Official Bid Document.pdf

RFB-38-27

OFFICIAL BID DOCUMENT

FOR

MASTER AGREEMENT FOR DESIGN BUILD POLE BARN EQUIPMENT SHEDS

KENTUCKY TRANSPORTATION CABINET

STATEWIDE

This Official Bid Document consisting of pages 1 through 8, shall be used in submitting a bid document for the work. Copies will be furnished upon request by the authority issuing the Contract Documents.

THIS BID DOCUMENT SUBMITTED BY________________________________________________________________________

(Name and Address of Bidder)

DATE: _________________________________________ TELEPHONE: _______________________________________________

GENTLEMEN:

This Bidder, in compliance with your Request for Bid No. RFB-38-27, and having carefully examined the Drawings and complete

Contract Documents as defined in Article 1 of the General Conditions as well as the Specifications for the work as prepared by KY

Transportation Cabinet; hereby proposes to furnish all labor, materials, supplies and services required to perform the specifics of the

Contract Documents, within the time set forth therein and for the stated Bid Amount.

The Bidder hereby acknowledges receipt of the following Addenda:

ADDENDUM NO._____________ DATED______________ ADDENDUM NO._____________ DATED______________

(IF NONE HAVE BEEN ISSUED AND RECEIVED, INSERT THE WORD NONE.)

OFFICIAL BID DOCUMENT

FOR

MASTER AGREEMENT FOR DESIGN BUILD POLE BARN EQUIPMENT SHEDS

KENTUCKY TRANSPORTATION CABINET

STATEWIDE

NOTES FOR BID SCHEDULE:

A. No bid will be considered unless all items in the Bid Schedule are priced, and only one contract will be awarded.

B. The bid will be awarded in the aggregate total of the Bid Schedule.

C. Unbalanced bidding and front loading of bid will be grounds for rejection of bids.

D. Unit Prices shall include the furnishing of labor, materials complete and in place, overhead profit, insurance, etc., to cover the furnished work of the several classifications listed and shall be based on the same type and/or similar work included in the contract specifications.

ITEM NO. PRICE

1. Design Build 20’ x 20’ Pole Barn Equipment Shed

2.

10’ section (bay) in length

(add on option for 20’ x 20’ Pole Barn Equipment Shed)

3.

One (1) 10’-0” x 12’-0” split sliding door

(add option for 20’ x 20’ Pole Barn Equipment Shed)

4.

One (1) 12’-0” x 12’-0” overhead door with vinyl back insulation (No Opener)

(add option for 20’ x 20’ Pole Barn Equipment Shed)

5. Design Build 24’ x 60’ Pole Barn Equipment Shed

6.

15’ section (bay) in length

(add option for 24’ x 60’ Pole Barn Equipment Shed)

*TOTAL

*The total is only being used to determine the low bidder. The total will not be reflected on the contract.

NOTE: THE AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF

INTEREST PAGE MUST BE PROPERLY EXECUTED FOR THE BID TO BE VALID.

OFFICIAL BID DOCUMENT

AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST

I, HEREBY CERTIFY:

1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer and employee of the bidding corporation having authority to sign on its behalf (if the bidder is a corporation).

2. That the submitted bid or bids covering Division of Engineering and Contract Administration Request for Bid No. RFB-38-27 have been arrived at by the bidder independently and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other contractor, vendor of materials, supplies, equipment or services described in the Request for Bid, designed to limit independent bidding or competition; as prohibited by provision

KRS 45A.325;

3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder, its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids.

4. That the bidder is legally entitled to enter into the contract with the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest, including those prohibited by the provisions of KRS 164.390; and 45A.330 to 45A.340 and

45A.455.

5. This offer is for thirty (30) calendar days from the date this bid is opened. In submitting the above, it is expressly agreed that upon proper acceptance by the Division of Engineering and Contract Administration of any or all items bid above, a contract shall thereby be created with respect to the items accepted.

6. That I have fully informed myself regarding and affirm the accuracy of all statements made in this Official Bid Document including Bid Amount.

