Offutt AFB Cross-Connection Survey PWS.docx

Cross-Connection Survey for Offutt AFB, NE Performance Work Statement

1.0 Objectives

1.1 The Contractor shall accomplish activities necessary to support the Offutt AFB Cross-Connection Control and Backflow Prevention Program. The primary goal of this task order is to assist the base in complying with Air Force Instruction 32-1067, Civil Engineering Water and Fuel Systems (4 August 2020), requirement to conduct a cross-connection survey every five (5) years. Specific task order objectives are as follows:

a. Conduct a cross-connection control survey of all water-using facilities.

b. Update the existing consolidated data record with data collected during the cross-connection survey.

c. Develop a cross-connection control survey memorandum report that includes findings from the survey and prioritized recommendations for program improvement along with associated cost estimates.

2.0 REQUIREMENTS

2.1 The project includes, but is not limited to, the following work elements. The contractor shall furnish all material, labor, transportation, equipment, tools, services, expertise, supervision, and incidentals required to fulfill the requirements of this contract. No alterations, additions, or deletions shall be made unless by prior approval of the government Project Manager and the government Procuring Contracting Officer (PCO). Work shall be completed in a neat, substantial, and competent manner. All personnel shall abide by all industry safety standards, such as OSHA, and the Contractor shall provide all required PPE.

2.2 The contractor shall perform quality assurance activities that conform to the quality assurance processes outlined in International organization of Standards (ISO) 9001, Quality Management Systems. The Contractor shall use PWS requirements. All task specifications of this Performance Work Statement will herein be referred to as “requirements”.

· Points of contact and lines of communication

· Information/data available

· Applicable installation policies and requirements

· Applicable installation procedures for site access and coordination

· Various compliance plans, programs, and policy

2.3.2 As part of the kick-off teleconference, the Contractor shall present the Draft Project Work Plan. The work plan shall address project organization, personnel, and project management; technical approach; coordination procedures and activity and deliverables schedule; quality assurance and quality control procedures, and activities that will contribute to the successful execution of this TO.

2.3.3 The Contractor shall arrange, prepare an agenda and handouts, and conduct a project kick-off teleconference. Following the meeting, the Contractor shall prepare and submit meeting minutes documenting and summarizing substantive information discussed and decisions made during the kick-off teleconference. The meeting minutes shall be included as an appendix of the Final Project Work Plan. An onsite technical kick-off meeting will occur on the first day of the survey site visit as discussed under Task 2.

· GIS maps and engineering drawings of the installation potable water system (including associated irrigation and building footprints)

· Existing BPD records, specifications and other documents that may be of value in defining the cross-connection and backflow prevention issues

· Real Estate Listing of all base buildings (excluding housing)

2.4 Cross-Connection Control Survey

2.4.1 The Contractor shall furnish the personnel, equipment, materials, and other requirements necessary for, or incidental to the performance of work associated with this task order. The Contractor shall conduct a site visit to identify protected and unprotected cross-connections and interview base Bioenvironmental Engineering, Civil Engineering, and Utilities personnel. An in briefing shall be conducted on the first day of the site visit to discuss proposed site visit activities and pre-coordination efforts (e.g., logistics, escorts, mechanical room access).

2.4.2 The Contractor shall inspect each building suspected of having a connection to the potable water system including a 100-foot radius surrounding the outside of each building surveyed. The survey team shall consist of at least one person trained and experienced in cross-connection survey methodology. The Contractor shall assume that approximately 160 buildings will be assessed during the cross-connection control survey, and that military family housing, the medical facilities, the Capeheart chapel and school, and buildings confirmed for flood demolition and currently abandoned will be excluded from the effort. A list of known numbered buildings to be included in the survey is included as Attachment 1. There are several other unnumbered facilities that shall be included. A list of known numbered buildings that are to be excluded are included as Attachment 2. A map of all facilities is included as Attachment 3. A list of all known backflows is included as Attachment 4.

2.4.3 The Contractor shall identify all water uses and examine all visibly exposed water piping and point of use devices internal and external to the facility. All potential cross-connections between the potable and non-potable water uses or sewers shall be documented. Each cross-connection shall be located, catalogued, and tagged. Each cross-connection shall be evaluated in accordance with the latest Uniform Plumbing Code (UPC) criteria, as well as AFI 32-1067, Nebraska state regulation 179 NAC 22, and any other local or federal codes. The Contractor shall identify, catalog, and evaluate all existing protections, including air gaps, vacuum breaks, and other backflow prevention devices (BPDs). Information shall include location, type, manufacturer, model number, serial number, device size and date installed, if applicable. The Contractor shall include a color photograph of each cross-connection and device where installed. The Contractor shall not inventory untestable devices such as low hazard hose bibs and laboratory sink vacuum breakers or devices integral to food service equipment and medical equipment.

The Base Bioenvironmental Engineer and Backflow Program Manager shall be notified of all high hazards when identified in order that any serious health threat can be corrected immediately.

2.5.2 The Contractor shall produce a Cross-Connection Survey Memorandum Report in draft version. This report will include identification of all actual and potential cross-connections, the hazard classification of each, and recommended corrective actions along with approximate costs to implement each recommendation. This report will include a section outlining the justification for recommended corrective actions. The Contractor shall include a narrative description of the building, identify where BPDs are installed, and determine where BPDs or corrective actions are needed. For each potential cross-connection identified that requires corrective action, the Contractor shall rank in descending order, from most hazardous to least hazardous, to allow prioritization of corrective action to be accomplished. The Contractor shall identify approximate costs for each corrective action, considering material, labor, and equipment.

2.5.3 The Contractor shall incorporate edits based on draft report review comments and submit the final report to the government. The final report shall include data and reports in electronic pdf/excel format as well as an export of all raw data and survey forms.

2.6 Qualification Requirements

2.6.1 The Contractor shall demonstrate the following qualifications:

a. The Contractor shall demonstrate, by way of project examples, at least 5 years’ experience in performing cross connection surveys.

b. At least one person will possess at least 5 years’ experience with cross connection surveys and shall be on site for the duration of the project to assist with the work.

c. The Contractor shall demonstrate access to personnel with experience in the performance of cross connection surveys, who will be utilized for this project performance. Experience shall be demonstrated by way of at least 5 successful project examples.

4 Services Summary

PERFORMANCE

OBJECTIVE

PWS PARAGRAPH

REFERENCE

PERFORMANCE

THRESHOLD

Performance is acceptable when the survey is completed within the planned time period set forth in pre-survey actions under section 2.3, and is completed with minimal disruption to Government maintenance shop functions through access or information requests not already requested under section 2.3. No more than one (1) valid defect or complaint by completion of the project; all identified defects will be in compliance within seven (7) working days.

Report

5 General Information

5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures its work complies with the requirement of the contract.

5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:30 a.m. to 7 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

5.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

5.10 Key Personnel: The follow personnel are considered key personnel by the government: Anna Mosier; Mechanical Engineer and the Contracting Office Representative (COR), Jason Teem, WFSM Supervisor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7 a.m. to 5 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

5.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

5.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

5.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.