sub)

3. K-12 Facility (ES, MS, HS, CT, Combination)

4. New Construction or Renovation (N or R)

5. LEED Certification (Reg., Cert., Silver, Gold, Platinum)

6. OSFC/OFCC Projects

7. Detailed Estimating, Budget Management, Cost Tracking and Contract Modification Review

8. Analysis and Review of Construction Schedules and Updates

9. Ohio Capital Improvements Process (Specifically worked on projects that are in OAKS-CI)

C. Estimated Budget / Funding D. Anticipated Schedule State Funding: $18,353,715.00 Professional Services Start: 05 / 26 Other Funding: $39,093,814.00 Construction Notice to Proceed: 06 / 27 Construction Cost: $49,227,160.00 Substantial Completion of all Work: 08 / 29 Total Project Cost: $57,447,529.00 Professional Services Completed: 12 / 30

E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal 6.0% to 7.0% Percent of initial Total A/E Fee: 5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below) H. Additional Service Providers Required Lead A/E Discipline: Architecture Land Survey (including all ALTA Table A items) Secondary Engineering Special Inspections and Construction Testing Disciplines: Civil Engineering Environmental Testing and Analysis Structural Engineering Air and Water Testing and Balancing Mechanical-Electrical-Plumbing Eng. Phase I Environmental Site Assessment Fire Protection Engineering Technology/Communic./Security (K-12) Kitchen/Food Service Design (K-12) Signage/Graphic Design (K-12) Landscape Architecture https://ofcc.ohio.gov/

F110-02-2026-JAN Publish Date: 2/24/2026 Page 3 of 5

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Ability to design all the buildings outlined in the Project Description within the project’s budget and within the project’s schedule at all design stages.

• Ability to work collaboratively with the construction manager at each design stage and during the GMP negotiations to develop a phasing plan to accommodate a two year renovation schedule for two elementary school buildings that are occupied with staff and students during the renovations.

• Ability to provide innovative and cost effective solutions related to swing space for the student populations during the renovations.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and using CPM schedules as a project management resource.

• Previous experience compatible with the proposed project (e.g., type, size, delivery method).

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects.

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

Interested A/E firms are required to address how they will implement Building Information Modeling (“BIM”) on the project, experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience, and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available at the OFCC website at https://ofcc.ohio.gov.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business(es), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at https://ofcc.ohio.gov.

Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary.

CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number and firm name, followed by “SOQ”.

https://ofcc.ohio.gov/

F110-02-2026-JAN Publish Date: 2/24/2026 Page 4 of 5

Facsimile copies of the Statement of Qualifications will not be accepted.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

Registered Design Professional Selection Rating Form State of Ohio Standard Forms and Documents

F110-02-2026-JAN Publish Date: 2/24/2026 Page 5 of 5

Project Name Oakwood-CSD-MNG-CFAP-2025-1 Proposer Firm Project Number SFC-260527 City, State, Zip

Selection Criteria Value Score

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site Less than 25 miles 5

25 miles to 50 miles 2 More than 50 miles 0

b. Amount of fees awarded by Contracting Authority in previous 24 months

Less than $1,000,000 2 $1,000,000 to $5,000,000 1

More than $5,000,000 0

c. Number of licensed professionals Less than 4 professionals 1 Max

= 3 4 to 8 professionals 2 More than 8 professionals 3

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead Experience / ability of project manager to manage scope / budget / schedule / quality 0 - 10

b. Project design lead Experience / creativity of project designer to achieve owner’s vision and requirements 0 - 5

Max = 20

c. Technical staff Experience / ability of technical staff to create fully coordinated construction documents 0 - 5

d. Construction administration staff Experience / ability of field representative to identify and solve issues during construction 0 - 10

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads Experience / ability of key consultants to perform effectively and collaboratively 0 - 15

b. Proposed EDGE-certified Consultant participation* One point for every 2 percent increase in professional services over the EDGE participation goal

0 - 5

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration Less than 5 sample projects 1 Max

= 3 5 to 7 sample projects 2 More than 7 sample projects 3

b. LEED** Registered / Certified project experience Registered LEED v4.0 or v4.1 projects 1 Max = 2 Certified LEED v4.0 or v4.1 projects 2

c. BIM project experience Training and knowledge 1 Max = 3 Direct project experience 3

d. Team organization Clarity of responsibility / communication demonstrated by table of organization 0 - 2

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance Past performance as indicated by evaluations and letters of reference 0 - 10

b. Experience with similar projects / delivery methods Less than 4 projects 0 - 3

4 to 6 projects 4 - 6 More than 6 projects 7 - 10

c. Budget and schedule management Performance in completing projects within original construction budget and schedule 0 - 5

d. Knowledge of Ohio Capital Improvements process Less than 4 projects 0 - 1

4 to 6 projects 2 - 3 More than 6 projects 4 - 5

* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™

Subtotal

Notes: Evaluator:

Name

Signature Date https://ofcc.ohio.gov/Portals/0/Documents/Forms/Procurement/F199-01-RFQ_Rubric_2021.pdf