7. Unless otherwise exempted by KRS 45.590, the bidder intends to comply in full with all requirements of the Kentucky Civil

Rights Act and to submit data required by the Kentucky Equal Employment Act upon being designated the successful bidder.

8. That the bidder, if awarded a contract, would not be in violation of the Executive Branch Code of Ethics established by KRS

11A.001 through KRS 11A.990.

9. That the bidder is not debarred from doing business with federal agencies and that, if debarred during the life of the contract, the bidder will notify the Commonwealth buyer of record within seventy-two (72) hours of the federal debarment.

READ CAREFULLY – SIGN IN SPACE BELOW – FAILURE TO SIGN INVALIDATES BID

SIGNED BY: ________________________________________ FIRM: ______________________________________________

PRINT NAME: ______________________________________ ADDRESS: __________________________________________

TITLE: _____________________________________________ ____________________________________________________

CITY STATE ZIP CODE

DATE: ______________________________________________

TELEPHONE NO: ___________________________________

FEDERAL ID. NO. OR SOCIAL SECURITY NO. EMAIL: ____________________________________________

OFFICIAL BID DOCUMENT – SUBMITTAL DATA

THE FOLLOWING ITEMS ARE HEREWITH ENCLOSED AS REQUIRED:

Sworn Required Affidavit for Bidders, Offerors and Contractors

Sworn Affidavit for Claiming Resident Bidder Status

Vendor Report of Prior Violations of KRS Chapters, 136, 139, 141, 337, 338, 341 and 342.

Bidder’s Qualifications.

List of Unit Prices, if applicable

List of Subcontractors, if applicable

List of Materials and Equipment, if applicable

Bid Guaranty in the amount of no less than five percent (5%) of the TOTAL BID AMOUNT.

Roofing Certifications, if applicable.

All bidders are now required to be registered and active on our Vendor Self Service website https://vss.ky.gov/vssprod-ext/Advantage4

COMMONWEALTH OF KENTUCKY

FINANCE AND ADMINISTRATION CABINET

SWORN STATEMENT REGARDING CAMPAIGN FINANCE LAWS

PURSUANT TO KRS 45A.110 AND KRS 45A.115

The following form (page 5) relative to Campaign Finance Laws shall be completed in total, notarized and returned with your bid.

Responsibility of a bidder or offeror for a contract award shall not be made until the bidder or offeror provides this sworn statement.

https://vss.ky.gov/vssprod-ext/Advantage4

Rev. 9-16-22

Required Affidavit for Bidders, Offerors and

Contractors

(KRS 45A.110 & 45A.115)

Affidavit Effective for One (1) Year from Date of Execution

Instructions: Pursuant to KRS 45A.110 and 45A.115, a bidder, offeror, or contractor (“Contractor”) is required to submit a Required Affidavit for Bidders, Offerors, and Contractors to be awarded a contract, or for the renewal of a contract. An authorized representative of the contracting party must complete the attestation below, have the attestation notarized, and return the completed affidavit to the Commonwealth.

Attestation

As a duly authorized representative for the Contractor, I swear and affirm under penalty of perjury, that the

Contractor has not knowingly violated campaign finance laws of the Commonwealth of Kentucky and that the award of a contract will not violate any provision of the campaign finance laws of the Commonwealth. For purposes of this attestation, "Knowingly" means that the bidder or offeror is aware or should have been aware of the existence of a violation. The bidder or offer understands that the Commonwealth retains the right to request an updated affidavit at any time.

Signature Printed Name

Title Date

Bidder or Offeror Name: __________________________________________________________________

Address: __________________________________________________________

Commonwealth of Kentucky Vendor Code (If known):

Subscribed and sworn to before me this day of , . State of:

Notary: __________________________________________

County of: My Commission Expires: ____________________________ https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=22348 https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=22349

REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS CLAIMING RESIDENT BIDDER STATUS

FOR BIDS AND CONTRACTS IN GENERAL:

The bidder or offeror hereby swears and affirms under penalty of perjury that, in accordance with KRS 45A.494(2), the entity bidding is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

1. Is authorized to transact business in the Commonwealth.

2. Has for one year prior to and through the date of advertisement

a. Filed Kentucky income taxes.

b. Made payments to the Kentucky unemployment insurance fund established in KRS 341.49; and

c. Maintained a Kentucky workers’ compensation policy in effect.

The BIDDING AGENCY reserves the right to request documentation supporting a bidder’s claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination.

Signature Printed Name

Title Date

Company Name

Address

Subscribed and sworn to before me by

(Affiant) (Title) of this _____day of ____________,20___.

(Company Name)

Notary Public

[seal of notary] My commission expires:

VENDOR REPORT OF PRIOR VIOLATIONS

ON CONSTRUCTION SEALED BIDS

This form is applicable to all sealed bids for construction projects issued by the Finance and Administration Cabinet, Division of

Engineering and Contract Administration (DECA) in accordance with KRS 45A.485.

The Prime Bidder on any construction sealed bid shall provide the required information, for the Prime Bidder, as an attachment to the bid.

The information required is specifically - any violations issued within the last five (5) calendar years of the following:

1. Violations of KRS Chapter 136 (Corporation and Utility Taxes)

1. Violations of KRS Chapter 139 (Sales and Use Taxes)

2. Violations of KRS Chapter 141 (Income Taxes)

3. Violations of KRS Chapter 337 (Wages and Hours)

4. Violations of KRS Chapter 338 (Occupational Safety and Health of Employees)

5. Violations of KRS Chapter 341 (Unemployment Insurance)

6. Violations of KRS Chapter 342 (Workers Compensation)

7. Violations of Occupational Safety and Health Laws in any other states and at the federal level.

If there are no violations for a particular category, vendor should attach a statement to that effect.

If there are violations for a particular category, the vendor should list them and provide the following information for each: the date of the violation, a short description of the violation (including statutory citation), the name of the governmental enforcement agency involved, and the amount of any penalties imposed as a result of the final determination.

Please note that this information may be provided to other governmental agencies, such as the Kentucky Education and Labor Cabinet, as part of the bid process. DECA reserves the unqualified right to disqualify any vendors from participating further in this bid process.

In addition, the successful prime bidder and subcontractors shall remain in continuous compliance with KRS 45A.485 during the life of any contract awarded and shall notify DECA of any new final determinations of violations in any of the above-mentioned categories, which occur after contract award, and during the life of any contract awarded. Failure to comply with these requirements may result in the bidder and subcontractors being disqualified from participating in future bid opportunities for the Commonwealth of Kentucky.

Company Name

Phone No.

Full Physical Address

Taxpayer ID No.

THIS VENDOR VIOLATION FORM MAY BE SENT TO THE LABOR CABINET FOR VERIFICATION. PLEASE MAKE SURE

ALL YOUR VIOLATIONS ISSUED WITHIN THE LAST FIVE (5) YEARS ARE LISTED. IF YOU LIST “NONE” BUT THE

LABOR CABINET’S RECORDS SHOW OTHERWISE, YOUR BID MAY BE REJECTED. FOR A LIST OF YOUR VENDOR

VIOLATIONS, YOU CAN EMAIL THE LABOR CABINET WITH YOUR REQUEST. EMAIL: wages@ky.gov .

Violation

Category

Date Description Govt. Enforcement

Agency

Amount of Penalties mailto:labor.wages@ky.gov

BIDDER’S QUALIFICATIONS

The Bidder’s Qualifications are required by the owner to be submitted as set forth herewith:

1. This firm is a Corp.______, Partnership________, or Proprietorship_______.

2. A permanent place of business is maintained at:

STREET CITY STATE ZIP CODE

TELEPHONE NUMBER

3. The following construction plant and equipment will be made available for use on this contract:

4. In the event the contract is awarded the undersigned, surety bonds will be furnished by:

5. Experience of Contractor on other similar work:

6. We now have the following jobs under contract and bonded:

JOB TOTAL CONTRACT PERCENT COMPLETED